Draft SOW Restroom Expansion dated 25 April 2024.pdf

DESIGN/BUILD STATEMENT OF WORK

FOR

EXPAND EXISTING RESTROOMS BLDG. 20204

MHMV 230018

25 APRIL 2024

KIRTLAND AIR FORCE BASE, NEW MEXICO

TABLE OF CONTENTS

1. GENERAL PROJECT INFORMATION

2. PROJECT SCOPE REQUIREMENTS

3. REGULATORY COMPLIANCE AND STANDARDS

4. DESIGN AND ENGINEERING SERVICES

5. CONSTRUCTION SERVICES

Expand Existing Restrooms Bldg. 20204

1. General Project Information

1.1. Design/Build Purpose and Objective

1.1.1. The purpose and objective of this Design/Build (D/B) Statement of Work (SoW) identifies the requirements for completing the turnkey project titled “Expand Existing Restrooms Bldg. 20204” located on Kirtland Air Force Base (Kirtland AFB). The primary purpose and objective of this project is to renovate the existing men's and women's restrooms to expand the restroom capacity for the security forces training team which shall enhance the facilities and improve the overall functionality of the restrooms.

1.2. Existing Building and Site Conditions

1.2.1. Building 20204 at Kirtland AFB was constructed in 1948. The majority of the original plumbing components remain in use, with many surpassing their expected lifespan. Issues have arisen with the sewage, domestic, chilled, and hot water systems, necessitating additional maintenance to ensure their continued operation.

1.2.2. The western side of B20204 is currently occupied by the post office, while the remaining space is utilized as a training center and for other functions. Both the men's and women's restrooms serving the training center are equipped with a single water closet and sink. Additionally, the men's restroom includes a urinal.

However, during training sessions, the restroom facilities are inadequate to accommodate the number of individuals present. Therefore, there is a pressing need to expand and enhance the restroom capacity to better serve the needs of all occupants.

1.3. Attachments and Reference Documents

1.3.1. The following documents and attachments are applicable to this SoW to the extent specified herein. These documents are provided with this SoW to assist D/B team in completing the SoW requirements. It is the D/B team’s responsibility to field verify the accuracy of any information that has been provided by the government.

1.3.1.1. Attachment A – USACE Renovate Library Design – Reference Only

1.3.1.2. Attachment B – PDF Conceptual Design Drawing

1.3.1.3. Attachment C – B20204 ACM Survey results Feb 2024

1.3.2. The renovation and design shall include the following:

1.3.2.1. The ammunition vault shall have a separate and isolated entrance, except for the current offices that are in the vicinity of the ammunition room. The reason for allowing these two entrances is that the offices are occupied by certified ammunition specialists.

1.3.2.2. Prior to the construction process, all ammunition and weapons shall be removed from the weapons vault by the user. While in the facility, D/B team shall be required to adhere to all facility rules and follow the directions of personnel.

1.3.2.3. The janitor's closet shall have a separate and isolated entrance.

1.3.2.4. Both the men's and women's restrooms shall have separate entrances that provide privacy and security. The ammunition storage area entrance and restrooms cannot share the same entrance egress path.

1.3.2.5. D/B team shall include the addition of a new entrance and awning.

1.3.3. This D/B SoW identifies the design and construction services required of the

D/B team to execute and complete this project as further described in this SoW.

D/B team shall provide the professional design services required to support the SoW necessary to provide design drawings, specifications and design analysis for review and approval by the government. See section 4.

1.3.4. The design includes, but is not limited to, the following: Provide the services of all the licensed design professionals in the disciplines required to produce the drawings, specifications, design analysis, estimate and schedule which shall describe the project in strict accordance with the requirements outlined in sec 3.

1.3.5. The build includes, but is not limited to, the following: Conduct field verification, provide all licenses, permits, labor, tools, equipment, means and methods required to design and construct the project in strict accordance with the requirements outlined in this SoW.

2. Project Scope Requirements

2.1. General D/B Scope Requirements:

2.1.1. The scope for this project requires enlarging the existing restrooms to provide an increased number of fixtures and thus increase capacity. In addition to the increased fixture count, the project should alleviate congestion both within the restroom and in the corridor leading to the restroom.

2.1.2. D/B team shall provide all design and construction services required for the completion of this SoW in accordance with all applicable codes as listed in section 3.

2.1.3. Prior to start of design a survey of all on-site utilities is viable prior to initiating the design. Potholing of all known utilities within the project envelope shall be performed to identify geospatial location by submitting AF103 Dig Permit request.

2.1.4. Demolition:

2.1.4.1. Pigeons and other birds have defecated in the mechanical room to include piping, electrical conduit, water heater, etc. The basement location where this occurs on the westside of the building. D/B team shall coordinate the bird defecation removal with the CO and Base Civil Engineering Operations prior to mobilization. The D/B team shall assume responsibility after the mechanical room has been cleared of defecation by the CO prior to mobilization.

2.1.4.2. The existing restrooms, administrative reception area, and ammunition vault shall be demolished as needed to facilitate the construction of new restrooms. This includes the removal of the ceiling, lighting, electrical, mechanical services, HVAC returns to accommodate the construction of the new restrooms.

2.1.4.3. There are hazardous materials present, specifically asbestos and lead, on the premises. D/B team shall follow the Asbestos Waste Disposal Guidance 2024 when handling and disposing of Asbestos Containing Material (ACM). Detailed reports outlining the percentages and locations of these hazardous materials are provided as part of the requirements package. See attachment C – B20204 ACM Survey results Feb 2024.

2.1.4.4. Provide all necessary labor, materials, and equipment to perform abatement of all ACM present in contracted work area.

2.1.4.5. D/B team shall be responsible for demolition and proper removal/disposal of all ACM, including preparation of all documentation necessary (for ACM disposal) for installation signature to include the following:

2.1.4.5.1. All existing carpet, cove base, fixtures, cabinetry, counter tops, toilet partitions, door frames, and glazing shall be removed and disposed of off base.

2.1.4.6. The existing water heater and related mechanical equipment in the mechanical room shall be removed and disposed of to make room for the new restrooms.

2.1.5. Architectural:

2.1.5.1. D/B team shall follow Attachment B – PDF Conceptual Design Drawing, for guidance when developing the design for the new restrooms and building entrance relocation.

2.1.5.2. The restroom expansion design shall meet all room and space requirements in accordance with ABA (Architectural Barriers Act for Accessibility Standards).

2.1.5.3. D/B team shall be responsible for any necessary repairs for any incidental architectural work resulting from the restroom expansion.

2.1.5.4. All penetrations or openings in the building, whether on walls, ceilings, inside, outside, etc., shall be closed, insulated, patched, and matched to the existing structure.

2.1.5.5. Wall transitions for adjoining walls, ceiling soffits, partitions, and surfaces shall be painted and patched.

2.1.5.6. Paints and coatings shall consist of two coats on both new and existing walls in relation to the new and adjoining spaces for the restroom expansion.

2.1.5.7. D/B team shall follow the finish schedule in Attachment A – USACE Renovate Library design document when developing the new design for the restrooms, hallways, and entrance relocation.

2.1.5.8. D/B team shall provide finish selections to the government representative for approval.

2.1.5.9. The restrooms ceilings shall be replaced with new painted gypsum board ceilings at 8-0 A.F.F.

2.1.5.10. Restrooms shall be provided with name signs which shall comply with DoD Sign Standard UFC 3-120-01 Interior Signs and the Kirtland AFB

IFS.

2.1.5.11. D/B team shall demolish the existing entry foyer on the north side and reconstruct it into the new woman’s restroom. See attachment B – PDF Conceptual Design Drawing -for reference. The adjacent north and south wall shall remain. D/B team shall relocate the exiting entrance. The east and west wall shall be reconstructed to house the new building entry.

2.1.5.12. D/B team to match exterior and interior finish colors, hardware, glazing and store front, with corresponding ABA compliant panic exit bar and push button plate actuators.

2.1.5.13. D/B team shall design and install any new penetrations required for the new layout of the restrooms.

2.1.6. Structural:

2.1.6.1. D/B team shall be responsible for providing a structural design and the construction necessary for the restroom expansion in accordance with UFC, relevant codes, and criteria.

2.1.7. Mechanical:

2.1.7.1. D/B team shall extend existing duct work, service, and returns from existing restrooms to new restrooms locations. Provide all new air distribution and exhaust systems components to serve the new restrooms.

Flexible ductwork is not allowed at any point in the exhaust system.

2.1.7.2. During construction, two climate-controlled temporary restrooms shall be provided for users, separate from those used by the construction crew.

These temporary restrooms should be designated for men and women and must include adequate hand washing stations. The number of temporary restroom stalls, urinals, and hand washing stations should match the current facilities in building 20204.

2.1.8. Plumbing:

2.1.8.1. All necessary plumbing equipment required for the proper functioning of both existing and updated systems shall be provided in accordance with UFC 3-420-01 Plumbing Systems. This includes the replacement of the current hot water heater and the installation of a hot water recirculation loop.

2.1.8.2. D/B team shall be responsible for relocating the existing drinking fountain with water bottle fill capability unit.

2.1.8.3. D/B team shall connect new piping to existing utilities above the ceiling or below the floor as needed for the new restroom layout.

2.1.8.4. D/B team shall install at least one handicapped water closet and one handicapped lavatory in each restroom. The new lavatories shall be handicap accessible, with knee protection or under sink piping covers.

2.1.8.5. Domestic hot and cold water shut down valves shall be provided to allow for water supply cutoff during maintenance. These valves should not be located within the restroom or above a hard ceiling, but rather in the adjacent corridor above the drop-in ceiling grid. Printed labels denoting valve locations must be visible on the t-grid.

2.1.9. Electrical:

2.1.9.1. D/B team shall be responsible for installing new electrical system in the mechanical room to support the electrical renovation of the new restrooms. All work shall comply with the most recent National Electrical Code (NEC).

2.1.9.2. D/B team shall provide new electrical system to support all modifications to the HVAC system.

2.1.9.3. It is crucial that the current utilities, such as water, electricity, communications, and data, remain operational during the renovation.

2.1.9.4. Any necessary modifications or shutdowns shall be coordinated with the CO, Project Manager (PM), and facility user 30 days in advance.

2.1.9.5. D/B team shall install new outlets, including GFI outlets, light switches, and ceiling-mounted LED lights. All work shall adhere to the NEC.

2.1.9.6. A single-line riser diagram detailing the electrical distribution system, equipment locations, and tie-in requirements shall be provided. This diagram shall include wire sizes, current demand factors, switch and panel schedules. Compliance with the NEC, UFC 3-501-01, and UFC 3-520-01 shall be followed for all work performed.

2.1.9.7. D/B team shall provide emergency lighting in accordance with latest standards.

2.1.10. Fire Protection:

2.1.10.1. D/B team shall provide fire protection and alarm systems for all new modifications being made for the new restrooms.

2.1.10.2. D/B team shall be responsible for installing smoke/fire detectors in the supply and return air duct systems and connecting them to the existing building fire alarm panel in accordance with the latest National Fire Protection Association (NFPA) standards.

2.1.10.3. D/B team shall ensure that the fire alarm system meets the requirements of NFPA 72 National Fire Alarm Code and other associated NFPA codes.

2.1.10.4. D/B team shall provide a fire protection system per UFC 3-600-01.

2.1.10.5. D/B team shall coordinate the new fire protection requirements with the restroom ceiling, structural components, HVAC components, and piping, all in accordance with UFC 3-600-01.

2.1.10.6. There are currently two fire panels situated on the east wall of the foyer.

These panels are to be replaced with a new addressable Monaco MAAP X fire alarm control panel with point reporting capability that individually reports every addressable device to the D-21 Central Receiving System.

The new addressable Monaco MAAP X fire alarm control panel shall be programmed and installed to communicate with the main monitoring base Monaco radio frequency D-21 central receiving system and fire department dispatch system. The main monitoring base Monaco radio frequency D-21 central receiving system and fire department dispatch system shall be programmed to communicate with the new Monaco MAAP X fire alarm control panel. All current devices connected to the existing fire alarm panel shall be transferred to the new MAPP X fire alarm control panel. Any new devices shall be connected to the new MAPP X fire alarm control panel. D/B team will be responsible for locating, providing documentation, and commissioning the new panel in accordance with the standards outlined in NFPA sections 72 and 3 of the National Fire Alarm Code.

2.1.10.7. D/B team shall return the removed/outdated alarm panels to Kirtland AFB.

Contact PM for coordination.

3. Compliance with Codes, References, and Standards

3.1. D/B team is responsible to identify and comply with all applicable requirements. All work shall be in strict compliance with all applicable codes as adopted and modified by the State of New Mexico, Department of Defense, current NFPA, NEC, IMC, IPC, applicable UFC’s, AFI’s, and all local building codes and ordinances. Governing code is the current IBC and shall follow the most current edition at the time of Notice to Proceed (NTP). They included the following, but not limited to:

3.1.1. All applicable Unified Facilities Criteria (UFC) and all applicable Unified Facility Guide Specifications (UFGS) posted at https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc).

3.1.2. Air Force Corporate Facilities Standards (AFCFS) posted at https://afcfs.wbdg.org.

3.1.3. Kirtland Air Force Base Installation Facilities Standards (Kirtland AFB IFS) located athttps://www.wbdg.org/FFC/AF/AFIFS/Kirtland_AFB_IFS_Final.pdf.

It is necessary to download the IFS for the PDF tools to function properly.

3.1.4. AFMAN 32-1084

3.1.5. List of UFC’s codes and standards:

3.1.6. International Building Code (IBC) 2018

3.1.7. UFC 1-200-01 DoD Building Code

3.1.8. UFC 3-201-01 Civil Engineering

3.1.9. UFC 3-240-01, Wastewater Collection

3.1.10. UFC 3-401-01 Mechanical Engineering

3.1.11. UFC 3-501-01 Electrical Engineering

3.1.12. UFC 3-520-01 Interior Electrical Systems

3.1.13. UFC 3-560-01 Electrical Safety, O&M

3.1.14. UFC 3-530-01 Interior and Exterior Lighting Systems and Controls

3.1.15. UFC-3-430-01FA Heating and Cooling Distribution Systems

3.1.16. Unified Facility Guide Specifications as applicable to proposed design solution.

3.1.17. UFC 3-600-01 Fire Protection Engineering for Facilities

3.1.18. ABA Accessibility Standards for DoD Facilities

3.1.19. NFPA 70 National Electrical Code

3.1.20. NFPA 101 Life Safety Code

3.1.21. International Mechanical Code (IMC)

3.1.22. International Plumbing Code (IPC)

3.2. Operational Security (OPSEC) – OPSEC training and briefing requirements may be required due to location of work.

3.2.1. D/B teams shall ensure that all employees, to include any subcontractor (Sub) employees, performing work on this effort receive an Operations Security (OPSEC) Awareness Briefing/Training prior to starting work on this effort. The briefing/training shall be accomplished prior to entering the work site on day one of the work effort. The 377 Air Base Wing OPSEC Manager (377 ABW/SMOT), shall provide a tailored lesson plan for use by D/B team’s https://www.wbdg.org/ffc/dod/unified-facilities-criteria-ufc management to ensure training requirements in the 377 ABW OPSEC I Plan 10- 701 are met. It is critical that all employees fully understand the importance of not discussing work details associated with this work effort, such as: actions or activities observed, this statement of work, as-builts or other drawings, etc., in public or outside of the worksite. The Wing OPSEC Manager (377 ABW/SMOT) can be contacted at (505) 846-7732. Track all training by employee name and date the training was provided using a spreadsheet or similar document, such as a sign-in roster, and provide a copy to the assigned Contracting Officer (CO).

3.3. Verify Information Needed – D/B team shall be responsible for obtaining any other information needed to develop accurate design drawings for a complete project. This may include creation of as-builts, site measurements, surveys, tests, and other material necessary to provide D/B team with an adequate basis for design.

3.4. Field Verification – D/B team is responsible for visiting the site and conducting all field investigations that shall allow for accurate design drawings, materials, and equipment needed for a complete project. D/B team is responsible for providing all field investigations needed to confirm existing conditions and current field conditions. D/B team shall verify in the field any site survey information, as-builts, geotechnical, and all other information that may have been provided by the government. D/B team shall coordinate all site visits in advance with the CO, CE, and user.

4. Design and Engineering Services

4.1. D/B team shall perform and provide a detailed design and be responsible for a complete set of design documents. The design shall be completed by registered and licensed engineers and/or architects. The developer of the design shall be identified as the Designer of Record (DoR).

4.2. DoR is responsible for all design/engineering aspects of the project through project close-out. The following sections describe the requirements that apply to the D/B team throughout the design and construction phases of the project.

4.3. Period of Performance

4.3.1. The start of design and construction shall be approved by the CO in writing as two separate Notice to Proceeds (NTP). Calendar days provided in Table 4.1 below are “typical” timeframes to accomplish submittals and final inspection/acceptance which should be considered when developing the overall schedule.

4.3.2. D/B team shall prepare and submit submittals, RFI’s, and deliverables on an AF3000 to the CO, for approval in-writing by CE and CO. Any resubmittals shall be resubmitted on an AF3000 to the CO, for approval in-writing by CE and CO within 14 calendar days or as indicated on the AF3000.

4.3.3. D/B team shall provide 1) an overall schedule to meet the period of performance date/completion date; and 2) a three-week look ahead with the existing week to show how work is to progress from start to completion.

4.3.4. The government requires completion of this project within 368 days of contract award. The following Table 4.1 shows the timeframe of each submittal response requirement.

4.3.5. D/B team shall provide 35%, 65%, 95%, and 100% design submittals in accordance with Table 4.1. The design analysis should include investigative and research information. Allow 21 calendar days for government review following each the 35%, 65%, and 95% design submittals and 7 days following the 100% design submittal.

4.3.6. Schedule 35%, 65%, and 95% design review meetings at Kirtland AFB after government comments have been provided to D/B team and D/B team has prepared responses.

4.3.7. Upon government approval of the 35%, 65%, and 95% design, D/B team shall provide the government the 100% design submittal.

4.3.8. Upon government approval of the 100% design, D/B team shall provide the final 100% design submittal.

4.3.9. The 100% final design shall be manually stamped, signed, and dated by the licensed design professionals responsible for the design. Final drawings, specifications, and the design analysis report shall be submitted as an original signed set; copies shall not be accepted.

4.4. Contract Drawings

4.4.1. Conceptual Design (35%): D/B team shall submit a conceptual design package that shall include, as applicable, deliverables described in deliverable requirements in Table 4.1. Drawings to include basic floor plan, rough architectural and structural sections and details, preliminary mechanical and electrical equipment and distribution system layout, developed elevations, schedules and tables, completed Life/Safety data sheet and IBC and UFC code analysis, and any other information required to clearly illustrate and describe the design.

4.4.2. Preliminary Design (65%): D/B team shall submit a preliminary design package that shall include, as applicable, deliverables described in deliverable requirements in Table 4.1 incorporating responses to all government review comments.

4.4.3. Pre-Final Design (95%): D/B team shall submit a pre-final design package that shall include, as applicable, deliverables described in deliverable requirements Table 4.1 incorporating responses to all government review comments.

4.4.4. Final 100% Design: The final 100% design shall include all drawings, specifications, and design analysis report with all comments and corrections incorporated. The design shall be complete, back checked, fully corrected set of construction documents. All final drawings shall be stamped, signed, and dated by the project DoR or engineering discipline associated with each sheet.

4.4.5. Drawings shall be prepared in AutoCAD.

4.4.6. Full size drawings shall be 24" x 36". Reduced drawings shall be 12" x 18".

4.5. Specifications Standards

4.5.1. Specifications shall be delivered at each design submittal stage in accordance with the deliverable requirements in Table 4.1.

4.5.2. Technical specifications shall be written according to Unified Facility Guide Specifications (UFGS) format made available at Whole Building Design Guide website coordinated with the required disciplines. UFGS are available at the Whole Building Design Guide website (http://dod.wbdg.org/). The UFGS are published only in electronic format and are intended to be used with Specs Intact software. The UFGS Master complies with UFC 1-300-02. Updated UFGS are posted quarterly in February, May, August, and November.

4.5.3. D/B team shall avoid the use of "proprietary type" specifications. When necessary to use a manufacturer's name to describe a type of product, at least three manufacturers shall be named, if possible, and shall include the words "or approved equal". Brand name or "or equal" descriptions may be used when there are no specifications available covering the items or when it otherwise is not feasible to describe the requirement.

4.6. Design Analysis (DA)

4.6.1. DA shall be provided bound on 8-1/2” x 11” paper and on approved electronic media as approved by CE. It shall be arranged by discipline, meet all division specific UFC requirements, and support design decisions made throughout the design. The DA shall provide a narrative description of the key elements and features of the design. It shall include calculations, material cut sheets, and explanations of options considered. The DA shall also contain, as a separate section, all previous design review comments annotated with action taken, cost estimate, and a listing of any outstanding issues requiring resolution. Drawings shall be submitted under a separate cover.

4.6.2. The information provided in the paragraphs that follow shall be used at every submittal point to produce the various elements of a complete DA.

4.6.3. Purpose: The DA contents shall be used 1) to provide a narrative description of the key elements and features of the design; 2) to provide a basis for design, including assumptions and design criteria such as temperature, humidity, and loads; 3) to provide the information, justification, and calculations of the design;

and 4) to provide the designer’s thought process in the development of the design.

4.6.4. Specific Content: The submittal topics to be discussed in the design analysis are shown below. The format and organization within the outline are at the discretion of D/B team. Include catalog cuts of proposed products where applicable. Update the contents of the DA at each required submittal point to account for changes and corrections since the last submittal. Calculations need not be resubmitted at each point if the previously submitted calculations were complete and no corrections or changes were required. However, if calculations are not included with a subsequent submittal, the contents shall reference the submittal date, submittal title, volume number, and pages where the calculations may be reviewed. All calculations shall be included in the final submittal.

4.6.5. Criteria: List all Air Force manuals, regulations, instructions, military handbooks, UFC, codes, design guides, Comprehensive Plans (CPs), and CP bulletins used by D/B team for guidance in the project design.

4.6.6. Analysis Summary:

4.6.6.1. Describe the scope of work.

4.6.6.2. Identify any violations of criteria that would occur if the project were constructed as described in the design documents.

4.6.6.3. Recommend phasing of construction if required to meet user needs.

Table 4.1 – Criteria and Requirements for All Deliverables

REQUIREMENT No. of Calendar Days

Contract Award – Design NTP 10 Days D/B Team Design Submittal 35%, 65%, 95% and 100% 30 Days Ea.

Government Review: 35%, 65%, and 95% - Includes government review and comments (14 days) and D/B team responses time (7 days) for each review.

21 Days Ea.

Review Meetings – After D/B team responses are provided 1 Day Ea.

Government – 100% Back check 7 Days Pre-construction Conference NTP Meeting 1 Day Submit Permits 14 Days D/B Team – Construction Submittals 21 Days Demolition and Construction 120 Days Pre-final Inspection and Punch-list 7 Days Final Inspection and Acceptance 1 Day

Table 4.2 – Submittal Quantities

SUBMITTAL DESCRIPTION NUMBER OF

COPIES

35% DESIGN

Drawings in DWG and PDF format (AutoCAD & Acrobat) DoD SAFE Specifications in PDF format DoD SAFE Design Analysis in PDF format DoD SAFE

65% DESIGN

Drawings in DWG and PDF format (AutoCAD & Acrobat) DoD SAFE Specifications in PDF format DoD SAFE Design Analysis in PDF format DoD SAFE Estimated Const. Sched. (MS Project, PDF) DoD SAFE

95% DESIGN

Drawings in DWG and PDF format (AutoCAD & Acrobat) DoD SAFE Specifications in PDF format DoD SAFE Design Analysis in PDF format DoD SAFE Estimated Const. Sched. (MS Project, PDF) DoD SAFE Construction AF66 (MS Excel & PDF) DoD SAFE

100% DESIGN

Full-Size Drawings (Sealed Original w/1 Copy) 1 Set ½ Size Drawings (12 X 18) 1 Set Drawings in DWG and PDF format (AutoCAD & Acrobat) DoD SAFE Specifications in PDF (Sealed Original) 1 Sets Specifications (PDF and Word) DoD SAFE Design Analysis (8-1/2 X 11 Bound, 2 Sided) 1 Ea.

Design Analysis (PDF and Word) DoD SAFE Estimated Const. Schedule (MS Project, Hard Copy) 1 Ea.

Construction AF66 (MS Excel & PDF) DoD SAFE

4.7. Meeting and Conference Requirements

4.7.1. Meeting/Teleconference Support: D/B team shall conduct meetings necessary to support design coordination and each design review. D/B team shall also lead and support weekly meetings and/or teleconferences through the construction phase of the contract. D/B team shall prepare and maintain the weekly meeting agenda report which shall include the record of new and old discussion of technical issues, percent complete actual versus planned, and tabular report for Requests for Information (RFIs) and submittals status. D/B team shall submit the meeting agenda in writing to the CO, PM, and CE prior to the weekly meeting. D/B team shall also prepare, update, and submit in writing to the CO, PM, and CE on a weekly basis, a three-week look ahead schedule to demonstrate project progression from start to completion.

4.7.2. D/B team shall prepare minutes for meetings attended, including teleconferences, design reviews, weekly meetings, Red Zone meetings, and any other meeting required for completion of project, and distribute minutes to attendees within three working days.

4.8. DoR Requirements During Construction – The DoR shall perform the following requirements during construction:

4.8.1. The DoR shall review ALL submittals, whether generated by the general D/B team or a subcontractor, for correctness, completeness, code compliance, safety requirements, design intent, and legal sufficiency prior to submission of each submittal to the government. The DoR shall provide a recommendation to approve or disapprove the submittal, with a complete and detailed description of the reasoning for disapprovals, and the recommendation shall be signed by the DoR on the cover page.

4.8.2. The DoR shall review ALL Requests for Information (RFIs) by D/B team for correctness, completeness, code compliance, safety requirements, design intent, and legal sufficiency prior to submission of each submittal to the government.

The DoR shall provide a recommended response to the RFI, with a complete and detailed description of the reasoning for the recommended response, and the recommended response shall be signed by the DoR.

4.8.3. Not less than once per calendar month, the DoR shall visit the site and review the red line drawings being maintained by the construction D/B team. Within seven calendar days of the inspection the DoR shall issue a report to the government evaluating the accuracy and currency of the red line drawings. The report shall be signed by the DoR.

4.8.4. The DoR shall attend and take minutes of any meeting with the government during construction called by D/B team or called by another party and D/B team agrees to attend. Depending on the target agenda for the meeting the CO may waive this requirement on a case-by-case basis.

5. Construction Services

5.1. D/B team shall be responsible for providing a complete and useable renovation and shall be responsible for accomplishing all tasks outlined herein, drawings, and specifications developed by the DoR.

5.2. Construction Requirements

5.2.1. In cases where the elevation of pipes is not clearly indicated in the mechanical drawings, D/B team shall arrange the systems to fit within the available space at the intended elevations, ensuring proper grades for system functionality in a neat and professional manner.

5.3. Facility/User Coordination

5.3.1. Project Coordination: All work shall be coordinated with the CO in conjunction with the PM and CE. The PM shall coordinate with the facility user.

5.3.2. Minimize interference with regular Kirtland AFB activities: D/B team shall plan construction activities to minimize interference with the normal activities of base occupants in the remaining areas of the facility, neighboring facilities, surrounding streets, and parking areas.

5.3.3. D/B team shall not have access to the facilities restrooms. D/B team shall provide alternate facilities to accommodate the construction workforce.

5.3.4. Owner Occupancy: The project shall be scheduled and executed to minimize conflict and to facilitate user's operations. Changes to the approved schedule shall be vetted through the CO to support minimal operation impact.

5.3.5. D/B team shall be flexible when coordinating work near active missions, outages, and construction activities that may interrupt or interfere with the user’s mission.

5.3.6. D/B team shall phase construction activities to least affect the active mission identified above. Any construction activities that shall affect or interfere with the active mission shall be coordinated with the user four weeks prior to the start of those activities.

5.3.7. Fire suppression outages shall require coordination and D/B team flexibility with the user and fire department, due to user’s requirements that shall be followed during the outage.

5.4. Availability of Site

5.4.1. Workdays are normally defined as 8-hour duty days of Monday through Friday, excluding federal holidays and family days. Normal hours of operation are 7:00 AM to 4:00 PM.

5.4.2. Holidays: All federal holidays are observed and are not considered duty days.

5.4.3. Work after business hours, on weekends, or federal holidays shall be allowed if requested 14 days in advance to the CO in writing for approval and not interfere with base or user’s missions.

5.5. Staging, Storage, and Parking

5.5.1. The government shall designate an area for construction staging and storage.

The exact location shall be discussed and determined in the pre-construction meeting. The location shall not impede access for emergency response vehicles and personnel.

5.5.2. Parking shall be in designated parking spaces and in designated parking areas.

Exact areas designations to be discussed during the pre-construction meeting.

Parking shall not be allowed on sidewalks or grass areas.

5.5.3. Construction shall not commence without prior coordination with CO, CE, and user.

5.6. Schedule and Planning Requirements

5.6.1. D/B team shall provide, with each progress payment, a Critical Path Method

(CPM) schedule for tracking work progress for the entire project from NTP to closeout documents. The CPM shall detail the project schedule and status using

Gantt charts, which shall depict percent complete for each task. D/B team shall prepare and submit an AF Form 3064 and AF3065 for approval.

5.6.2. D/B team shall submit three-week look ahead schedule to show how work is to progress from start to completion, if warranted, D/B team shall also submit a drawing to visually to depict areas work during the same period. A three-week look ahead schedule shall be submitted every two weeks unless major changes happen between the two weeks that can affect coordination with Kirtland AFB.

5.7. Notification Requirements

5.7.1. TD/B team is required to notify the CO and PM of anything they believe is outside their scope of work and/or beyond their control that could impact cost, schedule, or quality. Additionally, D/B team is required to notify the CO and PM of critical issues that may affect the contract performance and/or human health and the environment. The types of issues that require notification include, but are not limited to, health risks, spills, and changes in critical or key personnel. If encountered, immediately stop work, report the discovery to the CO and PM, and implement the appropriate safety precautions. Field activities shall not resume until clearance is received from the CO. On critical issues, verbal notification shall be made immediately, followed by written notification as soon as practical within the succeeding 48 hours.

5.7.2. Utility outages: Outages require 30-day notice to schedule and major outages to the facility or mission shall be kept to a minimum and confined to the weekends or after business hours.

5.8. Permits/ Environmental Requirements

5.8.1. D/B team shall comply with all AF, state, local, federal environmental regulations, and all guidance provided by the Kirtland AFB Checklist of Environmental Requirements (AF813).

5.8.2. All applicable permits and approvals required by AF, county, city, and state shall be obtained prior to construction start. This includes, but may not be limited to:

5.8.2.1. Welding/Burn Permit

5.8.2.2. Kirtland AFB Landfill Permit

5.8.2.3. Utility Outage Permit

5.8.2.4. Dig Permit

5.9. Photo Documentation

5.9.1. During construction, prepare digital photo documentation of weekly field activities and progress in conjunction with the government inspector. Digital photos shall be submitted using a minimum five mega pixel photograph in JPEG format. Provide an index for each set of photographs submitted, identifying the project number, D/B team, and a brief description. Photography of any kind shall be coordinated through the CO, PM, and CE. The PM shall coordinate with facility point of contact.

5.10. Accident Prevention Plan (APP) and Checklist – Provide an APP and checklist in accordance with EM 385-1-1.

5.11. Site Protection, Cleanup, Repair or Replace, and Differing Site Conditions

5.11.1. D/B team shall ensure that all adjacent property, buildings, and contents are protected from dust, dirt, runoff, debris, and other damages resulting from project activities. D/B team shall provide plastic sheeting, covering of ventilation, and the use of sticky mats to minimize the transfer of construction dust and debris to the occupied areas of the building during construction. D/B team shall ensure that all trash and debris is disposed of on a regular basis.

5.11.2. Blockages or obstructions of any doorway or building egress shall be coordinated with the CO.

5.11.3. No food shall be prepared on the facility premises. D/B team shall coordinate with the user to designate a location outside of the work area where breaks shall be taken.

5.11.4. Replace or Repair: D/B team shall replace or repair to match original existing conditions, all existing adjacent finished surfaces, utilities, equipment, products, vegetation, and structures or parts thereof that have been damaged or removed to perform the work. D/B team shall inform the CO, PM, and CE in sufficient time to permit scheduling of all work prior to being enclosed.

5.11.5. D/B team shall ensure that all unfinished work is secured and protected from weather at the end of each workday. D/B team is responsible for any material and equipment loss incurred due to inadequate weather or security protection for the duration of this project. If inclement weather is imminent at any time, D/B team shall take precautions to safeguard the building (including equipment, finish materials and furnishings) from damage. D/B team shall monitor weather conditions and make the building temporarily weather tight prior to the onset of precipitation.

5.11.6. Daily Cleanup: D/B team shall ensure that all non-recyclable trash, debris, refuse, garbage, etc. is disposed of in a safe and legal manner. The Kirtland AFB landfill shall be available for disposal of non-hazardous construction and demolition waste.

5.11.7. Final Cleanup: D/B team shall ensure that the project site is completely clean before the project final walk-through. All new materials shall be properly cleaned and shall be free of scuffs, dirt, and dust. Areas surrounding the construction site shall also be cleaned of any dirt or dust.

5.12. Red Zone Meeting: D/B team shall support Red Zone meetings as part of the closeout process of the project. The Red Zone shall commence at 75-percent of construction completion. At these meetings, D/B team and the project stakeholders shall discuss, define, and achieve consensus on actions necessary to complete construction and support user occupancy. Meetings at the beginning of the Red Zone period shall be held every two weeks then increase to weekly towards the final month of the project.

5.13. As-Built Drawings and O&M

5.13.1. D/B team shall provide electronic copy of all O&M documents.

5.13.2. D/B team shall provide electronic as-built documents in accordance with Table

4.1 required submittals.

5.14. Warranty

5.14.1. D/B team shall at minimum furnish an overall one-year warranty on services/workmanship performed and any equipment/items D/B team purchases/installs for this effort. The warranty shall take effect upon the beneficial occupancy date (BOD) by the government after construction is completed. D/B team shall coordinate with any/all manufacturers’ extended warranties for special components and systems. Extended warranties shall identify exactly what component or system is being warrantied and the duration of the warranty. The specifications prepared by D/B team shall include all specific extended warranty requirements for special components and systems.

5.15. Transfer and Acceptance of DoD Real Property: DD1354 (Draft, Interim, & Final)

5.15.1. D/B team is required to fill out a DD1354 for real property records and a component and subcomponent list for new and previous equipment, to include, but not limited to model, serial numbers, and manufacture specification, locations, and before and after pictures. D/B team shall contact real property department for any questions and concerns. DD1354 and component list are to be completed, submitted, and accepted before any pre-finals and finals are scheduled.

5.15.2. There can be only one final version of a DD Form 1354 for a single construction project. D/B team is to update a draft version on a daily or semi-daily time frame. D/B team may simply have an adjusted draft version with a later date prepared (block 2) and the same serial number (block 4). However, D/B team may have multiple valid interim DD Form 1354’s for a phased turnover of facilities, each with its own serial number (block 4). This shall be reviewed by the government at the 65% completion of the construction project.

5.15.3. Final draft Form DD 1354 to include approved final invoice with checklist including key supporting documents shall be submitted with approval of final invoice.

End of SoW