MGVAMC SATOC Maintenance Repair SOW.docx

Statement of Work (SOW) Single Award Task Order Contract Mann-Grandstaff VA Medical Center Maintenance & Repair Services

I. GENERAL

This is a firm-fixed price (FFP), Indefinite Delivery/Indefinite Quantity (ID/IQ), Single Award Task Order Contract (SATOC) for the Mann-Grandstaff Veterans Affairs Medical Center (MGVAMC) located in Spokane, WA.

The scope will primarily be maintenance in nature, with ancillary construction and can include, but is not limited to the following facility support services:

· Plumbing and Pipe Systems

· Drain, waste, and vents repair and replacement.

· Compressed gas system components, including air, oxygen, and vacuum systems and repair and replacement.

· Medical Center medical gas analysis and certification.

· Plumbing leak repair.

· Pipe insulation and labeling.

· Sewer and storm drain unplugging, clearing, and jetting.

· Unplugging toilets, urinals, sinks, showers, and laves.

· Grease trap cleaning.

· Sump pump repair and servicing.

· Steam system testing, repair, replacement, or demolition.

· Heating hot water loop testing and repair.

· Chilled water loop testing and repair.

· Water balance of chilled water and hot water heating.

· Underground fire-line-piping, irrigation-line-piping, and valves repairs and replacement.

· Underground building drains and sewers lines repair and replacement.

· Underground domestic water lines repair and replacement.

· Excavation of underground pipes, lines, and valves to repair or replace.

· Domestic water hot, cold, and recirculation lines and valves repair and replacement.

· Backflow device testing and repair.

· Plumbing fixture installation, replacement, repair, or removal.

· Emergency eye wash and shower fixture installation, replacement, repair, or removal.

· Heat exchangers installation, repair, and replacement.

· Water heaters installation, repair, and replacement.

· Pressure vessels welding and certification.

· Pressure vessel installation, repair, and replacement.

· Steam traps, steam valves, steam pumps, condensate pumps, installation, repair, and replacement.

· Water pumps installation, repair, and replacement.

· Sewer lift stations repairs.

· Reverse osmosis stations, water softeners, chlorination stations, and water filters installation, repair, and replacement.

· Plumbing demolition

· HVAC-R systems

· Supply, return, and exhaust duct work testing, repair, installation, and demolition.

· Direct Digital Controls parts, comm wire, and software installation, upgrade, repair, and replacement.

· Variable Speed Drives repair and replacement.

· Electric motors repair and replacement.

· Fan repair and replacement.

· VAV and CAV box repair, replacement, and tuning.

· Coil cleaning, repair, and replacement.

· AC Compressor repair, replacement, and maintenance.

· HVAC-R electrical work.

· Hot water boilers repair.

· Steam boilers repair.

· Water treatment.

· Chillers repair.

· Dryers, contactors, switches, circuit boards, relays, wire, terminals, disconnects, refrigerants, oils, lubricants, conduit, freeze stat, capacitors, fuses, UV lamps, reversing valve, defrost controls.

· Ice Machines repair and replacement.

· Air Handlers repair and replacement.

· Shafts, bearings, sheaves, belts, filters, frames, skins, doors, hatches, hinges, coils, filter racks, and dampers.

· Actuators.

· Circuit setters.

· Air conditioning, DX Cooling, VRF system repairs.

· Heat pumps repair and replacement.

· Heating, gas valves, gas train, gas piping, furnace, de-humidifier, repair and replacement.

· Humidifiers repair and replacement.

· Cooling towers repair and replacement.

· Fan coils repair and replacement.

· Walk in Cooler-Freezer/Refrigeration repairs.

· Medical refrigerators and freezers repairs.

· Kitchen refrigeration cabinets and coolers repairs.

· Penetrations through firewalls repairs and fireproofing.

· TAB (testing, adjusting, and air balancing).

· Filter servicing and cleaning.

· Exhaust fan repairs.

· HVAC-R demolition.

· Repair and Testing of Electrical Systems

· Caterpillar and Eaton power generators and controls.

· Transformers.

· Transmission lines.

· Conduits above and below ground.

· Panels, breakers, fuses, circuits.

· Switches, relays, and outlets.

· Lamps, bulbs, standard and LED.

· General electrical gear and components.

· Elevators and elevator electric support systems.

· Repair and Testing of Mechanical Systems

· Medical Air stations, compressors, valves, and equipment.

· Medical air piping systems.

· Medical Vacuum stations, compressors, valves, and equipment.

· Dental Air stations, compressors, valves, and equipment.

· Dental Vacuum stations, compressors, valves, and equipment.

· Dental Amalgamator and heavy metal filters.

· Dental plaster traps repair.

· Medical Bulk Oxygen tanks, valves, fill nozzles, and supply lines.

· Air compressors.

· Equipment stands, supports, and platforms.

· Facility Support Services

· Carpentry, general and specialty.

· Road and parking lot repairs and striping.

· Seal coating of roads and parking lots.

· Painting of road directional arrows and markings.

· Concrete curb painting.

· Sheetmetal and steel fabrication, general and specialty.

· Concrete forming, pouring, repair and finishing.

· Framing and roofing.

· Insulation, drywall and spackling.

· Painting and specialty wall coverings.

· Flooring, blinds, interior and exterior signage.

· Doors, windows, and hardware.

· Interior design and landscape architecture.

· Landscaping, arboriculture, gardening, sprinkler irrigations systems.

· Cabinet manufacture, repair, and installation.

· Electric security locks and door operators.

· Elevator repairs and/or maintenance and inspections.

· Lawn Mowing, edging, sidewalk clean up, fertilization of grounds, and fall leaf clean up.

· Mulching and weed prevention campus wide including lawns, flowers, shrubs, and garden areas.

· Tree removal and stump removal.

· Tree trimming.

· Tree replacement.

· Campus snow removal and sand and ice melt treatment of all campus roads, parking lots, parking garage, and all campus walkways.

This is a SATOC that encompasses a broad range of repairs, renovations, and minor alterations to existing facilities and/or infrastructure that are primarily maintenance in nature.

During the contract period, the facility staff will identify projects for Task Orders that will be issued by the Contracting Officer (CO). The CO has the right to withdraw proposed Task Orders before and after the receipt of the Contractor’s proposal for the requested Task Orders.

The SATOC Contractor will furnish all necessary qualified personnel, supervision, material, equipment, and services to perform the tasks in the Statement of Work (SOW) prepared specifically for each Task Order.

II. PERIOD OF PERFORMANCE AND IDIQ VALUE

The contract will be awarded as a 5-year base ID/IQ with a $4,000,000.00 total capacity. Task Orders will primarily range from $2,000.00 to $350,000.00. The guaranteed minimum contract value of this contract is $2,000.00.

III. LICENSURE AND CERTIFICATION

The prime contractor must hold a current Plumbing contractor license and a current HVAC-R contractor license in the state of Washington and have a place of business within 50 miles of the MGVAMC.

The sub-contractors who work under the prime contractor must carry the appropriate contractor’s licensure and certification for the trade/craft work they perform in the state of Washington under the prime contractor. Sub-contractors shall have the required factory certification, dealer license, industry certification, and/or State of Washington contractor licensure to perform work in their specialty trade/craft in the state of Washington sufficient to meet all specialty codes and requirements. Sub-contractors such as an electrical contractor, medical gas installer/tester/certifier, backflow device tester, test and balance (TAB) contractor, pharmacy/lab hood tester/certifier, above ground and underground utility contractor, or direct digital control contractor.

All trade/craft masters, journeyman, and/or apprentice workers who are required to be licensed in the state of Washington to do their trade/craft work must hold a valid license/certification issued by the state of Washington in their specialty trade/craft if they are to be dispatched to the MGVAMC to perform trade/craft work.

The prime contractor shall ensure that anyone who installs, repairs, or replaces Direct Digital Controls or does any programing of the Direct Digital Controls at the MGVAMC is a certified Schneider Electric Control technician who is employed by an authorized Schneider Electric Control dealer within 50 miles of the MGVAMC.

IV. MAINTAINING CONTINUED PERFORMANCE

To be considered eligible for continued contract ordering, the Contractor must maintain continued satisfactory performance as assessed by applicable Contractor Performance Assessment Reports (CPAR) at the Task Order level. Failure to maintain satisfactory performance will result in the Government stopping issuing new Task Orders and, if warranted, terminating the contract for default.

V. PRICING, COEFFICIENTS, AND NON-PREPRICED ITEMS

TASK ORDER PRICING

The Contractor must furnish pricing (proposals) for each individual Task Order on a line-item basis. Each line-item price shall consist of only direct costs, and shall not include indirect costs, such as overhead (OH), general and administrative (G&A) cost, and profit. The contractor’s OH/G&A and profit are to be included in the coefficient factor.

Direct costs shall be the total cost for each line item using the applicable total column multiplied by the number of units required for the project.

Line-item unit costs shall be added together and then multiplied by the coefficient to determine the total proposed firm-fixed price.

If a fair and reasonable price is not reached through the Task Order acquisition process, the individual project will be withdrawn, and the Government will use another means to meet the needs of the Government.

COEFFICIENT

Coefficient is defined as a multiplier which is applied to the total of all unburdened Direct Costs that results in a firm fixed price for the scope of work. Examples of coefficient cost components include, but are not limited to overhead, profit, insurance, tax, bonding, and administrative costs.

Specifically, the coefficient should only include those items that cannot be identified as a separate cost item. Any cost that cannot be directly accounted for against a specific scope of work shall be included in the coefficient rate.

The coefficient rate shall be applied to the summation of the unburdened direct cost to determine the total firm fixed price. The contractor’s OH/G&A, and profit are to be included in the coefficient factor plus any other multipliers deemed appropriate. Therefore, when Task Order pricing is submitted only one number (the coefficient rate) is to be applied to the summation of all direct costs.

NON-PREPRICED ITEMS

Non-priced items that are within the scope of work may be negotiated by the CO, or his designated representative on an individual basis. An example of a non-priced item would be work that needs to be completed after normal working hours due to extraneous circumstances. Added items of work shall be incorporated into and made as part of the Task Order in accordance with the contract’s terms and conditions and shall be performed at the negotiated unit price. Non-prepriced work shall be so noted on each Task Order. Non-prepriced items shall be supported with verifiable documentation supporting competitive pricing (minimum of two) from suppliers, subcontractors, catalogue prices, etc. All non-prepriced items shall be proposed in only direct costs (i.e., material, equipment, and labor) multiplied by the coefficient to arrive at the total firm fixed price.

PROPOSAL RESPONSE TIME

Contractor must respond with a proposal to all Task Orders within three (3) business days of receiving the request for proposal. If a proposal cannot be submitted within the required time, the Contractor must immediately contact the requesting Point of Contract (POC) and provide a schedule for submittal.

V. NORMAL WORKING HOURS

Normal working hours are Monday through Friday, 8:00 AM to 4:30 PM (local).The Contractor shall perform all on site work during normal working hours. If work must be perform outside of normal working hours, the Contractor must request and receive authorization to work on-site during other than normal working hours. Requests to perform work outside of normal working hours shall be submitted to the CO no less than five (5) calendar days in advance of the planned date and time.

VI. SCHEDULING OF WORK/COMMUNICATIONS

Before commencement of work under an individual Task Order, the contractor shall confer with the Contracting Officer’s Representative (COR), and agree on items including, but not limited to: 1) sequence of procedures; 2) means of access to premises and building; 3) delivery of materials; and 4) storage of materials and equipment.

The contractor must divide the work into clear, organized sections and keep all activities contained within one small area at a time. Each area should be fully finished before moving on to the next. To support this phased approach, the contractor must create a milestone schedule showing when each section of work will start and finish. The government must review and approve this schedule before any work on the project begins.

The contractor must give the CO and the COR the name and contact information (cell phone number) of the person they should call in an emergency. This person must have the authority to make decisions and commit the company to binding agreements with the Government.

All temporary outages of any utility services required for the performance of work shall be scheduled with the COR no less than five (5) working days in advance of such outages. If outage is longer than eight (8) hours, notice in writing, must be fifteen (15) working days in advance of proposed interruption. All requests for power outages shall be submitted in writing to the COR .

VII. JOB SITE

This work is being performed in a hospital environment; therefore, the Contractor's performance of this contract shall not interfere with patient care or hospital operation. If necessary for reasons of patient care/hospital operation, the CO and/or the COR may direct the Contractor to stop work or limit the types of work that can be performed. This may occur with little or no advance notice.

The contractor shall have access to the area where work is to be performed. The movement of contractor personnel, equipment, materials, and tools shall be confined to this area so as not to interfere with ongoing hospital operations. Delivery of materials and equipment shall be made with minimum interference to Government operations and personnel. VA personnel shall not assist with contractor shipments or deliveries that are made to the job site.

The contractor shall be responsible for providing all work site protective barriers and site control devices. This includes, but is not limited to protective fences, protective tapes, and protective signage. The contractor shall be responsible for providing all necessary traffic control (i.e., street blockages, traffic cones, and flagman) at no additional cost to the Government. Proposed traffic control methods shall be submitted to the COR for final approval. No street or access way shall be completely closed to traffic without prior approval from the COR.

The contractor shall take all precautions to ensure that no damage to private or public property will result from their operations. If such damages occur, the contractor shall make all necessary repairs and/or replacements at no cost to the Government.

The Contractor's personnel will be permitted to use toilet facilities on the premises, subject to regulation and control of the COR. In the event none are available, the Contractor shall, at his own expense, provide portable facilities, as required. In addition, toilet facilities desired at the Contractor's management office shall be provided at the expense of the Contractor.

VIII. SUBCONTRACTING

The contractor shall submit a list of subcontractors to be used on each individual Task Order. The Government may unilaterally reject the use of certain subcontractors if they have been debarred from Federal procurements or if their past performance is not satisfactory.

The Contractor shall promptly notify the CO upon entering any subcontract arrangement after NTP has been provided if not identified on the original listing. Subcontracting a Task Order shall not relieve the SATOC Contractor of any responsibility under the award. Standard Form 1413 “Statement and Acknowledgment” will be required for individual Task Orders.

During performance OF Task Orders under this contract, the Contractor is solely responsible for work performed by its subcontractors. Work performed by subcontractors is expected to be of the same standard as work performed by the Contractor. If the CO deems a subcontractor to be incompetent, careless, or otherwise objectionable, written direction may be issued to remove the subcontractor from the job site.

IX. WAGE DETERMINATION APPLICABILITY

CONSTRUCTION WAGE RATE (FORMERLY KNOW AS THE DAVIS BACON ACT)

Construction wage determinations shall apply to all Task Orders in which the scope of work is determined by the Government to be construction in nature (refer to Federal Acquisition Regulation (FAR) Part 2 for the definition of construction). For any such Task Order, the Contractor shall pay laborers and mechanics the wages and fringe benefits set forth in the construction wage determination in effect on the date of Task Order award.

SERVICE CONTRACT LABOR STANDARDS WAGE RATE (FORMERLY KNOW AS THE SERVICE CONTRACT ACT OF 1965)

The Service Contract Act wage determinations shall apply to all Task Orders in which the Government determines the work to be service in nature (refer to FAR Part 37 for the definition of service contract). For any such Task Order, the Contractor shall pay service employees the wages and fringe benefits established in the Service Contract Act Wage Determination in effect on the date of Task Order award

X. CONTRACTING OFFICER/CONTRACTING OFFICER’S REPRESENTITIVE

The CO has the overall responsibility for the administration of this contract. The CO alone, without delegation, is authorized to take actions on behalf of the Government to amend, modify or deviate from the contract terms, conditions, requirements, specifications, details and/or delivery schedules; issue Task Orders against the contract; make final decisions on disputed deductions from contract payments for nonperformance, or unsatisfactory performance; terminate the contract for convenience or default; and issue final decisions regarding contract questions or matters under dispute. However, the CO may delegate certain other responsibilities to the COR. All delegated duties will be specified in writing in the COR Appointment and Delegation Notice.

XI. DELIVERABLES

Written deliverables and copies of all correspondence requiring a signature shall be sent to the COR and the CO. Additional reporting requirements are found in the specifications for the individual Task Order.

XII. GOVERNMENT FURNISHED PROPERTY

Government property to be used for any given project shall be addressed in the Task Order request for proposal.