MGFSP Project Narrative Form.docx

OMB No. 0581-0320

MGFSP Project Narrative FOrm The Micro-Grants for Food Security Program (MGFSP) requires that the eligible states submit a series of project narratives that detail the necessary information to fulfill the goals and objectives of each project. The acceptable font size for the narrative is 11 or 12 pitch with all margins at 1 inch. The following information must be included in each project narrative.

Project Title Provide a descriptive project title in 15 words or less in the space below.

Duration of Project Start Date: Start Date End Date: End Date Eligible Entity Type ☐ Individual ☐ Indian tribe or tribal organization ☐ Local or tribal government that may not levy local taxes under State or Federal law Nonprofit organization that is engaged in increasing food security, including - ☐ Religious Organization ☐ Food Bank ☐ Food Pantry Federally funded education facility, including - ☐ Head Start program or an Early Head Start program ☐ Public elementary school or public secondary school ☐ Public institution of higher education ☐ Tribal College or University ☐ Job Training Program Project Partner and Summary In 250 words or less, provide a very brief description of the project. This summary will be made available to the public. A Project Summary includes:

1. The name of the applicant organization that, if awarded a grant, will establish an agreement or contractual relationship with the State department of agriculture to lead and execute the project,

2. A concise outline of the project’s objectives and outcome(s), and

3. A description of the general tasks to be completed during the project period to fulfill this goal.

For example:

The ABC Food Bank will enhance food production, food purchasing, and food-preparation skills by creating on-site, hands-on education programs for food insecure populations.

Project Purpose Provide a Listing of the Objectives that this Project Hopes to Achieve The objectives must be related to addressing the issue(s), problem(s), or need(s) mentioned above and related to the project’s approach. Add objectives as necessary.

Objective 1

Objective 2 Expected Measurable Outcomes Select the Appropriate Outcome(s) and Indicator(s)/Sub-Indicator(s) You must choose at least one of the outcomes and indicators listed below.

Outcome 1: To Increase the Quantity and Quality of Locally Grown Food for Food Insecure Individuals, Families, Neighborhoods, and Communities Outcome 1 addresses the MGFSP legislation requiring subrecipients to measure the quantity of food grown, written as follows: “the quantity of food grown through small-scale gardening, herding, and livestock operations”.

1. Gardening operation

2. Herding operation

3. Livestock operation

1.

2.

3.

Outcome 2: To Increase Food Security for At-Risk Members of the Community Through the Development and Enhancement of Local Agricultural Resources and Strategies Outcome 2 addresses the MGFSP legislation requiring subrecipients to measure the number of food insecure individuals fed, written as follows: “the number of food insecure individuals fed as a result of the subgrant”.

Of the total number of project participants, the:

Initial (Original) Customer Count

Estimated Final (Resulted) Customer Count

Outcome 3: Project Specific (Optional) AMS is interested in developing Outcomes and Indicators for MGFSP as the program continues to develop. As such, applicants are encouraged to add at least one Outcome and Indicator based on relevant regional challenges or opportunities not covered above. Creativity is highly recommended, particularly regarding any metrics measuring the applicant’s and/or subgrantee’s responsiveness to regional realities.

3.a.

Data Collection to Report on Outcomes and Indicators Describe how you plan to collect the required data and how you intend to measure each of the selected outcome(s) and indicator(s) in the space below.

Budget Narrative The budget narrative must show the total cost for the project and describe how category costs listed in the budget are derived. The budget justification must provide enough detail to easily understand how costs were determined and how they relate to the Project Objectives and Expected Measurable Outcomes. Applicants should review the Request for Applications section 4.5 Funding Restrictions prior to developing their budget narrative and for more information on allowable and unallowable expenses.

Budget Summary

Personnel

Fringe Benefits

Travel

Equipment

Supplies

Contractual

Other

Direct Costs Subtotal

Indirect Costs

Total Budget (direct + indirect)

Matching Funds Verification All eligible entities must provide a 10 percent cash match on the amount received under the subgrant, in the form of non-Federal cash resources unless otherwise waived for individuals by the eligible state. See Section 3.3 of the RFA for more information.

Personnel List each person who has a substantive role in the project and the amount of the request and/ or the value of his or her match. Personnel costs should be reasonable for the services rendered, conform to the established written policy of your organization, and consistently applied to both Federal and non-Federal activities.

Year 1: $ Year 2: $ Year 3: $

Year 1: $

Year 3: $

Year 1: $

Year 3: $

Personnel Subtotal

Fringe Benefits Provide the fringe benefit rates for each of the project’s salaried employees described in the Personnel section. The costs of fringe benefits should be reasonable and in line with established policies of your organization.

Fringe Subtotal

Travel Explain the purpose for each Trip Request. Please note that travel costs are limited to those allowed by formal organizational policy; in the case of air travel, project participants must use the lowest reasonable commercial airfares. For recipient organizations that have no formal travel policy and for-profit recipients, allowable travel costs may not exceed those established by the Federal Travel Regulation, issued by GSA, including the maximum per diem and subsistence rates prescribed in those regulations. This information is available at http://www.gsa.gov.

Travel Subtotal

Conforming with Your Travel Policy

Equipment Describe any special purpose equipment to be purchased or rented under the grant. ‘‘Special purpose equipment’’ is tangible, nonexpendable, personal property having a useful life of more than one year and an acquisition cost that equals or exceeds $5,000 per unit and is used only for research, medical, scientific, or other technical activities.

Rental of "general purpose equipment’’ must also be described in this section. Purchase of general purpose equipment is not allowable under this grant.

Equipment Subtotal

Supplies List the materials, supplies, and fabricated parts costing less than $5,000 per unit and describe how they will support the purpose and goal of the proposal and enhance the competitiveness of specialty crops.

Supplies Subtotal

Contractual/Consultant Contractual/consultant costs are the expenses associated with purchasing goods and/or procuring services performed by an individual or organization other than the applicant in the form of a procurement relationship. If there is more than one contractor or consultant, each must be described separately. (Repeat this section for each contract/consultant.)

Itemized Contractor(s)/Consultant(s) Provide a list of contractors/consultants, detailing out the name, hourly/flat rate, and overall cost of the services performed. Please note that any statutory limitations on indirect costs also apply to contractors and consultants.

Contractual/Consultant Subtotal

Conforming with your Procurement Standards

Other Include any expenses not covered in any of the previous budget categories. Be sure to break down costs into cost/unit. Expenses in this section include, but are not limited to, meetings and conferences, communications, rental expenses, advertisements, publication costs, and data collection.

If you budget meal costs for reasons other than meals associated with travel per diem, provide an adequate justification to support that these costs are not entertainment costs. See Request for Applications section 4.5.3 Allowable and Unallowable Costs and Activities for further guidance.

Other Subtotal

Indirect Costs Indirect costs (also known as “facilities and administrative costs”—defined at 2 CFR §200.56) represent the expenses of doing business that are not readily identified with a particular grant, contract, or project function or activity, but are necessary for the general operation of the organization and the conduct of activities it performs. For the indirect cost formula and additional information, refer to Section 4.5.2 of the RFA.

Indirect Subtotal

Program Income Program income is gross income—earned by a recipient or subrecipient under a grant—directly generated by the grant-supported activity or earned only because of the grant agreement during the grant period of performance. Program income includes, but is not limited to, income from fees for services performed; the sale of commodities or items fabricated under an award (this includes items sold at cost if the cost of producing the item was funded in whole or partially with grant funds); registration fees for conferences, etc.

Program Income Total

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