MGFSP_GrantAdmin_Narrative_Final_COMPLIANT.docx

Micro-Grants for Food SecurIty Program (MGFSP) 2023 Grant Administration Narrative The State department of agriculture must include the following information with the application package for Micro-Grants for Food Security Program (MGFSP) in Grants.gov.

Recipient Information State Department of Agriculture: Enter the State Department of Agriculture State Plan Coordinator List the person at the State department of agriculture directly responsible for administering the state plan.

Outreach Identifying and Engaging Eligible Entities Describe the methods that you will use to identify eligible entities within your state or territory and how you will communicate to inform them about the MGFSP and how it can benefit food insecure communities. NOTE: Requests for Proposals (RFP’s) should be submitted, reviewed, and approved by AMS before funding announcements can be made to the public.

Outreach Not Conducted (If Applicable) If outreach is not planned to be conducted, provide an explanation why. How will the program be announced?

Subaward Competition Proposal Solicitation Describe the methods you plan to use to solicit proposals for MGFSP. Please indicate what competitive selection criteria will be used to score the subaward applications and if you plan to use fixed amount awards as part of your competition. NOTE: State Plans must be submitted, reviewed, and approved by AMS before award announcements can be made to recommended subrecipients.

Application Review Panel Reviewer Selection Describe how you will select reviewers to ensure the review panel consists of technical experts from various fields, who are qualified and able to perform high quality and fair reviews.

Preventing Real or Perceived Conflict of Interest Describe how you will document and ensure reviewers are free from conflicts of interest (i.e., reviewers signed a conflict of interest statement).

Sharing the Results of Competitive Process with Applicants Describe how you will provide results of the peer review panel to the grant applicants while ensuring the confidentiality of the review panel members.

State Department of Agriculture Oversight If you are using grant funds for direct administration of the grant agreement, provide the start and end dates for the use of these funds.

Start Date: Start Date End Date: End Date Project Timeline

SHOW THE TIMELINE FOR THE PROJECT

You must create a timeline for the project identifying the timeline through the duration of the project.

List activities to be completed during this time.

MONTH

Indicate when the activity will take place.

(Month 1,2,3,4…)

Program Outreach

Proposal Announcement and Solicitation

Application Review Panel

State Plan Submittal

Sharing Competition Results with Applicants

Monitoring Subrecipients

Grant Administration Budget Narrative All expenses described in this Budget Narrative must be associated with administration expenses for the MGFSP. Applicants should review the Request for Applications section 4.5 Funding Restrictions prior to developing their budget narrative.

Administrative costs, presented as direct costs, must not exceed 3 percent of your total grant request. If an applicant has a negotiated indirect cost rate agreement (NICRA) approved by its cognizant agency, the applicant must submit a copy of its approved NICRA with its application.

Budget Summary

Personnel

Fringe Benefits

Travel

Equipment

Supplies

Contractual

Other

Direct Costs Subtotal

Indirect Costs

Total Budget:

Budget Breakdown by Year

Personnel List the organization’s employees whose time and effort can be specifically identified and easily and accurately traced to project activities. See the Request for Applications section 4.5.3 Allowable and Unallowable Costs and Activities and Indirect Costs under section 4.5.2 for further guidance.

Personnel Subtotal:

Personnel Justification For each individual listed in the above table, describe the activities to be completed by name/title including approximately when activities will occur. Add more personnel by copying and pasting the existing listing or deleting personnel that aren’t necessary.

Personnel 1:

Personnel 2:

Personnel 3:

Fringe Benefits Provide the fringe benefit rates for each of the project’s salaried employees described in the Personnel section.

Fringe Subtotal:

Travel Explain the purpose for each Trip Request. Please note that travel costs are limited to those allowed by formal organizational policy; in the case of air travel, project participants must use the lowest reasonable commercial airfares. For recipient organizations that have no formal travel policy and for-profit recipients, allowable travel costs may not exceed those established by the Federal Travel Regulation, issued by GSA, including the maximum per diem and subsistence rates prescribed in those regulations. This information is available at http://www.gsa.gov. See the Request for Applications section 4.5.3 Allowable and Unallowable Costs and Activities, Travel, and Foreign Travel for further guidance.

Travel Subtotal:

Travel Justification For each trip listed in the above table describe the purpose of this trip and how it will achieve the objectives and outcomes of the project. Be sure to include approximately when the trip will occur. Add more trips by copying and pasting the existing listing or delete trips that aren’t necessary.

Trip 1 (Approximate Date of Travel MM/YYYY):

Trip 2 (Approximate Date of Travel MM/YYYY):

Trip 3 (Approximate Date of Travel MM/YYYY):

Conforming with Your Travel Policy OMB No. 0581-0320

By checking the box to the right, I confirm that my organization’s established travel policies will be adhered to when completing the above-mentioned trips in accordance with 2 CFR 200.474.

Equipment Describe any special purpose equipment to be purchased or rented under the grant. ‘‘Special purpose equipment’’ is tangible, nonexpendable, personal property having a useful life of more than one year and an acquisition cost that equals or exceeds $5,000 per unit and is used only for research, medical, scientific, or other technical activities. See the Request for Applications section 4.5.3 Allowable and Unallowable Costs and Activities, Equipment - Special Purpose for further guidance.

Rental of "general purpose equipment’’ must also be described in this section. Purchase of general purpose equipment is not allowable under this grant. See Request for Applications section 4.5.3 Allowable and Unallowable Costs and Activities, Equipment - General Purpose for definition, and Rental or Lease Costs of Buildings, Vehicles, Land and Equipment.

Equipment Subtotal:

Equipment Justification For each Equipment item listed in the above table describe how this equipment will be used to achieve the objectives and outcomes of the project. Add more equipment by copying and pasting the existing listing or delete equipment that isn’t necessary.

Equipment 1:

Equipment 2:

Equipment 3:

Supplies List the materials, supplies, and fabricated parts costing less than $5,000 per unit and describe how they will support the purpose and goals of the proposal. See Request for Applications section 4.5.3 Allowable and Unallowable Costs and Activities for further information.

Supplies Subtotal:

Supplies Justification Describe the purpose of each supply listed in the table above purchased and how it is necessary for the completion of the project’s objective(s) and outcome(s).

Contractual/Consultant Contractual/consultant costs are the expenses associated with purchasing goods and/or procuring services performed by an individual or organization other than the applicant in the form of a procurement relationship. If there is more than one contractor or consultant, each must be described separately (Repeat this section for each contract/consultant.).

NOTE: A general line item for the Applicant’s total subawards should be provided in this section. A detailed project and budget narrative will be submitted within one year of the grant agreement start date in the form of a State Plan.

Itemized Contractor(s)/Consultant(s) Provide a list of contractors/consultants, detailing out the name, hourly/flat rate, and overall cost of the services performed. Please note that any statutory limitations on indirect costs also apply to contractors and consultants.

Contractual/Consultant Subtotal:

Contractual Justification Provide for each of your real or anticipated contractors listed above a description of the project activities each will accomplish to meet the objectives and outcomes of the project. Each section should also include a justification for why contractual/consultant services are to be used to meet the anticipated outcomes and objectives. Include timelines for each activity. If contractor employee and consultant hourly rates of pay exceed the salary of a GS-15 step 10 Federal employee in your area, provide a justification for the expenses. This limit does not include fringe benefits, travel, indirect costs, or other expenses. See Request for Applications section 4.5.3 Allowable and Unallowable Costs for further information.

Contractor/Consultant 1:

Contractor/Consultant 2:

Contractor/Consultant 3:

Conforming with your Procurement Standards

By checking the box to the right, I confirm that my organization followed the same policies and procedures used for procurements from non-federal sources, which reflect applicable State and local laws and regulations and conform to the Federal laws and standards identified in 2 CFR Part 200.317 through.326, as applicable. If the contractor(s)/consultant(s) are not already selected, my organization will follow the same requirements.

Other Include any expenses not covered in any of the previous budget categories. Be sure to break down costs into cost/unit. Expenses in this section include, but are not limited to, meetings and conferences, communications, rental expenses, advertisements, publication costs, and data collection.

If you budget meal costs for reasons other than meals associated with travel per diem, provide an adequate justification to support that these costs are not entertainment costs. See Request for Applications section 4.5.3 Allowable and Unallowable Costs and Activities for further guidance.

Other Subtotal:

Other Justification Describe the purpose of each item listed in the table above and how it is necessary for the completion of the project’s objective(s) and outcome(s).

Indirect Costs Indirect costs are any costs that are incurred for common or joint objectives that therefore, cannot be readily identified with an individual project, program, or organizational activity. They generally include facilities operation and maintenance costs, depreciation, and administrative expenses. If an applicant has a NICRA, it is required to use this amount, and a copy of the NICRA must be submitted with the application. Otherwise, applicants may elect to charge a de minimis rate of 10 percent of modified total direct costs (MTDC). See Request for Applications section 4.5.2 Indirect Costs for further guidance.

Indirect Subtotal:

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