MFSS IIIb - W912DY22R0013.pdf

SEE ADDENDUM

(No Collect Calls)

W912DY22R0013 10-May-2023

b. TELEPHONE NUMBER

256-895-2553

8. OFFER DUE DATE/LOCAL TIME

12:00 PM 14 Jun 2023

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

W912DY9. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

SHARLEENE D DAVIDSON

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

US ARMY ENGINEERING & SUPPORT CENTER

HUNTSVILLE ENGINEERING & SUPPORT CENTER

P.O. BOX 1600

HUNTSVILLE AL 35807-4301

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$47,000,000.00

NAICS:

561210

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

W912DY22R0013

Section SF 1449 - CONTINUATION SHEET

EXECUTIVE SUMMARY

A.1 OBJECTIVE: The United States Army Corps of Engineers (USACE), Huntsville Engineering and Support Center (CEHNC) is assigned the ongoing Installation Support Function for medical Project Support Services (PSS) listed in Appendix B, Engineering Regulation (ER) 10-1-22 – Organization and Functions, dated 27 November 2018. The Medical Facilities Support Services IIIb (MFSS IIIb) acquisition will be administered under the medical PSS program. Typical non-personal services provided are medically related project and program support including general project support services, support of facility Operation and Maintenance (O&M), facility support services, project development services, quantity verification and analysis services, commissioning, occupancy support services, and facilities system support in support of the Defense Health Agency (DHA). The service locations for MFSS IIIb are anticipated to be performed at locations outside the Contiguous United States to include Bahrain, Belgium, Cambodia, England, Country of Georgia, Germany, Ghana, Greece, Guantanamo Bay (Cuba), Honduras, Japan, Kenya, Korea, Peru, Philippines, Portugal (Lajes, Azores), Singapore, and Thailand. MFSS IIIb will allow for geographic coverage in support of Alaska and Hawaii, if the task order scope includes work in foreign locations outside the Contiguous United States. Other foreign jurisdictions outside the Continental United States may be added to the geographic scope of the base MATOC if deemed appropriate after an analysis of relevant statutes and regulations, including the Competition in Contracting Act, and approval of a FAR Part 6 J&A for an out-of-scope change if appropriate, and analysis of international agreement terms between the United States and the respective foreign jurisdiction.

Services for the DHA are to include: facilities management support; staff training and consultation;

program/project management support; technical coordination support; project development scheduling support;

management and tracking of facility O&M; facility planning; transition planning; project tracking; submittal review and contractor request for information coordination; construction quality management support using the USACE Quality Assurance procedures as identified in ER 1180-1-6, Contracts Construction Quality Management; real property installed equipment inventories; mechanical, electrical, and plumbing system inspection and functional evaluations; space and equipment configuration support; functional operations, contingency operations, and transition operations support; joint commission statement of condition plan support; project/program preliminary scheduling and phasing support; initial and continuous facility commissioning support; facility occupancy start-up assistance, record drawings modification and updating, warrantee review and post-occupancy evaluation support;

and facilities management systems database support, such as maintaining the Defense Medical Logistics Standard Support database.

Work requirements will be defined under individual task order Performance Work Statements (PWSs); and will be solicited via request for proposals. The scope will require the contractors to have the capability to support multiple task orders simultaneously at various geographical locations. Each PWS will vary from site to site and will require extensive knowledge of the functional operation of medical facilities. Since the medical facilities will typically be in full operation, the contractor will be required to minimize interference with the daily operation of the facilities in the performance of their duties. Due to the necessity to support Government oversight, the contractor must be an expert in infection control processes and conform to the requirements of The Joint Commission Environment of Care Standards, applicable regulations (Federal Acquisition Regulation (FAR), Defense Federal Acquisition Regulation Supplement (DFARS), Army Federal Acquisition Regulation Supplement (AFARS)) and other applicable policies for construction work in occupied medical facilities. Historically, project sizes under MFSS task orders have ranged from $500,000 to $1M with periods of performance varying between one (1) and five (5) years, including optional periods of performance; however, a few outlier projects are larger in dollar value, upwards of $10M or more annually. The following type of work is NOT included in this solicitation:

Architect/Engineering (A/E) services, direct facility maintenance (e.g., equipment servicing and repair), janitorial services, or construction.

A.2 CONTRACT AWARD: The U.S. Army Corps of Engineers, Huntsville Engineering and Support Center, (CEHNC) intends to solicit and award this requirement using full and open competition. This will be a Multiple Award Task Order Contract (MATOC), in accordance with (IAW) FAR 16.504, Indefinite-Quantity Contracts.

The Government intends to award a contract or contracts resulting from this solicitation to all qualifying offerors as stated in FAR 15.304(c)(1)(ii). A qualifying offeror is an offeror that is determined to be a responsible source, submits a technically acceptable proposal that conforms to the requirements of the solicitation, and the Contracting Officer has no reason to believe the offeror would be likely to offer other than fair and reasonable pricing. The North American Industry Classification System (NAICS) code for this procurement is 561210 – Facilities Support Services with a small business size standard of $47M. The Government reserves the right to make staggered awards. Later awarded contracts will have an initial period of performance that will be less than the full base period in duration and will end on the same date as all other offerors which receive a base MATOC award. Option periods will be the same for all awardees.

A.3 CONTRACT TYPE: The MATOC will consist of Firm Fixed Price (FFP) task orders.

A.4 CONTRACT TERM: The period of performance is anticipated to be a total of 84 months, which will consist of a base ordering period for 36 months and two (2), 24 months optional ordering periods.

The Government has an approved deviation IAW FAR 17.207(c)(3), (d) and (f), allowing the award of a MATOC pursuant to FAR 15.304(c)(1)(ii), which also include option periods, including FAR 52.217-8 and excludes the application of price related provisions in FAR 17.207 for exercise of options. Therefore, no pricing will be requested or evaluated at the base contract level as part of the initial competition and cost or price will be considered at the task order level.

Evaluation of Options: Except when it is determined IAW FAR 17.206(b) not to be in the Government’s best interests, the Offerors maximum rates will not be evaluated at the MATOC base level; but will be evaluated prior to each individual task order under this MATOC for the 36 months base period, two (2) 24 months option periods, and FAR 52.217-8, “Option to Extend Services” not to exceed six (6) months. For each individual task order, evaluation of option period(s) will not obligate the Government to exercise the option(s). Note. For each individual task order, if an option period is not exercised, FAR 52.217-8, “Option to Extend Services” may be exercised to extend services beyond the prior period. The maximum rates/pricing for the prior period shall apply to FAR 52.217-8, “Option to Extend Services.”

A.5 CONTRACT CAPACITY: The maximum contract capacity is $210 Million for this acquisition. The total capacity will be shared among all MATOC holders IAW the Ordering Procedures outlined in this solicitation.

Values provided under the Contract Line Item Numbers (CLINs) represent the estimated capacity only and the Government reserves the unilateral right to move capacity between CLINs and performance periods as necessary.

Section B within this solicitation will remain blank and will be completed in its entirety at time of contract award by the Contracting Officer.

A.6. SELECTION OF MATOC SUITE: The Government will issue a single full and open competition solicitation. The total programmatic capacity for the MATOC is $210 Million. Individual capacities will not be assigned to each contract.

A.7 TASK ORDER SELECTION/COMPETITION: Task orders will be awarded against the base MATOC using the fair opportunity procedures discussed in FAR 16.5 and DFARS 216.5, in addition to the competitive source selection procedures identified in DFARS 216.505-70. Each order exceeding $3,000.00 will be awarded on a competitive basis IAW FAR 16.505 and DFARS 216.505 unless an exception described in FAR 16.505(b)(2) or DFARS 216.505(b)(2) applies. If an exception applies, the rationale for the decision will be documented IAW FAR 16.505(b)(2)(ii).

Task orders will be negotiated and awarded against the base MATOC on an as-needed basis once requirements arise. The MATOC awardees will compete against each other for task order awards. When the Request for Proposals (RFPs) for task order requirements are issued, sufficient detail with regard to labor rates, indirect rates, labor categories and hours, materials, travel, proposed profit and fees must be provided by the contractor to allow an examination of the proposed cost and/or prices, per CLIN as required by each task order.

The unique selection criteria for each task order award will be provided in the task order RFP. However, the typical evaluation criteria utilized at the task order level are: 1) past performance, 2) management approach, 3) price, and others as determined necessary. The evaluation will be provided in strict accordance with the selection criteria identified in the request for proposal documents and documented IAW local policy and procedures.

NOTE: The contracting officer may review small business opportunities at the task order level after consideration of all international agreements, project complexities and capabilities of any resulting small business MATOC holders.

A.8 MINIMUM GUARANTEE: The Government’s minimum guarantee of $3,000.00 in services extends throughout the period of performance of the MATOC. Funding for this minimum guarantee will be obligated on the first task order for this MATOC line item, issued at the time of base contract award. This is the minimum ordering amount, not a minimum payment. Payment under the subsequent task order award(s) in an amount meeting/exceeding the minimum guarantee satisfies the minimum guarantee. The minimum guarantee task order may then be de-obligated and closed.

A.9 WAGE DETERMINATIONS: For work performed in foreign locations outside the Contiguous United States, contractors are required to follow host nation labor laws regarding employee compensation.

For work performed in Alaska and Hawaii, the Service Contract Labor Standards, formerly known as The Service Contract Act, is implemented IAW FAR 52.222-41 – Service Contract Labor Standards. The wage determination for the geographic area where the awarded work is to be performed will be incorporated in individual task orders.

A copy of the determination is available at https://www.sam.gov. The labor rates in effect at the time a task order is awarded will remain in effect through completion of the project, unless modified due to an increase in the Department of Labor wage rates.

A.10 CONTRACT ON-RAMPS/OFF-RAMPS: In an effort to increase competition, the Contracting Officer may employ on-ramps and off-ramps. See Special Contract Requirements section for additional details.

A.11 SYSTEM OF AWARD MANAGEMENT (SAM): Competition for inclusion in the MATOC suite will be sought, promoted, and sustained by querying the SAM, synopsizing proposed actions, and posting the solicitation in the Government-wide point of entry website (https://www.sam.gov/). Offerors must be registered in SAM to be eligible for award. See FAR 52.204-7.

The Government will retrieve Representations and Certifications from SAM once proposals are received.

A.12 CONTRACT AUTHORIZATION: The only authorized ordering office is the U.S. Army Engineering and Support Center, Huntsville, Alabama. Other agencies may be delegated this authority, in which case, an advance written notice will be given to the contractor. In addition to, or in lieu of mailing an order, the Contracting Officer may issue an order orally, by facsimile or by electronic commerce methods, at his/her discretion. Only a warranted Contracting Officer acting within their delegated limits, has the authority to issue modifications or otherwise change the terms and conditions of this contract. If an individual other than the Contracting Officer attempts to make changes to the terms and conditions of this contract you shall not proceed with the change and shall immediately notify the Contracting Officer.

A.13 QUESTIONS: All questions must be submitted per the instructions at Instructions, Paragraph L2 – Offeror’s Questions and Comments.

A.14 SUBMISSION REQUIREMENTS: Proposal submission shall be submitted per the instructions at Instructions, Paragraph L1 – Proposal Submission.

A.15 OUTSIDE THE CONTIGUOUS UNITED STATES TASK ORDERS: All work under this contract will be performed outside the contiguous United States. In such, the contractor will be required to submit documentation demonstrating compliance with the outside contiguous United States clauses and host-nation laws referenced in this contract with proposal submissions for task orders. Special instructions for contracting outside contiguous United States locations are included in the Special Contract Requirements section.

https://www.sam.gov/ https://www.sam.gov/

**CLINS ARE NOT TO BE FILLED IN BY OFFERORS. CLINS ARE FOR INFORMATIONAL

PURPOSES ONLY AND FOR THE USE OF AWARDING TASK ORDERS**

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATMENT

MEDICAL FACILITIES SUPPORT SERVICES IIIb

1.1 GENERAL INFORMATION

This is a non-personal services contract to provide medical facility-related project and program support services including general project support services, facility operations & maintenance (O&M) support, facility support services, project development services, quantity verification and analysis services, commissioning, occupancy support services, and facilities system support in support of the Department of Defense (DoD) medical enterprise at diverse locations outside the Contiguous United States to include Bahrain, Belgium, Cambodia, England, Country of Georgia, Germany, Ghana, Greece, Guantanamo Bay (Cuba), Honduras, Japan, Kenya, Korea, Peru, Philippines, Portugal (Lajes, Azores), Singapore, and Thailand. This requirement will also allow for geographic coverage in support of Alaska and Hawaii, if the task order scope includes work in foreign locations outside the Contiguous United States.

Other foreign jurisdictions outside the Continental United States may be added to the geographic scope of the base MATOC if deemed appropriate after an analysis of relevant statutes and regulations, including the Competition in Contracting Act, and approval of a FAR Part 6 J&A for an out-of-scope change if appropriate, and analysis of international agreement terms between the United States and the respective foreign jurisdiction.

1.2 DESCRIPTION OF SERVICES/INTRODUCTION

The Contractor shall provide all personnel, services, equipment, and transportation required to perform project support services for DoD for various DoD medical facilities and related ancillary facilities. These services may be provided in a variety of functional areas including, but not limited to: inpatient facilities support; clinical area support; ancillary support areas such as warehousing, power plants, transition and space planning.

1.2.1 Project support may include, but not be limited to: general project support services, facility O&M support, facility support services, project development support services, commissioning support services, quantity verification and analysis services, occupancy support services, and facilities system support as outlined below. Duties extensively require coordination skills and contractual compliance requirements are incidental in nature.

1.2.1.1 General Project Support Services include, but are not limited to: facilities management support, project management support, Construction Quality Management (CQM)/Quantity Verification and Analysis (QVA) support, using the USACE Quality Assurance (QA) procedures identified in ER 1180-1-6, submittal review and contractor Request for Information (RFI) coordination, technical coordination support, and project development scheduling support services.

1.2.1.2 Facility O&M support. Examples of these services include: Real Property Installed Equipment (RPIE) Inventories, Mechanical, Electrical and Plumbing (MEP) System Inspection & Functional Evaluation, and Operational Systems Functional Review Assistance.

1.2.1.3 Facility Support Services and Initial Outfitting and Transition (IO&T) support including facilities coordination, property and facilities management support, scheduling and/or quality control software support services, and computer/facilities management systems support. Examples of these services include: Space Schematics/Flow Concepts, Space Equipment Configuration Support, Functional Operations Support, Contingency Operations Support, and Transition Operations Support.

1.2.1.4 Project Development Support Services including facility coordination support.

1.2.1.4.1 Project Documentation Preparation Support. including facility planning and Master Planning; and DD Form 1391 Development. Assisting Government authorities in the process of the development, implementation and finalizing activities across all or part of project process groups. Collecting and distributing project-related information to applicable parties.

1.2.1.4.2 Joint Commission Statement of Condition Plan for Improvement (PFI) Development & Update Support.

1.2.1.4.3 Project/Program Preliminary Scheduling and Phasing Support – Once the project management plan is published, assisting Government authorities in the documentation, and tracking of project schedule activity.

1.2.1.5 Commissioning Support Services. Support services to the process for achieving, validating, and documenting that the performance of the total unit, building, and/or its systems meet the functional needs and requirements of the owner and to ensure the facilities/systems are operating as efficiently as possible.

1.2.1.5.1 Initial Commissioning Support Services. Support services to verify that systems and assemblies operate in a manner that will achieve the Owner’s Project/Quality requirements and assures the operational requirements are met for new construction and facility modernization/repair/renewal efforts.

1.2.1.5.2 Continuous Commissioning Support Services. Support services to maintain building performance throughout the useful life of the facility. Systems, assemblies, equipment, and components will tend to shift from their as-installed conditions over time. In addition, the needs and demands of facility users typically change as a facility is used. Continuous Commissioning allows for the continued adjustment, optimization, and modification of building systems to meet specified requirements. Continuous Commissioning activities also include issues resolution, seasonal testing, etc.

1.2.1.6 Occupancy Support Services. Examples include: Occupancy/transition Coordination, management and tracking of facility operations and maintenance; start-up assistance, Staff Training and Consultation, record drawings modification & update, warranty review and post-occupancy evaluation support.

1.2.1.7 Facilities Management Database System Support for computer and facilities management systems and databases. Examples include: Standard Electronic Processing System (SEPS), Defense Medical Logistics Standard Support (DMLSS), MAXIMO Asset Management software, and General Fund Enterprise Business System

(GFEBS).

1.3 STAFFING

1.3.1 Key Corporate Staff. The following are considered key corporate staff for this requirement are the positions of Program Manager; and Senior Contract Manager.

1.3.1.1 Program Manager. Has overall responsibility for the firm's PSS Support MATOC and serves as the single point of contact and liaison between the Contracting Officer and the Contractor. Program Manager proposed shall have a recognized four-year college degree in engineering, business management or related field and at least five (5) years of medical facility support services experience, OR have at least 10 years of medical facility support services. Program manager proposed shall have substantial experience managing and supervising personnel who are executing medical facility support services experience.

1.3.1.2 Senior Contract Manager. This individual shall have a minimum of 10 years of federal contracting experience (either working with the Government or for a DoD Contractor). This Senior Contract Manager shall also have a minimum of 10 years' experience working as Contracts Manager.

Contractor Key Personnel Replacement. The Contractor shall notify the Government of any key personnel changes.

For interim and/or permanent replacement of key personnel (Program Manager and Senior Contract Manager). The Contractor shall provide resumes and any applicable certifications for interim and/or permanent replacement personnel to the Contracting Officer for review and approval.

At task order level, key personnel positions, resumes, and any applicable certifications, for permanent replacement of key personnel shall be presented as soon as available. Resumes and any applicable certifications for permanent replacement of key personnel will be reviewed by the Government (to include designated COR(s) and Facility Manager); who will provide input and recommendations to the Contracting Officer. The proposed permanent replacement may not assume the responsibilities of the position until approved by the Contracting Officer. A permanent key position replacement shall be on site within 30 calendar days of the Contracting Officer approval.

1.3.2 The Contractor shall provide qualified personnel with the appropriate background and skill level needed to perform all task order requirements and schedule specified in any task order issued as part of this base contract. There is no limitation on the use of employees with qualifications exceeding those listed. The Contractor will be responsible for ensuring that personnel are properly qualified (i.e., have the necessary certifications) to certify any work requiring certification. The required labor categories are as follows:

1.3.2.1 Project Management (Levels I and II). Responsible for planning and operational management support assistance of one or more project support projects having objectives and execution requirements ranging from simple to complex. Assists in the responsibility for establishing an organizational structure for the project team;

establishing/monitoring project schedule and budget; and ensuring programmatic and coordination requirements are met. Assists in providing expertise in development of applicable task execution methods; implementation of best business practices; and facilitation of required training, organizational development and work process implementation. Assists in performing periodic reviews of selected organizational structures to evaluate performance relative to project objectives. Assists in continuously evaluating business strategies and work methods to ensure constant project focus on client requirements. Assists in serving as interface with the customer(s), ensuring prompt response to stated concerns but maintaining project coordination for the Scope of Work’s actual requirements.

1.3.2.1.1 Minimum qualifications.

Project Manager Assistant Level I - Bachelor degree with five (5) years’ experience, or 15 years’ experience directly related to assigned tasks/discipline.

Project Manager Assistant Level II - Bachelor degree and 10 years or more experience.

1.3.2.2 Functional Specialist (Levels I, II and III). Responsible for assisting in the assessment of a particular project/task organization’s work coordination challenges, utilizing knowledge gained through similar, prior engagements. Contributes his/her expertise in the required functional areas to the execution planning of a particular project/task, leveraging his/her “prior engagement” knowledge in the impact assessment of industry trends;

policies/codes/standards requirements; and/or operational methodologies. Assists in conducting coordination activities in support of the project team’s objectives. The Contractor may be required to assist in providing functional specialists with expertise in various fields to include, but not be limited to: CAD, DMLSS and/or GFEBS, facilities management support, health facility configuration support, nursing methods analysis support, quality coordination support, and safety and transition coordination support.

1.3.2.2.1 Minimum qualifications.

Functional Specialist Level I - Bachelor degree with two (2) years’ experience, or five (5) years’ experience directly related to assigned tasks/discipline.

Functional Specialist Level II - Bachelor degree with five (5) years’ experience, or 10 years’ experience directly related to assigned tasks/discipline.

Functional Specialist Level III - Bachelor degree with 10 years’ experience, or 20 years’ experience directly related to assigned tasks/discipline.

1.3.2.3 Quantity Verification and Analysis Support (Levels I and II). Personnel under this labor category shall assist in ensuring project coordination activities and requirements are conducted with all hospital clinical and operational staffs, contractors, and other relevant personnel in the execution of projects. Additional duties include materials quantity verification, computing quantities, the application of cost factors in determining project costs, verification, and analysis of satisfactory completion of required tests, certifications, permit requirements, system and equipment testing; and preparation of reports upon completion of a repair, maintenance, and/or construction projects. Minimum requirements include American Society for Healthcare Engineering (ASHE) Healthcare Construction Certification (HCC) training, or an equivalent medical coordination type course, or have as a minimum, two (2) years’ experience in working coordination issues within an active healthcare environment.

1.3.2.3.1 Minimum qualifications.

Quantity Verification and Analysis Representative Level I – Two (2) or more years demonstrated specialized experience in job description area and completion of ASHE Healthcare Construction Certification (HCC) training, or five (5) years or more demonstrated specialized experience in job description area.

Quantity Verification and Analysis Representative Level II - Bachelor degree and completion of ASHE Healthcare Construction Certification (HCC) training, or 10 or more years demonstrated specialized experience in job description area.

1.3.3 Conflict of Interest. The contractor shall not employ any person who is an employee of the United States Government if employing that person would create a conflict of interest or the appearance of a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the DoD, either military or civilian, unless such persons seek and receive approval according to DoD Directive 5500.7, Joint Ethics Regulations

(JER).

1.3.4 Conduct of Personnel. The Contracting Officer or designated representative may require the contractor to remove from the job site any employee working under this contract for reasons of misconduct, security violations, or found to be or suspected to be under the influence of alcohol, drugs, or other incapacitating agent.

Contractor employees shall be subject to dismissal from the premises upon determination by the Contracting Officer that such action is in the best interests of the Government. Such removal from the job site or dismissal from the premises shall not relieve the Contractor of the requirement to provide sufficient personnel to perform the services as required by this contract.

1.3.5 Training. The Contractor shall develop a training program ensuring Contractor personnel are trained, certified, and/or licensed to accomplish the requirements of this contract. This training does not relieve the Contractor from ensuring that Contractor personnel are qualified to perform their assigned tasks when they begin employment under this contract. The Contractor shall maintain records of all scheduled and completed training and make these records available to the Government upon request. Unless identified as an emerging training requirement, or otherwise designated by the Government, all training and costs associated with required training are the responsibility of the Contractor with no additional cost to the Government.

1.4 LOCATION

The work will require the Contractor to have a current capability to respond to multiple requests for work at diverse locations outside the Contiguous United States to include Bahrain, Belgium, Cambodia, England, Country of Georgia, Germany, Ghana, Greece, Guantanamo Bay (Cuba), Honduras, Japan, Kenya, Korea, Peru, Philippines, Portugal (Lajes, Azores), Singapore, and Thailand. This requirement will also allow for geographic coverage in support of Alaska and Hawaii, if the task order scope includes work in foreign locations outside the Contiguous United States.

Other foreign jurisdictions outside the Continental United States may be added to the geographic scope of the base MATOC if deemed appropriate after an analysis of relevant statutes and regulations, including the Competition in Contracting Act, and approval of a FAR Part 6 J&A for an out-of-scope change if appropriate, and analysis of international agreement terms between the United States and the respective foreign jurisdiction.

1.5 QUALITY AND SAFETY

The Contractor shall maintain an effective quality control program to ensure services are performed IAW the contract terms and conditions. The Government will provide quality assurance.

1.5.1 Quality Control (QC). Quality control procedures must adhere to industry standards for logistical support within a hospital, clinic, or medical research lab setting. The Contractor shall implement procedures to identify, prevent, and ensure non-recurrence of defective services. The Contractor’s quality control program is the means by which he assures himself that his work complies with the requirement of the contract. Provide a Corporate QC Plan within 30 calendar days after contract award to the Contracting Officer or designated Government official.

Provide task order specific QC plans within the time frame outlined in the individual task order(s).

1.5.2 Quality Assurance (QA): The Government shall evaluate the contractor’s performance under this contract IAW with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed IAW the performance standards (Performance Requirement Summary). This plan defines how the performance standards will be applied, the frequency of surveillance, and the maximum acceptable defect rate(s).

1.5.3 IAW FAR 52.236-13, Alt I, Accident Prevention, the Contractor shall comply with the latest version of U.S. Army Corps of Engineers (USACE) Safety and Health Requirements Engineering Manual (EM) 385-1-1 (EM 385-1-1), including any interim revisions in effect at the time of the solicitation, as well as any current state, federal, and local laws, codes, and regulations applicable to the performance of the work.

1.5.4 Corporate Safety and Health Program. The Contractor is required by regulation to develop and maintain a written Corporate Safety and Health Program (SHP) in compliance with the requirements of the Occupational Safety and Health Administration (OSHA), EM 385-1-1, 29 CFR 1910, 29 CFR 1926, 29 CFR 1960, and FAR 52.236-13.

1.5.5 Submittals. To be established at the Task Order (TO) level.

1.5.6 Site Visit Abbreviated Accident Prevention Plan (SVAAPP). The Contractor will be required to submit an SVAAPP prior to commencement of any site visit/survey work which are not covered under an Accident Prevention Plan. The Contractor shall prepare a “fill-in-the-blank” template SVAAPP to be used for all site visits.

The SVAAPP shall be adapted to sites specified in the individual task/delivery orders and shall be prepared prior to each site visit. SVAAPP’s shall be submitted IAW each task order. The SVAAPP shall be submitted to the CEHNC Safety Office for acceptance before any work under this contract is awarded. An example of an SVAAPP can be obtained by contacting the CEHNC Safety Office. The SVAAPP shall be approved prior to the Contractor performing any surveys on-site. Submission or approval requirements may be updated at the TO level.

1.5.7 Site Specific - Accident Prevention Plan (APP) or Abbreviated Accident Prevention Plan (AAPP).

The Contractor shall submit an APP or AAPP, dependent on the requirements of the Task Order PWS, prior to any installation/maintenance activities beginning at the site. APP or AAPP shall address applicable items listed in Appendix A (Minimum Basic Outline for Accident Prevention Plans) of EM 385-1-1 in addition to the other applicable requirements of EM 385-1-1 and OSHA requirements. The plan shall be site specific and shall also address any unusual or unique aspects of the project or activity for which it is written. The Contractor shall coordinate with the facility representatives or facility contractor, on first aid, emergency phone numbers & response plans, site evacuation plans, lock out tag out procedures, any permit required procedures, obtaining a list of previously identified confined spaces, evacuation drills, hazardous/toxic environments/agents etc. This information shall be included in the APP. The APP or AAPP shall also include site specific Activity Hazard Analysis (AHAs) for the project. The APP or AAPP is the document that details how the safety and health requirements of OSHA;

other regulatory codes and documents; and EM 385-1-1 are to be accomplished. The APP, IAW EM 385-1-1, Appendix A, shall be submitted IAW each task order. The APP shall be approved prior to the Contractor mobilizing on-site to perform work. Submission or approval requirements may be updated at the TO level.

1.5.8 For both the SVAAPP and/or APP/AAPP, the Contractor shall verify with the controlling installation, the applicability and requirements for emergency procedures, permit required work procedures, and hazardous environments (including lead and asbestos). These findings shall be incorporated into the SVAAPP.

1.5.9 Revisions to the APP - The Contractor is responsible to verify that any Proposals, Change Orders, and Contract Modifications are covered under the current accepted APP. If the pending work effort is NOT covered under the initial task order APP, the contractor shall submit, for Government review and acceptance, an addendum to the APP.

1.5.10 Site specific addendums (SSA). SSAs are required for each site if work will be conducted on two or more sites. The SSAs shall be submitted to the Government Designated Authority (GDA) for acceptance prior to work starting. Each SSA shall contain detailed site specific information only applicable to a specific location. It shall be attached to the APP as Appendix 1 and be readily available on the jobsite. An SSA shall include the following minimum requirements:

1.5.10.1 Contractor Name (EM385-1-1, Appendix A 3.b.(1))

1.5.10.2 Contract Number (EM385-1-1, Appendix A 3.b.(2))

1.5.10.3 Project Name (EM385-1-1, Appendix A 3.b.(3))

1.5.10.4 Site Specific Project Location (EM385-1-1, Appendix A, 3.b.(4))

1.5.10.5 Safety Manager name/s and responsibilities if different than the APP (EM385-1-1 paragraph 01.A.17)

1.5.10.6 Identify point of contact at location

1.5.10.7 Emergency Response Plan

1.5.10.8 Names of individuals that are first aid cardiopulmonary resuscitation (CPR) when emergency medical services are not accessible within 5 minutes of work location and there are 2 or more workers at the location. At least 2 employees on each shift shall be qualified to administer first aid and CPR. (EM385-1-1 paragraph 03.A.02).

1.5.10.9 Location Map to include routes to local hospital/s (01.E.01.a, Appendix A, 3.b.(4))

1.5.10.10 Medical Support Agreement (EM385-1-1 paragraph 01.E01.b) (if applicable to specific location)

1.5.11 Activity Hazard Analysis (AHA) - Before beginning each activity, task or Definable Feature of Work (DFOW) involving a type of work presenting hazards not experienced in previous project operations, or where a new work crew or subcontractor is to perform the work, the Contractor(s) performing that work activity must prepare an AHA. AHAs must be developed by the Prime Contractor. If the Prime Contractor requires a subcontractor or any sub tier-contractor or supplier performing the work, to develop an AHA, it shall be provided to the Prime Contractor SSHO for review and approval before submitting to the Huntsville Center Safety Office for review and acceptance. The Prime Contractor shall review the AHA list periodically (at least annually in conjunction with an APP review) and update as necessary when procedures, scheduling, or hazards change.

1.5.12 Site and Safety Health Officer (SSHO) - The Contractor must employ a minimum of one Competent Person IAW the EM 385-1-1 at each project site to function as the Site Safety and Health Officer (SSHO). The requirements of the SSHO shall be determined at the Task Order level.

1.5.13 Exposure Hour and Mishap Reporting.

1.5.13.1 Exposure Hour Reporting (Monthly Man-hour reporting) - IAW EM 385-1-1, the Contractor shall complete a monthly summary report of accident experience, exposure, Restricted Duty (RD) and Lost Work Days (LWD). The report shall be on the electronic data collection tool provided by the CEHNC Safety described as total hours associated where workers are exposed to the activity hazards and forwarded to the GDA no later than close of business (COB) the 7th day of the following month.

1.5.13.1.1 The Contractor shall submit a monthly report to the GDA, no later than close of business (COB) the 7th day of the following month, that includes a summary by month and year to date of exposure hours per base contract number and per program. Government may change the form or submission method as necessary. The information cut-off date will be the last day of each month. The monthly submission must include the title of the report, i.e., Accident Exposure Data Report, contract number, TO number, project site, month and year for which the report is made, a point of contact listing both email address and telephone number, and number of lost workday accidents to include total days lost. If no hours are worked on the project/task, a report showing "zero (0)" is required.

1.5.13.2 Mishap Reporting – Mishaps shall be reported IAW the EM 385-1-1 paragraph 01.D. The Contracting Officer and Huntsville Center Safety Office shall be notified as soon as practical, but no more than twenty-four hours, after any mishaps, including recordable accidents, incidents, and near misses. All mishap notifications will be submitted IAW the task order.

1.6 RECOGNIZED FEDERAL HOLIDAYS

Recognized holidays for employees:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.7 HOURS OF OPERATION/PLACE OF PERFORMANCE

The Contractor is responsible for performing the services required under this contract during the operational hours and location as specified in the individual task orders. The Contractor must at all times maintain an adequate work force for the uninterrupted performance of all tasks. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the work force are essential.

1.7.1 Work in excess of scope. Should requests be received for work that may be beyond the scope of a task order, the Contractor will immediately contact the Contracting Officer. Should an expanded or decreased PWS result from this or any other condition following notice to precede, the Contracting Officer will provide written direction to the Contractor and an equitable contract adjustment will be made.

1.8 CONTRACTOR PERFORMANCE, GOVERNMENTAL FUNCTIONS AND PERSONAL SERVICES

The activities performed by the Contractor’s employees shall be limited to those authorized in this PWS. Contractor employees must not perform functions or tasks that are considered inherently Governmental as defined in the Federal Acquisition Regulation (FAR) Part 7.5 or perform functions or tasks that are “closely associated with inherently Governmental functions,” unless authorized in this PWS. Furthermore, as proscribed by FAR Part 37.104, the Contractor’s employees must not perform functions or tasks that are personal services or perform authorized functions or tasks in a manner that would be construed to be performance of personal services. Specifically, the Contractor’s employees must not perform functions or tasks that require relatively continuous supervision, direction and control of a government officer thereby creating the appearance of an employer-employee relationship.

1.9 FILES

The Contractor shall maintain complete and accurate files of documentation, records, copies of original results and reports, verified original data, corrected data, and corrected supporting final report required under the terms of the contract. The Contractor shall not allow access to the files by any Government agency, non-Government agency, or individual unless specifically authorized by the Contracting Officer or designated representative. Files shall be made available to the Contracting Officer or designated representative upon request. All files will become the property of the Government and shall be turned over to the Contracting Officer or designated representative at the completion or termination of this contract. All briefings, reports, and other files produced by the Contractor for the Government under the terms of this contract shall be property of the Government.

1.9.1 Records. The Contractor must be responsible for creating, maintaining, and disposing of only those Government required records that are specifically cited in this PWS or required by the provisions of a mandatory directive listed in section 7, Publications. If requested by the Government, the Contractor must provide the original record or a reproducible copy of any such record within five (5) working days of receipt of the request.

2.1 DEFINITIONS

2.1.1 Contracting Officer. The only Government employee authorized to make changes in the contract, verify payments and direct the Contractor.

2.1.2 Contracting Officer Representative (COR). The COR is the Government employee tasked with the day-to-day operation of the contract but who is not authorized to make changes, issue funds, or direct the Contractor.

3.1 GOVERNMENT WORKPLACE

If extended presence at the Government installation is required by the task order, Government workspace and other office items incidental to the place of performance (to include phones, computers, office furniture, office supplies and utilities) will be furnished by the Government at no cost to the contractor unless otherwise indicated in the task order scope of work. Any such Government property furnished by the Government shall remain the property of the Government and shall not be removed from the Government installation, unless otherwise authorized by the Contracting Officer. Contractor employees will be badged by the installation and shall wear badges at all times when on the Government installation. The Government reserves the right to remove from the job site any Contractor employee whose continued employment is inconsistent with the interest of military security or who is otherwise impaired or incompetent. Normal duty schedules shall be 40 hours per week, Monday through Friday. Other schedules may vary depending on the needs of the client. Contractor employees shall conform to all Government laws, regulations, and policies in effect at the installation where they are performing contracted services.

4.1 CONTRACTOR FURNISHED ITEMS AND SERVICES

4.2 GENERAL

Except as provided in paragraph 3.1, above, the Contractor shall furnish all property and services necessary to perform the requirements of this contract (i.e., office equipment such as copiers, computers, fax machines, and furnishings). The Contractor shall manage the total work effort associated with work under this contract. Included in this function is a full range of management duties including, but not limited to, scheduling, report preparation, establishing and maintaining records, and coordination control. The Contractor shall provide a staff of personnel with the necessary management expertise to assure the performance of the work IAW sound and efficient management practices.

4.3 SPECIFIC TASKS

The Contractor shall provide services for medically related project and program support services including general project support services, facility O&M, facility support services, project development services, quantity verification and analysis services, commissioning, occupancy support services, and facilities system support in support of customers. Specific tasks under this contract will be identified within individual task orders.

4.4 SERVICE CONTRACT REPORTING

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure

Army data collection site where the Contractor will report ALL Contractor manpower (including sub-contractor manpower) required for performance of this contract. The Contractor is required to completely fill in all the information in the format using the following web address https://www.sam.gov. The required information includes:

(1) Contracting Office, COR; (2) Contract number, including task and delivery order number; (3) Beginning and ending dates covered by reporting period; (4) Contractor name, address, phone number, email address, identity of Contractor…