MFD COPIER Combined SOL PWS 10AUG22.docx

Tennessee National Guard MFD COPIER W912L7-22-Q-0518

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation. Quotes are being solicited and a written solicitation will not be issued. Solicitation number W912L7-22-Q-0518 is hereby issued as a Request for Quote within the TN area. This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-06 effective date 26 MAY 2022. This requirement is being advertised as Unrestricted; the North American Industry Classification System (NAICS) Code(s) are 532420, with a Size Standard of $35M. The following clauses are applicable to this acquisition: For complete information, see the Performance Work Statement (PWS) and Request for Quote (RFQ).

CLIN 0001: Base (Estimated POP 15 SEPT 2022 – 14 SEPT 2023)

(12 MONTHS)

CLIN 1001: OPT 1 (Estimated POP 15 SEPT 2023 – 14 SEPT 2024)

(12 MONTHS)

All 226 devices will be fully operational no later than 31 October 2022.

The solicitation closes 13 SEPT 2022 at 1:00pm EST (2:00pm CST). Please send your Quotes and ALL questions to and Rhonda.m.lien.civ@army.mil . QUESTIONS MUST BE SUBMITTED VIA EMAIL NLT 1 SEPT 2022 at 1:00pm CST. Please look for modifications posted on SAM.gov | Home

The following Clauses are applicable to the quote:

52.212-1 INSTRUCTIONS TO OFFERORS – COMMERICAL ITEMS

52.212-2 EVALUATION - COMMERCIAL ITEMS: As prescribed in 12.301(c):

Evaluation -- Commercial Items (Jan 1999)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

i. Technical

a. Active SAM Registration

b. Quote must match PWS and Section 5.0 Requirements

c. Location of Equipment – State of TN – 226 Devices

d. Pricing Options: Pick 2

i. 5.11 Pricing Options. All vendors will submit line-by-line itemized pricing with the following leased pricing options for the organization to choose from:

ii. 1. Black and White with stapling

iii. 2. Black and White without stapling

iv. 3. Color with stapling

v. 4. Color without stapling

vi. 5. Printing with Follow-Me or comparable print solution

vii. 6. Printing without Follow-Me or comparable print solution

i. RETURN Clause 52.204-26 filled in

j. Vendor must be current with Certification on SAM - https://www.sam.gov/SAM/

i. Required Sam Unique Entity ID on quote

ii. Required Tax ID on quote

k. Vendor must have NASIC CODE of 532420 to qualify for award.

l. Phase In/Phase Out will be approximately 6 weeks

m. Vendor must submit quote on time to be consider in award process. Check for modifications on SAM.gov | Home

n. Vendor must comply with the PWS to be considered for award.

o. Invoicing/Billing will be done electronically through WAWF-Wide Area Workflow - https://wawf.eb.mil/piee-landing/ MONTHLY as Stated in the contract CLINs.

p. Award/Contract is a firm fixed price contact.

ii. Price – Grand Total

a. Six (6) months service will be added by Government for 52.217-9 for evaluation purposes.

iii. Past Performance – CPARS/FAPIIS report will be evaluated. No performance will be rated Neutral

Technical is more important than price. Technical is more important than performance. Price is more important than Performance.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c)A written notice of award or acceptance of an offer, e-mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision) Notification of award or acceptance of an offer will be emailed to the contractor.

· 52.203-13, CONTRACTOR CODE OF BUSINESS ETHICS AND CONDUCT (Apr 2010) (Pub. L. 110-252, Title VI, Chapter 1 (41 U.S.C. 251 note)

· 52.204-7 SAM

· 52.204-10 REPORTING EXECUTIVE COMPENSATION AND FIRST-TIER SUBCONTRACT AWARDS

· 52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING.

· 52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MAINTENANCE.

· 52.204-21 BASIC SAFEGUARDING OF COVERED CONTRACTOR INFORMATION SYSTEMS.

· 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER COVERED ENTITIES.

· 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT.

· 52.204-25 PROHIBITION ON CONTRACTING FOR CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

· 52.204-26 COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION

As prescribed in 4.2105(c), insert the following provision:

COVERED TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (OCT 2020)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c)

(1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

· 52.209-6 PROTECTING THE GOVERNMENT'S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT

· 52.209-10 – PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS.

· 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS

· 52.212-4: CONTRACT TERMS AND CONDITIONS - COMMERICAL ITEMS

· 52-212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS (DEVIATION 2013-O0019) (JUN 2016)

· 52.217-8 OPTION TO EXTEND SERVICES

· 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT

· 52.222-3 CONVICT LABOR.

· 52.222-21 PROHIBITION OF SEGREGATED FACILITIES.

· 52.222-26, EQUAL OPPORTUNITY (Mar 2007) (E.O. 11246)

· 52.222-35, EQUAL OPPORTUNITY FOR VETERANS (Sep 2010) (38 U.S.C. 4212)

· 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES

· 52.222-41 SERVICE CONTRACT LABOR STANDARDS.

· 52.222-50, COMBATING TRAFFICKING IN PERSONS (Feb 2009) (22 U.S.C. 7104)

· 52.222-54, EMPLOYMENT ELIGIBILITY VERIFICATION (Jan 2009).

· 52.222-55 MINIMUM WAGES UNDER EXECUTIVE ORDER 13658.

· 52.223-18 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT MESSAGING WHILE DRIVING.

· 52.225-13 RESTRICTIONS ON CERTAIN FOREIGN PURCHASES

· 52.229-6, PROMOTING EXCESS FOOD DONATION TO NONPROFIT ORGANIZATIONS. (Mar 2009)

· 52.232-18 Availability of Funds.

· 52.232-19 Availability of Funds for the Next Fiscal Year.

· 52.233-3 PROTEST AFTER AWARD.

· 52.233-4 APPLICABLE LAW OF BREACH OF CONTRACT CLAIM

· 52.237-1 SITE VISIT.

· 52.239-1 PRIVACY OR SECURITY SAFEGUARDS.

· 52.246-20 Warranty of Services.

· 52.252-2 CLAUSES INCORPORATED BY REFERENCE

https://www.acquisition.gov/

· 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES.

· 252.201-7000 CONTRACTING OFFICER'S REPRESENTATIVE.

· 252.203-7000 REQUIREMENTS RELATING OF COMPENSATION OF FORMER DoD OFFICIALS

· 252.203-7002 REQUIREMENT TO INFORM EMPLOYEES OF WHISTLEBLOWER RIGHTS.

· 252.203-7005 REPRESENTATION RELATING TO COMPENSATION OF FORMER DOD OFFICIALS.

· 252.204-7006 Billing Instructions.

· 252.204-7008 COMPLAINCE WITH SAFEGUARDING COVERED DEFENSE INFROMATION CONTROLS

· 252.204-7012 SAFEGUARDING COVERED DEFENSE INFORMATION AND CYBER INCIDENT REPORTING.

· 252.204-7015 NOTICE OF AUTHORIZED DISCLOSURE OF INFORMATION FOR LITIGATION SUPPORT

· 252.204-7017 PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES—REPRESENTATION

· 252.204-7018 PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES.

· 252.223-7999 ENSURING ADEQUATE COVID -19 SAFETY PROTOCOLS FOR FEDERAL CONTRACTORS (DEVIATION 2021 - O0009)

· 252.225-7001 Buy American and Balance of Payments Program.

· 252.225-7017 PHOTOVOLTAIC DEVICES

· 252.225-7031 SECONDARY ARAB BOYCOTT OF ISRAEL

· 252.232: 7003 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS AND RECEIVING REPORTS (MAR 2008) –

· 252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS.

· 252.232-7010 LEVIES ON CONTRACT PAYMENTS

· 252.204-7008 COMPLIANCE WITH SAFEGUARDING COVERED DEFENSE INFORMATION CONTROLS.

· 252.237-7010 PROHIBITION ON INTERROGATION OF DETAINEES BY CONTRACTOR PERSONNEL

· 252.239-7001 INFORMATION ASSURANCE CONTRACTOR TRAINING AND CERTIFICATION

· 252.239-7012 TITLE TO TELECOMMUNICATION FACILITIES AND EQUIPMENT.

· 252.239-7013 TERM OF AGREEMENT AND CONTINUATION OF SERVICES

· 252.239-7016 TELECOMMUNICATIONS SECURITY EQUIPMENT, DEVICES, TECHNIQUES, AND SERVICES

PERFORMANCE WORK STATEMENT (PWS)

FOR

TENNESSEE ARMY NATIONAL GUARD MULTIFUNCTIONAL DEVICE SERVICES

1.0 General:

1.1 Scope: The Tennessee Army National Guard (TNARNG) requirements for Multifunctional Devices (MFDs) throughout the state of Tennessee. National Guard Bureau (NGB) and TNARNG require the contractor to provide a flat-rate arrangement for multifunctional devices for the Tennessee Army National Guard (TNARNG). This contract covers equipment use, maintenance, parts, services, and all consumable supplies as required by the Contracting Officer Representative (COR) and Contracting Officer Technical Representative (COTR), excluding paper. The TNARNG requires 226 MFDs throughout the state for use on the unclassified network that the contractor will retain ownership of at the end of the contract period. Along with the lease of devices, the government requires an overarching maintenance program. The government will provide a listing of each location for reference in a separate attachment. Maintenance plan will consist of a base year of 10 months and three 12-month option years with a possible fourth option year pending CHESS ITES-3H extension. Army standard policies require that all MFDs must be in-compliance with the latest firmware, software, JAVA (if applicable) and Security Technical Implementation Guide (STIG) update requirements always as well as the Industry Best Practices.

1.2 Background: TNARNG requires MFDs to perform logistical and administrative actions to achieve mission success.

(1) Definition: Multifunction Device (MFD) – A commercially available imaging product, which is a physically-integrated device or a combination of functionally-integrated components, that performs two or more of the core functions of copying, printing, scanning, or faxing. The copy functionality as addressed in this definition is distinct consideration from single sheet convenience copying offered by fax machines. The unit must have power capabilities from a wall outlet or from a data or network connection.

(2) Quantities of MFDs required are subject to change throughout the performance of an awarded contract’s base year or any option(s) thus exercised.

Description

Speed (CPM) Production Capacity/Month

Quantity

1.3 Period of Performance (PoP): The Period of Performance shall be one Base Year of 12 months and one 12-month option year.

Base Year: - 15 September 2022 to 14 September 2023 Option Year 1 - 15 September 2023 to 14 September 2024

1.4 General Information:

1.4.1 Place and Performance of Services: The contractor shall provide services between the hours of 0700-1630 Monday through Friday local time, except on recognized US holidays or when the government facility/installation is closed due to local or national emergencies, administrative closings, or similar government-directed facility/installation closings. Performance shall occur at locations listed in a separate document. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this PWS when the government facility/installation is not closed for the above reasons. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. Teleworking is not authorized.

1.4.1.1 Telework: RESERVED.

1.4.1.2 Unscheduled gate closures by the Security Police may occur at any time causing all personnel entering or exiting a closed installation to experience a delay. This cannot be predicted or prevented. Contractors are not compensated for unexpected closures or delays. Vehicles operated by contractor personnel are subject to search pursuant to applicable regulations. Any moving violation of any applicable motor vehicle regulation may result in the termination of the contractor employee’s installation driving privileges.

1.4.1.3 The contractor’s employees shall become familiar with and obey the regulations of the installation, including fire, traffic, safety, and security regulations while on the installation. Contractor employees should only enter restricted areas when required to do so and only upon prior approval. All contractor employees shall always carry proper identification with them and shall be subject to such checks as may be deemed necessary. The contractor shall ensure compliance with all regulations and orders of the installation, which may affect performance. The Government reserves the right to direct the removal of an employee from Government property or revoke access to Government systems for misconduct, security reasons, or any overt evidence of communicable disease. Removal of contractor employees for reasons stated above does not relieve the Contractor from responsibility for total performance of this contract.

1.4.2 Recognized Holidays: The following are recognized United States (US) holidays. The contractor shall not perform services on these days:

1.4.2.1 New Year’s Day: January 1st

1.4.2.2 Martin Luther King, Jr.’s Birthday

1.4.2.3 President’s Day

1.4.2.4 Memorial Day

1.4.2.5 Juneteenth National Independence Day: June 19th

1.4.2.6 Independence Day: July 4th

1.4.2.7 Labor Day

1.4.2.8 Columbus Day

1.4.2.9 Veteran’s Day: November 11th

1.4.2.10 Thanksgiving Day

1.4.2.11 Christmas Day: December 25th

1.4.3 Quality Control (QC): The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is how it assures itself that its work complies with the requirements of the contract. As a minimum, the contractor shall develop QC procedures that address the areas identified in Technical – PLAN NOT REQUIRED

1.4.4 Quality Assurance (QA): The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.5 Installation Access and Security Requirements. The contractor shall comply with all applicable installation/facility access and local security policies and procedures, which may be obtained from the COR. The contractor and all associated subcontractor employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services, or Security Office. The contractor shall ensure compliance with all personal identity verification requirements as directed by Department of Defense (DoD), Headquarters Department of Army (HQDA) and/or local policy (see PWS 6.0). Should the Force Protection Condition (FPCON) change, the Government may require changes in contractor security matters or processes.

1.4.5.1 Common Access Card (CAC): For contractors requiring Common Access Card (CAC): The CAC is the DoD Federal Personal Identity Verification (PIV) credential. Before CAC issuance, the contractor employee requires, at a minimum, a favorably adjudicated Tier 1 or an equivalent or higher investigation in accordance with Army Directive 2014-05. The contractor employee will be issued a CAC only if duties involve one of the following: (1) both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) physical access to multiple DoD facilities or multiple nonDoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an initial CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled Tier 1 investigation at the Office of Personnel Management.

Sponsorship and enrollment information about each applicant must be registered in the Defense Enrollment Eligibility Reporting System (DEERS) through either the Real-Time Automated Personnel ID System (RAPIDS) using the DD Form 1172-2 or the Trusted Associate Sponsorship System (TASS).

1.4.5.1.1 Homeland Security Presidential Directive (HSPD)-12 Background Investigation Requirements: The contractor shall ensure that all contractor and subcontractor personnel whose duties require CAC card issuance obtain them and shall process all CAC card applications. The contractor shall ensure that all employees requiring an initial background investigation complete a Personnel Security Investigation Portal (PSIP) form at Attachment “TBD”, as soon as possible and that this form is forwarded to the COR immediately. The COR will review the form for completeness and accuracy and forward it to the National Guard Bureau (NGB) Personnel Security manager who will initiate the investigation process via the PSIP. Contractor personnel will then receive two e-mail messages; the first will confirm that the investigative service provider has received the request, and the second will provide instructions for the completion of the appropriate form via the Electronic Questionnaires for Investigations Processing (e-QIP) system. Upon completion of the e-QIP questionnaire and submittal of all required documents, including fingerprint card to the security manager, the background investigation (BI) will be initiated. The contractor shall ensure immediate compliance with all instructions regarding background investigation processing, including those provided verbally, by e-mail or via a Government system. The contractor is cautioned that the entire process from submittal of the PSIP form to return of the FBI fingerprint check may routinely take from two to six weeks and shall factor this lead time into its hiring/placement process. The contractor shall make all reasonable efforts to ensure that contractor employees meet CAC eligibility standards upon assignment to the contract and shall be held responsible for delays, failure to meet performance requirements or decreases in efficiency in accordance with the applicable inspection clause

1.4.5.1.2 Trusted Associate Sponsorship System (TASS): The contractor shall process CAC applications through the TASS, the procedures for which are described below. Although there is no requirement for the contractor to designate a “Corporate Facility Security Officer" (FSO) to serve as its single point of contact for the BI, the TASS application process and other CAC and security-related matters, such designation facilitates these processes. If a Corporate FSO is not established, all contractor employees requiring a CAC will be required to process their own applications. The submission process for CAC applications is as follows:

1. The contractor's FSO or contractor employee shall submit requests for a CAC via email to the designated TASS Trusted Agent (TA). The TASS TA for this requirement will be: “TBD.”

2. The Government will establish a TASS application account for each CAC Request and will provide each contractor employee a user ID and password, via email, to the contractor’s FSO or contractor employee. The FSO or contractor employee shall access the TASS account and complete the CAC application (entering/editing contractor information as applicable) at: https://tass.dmdc.osd.mil/tass/ . The contractor’s FSO or contractor employee shall follow up to ensure that the TA is processing the request.

3. The Government will inform the contractor's applicant, via email, of one of the following:

a. Approval. * Upon approval, the information is transferred to the DEERS database and an email notification is sent to the contractor with instructions on obtaining their CAC. The contractor proceeds to a RAPIDS station (RAPIDS Site Locator: http://www.dmdc.osd.mil/rsl/).

b. Rejection. * The Government, in separate correspondence, will provide reason(s) for rejection.

c. Return. Additional information or correction to the application required by the contractor employee.

*The contractor shall maintain records of all approved and rejected applications

1.4.5.1.3. RESERVED

1.4.5.1.4 The contractor shall manage requests for new or renewal CAC cards in sufficient time to ensure that all contractor employees have them when needed to perform work under this contract. The contractor shall provide at least 10 calendar days advance notice to the TA, unless there are extenuating circumstances approved by the COR or KO.

1.4.5.1.5 The contractor shall return issued CACs to the DEERS office upon departure or dismissal of each contractor employee, and shall obtain a receipt for each card and provide it to the TA/COR.

1.4.5.1.6 Army Knowledge Online (AKO: RESERVED

1.4.5.2 For contractors that do not require a CAC, but require access to a DoD facility or installation: Contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05), and applicable installation, facility and area commander installation/facility access, and local security policies and procedures (provided by a Government representative

1.4.5.3 Awareness Training (AT) Level 1: Awareness Training (AT) Level 1: All contractor employees, including subcontractor employees, requiring access to Army installations, facilities, and controlled access areas shall complete AT Level 1 training within 30 calendar days after contract start date and within 30 calendar days of new employees commencing performance. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee to the COR within 15 calendar days after completion of training by each employee or subcontractor personnel. AT Level 1 awareness training is available at the following website: https://jko.jten.mil/courses/atl1/launch.html .

1.4.5.3.1 Access and general protection/security policy and procedures. This standard language is for contractor employees with an area of performance within Army controlled installation, facility, or area. Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DOD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters or processes.

1.4.5.4 iWATCH Training: iWATCH Training: The contractor and all associated subcontractors with an area of performance within an Army-controlled installation, facilities or area shall brief all employees on the local iWATCH program (training standards provided by the requiring activity Antiterrorism Officer (ATO)). This local developed training shall be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the COR or the KO. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance. The contractor shall report completion for each contractor employee and subcontractor employee to the COR, within 15 calendar days after completion of training.

1.4.5.5 Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.5.6.1 AUP: RESERVED

1.4.5.6.2 NETWORK ACCESS: RESERVED

1.4.5.6.3 Mark and safeguard files: RESERVED

1.4.5.6.4 Protect IS: RESERVED.

1.4.5.6.5 Practice safe network: RESERVED

1.4.5.7 Army Training Certification Tracking System (ATCTS): RESERVED

1.4.5.8 Information Assurance (IA): RESERVED

1.4.5.9 RESERVED

1.4.5.10 Protection of Personally Identifiable Information (PII). The contractor shall protect all PII encountered in the performance of services in accordance with Defense Federal Acquisition Regulation Supplement (DFARS) 224.103 Personally Identifiable Information and Department of Defense Directive (DoDD) 5400.11, Department of Defense Privacy Program, and DoD 5400.11-R. If a PII breach results from the contractor’s violation of the aforementioned policies, the contractor shall bear all notification costs, call-center support costs, and credit monitoring service costs for all individuals whose PII has been compromised.

1.4.5.11 OPSEC Training: OPSEC Training: In accordance with AR 530-1, Operations Security, new contractor employees shall complete Level I OPSEC training within 30 calendar days of their reporting for duty and annually thereafter. The contractor shall submit certificates of completion for each contractor employee to the COR within 15 calendar days after completion of training. Level 1 OPSEC training is available at https://securityawareness.usalearning.gov/opsec/index.htm.

1.4.5.12 OPSEC SOP/Plan. RESERVED

1.4.5.13 Access to Classified Information: RESERVED

1.4.5.14 Threat Awareness and Reporting Program (TARP). Per AR 381-12, Threat Awareness and Reporting Program (TARP), contractor employees with security clearances must receive annual TARP training by a counterintelligence (CI) agent or other trainer as specified in Chapter 2 Threat Awareness and Education, Section II, paragraph 2-4b. The contractor shall identify annual TARP training, personnel trained, and date of training within 15 days of training completion

1.4.6 Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured

1.4.6.1.1 KEY CONTROL: RESERVED

1.4.6.1.1 RESERVED.

1.4.6.1.2 MASTER KEY” RESERVED

1.4.6.1.3 RESERVED

1.4.6.2 Lock Combinations: The contractor shall establish and implement methods of ensuring that no lock combinations are revealed to unauthorized persons. The contractor shall ensure that lock combinations are changed when personnel having access to the combinations no longer have a need to know such combinations.

1.4.7 Special Qualifications: RESERVED

1.4.9 Contract Manager (CM): The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the COR, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.10 Identification of Contractor Employees: RESERVED

1.4.10.1 RESERVED

1.4.11. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

1.4.12 Contractor Travel: RESERVED

1.4.13 Data Rights: The Government has unlimited rights to all documents/materials produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.4.14 Organizational Conflicts of Interest (OCI): The contractor and subcontractor personnel performing services under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCIs, as defined in FAR Subpart 9.5. The contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO. In the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may impose other remedies as he or she deems necessary, including prohibiting the contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.4.15 Phase In / Phase Out Periods: There will be a phase in period of 45 days starting 15 September 2022. 45-day phase in / phase out period to minimize any disruption in services and to prevent possible negative impacts on additional services, the contractor shall provide a minimum of 2 personnel for machine installation. During the phase in period, the contractor shall become familiar with performance requirements to commence full performance of services on the contract start date. All 226 devices will be fully operational no later than 31 October 2022.

2.0 Definitions and Acronyms:

2.1 Definitions:

2.1.1 Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.1.2 Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.1.3 Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.1.4 Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.1.5 Physical Security: Actions that prevent the loss or damage of Government property.

2.1.6 Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.7 Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.8 Quality Control: All necessary measures taken by the Contractor to ensure that the quality of an end product or service shall meet contract requirements.

2.1.9 Subcontractor: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.10 Contracting Officer (KO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.11 Contracting Officer Representative (COR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide administrative and technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.12 Contracting Officer Technical Representative (COTR): An employee of the U.S. Government designated by the KO to monitor contractor performance. Such appointment will be in writing and will state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor if that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.2 Acronyms:

3.0 Government Furnished Property, Material, Equipment and Services (GFP/M/E/S): RESERVED

3.1 Property: RESERVED

3.2 Materials: RESERVED

3.3 Equipment: RESERVED

3.4 Services: RESERVED

3.5 Utilities: All utilities in the facility will be available for the contactor’s use in the performance of this contract. The contractor shall instruct employees in utilities conservation practices. The contractor shall operate under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount.

4.0 Contractor Furnished Property, Materials, and Equipment (CFP/M/E): SE SECTION 5.0

4.1 General: 4.1 General: Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1 and 5.0.

4.2 Secret Facility Clearance: RESERVED

4.3 Contractor Security Clearance: The contractor’s employees performing work in support of this contract shall have been granted a SECRETE security clearance from the Defense Industry Security Clearance Office.

5.0 Requirements: The contractor shall:

5.1 Each MFD proposed must be a model that is in current production not to exceed 2 years of the submitted date of the offer under the contract. "Current production" means a currently manufactured device as new equipment for the United States market. All placements will be current production models that maintain these guidelines:

(1) Operational Lease arrangements must be new equipment and must conform to the requirements of Underwriters Laboratories (UL) Standard 114 or 1950 and 60950-1.

(2) Equipment must copy to within 3/16” of the leading edge of paper and to within 1/8" of the remaining three edges and must be furnished with a receiving bin for copies.

(3) Equipment must perform satisfactorily at any temperature between 60- and 90-degrees Fahrenheit and at any relative humidity between 15 and 80 percent.

(4) Equipment must not contain either asbestos or polychlorinated biphenyls (PCBs) and must have the presence of the following materials: beryllium or beryllium compounds and lithium or lithium compounds identified.

(5) Equipment must have the manufacturer's serial number permanently and legibly stamped or affixed on the major component assembly in a readily accessible location. In addition, Contractor will permanently mark each device in a conspicuous location with the manufacturer's name or trademark and model number of machine legibly.

(6) Furnish Equipment with either a hard copy operators' manual, or a website with downloadable PDF operator’s manual.

(7) Equipment must be equipped with a self-diagnostic system, which indicates as a minimum, the following conditions:

a. Needs toner

b. Needs paper

c. Paper feed problems or jams

(8) Equipment must be capable of satisfactorily operating and providing acceptable copies on recycled paper conforming to the requirements of Commercial Item Description (CID) A-A-1912 and Joint Committee on Printing (JCP) Standard JCP 0-460.

(9) Equipment must be equipped with a lighten/darken contrast control and must feature a definite indicator of when the equipment is energized. This may be with a special "power on" light or an appropriate indicator on the control panel.

(10) Equipment must be capable of operating using standard U.S. office 120-volt 15-amp 60 Hz AC electrical current. In the event that an otherwise compliant MFD cannot meet this power requirement, the Contractor will clearly identify these models in submissions and in all price lists.

(11) Equipment must have platens with a minimum of 8 1/2 x 14” and be of the “flat-bed” type specifically designed to accommodate book and sheet type originals.

(12) Equipment must have a minimum of two preset Reduction Ratios, one of 64 +/-3% the size of the original and one of 75+/-4% the size of the original, and one Enlargement Mode of 120% (+10/ -5) the size of the original. Additionally, MFDs must have a zoom feature allowing continuously variable reduction in increments no larger than 1%. This zoom feature shall, at a minimum, cover a range from 25% through 99%. This feature must also facilitate continuously variable enlargement in increments no larger than 1% to cover, at a minimum, a range from 101% through 400%.

(13) All MFDs are expected to come with an installed hard drive (or other similar memory capable device) to facilitate "other than anonymous" scan-to-PC functionality. Upon termination of all or part of the lease agreement for the convenience of the Government, or expiration of the contract, the Contractor will uninstall the hard drives and provide them to the Government for erasure and disposal in accordance with Government procedures before the removal of equipment from the site. The cost of the hard drives/memory devices shall be in all lease arrangements.

(14) All products must meet energy-efficiency standards (ENERGY STAR-qualified (http://www.energystar.gov) and Electronic Product Environmental Assessment Tool (EPEAT) registered) Offerors may bid their products for this solicitation that are not EPEAT compliant, but no devices will be accepted at the delivery order level until all EPEAT requirements are met. Before shipment, the default power setting on all devices will be set to enter sleep mode after 30 minutes of inactivity. Additional default configurations will be set to draft mode, duplex printing (if device capable), and printing in black and white (if color copier).

(15) The Contractor shall comply with Section 508 of the Rehabilitation Act (29 U.S.C. § 794d), as amended by the Workforce Investment Act of 1998 (P.L. 105-220), August 7, 1998. The Contractor shall provide compliance information per model offered ( http://www.section508.gov http://www.access-board.gov/508.html or http://www.w3.org/WAI/Resources).

(16) The Contractor shall provide a list of equipment capabilities that assist the user to safeguard protected health information to maintain HIPPA compliance. The information should be per model offered (http://www.hhs.gov).

(17) The Contractor shall provide pre-addressed, postage paid recycling envelopes and labels to make recycling convenient and practical or equivalent comprehensive recycling program.

(18) All parts and accessories necessary to enable the device to be networked will be included as a complete packaged item and priced as a packaged item (e.g. print controllers, memories, cabling, receiving trays, network cards, etc.).

(19) All devices will have the capability to network to standard DoD Microcomputer Networks. The Contractor must make available for lease all cables, connectors, and any necessary accessories to enable connection to the Army’s network. It is desirable that offered models support Windows 7 or better and Windows Server 2012 or better Operating Systems.

(20) All devices will have the capability to use Autostore or comparable software for all purposes. The contractor will also provide training on software workflow.

(21) Contractor shall provide within ten (10) business days of contract award a MFD Enterprise Management Solution, which is accessible via a web-enabled interface. This solution will allow the Government the ability to create and edit usage reports at the individual MFD level. These reports enable the COR / COTR to capture historical maintenance data, toner usage, and impression count. The management suite would optimally integrate into the Guard-Net enterprise network, providing for permission-based color print control, remote MFD machine configuration, and error reporting. Non-enterprise logon ID and password access to management controls is acceptable if it represents the best value. The enterprise print management system shall be secure in operation and data store using industry accepted best business practice.

(22) Contractor shall provide a pricing option on both with and without Follow-Me print solution or comparable solution that has approval to be on the DoD network with Documentation.

5.2 Devices with one or more of the following features are acceptable:

(1) Preset ratios: The ratios are input into the copier by the manufacturer and are quickly accessible by pressing the appropriate button (e.g., button labeled 64%, 75%, or 120%). In addition, must have the capability for manual adjustment.

(2) Memory storage capability: Copiers have several reduction/enlargement memories that are programming available by the customer, which the customer can then easily program into memory, such that they are readily accessible at any time.

(3) Automatic magnification: Copiers can automatically sense the specified size of the original; it will automatically set the necessary reduction/enlargement ratio.

5.3 The following security features are required:

(1) The device’s firmware must be upgradeable by flash. In addition, all MFDs firmware must always remain updated to the latest version. This can be provided by physical update or by a specific tool for COR / COTR to update.

(2) All MFD software and JAVA (if applicable) must always remain updated to the latest versions. This can be provided by physical update or by a specific tool for COR / COTR to update.

(3) The device’s protocols and features must be capable of disability for all unneeded services.

(4) All MFDs must be IP addressable.

(5) Bluetooth/Wireless capability for all models of MFDs must have default capability set to disabled.

(6) The system administrator must be capable of configuring the device to restrict access to the device by IP.

(7) All management services must have the ability to change the default passwords and community strings.

(8) The device must be capable of being physically locked to prevent physical tampering, including changing the configuration and accessing the hard disk by non-print administrators or SAs.

(9) Verify there are no known security vulnerabilities that are not addressable by a flash upgrade.

(10) Device(s) with hard disk must be set to erase the data once a print\fax\copy\scan job is complete (overwrite hard disk; erase memory; etc.).

(11) All devices must be TAA Compliant

(12) Workgroup multifunction MFDs must be able to perform ALL MFD functions on Organization’s production environment, i.e., print, S/MIME email, Scan to Network Folder (Scan to Home Directory), Copy, and Fax.

(13) Hard Disk Security. If the MFD utilizes a hard disk for the storage of data during the operation of any of the functions (print\fax\copy\scan) the data shall be fully AES 256 encrypted and fully erase once the job is complete according to NIST hard disk sanitization standards. Documentation showing compliance to this requirement shall be furnished at the time of submission.

(14) All MFDs proposed must be Common Criteria validated or in-process. Documentation showing compliance to this requirement shall be furnished at the time of submission.