MFAES 4.0 SOW (29 July 2025).pdf

Section C - Solicitation/Contract Form

STATEMENT OF WORK (SOW)

MEDICAL FACILITIES ARCHITECT-ENGINEER SERVICES (MFAES)

INDEFINITE DELIVERY CONTRACT (IDC)

29 July 2025

1.0 GENERAL

1.1 Objective

The objective of this contract is to provide engineering and architectural services primarily in support of the USACE Mandatory Medical Center of Expertise & Standardization (MCX) and the Defense Health Agency (DHA). Support may also be provided to other non-DoD customers (such as the Public Health Service, Centers for Disease Control, Host Nation Support, Foreign Military Interagency agreements involving Medical Facilities, and the Department of Veterans Affairs (DVA), on an as-needed basis). The contractor is expected to provide all labor, materials, logistical, and administrative support in the performance of the TOs awarded under this contract and will perform and deliver all work in keeping with commonly accepted practices, quality, and professional standards for the architect-engineer industry and in keeping with all applicable local, installation, state, federal, and host-nation requirements.

1.2 Location of Work

The scope may involve work in multiple locations throughout the Continental United States , Alaska, Hawaii, U.S. Territories and possessions, and overseas locations, such as Belgium, Germany, United Kingdom, Italy, Japan, and the Republic of Korea. The work will, in some cases, necessitate travel to work sites and Government installations for the purposes of data collection, meetings, etc. However, the bulk of the work is anticipated to be performed in the home offices of the A-E Firm.

2.0 DESCRIPTION OF SERVICES

This contract will provide expert medical facility architecture, engineering, and planning services to support new construction, renovation, additions, alterations, and demolition of the following facility categories: Medical clinics, dental clinics, hospitals, medical laboratories, veterinary clinics and similar facilities and their supporting infrastructure.

3.0 TASK ORDERS

3.1 The general requirements outlined in the contract will be implemented by the Government's issuance of TOs under this contract. Each TO will provide specific requirements and supplemental information in the execution of the work. TOs will be firm-fixed price (FFP) which will include all labor, travel, and other direct costs (ODCs) for each TO. Each TO will include (at a minimum):

(1) Details of specific tasking, expectations, exceptions, and deliverables;

(2) TO schedule and milestones to include deadlines and constraints;

(3) Points of contact;

(4) Government-furnished information helpful or necessary for the execution of the project (by inclusion or reference);

(5) Format of deliverables, number of copies, and delivery addresses.

3.2 The Contracting Officer shall furnish to the Architect-Engineer preliminary criteria together with the desired period of performance when the Government requests work.

3.3 The Architect-Engineer shall submit to the Contracting Officer within the time required in the proposal request a list of the personnel needed, an estimate of the time required by each of such personnel for performance of the work and an itemized list of the cost of materials and travel. He shall at the same time submit his proposal for the work, including the time for its completion.

3.4 The Contracting Officer will issue a TO setting forth the completion date and a lump sum price for the work which are mutually agreeable.

3.5 Selection of an A-E Firm under this IDC will be based on qualifications among those who have been awarded this IDC contract.

3.6 Unless otherwise expressly stated in the TO issued, all work performed under each TO will abide by the requirements of this this base contract. Where there is a conflict, the requirements of the TO will take precedence over the requirements of the base contract.

3.7 The A-E Firm shall initiate the services within 10 calendar days after the TO is issued, unless otherwise indicated on the order, and shall complete all work and services under each TO within the period of performance specified in the TO. During the execution of the work the A-E Firm shall promptly notify the Contracting Officer in writing of any discrepancies, ambiguities, or lack of clarity in the materials or instruction furnished. Such notification shall be made in writing within 10 days of the event.

3.8 The performance schedule and required delivery date for each product produced under this contract will be reflected in the appropriate TO. Optional services may be exercised in accordance with the schedule established for each project under each TO.

4.0 TECHNICAL CRITERIA & STANDARDS

4.1 All work shall be in full compliance with the most current version of all codes, criteria, standards, and regulations at the time of TO award, as relevant and applicable to each project. Additional references may be provided in the scope of each TO for the purposes of brining awareness to A-E Firm. This will not preclude the contractor from the responsibility of possessing, acquiring, understanding, and applying a professional understanding of codes, criteria, and regulations associated with the tasking.

4.2 The Whole Building Design Guide and tools to be used for projects awarded under this contract, as applicable. Two specific sources that must be consulted include the Unified Facilities Criteria and the Unified Facilities Guide Specifications. Both can be found at: www.wbdg.org

4.3 Additionally, the U.S. Army Corps of Engineers maintains a repository of Technical Letters (ETL’s), Construction Technical Letters), Construction Technical Letters (CTL’s), Technical Manuals (TM’s), Technical Instructions (TI’s), Engineering Regulations (ER’s), etc. which may be applicable to work performed under this contract. Also, the USACE Huntsville Design Center Design Manual (CEHNC 1110-1-1) will be an important resource for design requirements. The following link contains follow-on links to the information mentioned above:

http://www.hnc.usace.army.mil/Missions/EngineeringDirectorate/TECHINFO.aspx

4.4 The following information and criteria are made a part of this contract by reference, as applicable to the requirements of the specific TO. Some applicable Federal, state/commonwealth, and industry standards are referenced below. All applicable standards, including those that are not referenced or listed, constitute criteria for designs delivered under this contract:

a. CEHNC 1110-1-1 or the District Design Manual for Military Construction for the geographic USACE district (http://www.hnd.usace.army.mil/engr/), including all applicable publications listed in the Design Manual.

b. A/E/C CADD Standards (https://cadbimcenter.erdc.dren.mil).

c. Base Installation Design Guides

d. Federal Acquisition Regulation (FAR) (http://farsite.hill.af.mil).

e. Core UFC’s listed in UFC 1-200-01 DoD Building Code (General Building

Requirements)

f. UFC 4-010-01, DoD Minimum Antiterrorism Standards for Buildings.

g. UFC 4-510-01, Design: Medical Military Facilities

h. UFC 3-600-01, Fire Protection Engineering for Facilities

i. UFC 1-200-02, High Performance and Sustainable Building Requirements http://www.wbdg.org/ http://www.hnc.usace.army.mil/Missions/EngineeringDirectorate/TECHINFO.aspx

j. Military Standard 1691 (MIL-STD-1691), Construction and Material Schedule for Military Medical and Dental Facilities

k. Architectural and Engineering Instructions – Medical Design Standards (AEI- MDS). Not applicable for Fire Protection Engineering.

l. Department of Defense Medical Equipment Room Guide Plates

m. National Fire Protection Association (NFPA) standards and codes

n. Americans with Disabilities Act Accessibility Guidelines (ADAAG)

o. Uniform Federal Accessibility Standards (UFAS)

p. Headquarters, U.S. Army Corps of Engineers Standard Detail No. 40-06-04, and changes thereto, February 1991, Lighting fixtures (STD DET 40-06-04).

q. ANSI/EIA/TIA standards.

r. U.S. Army Corps of Engineers Engineer Technical Letters (ETL’s), Construction Technical Letters (CTL’s) Technical Manuals (TM’s), Technical Instructions (TI’s) and Engineering Regulations (ER’s).

s. Model Request for Proposal for Medical Design-Build Projects developed by USACE Medical Facilities

t. Mandatory Center of Expertise and Standardization

u. AF Medical Interior Design Guide

v. U.S. Green Building Council, LEED Rating Systems.

w. Air Force Medical Systems Infrastructure Modernization (MSIM) Program Design and Implementation Guidelines

x. American Institute of Architects (AIA) – Guidelines for Design and Construction of Hospitals and Health Care Facilities

4.5 In the event that a code, criteria, standard, regulation, or instruction changes during design, the A-E Firm will make a reasonable attempt to accommodate the changes as the design progresses. If such a change requires significant re-work to the design, the A-E Firm shall first contact the Contracting Officers Representative or Contracting Officer to discuss possible resolution options, to include TO modification. In some casescases, a particular standard may be replaced by something more relevant to the service customer or installation. In these cases, the substitution will be specifically addressed in the TO.

4.6 Other documents identified as necessary to the performance of this contract will be called out in specific TOs. Such documents may include, but not be limited to, standards, specifications, host nation agreements and other reference documents needed to identify and clarify the specific work tasks or deliverable products.

4.7 The A-E Firm shall assure that all designed systems be compatible and integrate with existing or proprietary government systems, as applicable.

4.8 The A-E Firm shall participate in VE studies of facility designs developed by the A-E that have a construction working estimate of $2M or more.

5.0 MANAGEMENT & ORGANIZATION

5.1 Program Manager

The contractor must designate a company officer or responsible representative as A-E Program Manager. The A-E Program Manager is responsible for the complete coordination and execution of all work under this contract to include work provided by sub-contractors and consultants.

5.2 Project Manager

The contractor must designate a Project Manager for each TO awarded. The Project Manager is responsible for the coordination and execution of all work under each TO to include work provided by sub-contractors and consultants.

5.3 Contractor Key Personnel Replacement

The contractor shall not replace any personnel without the written concurrence of the Contracting Officer. Prior to utilizing other than previously specified personnel in awarded TOs, the contractor shall notify the Government Contracting Officer and the Contracting Officer Representative for that TO. This notification shall be no later than 10 calendar days in advance of any proposed substitution and shall include justification (including resume(s) and labor category of proposed substitution(s)) in sufficient detail to permit evaluation of the impact on TO performance. Substitute personnel qualifications shall be equal to, or greater than those of the personnel being substituted.

If the Government Contracting Officer and the Contracting Officer Representative determine that the proposed substitute personnel is unacceptable, or that the reduction of effort would be so substantial as to impair the successful performance of the work under the contract, the A-E Firm may be subject to default action as prescribed by FAR 52.249- 8, Default (Fixed-Price Supply and Service).

5.4 Organizational Conflicts of Interest

The work to be performed may create an actual or potential organizational conflict of interest on future acquisitions. Contractors should refer to FAR 9.5 – organizational and consultant conflicts of interest. An organizational conflict of interest can arise when a contractor possesses an economic incentive that renders it unable, or potentially unable, to provide impartial assistance or advice; or an unfair competitive advantage in obtaining a contract as a result of access to nonpublic information about a competitor or procurement. When an organizational conflict of interest arises it can have serious implications for the contractor that can range from disclosure obligations to disqualification from an award. Contractors should also refer to FAR subpart 36.209 -- Construction Contracts With Architect-Engineer Firms. “No contract for the construction of a project shall be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative.”

Accordingly, some restrictions on the future activities of the contractor and its subcontractors may be required. And, these restrictions may include prohibiting the contractor or its subcontractors from participating in a contract or a TO. However, in future procurements, the contractor or its subcontractors may request a determination of its ability to participate in a particular procurement from the Contracting Officer.

6.0 QUALITY CONTROL

The A-E Firm is responsible for the professional quality, technical accuracy, and coordination of all designs, drawings, specifications, and other work or materials produced and furnished by the A-E’s Firm’s staff as well as that of any sub-consultants.

The A-E Firm must perform and deliver all work in keeping with commonly accepted practices, quality, and professional standards for the architect-engineer industry. All work must be accomplished with adequate internal controls and review procedures to ensure quality and technical adequacy of all deliverables in accordance with ER 1110-1- 12 Engineering Quality Management. The A-E Firm shall correct or revise any error or deficiencies in the work, regardless of review, approval, acceptance, or payment by the Government. The responsibility to assure product quality continues even after final payment is made to the A-E Firm. Corrections and changes resulting from review of the submitted work are for the A-E Firm to correct without additional compensation. The A- E Firm may be liable for damages to the Government caused by negligent performance, pending a review of the situation. The submittals will be reviewed by appropriate Government agencies to evaluate conformance and AE Firm’s effective quality control.

The A-E Firm will conduct all project reviews in the Dr. Checks system, unless otherwise stated in the TO. Dr. Checks is a part of the Projnet database and can be accessed at https://www.projnet.org. The A-E Firm shall provide written notification of resolution actions for each comment in the Dr. Check system.

6.1 Quality Management Plans

Within 30 days of base contract award, submit a Quality Management Plan (QMP) for review and acceptance by the Contracting Officer. The QMP shall broadly describe the processes by which the A-E Firm intends to ensure quality as broadly applied to each potential TO. The QMP shall be written with sufficient detail as to determine fault, generate lessons learned, and recommend internal improvement in the event that a failure in quality occurs. The QMP shall be reviewed annually and resubmitted as improvements are made and submitted for acceptance by Contracting Officer.

A TO-specific QMP shall be written and submitted within 15 days of TO award. It will discuss the items described in the base QMP, but with details specific to how the A-E Firm intends to ensure quality on the TO. Work will not begin until the task-level QMP is approved and accepted by the Contracting Officer Representative. .

6.2 Government Review & Evaluation

The Government will review project submittals and work processes in accordance with each task order’s Quality Assurance Surveillance Plan (QASP). The purpose of this review is to evaluate the adequacy of the contractor’s quality control system as applied to the products and methods employed on each task order. No less than annually, and at the conclusion of each task order, the Contracting Officers Representative will evaluate the contractor’s performance though the Contractor Performance Assessment Reporting System (CPARS) in the following categories (as applicable): Management, Quality, Schedule, and Cost. Other factors may be evaluated as applicable.

The A-E Firm shall implement, maintain, and control a system for identification, preparation, reproduction, distribution, and maintenance of all documentation, data, and information necessary for the A-E Firm’s internal management as well as Government management of this project.

Each task order will define the submittals of draft, progress, and final deliverables that will be reviewed by appropriate Government agencies to evaluate conformance and A-E Firm’s effective quality control. The time frame for Government review varies however;

this process is typically completed within 14-21 calendar days. At the conclusion of the government’s review, the A-E Firm shall evaluate each comment and provide written notification of resolution actions for each comment in the Dr Check system. After a complete evaluation of each comment, a design review meeting will be held (either in-person or telephonically) to review the disposition of each comment and how it will be addressed. A submittal with a significant number of errors may necessitate a complete re-submission in lieu of review. All comments are expected to be addressed and resolved in the next submission. This will necessitate a government back check of old comments as well as a review for new comments (except for the final revised submittal which should only require back check). The A-E Firm may choose to perform work, at its own risk, during the Government review and comment resolution period, however, comments resulting from that review must be incorporated into the design prior to the next submittal. In the event a subsequent design phase is not authorized, the A-E Firm shall incorporate all available review comments into the design to complete the current phase. The lack of review or quality of review by the Government does not preclude the A-E Firm from being completely responsible for the quality of all deliverables.

6.3 Certification of Work

All design drawings and specifications submitted under the contract shall contain the seal of a professional engineer and/or architect registered in the state in which the A-E Firm’s work was performed. Other documentation shall contain certification required by the state in which the work was performed.

7.0 COMMUNICATION

7.1 Meetings & Teleconferences

Periodic meetings shall be scheduled whenever requested by the A-E Firm or directed by the Contracting Officer or the Contracting Officer’s Representative for the resolution of questions or problems encountered in the performance of the work. The A-E Firm and/or the appropriate representative(s) shall be required to attend and participate in all conferences, working groups, and committees pertinent to the work required under this contract as directed by the Contracting Officer or the Contracting Officer’s Representative. The A-E Firm and/or the appropriate representative(s) shall be required to attend and participate in all conferences, working groups, and committees pertinent to the work required under this contract as directed by the Contracting Officer.

7.2 Written Records

Maintain (and provide upon request) a written record of all significant conferences, meetings, discussions, verbal directions, telephone conversations, etc., with Government representative(s) relative to this contract per TO in which the A-E Firm and/or a designated representative(s) participates. These records shall be dated and shall identify the contract number, the TO number, and the SOW paragraph references, if applicable, participating personnel, subject discussed, and conclusions reached.

Minutes of significant meetings shall be provided to participants.

The A-E Firm shall serially number all correspondence issued on for each TO. All correspondence on the TO shall reference the contract number and TO number.

7.3 Monthly Status Reports

Provide a monthly progress report of each TO currently in progress no later than the 5th calendar day of every month. Include a copy of the report as an attachment to each official invoice and electronically transmit copies to the A-E Contracts & Criteria Branch, USACE, as well as the government Project Managers and Contracting Officer Representatives associated with the individual TO. Status must include the following but may contain other useful information:

(1) Salient project information (project title, description, TO number, and location);

(2) Period of performance of the TO,

(3) Name of project team members, their role, and contact information;

(4) A concise narrative on the current status of work performed;

(5) Current schedule (major milestones only);

(6) Areas of risk or concern;

(7) Requested government actions and due-outs;

(8) Recommendations for problem resolution; and

(9) 30-day look ahead

(10) Status of actual cost expenditures and technical progress as compared with projections and to review the schedule milestones (for Cost-Plus TOs)

If any information in the technical progress report is classified, this section of the monthly progress report shall be sent under separate cover.

Electronically transmit copies of the reports to the COR and all project stakeholders associated with the individual TOs currently in progress.

7.4 Proactive Communication

When responding to RFPPs and during the prosecution of the work the A-E Firm shall promptly advise the Contracting Officer of any discrepancies, ambiguities, or lack of clarity in the materials or instruction furnished.

7.5 Critical Issues

If, during the execution of work, the A-E Firm becomes aware of critical information which has an immediate, significant, and compelling impact to the project in terms safety, scope, schedule, cost, quality, or timely execution, as soon as practical, inform the government Project Manager, Contracting Officer’s Representative, and/or Contracting Officer of the concern and its potential impacts. While such communication is immediate, is distribution must be limited. This is to ensure the concern is properly vetted before a broader discussion takes place.

7.6 Contractual Direction & Authorized Changes to the Contract/Task Order

ONLY the Contracting Officer may authorize changes to the scope of the base contract or awarded TO. The A-E Firm shall immediately notify the Contracting Officers Representative or Contracting Officer in the event that anyone except the Contracting Officer requests that work be performed that is contrary to, in excess of, or less than the scope and intent of the awarded TO. The A-E Firm shall not execute such changes unless concurrence is given by the Contracting Officer, normally through a TO modification. The government Project Manager, MCX Project Director, or Contracting Officer Representative is authorized to coordinate routine technical matters. The A-E Contractor shall consult the Contracting Officer Representative or Contracting Officer before proceeding with any work where it is unclear whether a request is within the scope of the TO.

7.7 Public Disclosure of Information

The A-E Firm shall make no public announcement or disclosure relative to information contained or developed under this contract, except as authorized by the Contracting Officer.

8.0 SUBMITTAL FORMATTING

8.1 Reports & Studies

Formal narrative and tabular data shall be typed and printed on 8-1/2 x 11-inch sheets with fold outs for maps, sketches, schematics, charts, graphs, and other illustrative material, as necessary. Generally, all formal narrative text shall be typed in lines perpendicular to the longest axis of the sheet. Data, which cannot be clearly described in narrative form, shall be graphically shown. Legible reproducible drawings and sketches exceeding 8-1/2 x 11 inches shall be submitted to CEHNC in the number of copies stated in the individual TO. Typed and formal documents 11 x 17 inches or less in size shall be securely bound in hard paper or a flexible material in a durable and attractive manner. The title of the document shall appear on the cover of all submittal documents. All final documents shall be bound in a manner which will facilitate repeated disassembly and reassembly, and the title shall appear on the bound edge, in a secure manner, as well as on the cover. Narrative contents of the document(s) shall be arranged in a logical sequence and organized by sections, unless otherwise specified. A table of contents and index are required for each document. Tabs and/or dividers shall clearly and distinctly divide sections, subsections, appendices, etc.

Pages, paragraphs, charts, and graphs shall be numbered with master pagination across all pages of the document. References to information contained elsewhere within the contents of the document(s) will be properly noted. All data sources used in preparing the information presented in the document(s) shall be appropriately referenced.

For each study, investigation, or analysis, the A-E Firm shall document its findings in a report that includes an executive summary, the approach, descriptions of each alternative considered, assumptions, rationale, costs, back-up data, and recommendations. Data sources shall be identified. Assumptions shall be clearly stated, adequately justified and provided with each required submittal.

8.2 Design Deliverables

All CAD and GIS data for formal submittals shall be provided on a compact disk (CD).

With prior approval, other digital media may be used for the submissions. All final drawings shall be computer generated, plotted and provided in a format and medium that will permit their loading, storage, and use without modification or additional software on workstations running MicroStation or AutoCAD latest version as specifically directed in each individual TO. The A-E Firm shall furnish drawings in compliance with the Tri- Service CADD Standards. Final drawings shall also be delivered in a compatible format. Each submittal shall contain an index of all drawings and shall be viewable in

MicroStation or AutoCAD latest version as specifically directed in each individual TO.

All reference files shall be included in the submittal with appropriate pointers allowing the files to be run on a standalone computer with no requirement for other data files to be resident on the hard drive. Submittals shall not contain any irrelevant drawings or extraneous elements and shall have all necessary files in the correct directories as required by the index sheet. Additionally, the A-E Firm shall furnish drawings in the size formats indicated in the individual TO. CDs shall be labeled on the front of the CD and on the spine of the jewel case.

8.3 Specifications

Current United Facilities Guide Specifications (UFGS) shall be the basis of project specifications provided under this project. All specifications shall be processed and delivered using SpecsIntact software. The automation features of SpecsIntact shall be fully utilized for production of associated registers and reports.

8.4 Design Analysis and Project Information Sheet

The design analysis for each design submittal phase shall contain information as required by CEHNC 1110-1-1.

8.5 Cost Estimates

Cost estimates must be prepared using PC Cost, PACES, and/or the Corps of Engineers Micro Computer Aided Cost Estimating System (MCACES) as appropriate for each TO.

8.6 Electronic Bid Sets

Plans and specifications shall be provided, as required in a TO, in the electronic formats that are compatible with the Government’s electronic solicitation protocol.

9.0 SAFETY & ACCIDENT REPORTING

The A-E Firm shall adhere to safe work practices and to local safety rules for each site.

Prior to the performance of any work on site, the A-E Firm shall prepare, submit, and will have obtained approval from the Contracting Officer on the appropriate type of Accident Prevention Plan as specified in each TO. These plans are to be prepared and executed in accordance with the EM 385-1-1 as appropriate. There are three potential types of plans:

(1) Site-Visit Abbreviated Accident Prevention Plan (SV-AAPP): This plan would be used when the firm is visiting either an actual construction site or data-gathering location only for the purposes of data-gathering or meetings. There would be no direct participation in construction activities and interaction with hazardous equipment.

(2) Abbreviated Accident Prevention Plan (AAPP): This plan would be used when the firm is visiting an actual construction site and where there may be some limited interaction with construction and associated equipment. This could include regular involvement at the site's resident office, and some commissioning activities.

(3) Accident Prevention Plan (APP): This plan would be used when the firm is fully involved in a number of construction-related activities. This could include continuous involvement at the construction site, the performance of hazardous materials surveys, and measurement & verification work involving commissioning activities.

The A-E Firm shall comply with accident reporting requirements as outlined in the AR 385-40. All accident reports shall be submitted to the Contracting Officer.

10.0 ANTI-TERRORISM (AT)/OPERATIONS SECURITY (OPSEC) PROVISIONS

Paragraph 10.0 applies only to projects associated with a U.S. Army installation in accordance with the most current signed AT-OPSEC Class Approval for MFAES.

Otherwise, anti-terrorism and security provisions will be specifically provided in the language of each task order, as applicable.

Paragraphs 10.2 through 10.8 apply to all task orders for which contractor employees have an area of performance within a U.S. Army-controlled installation, facility or area.

Paragraphs 10.9 through 10.10 apply to all task orders requiring U.S.-based contractor employees and associated sub-contractor employees to travel overseas. Additional security requirements may be delineated in individual task orders.

10.1 E-Verify Program

The Contractor must pre-screen Candidates using the E-verify Program (http://www.uscis.gov/e-verify) website to meet the established employment eligibility requirements. The Vendor must ensure that the Candidate has two valid forms of Government issued identification prior to enrollment to ensure the correct information is entered into the E-verify system. An initial list of verified/eligible Candidates must be provided to the COR no later than 3 business days after the initial contract award.

10.2 AT-Level 1 Training

All contractor employees, to include subcontractor employees, requiring access to DoD installations, facilities, controlled access areas, or require network access, shall complete AT Level I awareness training within 30 calendar days after contract start date or effective date of incorporation of this requirement into the contract, whichever is applicable. Upon request, the contractor shall submit certificates of completion for each affected contractor employee and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training by all employees and subcontractor personnel. AT Level I awareness training is available at the following website: http://jko.jten.mil/courses/atl1/launch.html; or it can be provided by the RA ATO in presentation form which will be documented via memorandum.

10.3 Access and General Protection/Security Protection/Security Policy and Procedures

All contractor and all associated sub-contractors employees shall comply with applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative). The contractor shall also provide all information required for background checks to meet installation/facility access requirements to be accomplished by installation Provost Marshal Office, Director of Emergency Services or Security Office. Contractor workforce must comply with all personal identity verification requirements (FAR clause 52.204-9, Personal Identity Verification of Contractor Personnel) as directed by DoD, HQDA and/or local policy. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any installation or facility change, the Government may require changes in contractor security matters or processes.

10.4 Common Access Card (CAC)

The contractor and all sub-contractors employees will be issued a CAC only if duties involve one of the following: (1) Both physical access to a DoD facility and access, via logon, to DoD networks on-site or remotely; (2) Remote access, via logon, to a DoD network using DoD-approved remote access procedures; or (3) Physical access to multiple DoD facilities or multiple non-DoD federally controlled facilities on behalf of the DoD on a recurring basis for a period of 6 months or more. At the discretion of the sponsoring activity, an interim CAC may be issued based on a favorable review of the FBI fingerprint check and a successfully scheduled NACI at the Office of Personnel Management.

10.4.1 The Government will provide a CAC to a core group of individuals working under this contract who would be expected to visit military installations on a regular basis. The contractor shall provide a list of names and duties to the COR for review and approval.

Additional CACs may be provided based upon individual TO requirements. To obtain or renew a CAC, contact the COR for an electronic copy of CEHNC’s “Request for CAC” form and instructions on where to send completed form(s). The following information shall be required to obtain a CAC: Full name, Social Security Number, Date and Place of birth, TO number, and the name of the Huntsville Center Contracting Officer’s Representative for the TO. Also include the name and phone number of the Contractor agency’s Security Manager.

10.4.2 The CAC is the property of the U.S. Government and is issued by Huntsville Center’s Security and Law Enforcement Office (CEHNC-SL) in accordance with HSPD- 12 for the period of contract performance. A CAC issued as a requirement of this contract shall not be used on any other contract or to the personal benefit of the assigned individual. The KO, COR or CEHNC-SL may at any time require that a CAC be returned and the contractor shall comply within 48 hours. For all CACs issued as a result of this contract, the contractor shall:

10.4.2.1 Maintain comprehensive roster of all individuals (including team members) who have been issued a CAC as a requirement of this contract. The information should include name, primary duty location, date issued, expiration date, and CAC number;

10.4.2.2 Conduct a physical inventory of issued CACs by card number on a regular basis (but at least every 6 months) and report the results to the COR;

10.4.2.3 Immediately report any CAC that is lost, stolen, damaged or otherwise not available to the KO, COR and/or CEHNC-SL. CAC reporting shall be in accordance with DD Form 1423-1, DIN A014.

10.4.2.4 Secure and return to the Government the CAC of any individual who leaves the employ of the firm (including team members), is reassigned to duties not involving this contract or is not required the continued use of the CAC to perform duties associated with this contract . The contractor shall return all CACs issued at the termination or expiration of the contract.

10.4.3 For contractors who do not require CAC, but require access to a DoD facility or installation, the contractor and all associated sub-contractors employees shall comply with adjudication standards and procedures using the National Crime Information Center Interstate Identification Index (NCIC-III) and Terrorist Screening Database (TSDB) (Army Directive 2014-05 / AR 190-13), applicable installation, facility and area commander installation/facility access and local security policies and procedures (provided by government representative, as NCIC and TSDB are available), or, at locations Outside the Contiguous United States, in accordance with status of forces agreements and other theater regulations.

10.5 Suspicious Activity Reporting Training (e.g. iWATCH, CorpsWatch, or See Something, Say Something)

The contractor and all associated sub-contractors shall receive a brief/training (provided by the RA) on the local suspicious activity reporting program. This locally developed training will be used to inform employees of the types of behavior to watch for and instruct employees to report suspicious activity to the project manager, security representative or law enforcement entity. This training shall be completed within 30 calendar days of contract award and within 30 calendar days of new employees commencing performance with the results reported to the COR NLT 5 calendar days after the completion of the training.

10.6 Contractor Employees Who Require Access to Government Information Systems

All contractor employees with access to a government info system must be registered in the Army Training Certification Tracking System (ATCTS) at commencement of services, and must successfully complete the DoD Information Assurance Awareness prior to access to the information systems and then annually thereafter in accordance with personnel security standards listed in AR 25-2 (Information Assurance), an appropriate background investigation will be conducted prior to accessing the government information systems.

10.7 OPSEC Training

All new contractor employees will complete Level I OPSEC Training within 30 calendar days of their reporting for duty. Additionally, all contractor employees must complete annual OPSEC awareness training. The contractor shall submit certificates of completion for each affected contractor and subcontractor employee, to the COR or to the contracting officer (if a COR is not assigned), within 5 calendar days after completion of training. OPSEC awareness training is available at the following websites:

https://www.iad.gov/ ioss/ or http://www.cdse.edu/catalog/operations-security.html; or it can be provided by the RA OPSEC Officer in presentation form which will be documented via memorandum.

10.8 Exposure to Classified and/or Sensitive Materials and/or Sensitive Restricted Areas

All contract employees, including subcontractor employees who are not in possession of the appropriate security clearance or access privileges, will be escorted in areas where they may be exposed to classified and/or sensitive materials and/or sensitive or restricted areas.

10.9 AT Awareness Training for Contractor Personnel Travelling Overseas

All U.S. based contractor employees and associated sub-contractor employees traveling overseas will receive the government provided area of responsibility (AOR) specific AT awareness training. The documentation of training completion must be provided to the COR prior to departure

10.10 Contract Requiring Performance or Delivery in a Foreign Country

All non-local contracting personnel will comply with theater clearance requirements and allows the combatant commander to exercise oversight to ensure the contractor's compliance with combatant commander and subordinate task force commander policies and directives.

10.11 Handling of Classified Information

The contractor shall demonstrate the ability to obtain secret security clearances as well as store and process classified material in accordance with Executive Order #12958.

11.0 CONTRACTOR MANPOWER REPORTING

The Office of the Assistant Secretary of the Army (Manpower & Reserve Affairs) operates and maintains a secure Army data collection site where the contractor will report ALL contractor manpower (including subcontractor manpower) required for performance of this contract. The contractor is required to completely fill in all the information in the format using the following web address “https://ecmra.mil/”. The required information includes:

(1) Contracting Office, Contracting Officer, Contracting Officer’s Technical Representative;

(2) Contract number, including task and delivery order number;

(3) Beginning and ending dates covered by reporting period;

(4) Contractor name, address, phone number, e-mail address, identity of contractor employee entering data;

(5) Estimated direct labor hours (including sub-contractor);

(6) Estimated direct labor dollars paid this reporting period (including subcontractor);

(7) Total payments (including subcontractor);

(8) Predominant Federal Service Code (FSC) reflecting services provided by contractor (and separate predominant FSC for each sub-contractor if different);

(9) Organizational title associated with the Unit Identification Code (UIC) for the Army Requiring Activity (the Army Requiring Activity is responsible for providing the contractor with its UIC for the purposes of reporting this information);

(10) Locations where contractor and sub-contractors perform the work (specified by zip code in the United States and nearest City, Country, when in an overseas location, using standardized nomenclature provided on website);

(12) Presence of deployment or contingency contract language, and,

(13) Number of contractor and sub-contractor employees deployed in theater this reporting period (by country).

As part of its submission, the contractor will also provide the estimated total cost (if any) incurred to comply with this reporting requirement. Reporting period will be the period of performance not to exceed 12 months ending September 30 of each government fiscal year and must be reported by 31 October of each calendar year. Contractors may use a direct XML data transfer to the database server or fill in the fields on the website. The XML direct transfer is a format for transferring files from a Contractor’s systems to the secure web site without the need for separate data entries for each required data element at the web site. The specific formats for the XML direct transfer may be downloaded from the web site. Information from the secure web site is considered to be proprietary in nature when the contract number and Contractor identity are associated with the direct labor hours and direct labor dollars. At no time will any data be released to the public with the Contractor name and contract number associated with the data.

For internal Army analysis, the reports and queries from the database shall not contain proprietary data.

12.0 MISCELLANEOUS REQUIREMENTS

12.1 Electronic File Storage, Transmission, & Access

The A-E Firm shall provide a web base project information system to manage the storage and transmission of project deliverables with stakeholders and the Project Delivery Team (PDT). Access to relevant data and databases shall be available on-line to the government.

12.2 Permits

The A-E Firm is responsible for identifying, obtaining and renewing all permits from Federal, state, local, or installation agencies to carry out the requirements specified in this contract or detailed on an individual TO.

12.3 Government Furnished Property:

Government furnished property is not anticipated to be used or includes in the base IDCs or any issued TOs.

12.4 Government Furnished Information:

Government furnished information such as criteria, study information, and other assistance will be determined prior to issuing a TO. The A-E Firm shall check the items furnished for adequacy and accuracy prior to utilization. The Government will furnish necessary data or information relating to the particular work required. The A-E Firm shall prepare and submit a missing, incomplete or ambiguous data report to insure that the Government has provided complete and usable material for the TO. The Government-furnished data must be returned upon completion of the contract.

12.5 Unlimited Rights:

In accordance with DFARS Part 227 (Patents, Data, and Copyright), DFARS 252.227- 7025 (Limitation on the Use or Disclosure of Government Furnished Information Marked with Restrictive Legends) and DFARS 252.204-7000 (Disclosure of Information), the Government shall have unlimited rights, in all drawings, designs, specifications, notes and other works developed in the performance of this contract, including the right to use the same on any other Government design or construction without additional compensation to the Contractor.

In accordance with FAR 27.404 (a), the Government will retain unlimited data rights for all data delivered under the contract other than limited rights data or restricted computer software as defined in section 27.404(f).