MF715-24 Sam.pdf

SIMPLIFIED ACQUISITON PROCEDURES (SAP)

Justification for Brand Name and or Sole Source Acquisitions Over $3,500 but not Exceeding The Simplified Acquisition Threshold (SAT)

SOLICITATIONS MAY BE LIMITED TO ONE SOURCE ONLY IF THE CONTRACTING OFFICER DETERMINES THAT ONLY ONE SOURCE IS REASONABLE AVAILABLE. THIS DETERMINATION MUST BE SUPPORTED WITH FULL JUSTIFICATION FOR SOLE SOURCE FROM THE CUSTOMER. WHEN THE CUSTOMER DESCRIBES AN ITEM WITH A PURCHASE DESCRIPTION, WHICH LIMTS THE AVAILABILITY TO ONE SOURCE, THE JUSTIFICATION MUST EXPLAIN WHY THE ITEM IS THE ONLY ONE THAT WILL MEET THE GOVERNMENTS REQUIREMENT. STATEMENTS SUCH AS “ONLY KNOWN SOURCE” OR “ONLY SOURCE WHICH CAN MEET THE REQUIRED DELIVERY DATE “ARE INADEQUATE TO SUPPORT A SOLE SOURCE PURCHASE THE

CUSTOMER SHALL PROVIDE THE FOLLOWING INFORMATION:

1. PURCHASE REQUEST OR REQUISITION NUMBER

2. PROJECT/TASK NUMBER

3. ESTIMATED AMOUNT

4. BRIEF DESCRIPTION OF SUPPLIES OR SERVICES REQUIRED AND THE INTENDED USE.

Brand Name Sole Source –REPAIR PARTS FOR THE HAAS VF-5/40XT CNC MACHINE, S/N 1132168. THESE ARE 1) P/N 93-30-8037B, SPINDLE MTR 12K INLINE HAAS AND 2) P/N 93-2128A, COOLANT UNION BEARING ASSEMBLY 40 TAPER 300/1000 PS. QUOTATION #106806.

5. UNIQUE CHARACTERISTIC THAT LIMIT AVIALIABILITY TO ONLY ONE SOURCE, WITH THE REASON NO OTHER SUPPLIES OR SERVICES CAN BE USED. MOST RECENT MARKET RESEARCH CONDUCTED (INCLUDE DATES & DETAILS). IF MARKET RESEARCH WAS NOT

CONDUCTED, EXPLAIN.

This is a name brand source selection. PHILLIPS FEDERAL DIVISION HAS A CONTRACT WITH THE GOVERNMENT TO SUPPLY ALL PARTS & SERVICES FOR REPAIR OF HAAS COMPUTER NUMERICAL CONTROL MACHINES (CNC). THESE PARTS ARE FOR REPAIR OF A

HAAS VF-5 MACHINE IN THE NSWC DET MCA SHOP.

6. REASON THAT SUGGESTED SOURCE IS THE ONLY SOURCE WHICH CAN PROVIDE THE SUPPLIES OR SERVICES. COMPATIBILITY WITH EXISTING SYSTEM, IF APPLICABLE, & NON-CONPATIBILITY COULD RESULT IN EXCESSIVE ADDITIONAL MANUFACTURING AND/OR

RESEARCH AND DEVELOPMENT COSTS.

This is a name brand source selection. PHILLIPS FEDERAL DIVISION HAS A CONTRACT WITH THE GOVERNMENT TO SUPPLY ALL PARTS & SERVICES FOR REPAIR OF HAAS COMPUTER NUMERICAL CONTROL MACHINES (CNC). THESE PARTS ARE FOR REPAIR OF A

HAAS VF-5 MACHINE IN THE NSWC DET MCA SHOP.

7. EXPLAIN WHY AN ADEQUATE PURCHASE DESCRIPTION OR OTHER INFORMATION SUITABLE TO SOLICIT BY FULL AND OPEN

COMMPETITION HAS NOT BEEN DEVELOPED OR ARE NOT AVAILABLE.

Phillips Corp. is the only source available due to a contract between HAAS and Phillips Corp.

8. PROVIDE A STATEMENT OF ACTIONS, IF ANY THE GOVERNMENT MAY TAKE TO REMOVE OR OVERCOME ANY BARRIER TO COMPETITION BEFORE FUTURE ACQUISITIONS ARE REQUIRED. IF THIS IS A FOLLOW-ON ACTION TO A PREVIOUSLY COMPETED ACTION, SO STATE.

Cannot do so due to the contract.

MCAAP FORM 715-24, February 2016 PREVIOUS EDITIONS ARE OBSOLETE