MF1027-14_Constrcution Manual.pdf

NEW PICKLEBALL COURTS FOR

BEAUMONT MUNICIPAL TENNIS CENTER

SUMMARY OF THE WORK 010100-1

SECTION 010100 - SUMMARY OF WORK

PART 1 - GENERAL

1.01 WORK COVERED BY CONTRACT DOCUMENTS

A. The project is located at 6475 College St, Beaumont, TX 77707.

B. The Work of this Contract consists of the furnishing of all labor, materials, services, equipment and appliances as indicated in the Drawings and Specifications.

1. Base Bid: Provide 6 new pickleball courts as indicated in the Construction Documents.

C. The Drawings and Specifications do not necessarily indicate or describe all Work required for completion of the Project. Contractor shall provide and install all incidentals reasonably inferable from the Contract Documents that are required for a complete Project.

D. These documents describe the essential elements sufficiently to determine the scope of the Project.

E. Provide all items required for complete operating systems including items not necessarily shown in these documents, but that can be reasonably inferred as being required for the complete operating system.

F. The Drawings and Specifications indicate the basic quality of materials and quality of construction required for the entire project.

G. Site Inspection: Offerors shall check in with building personnel upon arrival at the site, state the purpose of their visit.

H. City of Beaumont:

1. City will work with the Architect to review procedures and methods employed by Contractor.

2. City may attend progress meetings and pre-installation conferences.

3. City may review submittals, samples and mock-ups.

G. Inquiries Concerning Proposal and Contract Documents: Prior to submitting a proposal, technical questions concerning the proposal documents shall be directed to:

Christy Williams

City of Beaumont

Christy.Williams@beaumonttexas.gov

409-880-3758

409-880-3747 fax mailto:Christy.Williams@beaumonttexas.gov

SUMMARY OF THE WORK 010100-2

1.02 RELATED DOCUMENTS

General Conditions, Supplementary General Conditions, Forms, Specification Sections found in Division 01 through Division 16, and all Drawings apply to Work specified in this Section.

1.03 CONTRACT

A. The Contract will be executed as a lump-sum agreement on the forms provided.

B. Employ subcontractors for the disconnection, re-connection and installation of all mechanical, electrical and gas line Work in conjunction with all Work required, or implied, to be performed by licensed mechanics of these disciplines:

1. Subcontractors of Contractor shall furnish to Contractor bonds covering faithful performance of subcontract Work and payment of all obligations there under, when Contractor is required to furnish such bonds to the Owner.

2. Subcontractors of Contractor shall purchase and maintain liability insurance as will protect him from claims, for not less than limits of liability which Contractor is required to provide to Owner.

3. The Contractor shall include in Contract Amount costs of supervision, coordination and monitoring Work of his selected Subcontractors.

1.04 CONTRACTOR'S USE OF PREMISES

A. Contractor shall be responsible for monitoring the use of premises by Contractor's employees and Subcontractors.

B. Access routes for delivery of materials and equipment shall be as indicated by Owner. Do not use access routes other than those indicated without written permission of the Owner.

C. Assume full responsibility for the protection and safekeeping of Products under this Contract, stored on the site. Store materials and products only in those areas indicated for staging.

D. Protect existing lawns, sidewalks, pavements, curbs and utilities subject to damage by Work under this Contract. Repair or replace any existing Work damaged by the Contractor.

E. Parking areas for Contractor's personnel shall be on the project site to the extent it does not interfere with on-going contract Work and in areas designated by the Owner.

1.05 WORK ON PROPERTY

A. Obtain and pay all fees required applicable governing authorities, prior to commencing Work on this Project.

B. Post all notices and warning signs required by applicable governing authorities.

SUMMARY OF THE WORK 010100-3

C. Perform Work on this Project in accordance with local codes and ordinance and utility company requirements.

1.06 WORK SEQUENCE AND CLAIMS FOR ADDITIONAL TIME

A. Construct Work in phases to accommodate Owner’s occupancy requirements.

During the construction period, coordinate construction schedule and operation with the Architect.

B. Claims for additional time as a result of adverse weather conditions will be considered only for weather conditions which are abnormal and if such weather conditions had an adverse effect on the scheduled construction: Rain Day claims for day(s) when Contractor is normally not on site are not legitimate. The Contractor shall document rain delays on a regular basis and submit an itemized listing to the Owner at each payment application meeting. Only requests for extra time, which prevents Work on critical activities for fifty percent (50%) or more of a scheduled workday will be considered. If no request is submitted for a given month, it will be assumed that no time was lost and the contract time shall not be adjusted.

C. No extension of time shall be deemed as waiver by the Owner of its right to terminate the contract for abandonment or delay by the Contractor. Once the Work has begun the contractor shall properly man the project in a continuous manner and proceed with all diligence to complete the project within the contract time. The Contractor must Work continuously and will not be allowed to stop activity on any weekday unless due to adverse weather of to reason pre-approved in writing by the Owner.

1.07 OWNER OCCUPANCY

A. The Owner may occupy all portions of the building and conduct normal operations during the Work. Owner occupancy shall be 24 hours a day, 7 days a week. The Contractor shall fully clean the site and remove all debris and materials from the grounds on days when scheduled Owner’s activities will conflict with the Work.

B. Cooperate with the Owner and schedule the Work to minimize conflicts, and to facilitate Owner’s normal operations.

C. All electrical, HVAC units and controls shall remain in operation during times the building is occupied.

1.08 OWNER’S OPERATIONS

A. The Contractor shall conduct its Work in a manner to provide minimal interruption during all construction Work. The Work shall be done at such times and in such manner and locations as to cause a minimum of inconvenience for the visitors and staff. Limit operations to specific Work areas. A system of barricades, fences and enclosures shall be used by the Contractor to avoid conflict between construction and operations of the facility.

1.09 HAZARDOUS MATERIALS

SUMMARY OF THE WORK 010100-4

A. If, during the progress of the Work, Contractor uncovers work which he believes contains asbestos or other hazardous materials, he shall immediately cease operations in the area of such discovery and notify the both the Architect and the Owner’s Representative in writing.

B. Owner will arrange with the Abatement Contractor to perform necessary testing, barricades, enclosures, filtering, and ventilation in areas containing hazardous materials; decontamination, or removal and disposal of hazardous materials in accordance with requirements of authorities having jurisdiction.

C. Owner’s Abatement Consultant will notify Owner’s Representative and Architect in writing when it is safe to resume construction operations in the areas in question.

D. Contractor shall identify potential lead containing material hazards at the Site and oversee appropriate protective measures, including protection of persons, establishing

END OF SECTION 01010

SPECIAL CONDITIONS 010300 - 1

SECTION 010300 - SPECIAL CONDITIONS

PART 1 - GENERAL

1.01 REFERENCES

A. References to known standard specifications shall mean and shall refer to the latest edition of such specifications adopted and published at date of invitation to submit proposals.

B. Reference to technical society, organization or body is made in these Specifications in accordance with the following abbreviations:

AIA American Institute of Architects AIEE American Institute of Electrical Engineers ANAAMM National Association Architectural Metals Manufacturers ASA American Standards Association ASCE American Society of Civil Engineers ASME American Society of Mechanical Engineers ASTM American Society for Testing Materials FS Federal Specifications NBS National Bureau of Standards NEC National Electric Code NFPA National Fire Protection Association NRCA National Roofing Contractors Association UL Underwriters' Laboratories, Inc.

1.02 CONDITIONS

A. “General Conditions” apply with equal force to the General Contractor, Subcontractors, Work, extra Work, and the like that may be specified herein or performed in or about the building or site under this Contract.

B. For convenience of reference and to facilitate letting of subcontracts, these Specifications are separated into sections. Such separation shall not operate to make Owner an arbitrator to establish subcontract limits between subcontractors.

C. Execute Work as per Contract Documents. Make no changes therefore without having first received written permission. Where detailed information is lacking before proceeding with Work, refer matter to Architect for clarification.

D. All Work shall be executed by mechanics skilled in their respective trades.

Mechanics whose Work is unsatisfactory to the Owner and/or Architect, or who are considered by the Owner to be careless, incompetent, unskilled, or otherwise objectionable, are to be dismissed from Work upon notice from the Owner.

E. The Owner will provide temporary water and electrical power required for the Work at no cost to the Contractor. The Contractor shall make necessary connections to existing fireplugs and/or tap the existing water service, and to

SPECIAL CONDITIONS 010300 - 2

power transformer or other power sources at each building or site as required for performance of his Work. Coordinate all connections with the Owner's Maintenance Department.

F. Contractor shall be responsible for furnishing storage trailers, temporary security fencing, temporary fire protection, telephones, etc., as required to carry out construction operations.

G. Construction related access to the site, shall be limited to areas permitted by the Owner and/or as shown on the Drawings. It shall be the responsibility of the Contractor to prevent damage to the existing paving, to repair all damage, and to recognize and respect all traffic safety requirements and signage. Any loss or damage to the Owner's property caused by the Contractor or his workmen shall be repaired or replaced at no cost to the Owner. Restore the grounds to original condition at the completion of the Project. Remove all fences, barricades, etc.

Replace all vegetation damaged by construction operations, including grass, shrubs, and trees, to the satisfaction of the Owner.

H. Work hours in general are between 7:00 am and 6:00 pm, Monday through Friday, unless an exception is granted by the Owner and Architect, or as otherwise defined by various Section of these Specifications.

I. The Contractor shall remove trash and rubbish from the Owner's premises at the end of each Workday. This shall mean that these materials shall be cleaned from the grounds and shall not be left in areas or locations other that containers specified for this purpose. Burning of combustibles will not be permitted.

1.03 RELATED DOCUMENTS

General Conditions, Supplementary General Conditions, Forms, Specification Sections found in Division 01 through Division 16, and all Drawings apply to Work specified in this Section.

1.04 PROJECT SUPERINTENDENT

A. In addition to other duties imposed by these Specifications the Project Superintendent shall meet the following requirements:

B. Show prior to the start of Work references from Owners of a minimum of five (5) previously completed jobs of similar size, complexity and construction cost.

C. Show proficiency prior to the start of the Work that the Superintendent is fluent in the English language, or if not, provide a competent and approved interpreter for such purposes. The purpose of this clause is to assure adequate communications with all parties involved in the Work.

D. The Project Superintendent shall be present at the project site at all times that any Work of this contract is underway. In the case that the Project Superintendent must be away from the project site the Contractor shall first file written documentation of the absence with the Architect at least 48-hours in advance of the new replacement. The replacement, or acting Project Superintendent, shall

SPECIAL CONDITIONS 010300 - 3

meet the minimum requirements defined above and elsewhere in the Specifications for the Project Superintendent. The only exception to this shall be when the Contractor, an officer of the company with a majority share of ownership, shall be permitted to act as the Project Superintendent. A majority owner of the contracting company may act as the Project Superintendent for the entirety of the project.

E. No Work shall be performed and no subcontractor(s) shall be permitted to Work at any time when the Project Superintendent is not present.

1.05 INSURANCE CLAIMS FOR PROPERTY DAMAGES

A. In the event that any damage is incurred to the Owner’s or employee’s property due to any act of the Contractor, the Contractor shall make payment of the claim through its own resources or via its insurance carrier within thirty (30) days of the claim occurrence.

1.06 ADDITIONAL INSPECTIONS BY ARCHITECT

A. In the event that the Contractor exceeds the completion date for whatever reason he/she shall be responsible for reimbursing the Owner through authorized change order for all costs of the Architect’s staff and expenses to carry on inspection duties at the rate performed during the project before the completion date.

B. The rate of reimbursement shall be as follows:

Architect $250.00 per hour

Re-Inspection Following Substantial or Final Completion $250.00 per hour

Mileage $ 0.78 per mile Other Expenses Cost plus 10%

END OF SECTION 010300

PROJECT COORDINATION 010410 - 1

SECTION 010410 - PROJECT COORDINATION

PART 1 - GENERAL

1.01 REQUIREMENTS INCLUDED

Coordinate Work with that of other contractors and trades and on-going Work by Owner under administration of the Architect.

1.02 RELATED DOCUMENTS

General Conditions, Supplementary General Conditions, Forms, Specification Sections found in Division 01 through Division 16, and all Drawings apply to Work specified in this Section.

1.03 VISIT TO SITE

A. Prior to submitting his quotation for Work under this project, the Contractor shall visit the site to examine all conditions related to his Work, and to acquaint himself with these conditions. FIELD MEASUREMENTS ARE REQUIRED FOR THIS

PROJECT.

B. The Contractor shall verify that existing facilities, utilities and/or conditions are adequate and if equipment, utilities, facilities or conditions are such that other items and services, in addition to those specified, are required to achieve operational systems as described herein, the Contractor shall advise the Architect of the scope and costs of necessary additional Work or services at the time of proposal submittal.

1.04 CONSTRUCTION MOBILIZATION

A. The Contractor shall attend the scheduled pre-construction conference as directed by the Architect and Owner for the purpose of project coordination.

B. Cooperate with the Owner and Architect in location of mobilization areas on site for access, traffic, and parking facilities. During construction coordinate use of site and facilities through the Architect and Owner.

C. Comply with the Architect's procedures for intra-project communications:

Submittals, reports and records, schedules, coordination drawings, and recommendations; and resolution of ambiguities and conflicts.

D. Comply with instructions of the Architect for use of temporary facilities.

E. Coordinate field and layout Work under instructions of the Architect.

1.05 SUBMITTALS TO THE ARCHITECT

A. All submittals for this project will be required to be submitted at the same time and

PROJECT COORDINATION 010410 - 2

shall be in accordance with requirements of Section 010300. The Contractor shall provide submittals covering all materials specified in the Specifications. Any changes from the existing Work or sheet metal profiles shown in the Drawings will be forwarded in the form of shop drawings to the Architect by facsimile prior to beginning fabrication or installation. Update and provide revised schedules at each pay application meeting.

B. Deliver submittals to the Architect for transmittal to all required parties. The office of the Architect is located as follows:

The LaBiche Architectural Group, Inc.

7999 Gladys Avenue, Suite 101 Beaumont, Texas 77706 Tel: 409/860-0197 Fax: 409/860-0198 Email: Bronwen Okervall bronwen@labiche.com

C. Submit written requests for interpretation of Contract Documents and obtain instructions through the Architect.

1.06 COORDINATION DRAWINGS

A. Provide information required by the Architect for preparation of coordination drawings.

B. Review Drawings carefully prior to submission of all submittals to the Architect.

1.07 CLOSEOUT PROCEDURES

Submit in accordance with Section 017000.

PART 2 - PRODUCTS

NOT USED

PART 3 - EXECUTION

NOT USED

END OF SECTION 010410

mailto:bronwen@labiche.com

CUTTING & PATCHING 010450 - 1

SECTION 010450 - CUTTING AND PATCHING

PART 1 - GENERAL

1.01 REQUIREMENTS INCLUDED

A. Requirements and limitations for cutting and patching of Work.

B. Definition: "Cutting and patching" includes cutting into existing construction to provide for the installation or performance of other Work, and subsequent fitting and patching required for restoration of surfaces to their original condition.

1. "Cutting and patching" is performed for coordination of the Work, to uncover

Work for access or inspection, to obtain samples for testing, to permit alterations to be performed or for other similar purposes.

1.02 RELATED REQUIREMENTS

General Conditions, Supplementary General Conditions, Forms, Specification Sections found in Division 01 through Division 16, and all Drawings apply to Work specified in this Section.

1.03 SUBMITTALS

A. Submit written request in advance of cutting or alteration, which affects:

1. Structural integrity of any element of Project.

2. Integrity of weather-exposed or moisture-resistant element.

3. Efficiency, maintenance, or safety of any operational equipment.

4. Visual qualities of sight-exposed elements.

5. Work of Owner or separate contractor.

B. Include in request:

1. Identification of Project.

2. Location and description of affected Work.

3. Necessity for cutting or alteration.

4. Description of proposed Work, and products to be used.

a. Scope of cutting, patching, alteration, or excavation.

b. Trades who will execute the Work.

c. Products proposed to be used.

d. Extent of re-finishing.

e. Cost proposal when applicable.

f. Alternatives to cutting and patching.

5. Effect on Work of Owner or separate contractor, if any

6. Written permission of affected separate contractor, if any.

7. Date and time Work will be executed.

1.04 QUALITY ASSURANCE

Requirements for Structural Work: Do not cut or alter any structural Work in a manner that would result in a reduction of load-carrying capacity or of

CUTTING & PATCHING 010450 - 2

load-deflection ratio.

PART 2 - PRODUCTS

2.01 MATERIALS

A. Except as otherwise indicated, or as directed by the Owner, use materials for cutting and patching that are identical to existing materials. If identical materials are not available, or cannot be used, use materials that match existing adjacent surfaces to the fullest extent possible with regard to visual effect. Use materials for cutting and patching that will result in equal-or-better performance characteristics.

B. Those required for original installation.

C. No substitutions of materials will be accepted after proposals are submitted.

PART 3 - EXECUTION

3.01 GENERAL

A. Execute cutting, fitting and patching including excavation and fill, to complete Work and to:

1. Fit the several parts together, to integrate with other Work.

2. Uncover Work to install ill-timed Work.

3. Remove and replace defective and non-conforming Work.

4. Remove samples of installed Work for testing.

5. Provide openings in elements of Work for penetrations of mechanical and electrical Work.

3.02 INSPECTION

A. Before cutting, examine the surfaces to be cut and patched and the conditions under which the Work is to be performed. If unsafe or otherwise unsatisfactory conditions are encountered, take corrective action before proceeding with the Work.

B. Inspect existing conditions, including elements subject to damage or movement during cutting and patching.

C. After uncovering, inspect conditions affecting performance of Work.

D. Beginning of cutting or patching means acceptance of existing conditions.

3.03 PREPARATION

A. Provide supports to assure structural integrity of surroundings, devices and methods to protect other portions of Work from damage.

CUTTING & PATCHING 010450 - 3

B. Provide protection from elements for areas, which may be exposed by uncovering Work; maintain excavations and openings free of water.

C. Prevent debris from entering facility; do not permit product contamination.

3.04 PERFORMANCE

A. Employ skilled workers to perform cutting and patching Work. Except as otherwise indicated or as approved by the Architect, proceed with cutting and patching at the earliest feasible time and complete without delay.

B. Cut the Work using methods that are least likely to damage Work to be retained or adjoining Work. Where possible review proposed procedures with the original installer and comply with its recommendations.

C. In general, where cutting is required use hand or small power tools designed for sawing or grinding, not hammering and chopping. Cut through concrete and masonry using a cutting machine, such as a carborundum saw, or core drill, to ensure a neat hole. Cut holes and slots neatly to size required with a minimum disturbance of adjacent Work. To avoid marring existing finished surfaces, cut or drill from exposed or finished side into concealed surfaces. Temporarily cover unused openings.

D. Patch with seams, which are durable and as invisible as possible. Comply with specified tolerances for the Work. Where feasible, inspect and test patched areas to demonstrate integrity of Work. Restore exposed finishes of patched areas and where necessary extend finish restoration into retained adjoining Work in a manner which will eliminate evidence of patching and re-finishing.

E. Where removal of walls or partitions extends from one finished area into another finished area, patch and repair floor and wall surfaces in the new space to provide an even surface of uniform color and appearance. If necessary, to achieve uniform color and appearance, remove existing floor and wall covering; replace with new materials.

F. Where patch occurs in a smooth painted surface, extend final paint coat over entire unbroken surface of wall or ceiling containing patch, after patched area has received prime and base coat. Patch, repair or re-hang existing ceilings as necessary to provide an even plane surface of uniform appearance.

G. Fit Work airtight to pipes, sleeves, ducts, conduit, and other penetrations through roof, wall, floor or other surfaces.

H. At penetrations of fire-rated wall, ceiling, or floor construction, completely seal voids with fire rated material, full thickness of the construction element.

I. Do not leave facility open to contamination or rain; close off at end of each Work day.

J. Thoroughly clean areas and spaces where Work is performed or used as access to Work. Remove completely paint, mortar, oils, putty and items of similar nature.

CUTTING & PATCHING 010450 - 4

Thoroughly clean piping, conduit and similar features before painting or other finishing is applied.

END OF SECTION 010450

ALTERATION PROJECT PROCEDURES 011200 - 1

SECTION 011200 - ALTERATION PROJECT PROCEDURES

PART 1 - GENERAL

1.01 REQUIREMENTS INCLUDED

A. Procedural requirements

B. Rehabilitation and renovations of existing spaces and materials.

C. Installation of products removed in Sections as specified.

1.02 RELATED REQUIREMENTS

General Conditions, Supplementary General Conditions, Forms, Specification Sections and all Drawings apply to Work specified in this Section.

PART 2 - PRODUCTS

2.01 PRODUCTS FOR PATCHING AND EXTENDING WORK

A. New Materials shall be as specified in individual Sections

B. Match existing products and Work for patching and extending Work.

C. Determine type and quality of existing products by inspection and any necessary testing, and workmanship by use of existing as a standard. Presence of a product, finish or type of Work requires that patching, extending or matching shall be performed as necessary to make Work complete and consistent with the Specifications.

PART 3 - EXECUTION

3.01 EXAMINATION

A. Verify that demolition is complete and areas are ready for installation of new Work.

B. Beginning of restoration Work means acceptance of existing conditions.

3.02 PREPARATION

A. Cut, move or remove items as necessary for access to alteration and renovation Work; replace and restore at completion.

B. Remove unsuitable material not marked for salvage, such as rotted wood, rusted metals, and deteriorated masonry and concrete: replace materials as specified for

ALTERATION PROJECT PROCEDURES 011200 - 2

finished Work.

C. Remove debris and abandoned items from area and from concealed spaces.

D. Prepare surfaces and remove surface finishes to provide for proper installation of new Work and new finishes.

E. Close openings in exterior surfaces to protect existing Work and salvage items from weather and extremes of temperature and humidity. Insulate ductwork and piping to prevent condensation in exposed areas.

3.03 INSTALLATION

A. Coordinate Work of alterations and renovations to expedite completion sequentially and to accommodate Owner occupancy.

B. Designated areas, rooms and spaces and finishes shall be complete in all respects, including operational mechanical and electrical systems.

C. Remove, cut and patch Work in a manner to minimize damage and to provide means to minimize products and finishes to specified condition.

D. Refinish visible existing surfaces to remain in renovated rooms and spaces, to specified condition for each material, with a neat transition to adjacent new finishes.

E. In addition to specified replacement of equipment and fixtures, restore existing plumbing, heating, ventilation, air conditioning, and electrical systems to full operational condition.

F. Install products as specified in individual sections.

3.04 TRANSITIONS

A. Where new Work abuts or aligns with existing make a smooth and even transition.

Patched Work shall match existing adjacent Work in texture and appearance.

B. When finished surfaces are cut so that a smooth transition with new Work is not possible, terminate existing surface along a straight line at a natural line of division and make recommendation to the Architect for completion.

3.05 ADJUSTMENTS

Fit Work at penetrations of surfaces as specified in Section 01045.

3.06 REPAIR OF DAMAGED SURFACES

A. Patch or replace portions of existing surfaces, which are damaged, lifted, discolored or showing other imperfections.

B. Repair substrate prior to patching finish.

ALTERATION PROJECT PROCEDURES 011200 - 3

3.07 FINISHES

A. Finish surfaces as specified in individual Sections.

B. Finish patches to produce uniform texture over entire area. When finish cannot be matched, refinish entire surface to nearest intersection or natural termination point in cooperation with and as determined by the Architect.

3.08 CLEANING

In addition to cleaning specified in Section 015000, clean Owner-occupied areas of Work as required.

END OF SECTION 011200

SUBSTITUTION PROCEDURES 012500 - 1

SECTION 012500 - SUBSTITUTION PROCEDURES

PART 1 - GENERAL

SUMMARY

A. Section includes administrative and procedural requirements for substitutions.

B. Related Requirements:

1. Section 016000 "Product Requirements" for requirements for submitting comparable product submittals for products by listed manufacturers.

1.2 DEFINITIONS

A. Substitutions: Changes in products, materials, equipment, and methods of construction from those required by the Contract Documents and proposed by Contractor.

1. Substitutions for Cause: Changes proposed by Contractor that are required due to changed Project conditions, such as unavailability of product, regulatory changes, or unavailability of required warranty terms.

2. Substitutions for Convenience: Changes proposed by Contractor or Owner that are not required in order to meet other Project requirements but may offer advantage to Contractor or Owner.

1.3 ACTION SUBMITTALS

A. Substitution Requests: Submit three copies of each request for consideration. Identify product or fabrication or installation method to be replaced. Include Specification Section number and title and Drawing numbers and titles.

1. Documentation: Show compliance with requirements for substitutions and the following, as applicable:

a. Statement indicating why specified product or fabrication or installation method cannot be provided, if applicable.

b. Coordination of information, including a list of changes or revisions needed to other parts of the Work and to construction performed by Owner and separate contractors that will be necessary to accommodate proposed substitution.

c. Detailed comparison of significant qualities of proposed substitutions with those of the Work specified. Include annotated copy of applicable Specification Section. Significant qualities may include attributes, such as performance, weight, size, durability, visual effect, sustainable design characteristics, warranties, and specific features and requirements indicated. Indicate deviations, if any, from the Work specified.

SUBSTITUTION PROCEDURES 012500 - 2

d. Product Data, including drawings and descriptions of products and fabrication and installation procedures.

e. Samples, where applicable or requested.

f. Certificates and qualification data, where applicable or requested.

g. List of similar installations for completed projects, with project names and addresses as well as names and addresses of architects and owners.

h. Material test reports from a qualified testing agency, indicating and interpreting test results for compliance with requirements indicated.

i. Research reports evidencing compliance with building code in effect for

Project, from ICC-ES.

j. Detailed comparison of Contractor's construction schedule using proposed substitutions with products specified for the Work, including effect on the overall Contract Time. If specified product or method of construction cannot be provided within the Contract Time, include letter from manufacturer, on manufacturer's letterhead, stating date of receipt of purchase order, lack of availability, or delays in delivery.

k. Cost information, including a proposal of change, if any, in the Contract Sum.

l. Contractor's certification that proposed substitution complies with requirements in the Contract Documents, except as indicated in substitution request, is compatible with related materials and is appropriate for applications indicated.

m. Contractor's waiver of rights to additional payment or time that may subsequently become necessary because of failure of proposed substitution to produce indicated results.

2. Architect's Action: If necessary, Architect will request additional information or documentation for evaluation within seven days of receipt of a request for substitution. Architect will notify Contractor of acceptance or rejection of proposed substitution within 15 days of receipt of request, or seven days of receipt of additional information or documentation, whichever is later.

a. Forms of Acceptance: Change Order, Construction Change Directive, or Architect's Supplemental Instructions for minor changes in the Work.

b. Use product specified if Architect does not issue a decision on use of a proposed substitution within time allocated.

1.4 QUALITY ASSURANCE

A. Compatibility of Substitutions: Investigate and document compatibility of proposed substitution with related products and materials. Engage a qualified testing agency to perform compatibility tests recommended by manufacturers.

1.5 PROCEDURES

A. Coordination: Revise or adjust affected work as necessary to integrate work of the approved substitutions.

SUBSTITUTION PROCEDURES 012500 - 3

1.6 SUBSTITUTIONS

A. Substitutions for Cause: Submit requests for substitution immediately on discovery of need for change, but not later than 15 days prior to time required for preparation and review of related submittals.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution is consistent with the Contract Documents and will produce indicated results.

b. Substitution request is fully documented and properly submitted.

c. Requested substitution will not adversely affect Contractor's construction schedule.

d. Requested substitution has received necessary approvals of authorities having jurisdiction.

e. Requested substitution is compatible with other portions of the Work.

f. Requested substitution has been coordinated with other portions of the

Work.

g. Requested substitution provides specified warranty.

h. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

B. Substitutions for Convenience: Architect will consider requests for substitution if received within 60 days after the Notice to Proceed. Requests received after that time may be considered or rejected at discretion of Architect.

1. Conditions: Architect will consider Contractor's request for substitution when the following conditions are satisfied. If the following conditions are not satisfied, Architect will return requests without action, except to record noncompliance with these requirements:

a. Requested substitution offers Owner a substantial advantage in cost, time, energy conservation, or other considerations, after deducting additional responsibilities Owner must assume. Owner's additional responsibilities may include compensation to Architect for redesign and evaluation services, increased cost of other construction by Owner, and similar considerations.

b. Requested substitution does not require extensive revisions to the Contract Documents.

c. Requested substitution is consistent with the Contract Documents and will produce indicated results.

d. Substitution request is fully documented and properly submitted.

e. Requested substitution will not adversely affect Contractor's construction schedule.

f. Requested substitution has received necessary approvals of authorities having jurisdiction.

SUBSTITUTION PROCEDURES 012500 - 4

g. Requested substitution is compatible with other portions of the Work.

h. Requested substitution has been coordinated with other portions of the

Work.

i. Requested substitution provides specified warranty.

j. If requested substitution involves more than one contractor, requested substitution has been coordinated with other portions of the Work, is uniform and consistent, is compatible with other products, and is acceptable to all contractors involved.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION 012500

CONTRACT MODIFICATION PROCEDURES 012600 - 1

SECTION 012600 - CONTRACT MODIFICATION PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements for handling and processing Contract modifications.

1.2 MINOR CHANGES IN THE WORK

A. Architect will issue supplemental instructions authorizing Minor Changes in the Work, not involving adjustment to the Contract Sum or the Contract Time, on AIA Document G710, "Architect's Supplemental Instructions."

1.3 PROPOSAL REQUESTS

A. Owner-Initiated Proposal Requests: Architect will issue a detailed description of proposed changes in the Work that may require adjustment to the Contract Sum or the Contract Time. If necessary, the description will include supplemental or revised Drawings and Specifications.

1. Proposal Requests issued by Architect are for information only. Do not consider them instructions either to stop work in progress or to execute the proposed change.

2. Within time specified in Proposal Request after receipt of Proposal Request, submit a quotation estimating cost adjustments to the Contract Sum and the Contract Time necessary to execute the change.

a. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

b. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

c. Include costs of labor and supervision directly attributable to the change.

d. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

B. Contractor-Initiated Proposals: If latent or unforeseen conditions require modifications to the Contract, Contractor may propose changes by submitting a request for a change to Architect.

CONTRACT MODIFICATION PROCEDURES 012600 - 2

1. Include a statement outlining reasons for the change and the effect of the change on the Work. Provide a complete description of the proposed change. Indicate the effect of the proposed change on the Contract Sum and the Contract Time.

2. Include a list of quantities of products required or eliminated and unit costs, with total amount of purchases and credits to be made. If requested, furnish survey data to substantiate quantities.

3. Indicate applicable taxes, delivery charges, equipment rental, and amounts of trade discounts.

4. Include costs of labor and supervision directly attributable to the change.

5. Include an updated Contractor's Construction Schedule that indicates the effect of the change, including, but not limited to, changes in activity duration, start and finish times, and activity relationship. Use available total float before requesting an extension of the Contract Time.

6. Comply with requirements in Division 01 Section "Product Requirements" if the proposed change requires substitution of one product or system for product or system specified.

C. Proposal Request Form: Use AIA Document G709 for Proposal Requests.

1.4 CHANGE ORDER PROCEDURES

A. On Owner's approval of a Proposal Request, Architect will issue a Change Order for signatures of Owner and Contractor on AIA Document G701.

1.5 CONSTRUCTION CHANGE DIRECTIVE

A. Construction Change Directive: Architect may issue a Construction Change Directive on AIA Document G714. Construction Change Directive instructs Contractor to proceed with a change in the Work, for subsequent inclusion in a Change Order.

1. Construction Change Directive contains a complete description of change in the Work. It also designates method to be followed to determine change in the Contract Sum or the Contract Time.

B. Documentation: Maintain detailed records on a time and material basis of work required by the Construction Change Directive.

1. After completion of change, submit an itemized account and supporting data necessary to substantiate cost and time adjustments to the Contract.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012600

PAYMENT PROCEDURES 012900 - 1

SECTION 012900 - PAYMENT PROCEDURES

PART 1 - GENERAL

1.1 SUMMARY

A. This Section specifies administrative and procedural requirements necessary to prepare and process Applications for Payment.

1.2 SCHEDULE OF VALUES

A. Coordination: Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule.

1. Correlate line items in the Schedule of Values with other required administrative forms and schedules, including Application for Payment forms with Continuation Sheets, Submittals Schedule and Contractor's Construction Schedule.

2. Submit the Schedule of Values to Architect at earliest possible date but no later than seven days before the date scheduled for submittal of initial Applications for Payment.

3. Sub-schedules: Where the Work is separated into phases requiring separately phased payments, provide sub-schedules showing values correlated with each phase of payment.

B. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one-line item for each Specification Section.

1. Identification: Include the following Project identification on the Schedule of Values:

a. Project name and location.

b. Name of Architect.

c. Architect's project number.

d. Contractor's name and address.

e. Date of submittal.

2. Submit draft of AIA Document G703 Continuation Sheets.

3. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate.

4. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

5. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

PAYMENT PROCEDURES 012900 - 2

6. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

7. Each item in the Schedule of Values and Applications for Payment shall be complete. Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option.

8. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

1.3 APPLICATIONS FOR PAYMENT

A. Each Application for Payment shall be consistent with previous applications and payments as certified by Architect and paid for by Owner.

1. Initial Application for Payment, Application for Payment at time of Substantial Completion, and final Application for Payment involve additional requirements.

B. Payment Application Times: The date for each progress payment is indicated in the Agreement between Owner and Contractor. The period of construction Work covered by each Application for Payment is the period indicated in the Agreement.

C. Payment Application Times: Progress payments shall be submitted to Architect by the 23rd of the month. The period covered by each Application for Payment is one month, ending on the last day of the month.

D. Payment Application Forms: Use AIA Document G702 and AIA Document G703 Continuation Sheets as form for Applications for Payment.

E. Application Preparation: Complete every entry on form. Notarize and execute by a person authorized to sign legal documents on behalf of Contractor. Architect will return incomplete applications without action.

1. Entries shall match data on the Schedule of Values and Contractor's Construction Schedule. Use updated schedules if revisions were made.

2. Include amounts of Change Orders and Construction Change Directives issued before last day of construction period covered by application.

F. Transmittal: Submit 3 signed and notarized original copies of each Application for Payment to Architect by a method ensuring receipt within 24 hours. One copy shall include waivers of lien and similar attachments if required.

1. Transmit each copy with a transmittal form listing attachments and recording appropriate information about application.

PAYMENT PROCEDURES 012900 - 3

G. Waivers of Mechanic's Lien: With each Application for Payment, submit waivers of mechanic's lien from every entity who is lawfully entitled to file a mechanic's lien arising out of the Contract and related to the Work covered by the payment.

1. Submit partial waivers on each item for amount requested in previous application, after deduction for retainage, on each item.

2. When an application shows completion of an item, submit final or full waivers.

3. Owner reserves the right to designate which entities involved in the Work must submit waivers.

4. Waiver Forms: Submit waivers of lien on forms, executed in a manner acceptable to Owner.

H. Initial Application for Payment: Administrative actions and submittals that must precede or coincide with submittal of first Application for Payment include the following:

1. List of subcontractors.

2. Schedule of Values.

3. Contractor's Construction Schedule (preliminary if not final).

4. Schedule of unit prices.

5. Submittals Schedule (preliminary if not final).

6. List of Contractor's staff assignments.

7. List of Contractor's principal consultants.

8. Copies of building permits.

9. Copies of authorizations and licenses from authorities having jurisdiction for performance of the Work.

10. Initial progress report.

11. Report of preconstruction conference.

12. Certificates of insurance and insurance policies.

I. Application for Payment at Substantial Completion: After issuing the Certificate of Substantial Completion, submit an Application for Payment showing 100 percent completion for portion of the Work claimed as substantially complete.

1. Include documentation supporting claim that the Work is substantially complete and a statement showing an accounting of changes to the Contract Sum.

2. This application shall reflect Certificates of Partial Substantial Completion issued previously for Owner occupancy of designated portions of the Work.

J. Final Payment Application: Submit final Application for Payment with releases and supporting documentation not previously submitted and accepted, including, but not limited, to the following:

1. Evidence of completion of Project closeout requirements.

2. Insurance certificates for products and completed operations where required and proof that taxes, fees, and similar obligations were paid.

3. Updated final statement, accounting for final changes to the Contract Sum.

4. AIA Document G706, "Contractor's Affidavit of Payment of Debts and Claims."

5. AIA Document G706A, "Contractor's Affidavit of Release of Liens."

6. AIA Document G707, "Consent of Surety to Final Payment."

7. Evidence that claims have been settled.

PAYMENT PROCEDURES 012900 - 4

8. Final meter readings for utilities, a measured record of stored fuel, and similar data as of date of Substantial Completion or when Owner took possession of and assumed responsibility for corresponding elements of the Work.

9. Final, liquidated damages settlement statement.

PART 2 - PRODUCTS (Not Used)

END OF SECTION 012900

PROJECT MANAGEMENT AND COORDINATION 013100 - 1

SECTION 013100 - PROJECT MANAGEMENT AND COORDINATION

PART 1 - GENERAL

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. Coordination Drawings.

2. Project meetings.

3. Requests for Interpretation (RFIs).

B. See Division 01 Section "Execution" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

1.2 DEFINITIONS

A. RFI: Request from Contractor seeking interpretation or clarification of the Contract Documents.

1.3 COORDINATION

A. Coordination: Coordinate construction operations included in different Sections of the Specifications to ensure efficient and orderly installation of each part of the Work.

Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

4. Where availability of space is limited, coordinate installation of different components to ensure maximum performance and accessibility for required maintenance, service, and repair of all components, including mechanical and electrical.

B. Prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner and separate contractors if coordination of their Work is required.

PROJECT MANAGEMENT AND COORDINATION 013100 - 2

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities and activities of other contractors to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

7. Project closeout activities.

8. Startup and adjustment of systems.

9. Project closeout activities.

1.4…