Meters Compound Bid 03 2025_cjd.pdf

Purchasing Department

Invitation to Bid

ITB-25-026 - WATER METERS, COMPOUND

Annual Contract - Compound Water Meters

For

Transmission, Distribution and Engineering

ITB-25-026 Annual Contract for Water Meters Compound Page | 2

INVITATION TO BID (ITB)

#ITB-25-026 – ANNUAL CONTRACT FOR WATER METERS, COMPOUND

Procurement Specialist: Lottie Delgado Email Address: purchasing@pueblowater.org Telephone Number: 719-584-0201 Fax Number: 719-584-0279

Proposals must be received no later than:

1:30 p.m. MST, on Tuesday, April 1, 2025 Proposals received after this date and time will not be considered for the award.

Price quoted shall include any charges for packaging, containers, freight, and delivery to:

Pueblo Water’s Warehouse, 707 W. Third Street, Pueblo, Colorado 81003

INSTRUCTIONS TO BIDDERS:

Public Bid Openings will be conducted via conference call at the bid closing time. To participate:

1. Dial 1-650-479-3208

2. Enter the access number: 26630409855

3. You will then be placed on the conference call joined by the Procurement Specialist who will begin reading the submitted bid proposals.

The Board of Water Works of Pueblo, CO (Pueblo Water) accepts proposals via; email, fax, submitted online using Rocky Mountain E-Purchasing System (https://www.bidnetdirect.com/colorado), hard copy mailed or dropped off. Pueblo Water is not obligated to accept quotes from offerors that are not submitted on time for any reason.

If submitting the proposal via mail or drop off, they are to be submitted in a sealed package with the following on the outside of the envelope:

Company Name ITB Title Due Date and Time Purchasing Department

Deliver proposals to:

Board of Water Works of Pueblo, CO Purchasing Department 319 W. 4th Street Pueblo, Colorado 81003

Online - After uploading bid documents, you must click the SUBMIT button. Bid must be successfully submitted and not just uploaded. You will receive a “Bid Submission Confirmation” pop-up window prior to final submission. If you are unsure if your documents were submitted successfully, contact Rocky Mountain E-Purchasing System mailto:kspicola@pueblowater.org

ITB-25-026 Annual Contract for Water Meters Compound Page | 3 at 800.835.4603 or verify via the Bid Management tab in your account that the documents are not in “Draft” status. If you have questions or need assistance, contact BidNet support at 800-835-4603. Pueblo Water will not accept uploads that are “saved” but not “submitted”.

Faxed – Bid must be received by the Purchasing department before the deadline date and time.

Schedule of Events (subject to change)

All times are given in local Colorado time

ITB Issued Monday, March 17, 2025 Inquiry Deadline Wednesday, March 26, 2025, by 1:30 p.m. MST Proposal Due Date and Time Tuesday, April 1, 2024, at 1:30 p.m. MST

Table of Contents Section Title Page I. Specifications 4 - 6 II. Special Conditions 7 – 13 III. Response Format 13

Attachments Section Title Page A. Bid Form 14 B. Proposal Acknowledgement Form 15 C. Sample Acceptance Form 16 tel:(800)%20675-4603

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SECTION I. – Specifications

A. General Specifications All compound meters shall comply with American Water Works Association “Standard Specifications” #C702-01, or latest revision thereto, or except as noted herein.

Displacement meter section of compound meter shall be of the nutating disc design.

I. AFFIDAVIT OF COMPLIANCE

The manufacturer shall test each meter in accordance with the AWWA Procedure for Testing Cold Water Meters C702-01 or latest revisions thereto. Each meter shall be tested at the specified maximum, intermediate, and minimum rates of flow and shall be within the recommended accuracy limits for new meters. The manufacturer shall submit an affidavit of compliance and certificate of testing for accuracy and capacity of each meter to the Board of Water Works of Pueblo, Colorado, hereafter called “Pueblo Water”.

II. CONSTRUCTION FEATURES

a. Outer Casing

The outer casing of all compound water meters 3" through 6" shall be of bronze body construction. The quality of the bronze required in the outer casing for such meters shall be a non-ferrous material comparable to, but not less than 85-5-5-5% S.A.E. standard #40- ASTM-B62-49 and Federal Specification QQ-B-691A. The outer casing of 8" compound meters shall be cast iron, with a minimum of 10 mil interior epoxy coating. All meters must have NSF 61 compliant casing.

b. Register Shall measure in gallons. Badger Meter Registers shall be the HR E LCD Register.

Neptune Registers shall be the E-Coder Pit Set Version. The register shall be hermetically sealed. Register shall be oriented for reading from the inlet side.

c. Absolute Encoder Registers All compound meters must be equipped with a factory installed absolute encoder(s) that shall operate under at least ten (10) feet of water. All reading units must be compatible for touch read, telephone, cellular phone, and radio frequency meter reading technology. All registers must include twenty (10') feet of 3-wire cable.

d. Serial Number Manufacturer's numbers shall be plainly stamped on the top of the register lid and on the outer case of the meter. Such numbers shall run consecutively for each meter in the group ordered.

e. Discs All displacement meters shall be of a disc type. Displacement meters with flat disc plate shall be a three (3) piece construction, consisting of two (2) half balls and a flat disc plate.

Such construction shall be of hard rubber and rubber shall be as near the specific gravity of water as possible. Discs may be of reinforced conical construction and shall have a monel or a #316 stainless steel thrust roller and shall be firmly held together by threaded spindle.

Such spindle shall be a monel or #316 stainless steel and shall be securely fastened in the assembled discs. Spindle shall further be removable and replaceable.

f. Strainers All displacement meters 5/8" through 1-1/2" shall be provided with strainers of 30302F stainless materials and shall fit tightly to prevent movement.

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g. Chambers Measuring chambers for displacement meters shall be of a corrosion resistant material of a quality not less than brass 85-5-5-5% S.A.E. Standard #40, ASTM-B62-63, and Federal Specification QQ-B-691A or latest revision thereto. Such chambers shall be removable or detachable from the outer case.

Chambers for flat disc, three-piece construction, shall be of a two-part, snap joint design.

One and one half (1-1/2") inch measuring chamber assembly to be by screw. Such chambers shall have a monel or #316 stainless steel thrust roller insert that shall be removable and replaceable. They shall have a monel or #316 stainless steel division plate that shall be securely fastened to the chamber but shall be removable and replaceable.

Displacement chambers for reinforced conical discs shall be of a three- part construction of a top plate, chamber ring and a bottom plate. Assembly to be by screws; screws are to be stainless steel or monel. Such measuring chambers shall have a monel or #316 stainless steel division plate securely fastened to the chamber but shall be removable and replaceable. All measuring chambers shall accurately fit disc assemblies.

Chambers shall be secured in position so that any slight distortion will not affect the sensitivity of the meter.

h. Gear Trains Intermediate gear trains shall be oil enclosed. Unless the meter is of magnetic design, such lubricant to be lightly applied to gearing and shall not create drag due to over-application.

Gears with revolving spindles shall have sufficient clearance to allow spindles to revolve freely. Bushings shall be fastened in place so as not to fall or work out but shall be removable and replaceable.

i. Driving Pawls The upper and lower driving pawls and spindles shall be a monel, #316 stainless steel or bronze. Driving pawls shall be securely fastened to the drive spindle in a manner preventing loss of pawl during operation of the meter.

j. Trim All trim (screens, screws, etc.) shall be an S.A.E. 30300 series stainless steel but not less than 3032F or monel. Plastic is an acceptable substitute for screens.

k. Strainers Strainers shall be provided on displacement meters. Strainers on torrent or velocity sections are not required.

l. Casings All meters shall have outer cases with separate removable measuring chambers. Castings shall not be repaired in any fashion. The inlet and outlet shall have a common axis.

m. Orifices The displacement side of the compound meter shall be of a disc type as previously described and shall be so equipped that a limited flow of water will at all times activate the register when the torrent or velocity section is open. The small end of disc meter side shall not be a positive shut off type.

n. Torrent Section The chamber or cage for the torrent section shall be made of a bronze material comparable

ITB-25-026 Annual Contract for Water Meters Compound Page | 6 to, but not less than, 85-5-5-5% S.A.E. standard #40-ASTM-B62-63 and Federal Specification QQ-B-691A or latest revision thereof. The torrent section shall be self contained unit, firmly seated but easily detached and removed. The torrent section shall have monel, or 30300 series stainless steel trim, but not less than 30302F.

The size, model, and direction of flow through the meters shall be cast in the outer casing of all meters. Meters composed of independent units in separate housings shall have this information cast on each unit. Meters shall be provided with tapped bosses for field testing purposes with 2" I.P. thread.

III. PRESSURE REQUIREMENTS

Meters supplied under this specification shall operate without leakage or damage to any part at a working pressure of 150 psi.

IV. GUARANTEE

The manufacturer shall replace, without charge, those parts in which a defect has developed within 18 months from date of shipment or 12 months from date of installation, whichever period is shorter, upon return of the defective parts to manufacturer, or upon proof of defect. This warranty shall not apply, however, if the meter has been modified by the use of replacement parts not made by the manufacturer of the meter.

V. REJECTED METERS

The manufacturer shall, at their expense, replace or satisfactorily correct all meters rejected for failure to comply with this specification.

VI. MISCELLANEOUS

The manufacturer (supplier) shall furnish one (1) copy of shop drawings, 12-month guaranteed price listing of replacement parts, material specifications, operation-maintenance manuals.

Bid price shall be FOB Pueblo, Colorado.

The following compound water meters are approved and acceptable to Pueblo Water:

a. Neptune – Model Neptune Tru/Flo 3”, 4” and 6” with E-Coder register

b. Badger – Recordall Compound Series 3”, 4” and 6” with HR E LCD register

c. Pueblo Water approved equal.

All the above meters are to meet Pueblo Water specifications.

In order to have other water meters approved by Pueblo Water, the following procedures must be adhered to:

a. Submission of two working samples per Pueblo Water specifications for testing for a period of two years. For the duration of the testing period, Pueblo Water requires the following from the prospective bidder:

For 3” approval – one 3” or one 4” meter For 4” approval – one 3” or one 4” or one 6” meter For 6” approval – one 4” or one 6” or one 8” meter For 8” approval – one 6” or one 8” meter

b. Detailed shop drawings and material specifications submitted.

c. List of users in and out of the State of Colorado submitted.

d. Outline availability, cost of parts and time required for delivery.

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SECTION II. – Special Conditions

A. Issuing Office Pueblo Water’s Procurement Specialist listed herein is to be the sole point of contact concerning this ITB. Bidders shall not directly contact other personnel regarding matters concerning this ITB or to arrange meetings related to such.

B. Period of Award The effective date of providing the required product and services shall be from April 17, 2025, through April 16, 2026.

C. Official Means of Communication All official communication from Pueblo Water to Bidders will be via postings on an electronic solicitation notification system, the Rocky Mountain Bid System (www.rockymountainbidsystem.com). The Procurement Specialist will post notices that will include, but not be limited to, any modifications to administrative or performance requirements, answers to inquiries received, clarifications to requirements, and the announcement of award. It is incumbent upon Bidders to monitor the Rocky Mountain Bid System carefully and regularly for any such postings. In addition, communications may be sent to attendees of the pre-proposal conference, if any, via fax or email.

D. Inquiries Prospective Bidders may make written inquiries by e-mail before the written inquiry deadline concerning this ITB to obtain clarification of requirements. There will be an opportunity to make inquiries during the pre-proposal conference, if any. No inquiries will be accepted after the deadline. Inquiries regarding this ITB (be sure to reference ITB number) should be referred to:

E-Mail: purchasing@pueblowater.org Subject Line: ITB-25-026 ANNUAL CONTRACT - WATER METERS, COMPOUND

Response to Bidders’ inquiries will be published as a modification on the Rocky Mountain Bid System in a timely manner. Bidders cannot rely on any other statements that clarify or alter any specification or other term or condition of the ITB.

Should any interested Bidder, sales representative, or manufacturer find any part of the listed specifications, terms, and conditions to be discrepant, incomplete, or otherwise questionable in any respect, it shall be the responsibility of the concerned party to notify the Procurement Specialist of such matters immediately upon discovery.

D. Fax Guidelines:

Pueblo Water will allow use of fax equipment for receiving bids and has developed the following guidelines:

Bids received on fax equipment will not be reviewed or evaluated upon receipt. The bid will be sealed until the designated bid opening date and time.

Pueblo Water does not guarantee the availability of fax equipment; bidders choosing to use fax equipment do so at their own risk. Bidders should allow enough time prior to the scheduled bid opening for access to fax equipment.

Pueblo Water will only accept bids that are fully received prior to the scheduled bid opening.

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Any bid that is printing at the bid opening time will be considered late and unacceptable.

Any bid received via fax equipment must be confirmed with an original copy including original signature within two business days of bid opening. Quotes not confirmed within this time period will be considered unacceptable. New or varied information will not be accepted in the follow-up original. Purchasing Department’s fax number is 719-584-0279.

F. Hold Harmless and Indemnification:

Successful bidder (Contractor) agrees to defend and hold harmless the Purchaser, its customers and users of the material provided, against all loss, expense and damages, arising from bodily injury to any person, including death there from, and damage to property caused by any defective products supplied hereunder by the negligence or by the willful acts of Contractor, its agents or employees engages in the manufacture, installation, delivery, erection, repair or operation of any equipment or material covered hereunder.

The Contractor shall indemnify and save harmless Pueblo Water against all claims for damages and any loss or expense, including attorney's fees, sustained by reasons of royalties, patent, trademark, or copyright infringement which may be involved in the manufacture or use of the material to be furnished.

G. Modification or Withdrawal of Proposals:

Proposals may be modified or withdrawn by the Bidder prior to the established due date and time.

H. Changes Clause:

No change will be made to the requirements of this order without the express written consent of Pueblo Water. Any excess cost incurred by the Contractor, in the event an unauthorized change is made, will be at the Contractor’s expense and not chargeable to Pueblo Water. Any change made without the consent of Pueblo Water may result in the cancellation of this order. Pueblo Water reserves the right to procure any/all emergency requirements on the open market.

Please note in your proposal exceptions and modifications to the contract you desire to be made. Any exceptions or modifications to the contract may be grounds for considering a proposal non-responsive.

I. Inspection and Acceptance:

Pueblo Water will inspect each item delivered under this order at the time of delivery or as soon thereafter as possible. Any item found not to meet the specifications of this order will be returned to the Contractor for alteration or repair. Any item will be considered accepted by Pueblo Water after a satisfactory inspection has been made and any alterations or repairs required have been accomplished.

J. Acceptance:

A proposal submitted in response to this ITB shall constitute a binding offer. The autographic signature of a person who is legally authorized to execute contractual obligations on behalf of the Bidder shall indicate acknowledgment of this condition. A submission in response to this ITB acknowledges acceptance by the Bidder of all terms and conditions as set forth herein. A Bidder shall identify clearly and thoroughly any variations between its proposal and the ITB in the cover letter. Failure to do so shall be deemed a waiver of any right to subsequently modify the terms of performance, except as outlined or specified in the ITB.

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In submitting the proposal, Bidder agrees that acceptance of any or all bids by the Procurement Specialist within a reasonable time period does not constitute a contract. No delivery shall become due or be accepted unless a purchase order has been issued by the Purchasing Department.

Any goods shall remain the property of the Contractor until delivered to and accepted by Pueblo Water.

K. Invoice and Payment:

Invoices shall contain a non-duplicated number. Invoices can be sent electronically to accounting@pueblowater.org or a hardcopy to the following address:

Board of Water Works Accounts Payable P.O. Box 400 Pueblo, Colorado 81002-0400

Pueblo Water has the ability to remit payment via the following methods:

Procurement-Card (P-Card): Pueblo Water utilizes a corporate procurement card (Visa) to transact smaller dollar payments by Pueblo Water staff. This provides benefits and efficiencies associated with credit card purchases and vendor reimbursements.

Check/ACH: With this option Pueblo Water will remit payment 30 days after receiving an invoice.

L. Exceptions:

All prospective Bidders shall separately record any proposed specification deviations from those herein provided. Bidders must also be aware that bids submitted to Pueblo Water which are not in full compliance with the published specifications may be rejected as non-responsive. Pueblo Water shall be the sole judge in determining which exceptions, if any, to the published specifications are acceptable based on Pueblo Water’s intended use.

M. Estimate of Quantities/Amounts:

The estimates of quantities/amounts noted are based on past procurement records and/or projections for the next twelve (12) month period. Quantities/amounts shown on the Bid are for bid evaluation only and constitute no guarantee what quantities/amounts, if any, may actually be ordered.

Upon award of the contract, the Contractor hereby expressly agrees to furnish the designated bill of material required by Pueblo Water in each of the quantities listed on the “Bill of Material” and for which has quoted prices, for the duration of the contract and at the prices shown.

Pueblo Water agrees to purchase all of its requirements of designated materials in each of the categories listed on the “Bill of Material” from the awarded Contractor.

N. Overshipment:

Material shipped in excess of quantity ordered may be returned at Contractor’s expense.

O. Freight (F.O.B. Destination):

Contractor assumes full responsibility for all transportation, transportation scheduling, mailto:accounting@pueblowater.org

ITB-25-026 Annual Contract for Water Meters Compound Page | 10 packing, handling, insurance, and other services associated with delivery of all products under this Contract. The vendor must notify the Warehouse at 719-584-0242 at least 16 hours prior to delivery. No shipments accepted on holidays or weekends, unless requested by Pueblo Water.

P. Protested Solicitations and Awards:

Any actual or prospective Contractor who is aggrieved in connection with either the solicitation or award of a contract may protest in writing to the Procurement Specialist. The protest shall be submitted within three calendar days after such aggrieved person knows, or reasonably should have known, of the facts giving rise thereto.

With regard to requirements or specifications set forth in this ITB, it is important for Contractors to note that a challenge should be made within three (3) calendar days of when the item being protested is known.

Q. Confidential/Proprietary Information:

Pueblo Water neither requests nor encourages the submission of confidential/proprietary information in response to this Invitation to Bid. All proposals will be confidential until a contract is awarded and fully executed. At that time, all proposals and documents pertaining to the proposals will be open for public inspection, except for material that is proprietary or confidential. However, requests for confidentiality can be submitted to the Procurement Specialist provided that the submission is in accordance with the following procedures. This remains the sole responsibility of the Contractor. The Procurement Specialist will make no attempt to cure any information that is found to be at a variance with this procedure. The Contractor may not be given an opportunity to cure any variances after proposal opening. Neither a proposal in its entirety, nor proposal price information will be considered confidential/proprietary.

R. Informalities and ITB Cancellation:

The Procurement Specialist reserves the right to reject any and all bids for any or all items covered in the bid request, to waive informalities or defect in bids or to accept such bids as shall be deemed in the best interest of Pueblo Water. Pueblo Water reserves the right to cancel this ITB at any time, without penalty.

S. Negotiation of Award:

In the event only one (1) responsive proposal is received by Pueblo Water, Pueblo Water reserves the right to negotiate the award for the services with the Contractor submitting the proposal in lieu of accepting the proposal as is.

T. Annulment Without Fault of Contractor:

Pueblo Water shall have the right at any time, for reasons which appear good to it, to annul this contract upon giving written notice “Notice of Termination” to the Contractor, in which event the Contractor shall be entitled to the full amount of the Material provided by him under this contract up to the time of such annulment. The Notice of Termination will specify the extent to which performance of the work is terminated and the date upon which termination becomes effective. Contractor may only terminate this contract with cause.

T. Notice to Cure:

Pueblo Water shall have the right to issue the Contractor a Notice to Cure in the event conditions of the contract are not being satisfied and are endangering performance of the contract. The failure shall be cured within the time allotted by Pueblo Water or will face

ITB-25-026 Annual Contract for Water Meters Compound Page | 11 termination of the contract for default.

U. Termination for Default:

Pueblo Water may terminate this Contract for default if Pueblo Water in its sole discretion determines that the Contractor has failed to comply with the Contract Documents; fails to make progress, so as to endanger performance; acts or fails to act so that it reasonably appears Contractor’s future performance is uncertain; or fails to perform the Work within the time specified or any written extension; and does not cure such failure within a reasonable period of time after written notice. In the event of termination for default, Pueblo Water may purchase replacement Work or Materials, and the Contractor shall reimburse Pueblo Water for any excess costs incurred by Pueblo Water. Pueblo Water shall pay to the Contractor, as full compensation, the unit or prorated Contract Price for the performance and accepted portion of the Work or Materials. Termination for default will result in the removal of the Contractor’s name from the approved Bid list for two (2) years or a different period of time, at Pueblo Water’s discretion.

If, after notice of termination for default, Pueblo Water determines that the Contractor was not in default or that the Contractor’s failure to perform was due to cause beyond the control and without the fault or negligence of the Contractor, the termination shall be deemed “Annulment without Fault of Contractor” per clause above.

V. Force Majeure:

The parties shall not be responsible for any failure or delay in the performance of any obligations under this Contract caused by natural disasters, flood, fire, war, or public enemy.

(Economic conditions and labor strikes shall not be considered force majeure events.) If a party asserts force majeure as an excuse for failure to perform the party’s obligation, then the nonperforming party must provide that the party took reasonable steps to minimize delay or damages caused by the force majeure, that the party substantially fulfilled all non-excused obligations, and that the other party was timely notified of the likelihood or actual occurrence of a force majeure. In the event of a force majeure is declared and in effect for more than ten (10) Days, Pueblo Water may terminate this Contract without any further obligation or liability.

W. Prohibition Against Employing Illegal Aliens:

Pursuant to CRS 8-17.5-101 et seq., Pueblo Water shall not enter into or renew a public contract for services with a Contractor who knowingly employs or contracts with an illegal alien to perform work under the contract or who knowingly contracts with a subcontractor who knowingly employs or contracts with an illegal alien to perform work under the contract.

Prior to the time for execution of this contract, the Contractor shall certify and warrant, by providing a certified statement to Pueblo Water, that it does not knowingly employ or contract with an illegal alien who will perform work under this contract and that the Contractor has confirmed the employment eligibility of all employees who are newly hired for employment to perform work under this contract, through participation in either the E-Verify Program or the Colorado Department of Labor and Employment (“Department”) program established pursuant to C.R.S. §8-17.5-102(5)(c).

The Contractor shall not knowingly employ or contract with an illegal alien to perform work under this contract or enter into a contract with a subcontractor that fails to certify to the Contractor that the subcontractor shall not knowingly employ or contract with an illegal alien to perform work under this contract.

The Contractor (a) shall not use the E-Verify Program or Department program procedures to

ITB-25-026 Annual Contract for Water Meters Compound Page | 12 undertake pre-employment screening of job applicants while this contract is being performed, (b) shall notify the subcontractor and Pueblo Water within three (3) days that the Contractor has actual knowledge that a subcontractor is employing or contracting with an illegal alien for work under this contract, (c) shall terminate the subcontract if a subcontractor does not stop employing or contracting with the illegal alien within three (3) days of receiving the notice, unless during such three (3) days the subcontractor provides information to establish that the subcontractor has not knowingly employed or contracted with an illegal alien, and (d) shall comply with any reasonable requests made in the course of an investigation, undertaken by the Department pursuant to C.R.S. §8-17.5-102(5).

If the Contractor fails to comply with any requirement of this section or C.R.S. §8-17.5-101 et seq., Pueblo Water may terminate this contract for breach and, if so terminated, the Contractor shall be liable for actual and consequential damages.

X. Subcontracting and Assignment:

The Contractor shall not assign or subcontract the work, or any part thereof, without the previous written consent of Pueblo Water, nor shall they assign, by power of attorney or otherwise, any of the money payable under the Contract unless written consent of Pueblo Water has been obtained. No right under the Contract, nor claim for any money due or to become due shall be asserted against Pueblo Water, or persons acting for Pueblo Water, by reason of any so-called assignment of the Contract or any part thereof, unless such assignment has been authorized by the written consent of Pueblo Water. In case the Contractor is permitted to assign moneys due or to become due under the Contract, the instrument of assignment shall contain a clause subordinating the claim of the assignee to all prior liens for services rendered or materials supplied for the performance of the work.

Y. Damages for Breach of Contract:

In addition to any other legal or equitable remedy Pueblo Water may be entitles to for a breach of this Contract, if Pueblo Water terminates this Contract, in whole or in part, due to Contractor’s breach of any provision of this Contract, Contractor shall be liable for actual and consequential damages to Pueblo Water.

Z. Incurring Costs:

Pueblo Water is not liable for any cost incurred prior to the issuance of a legally executed contract and/or purchase order.

AA. Non-Discrimination:

The Contractor shall comply with all applicable state and federal laws, rules and regulations involving non-discrimination on the basis of race, color, religion, national origin, age, or sex.

BB. Taxes:

Pueblo Water certifies that the material covered by this proposal is for its exclusive use in its official capacity and that it is exempt from Federal excise taxes, State and County sales and use taxes. Certificate(s) available upon request.

CC. Access and Security:

Pueblo Water shall provide reasonable means of access to all Pueblo Water locations covered under this Contract if applicable. The Contractor shall comply with all Pueblo Water’s access and building security policies that are available by contacting the Purchasing Department.

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DD. Proposal Price:

Estimated proposal prices are not permitted unless specifically requested herein. Bidders are urged to submit prices that reflect accurate and reasonable predictions of costs insofar as possible. Bidders are alerted that Pueblo Water reserves the right to request a Best and Final Offer, any revisions, including costs, will be closely evaluated by the evaluation committee to insure the elimination of any perceived inequities and unacceptable conditions.

EE. Bidding Procedure:

All meters shall be bid on a price per unit basis WITH AN ACCOMPANYING TWELVE

(12) MONTH GUARANTEED PRICE LISTING FOR REPLACEMENT PARTS. Pueblo Water reserves the right to reject any offers bid in any other manner. Pueblo Water specifically reserves the right to award a contract on the basis of the low total bid for each item listed on the "Bill of Material" and to consider exchange value quotes in determining the low bid, if deemed in Pueblo Water’s best interest.

FF. Confidentiality/Records Request:

All materials submitted to the Board of Water Works of Pueblo, Colorado (Pueblo Water) are public records. The language on each page containing information the entity or individual does not want disclosed because it is considered confidential commercial or financial information must be identified and marked “Confidential” at the time of submittal. Failure to identify confidential information will result in all unmarked sections being deemed non-confidential and subject to public disclosure. Entire submissions may not be marked as Confidential. Pueblo Water will evaluate the information marked Confidential pursuant to Colorado law in determining whether to deny public disclosure of such information. The final decision as to what information will be disclosed, however, lies with Pueblo Water.

SECTION III. – Response Format

The following items are to be included in your proposal, in the order listed. Deviation from this may render your proposal non-responsive.

A. Proposal Acknowledgement

B. Bid Form (Attachment A.)

C. Addendums, if applicable

D. Samples or Product Literature The manufacturer (supplier) shall furnish one (1) copy of shop drawings, 12-month guaranteed price listing of replacement parts, material specifications, operation-maintenance manuals.

E. Material Safety Data Sheets, if applicable

If this product requires Material Safety Data Sheet literature, the current MSDS, product literature, and any NSF/ANSI 60 or 61 material information must be included with your bid.

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Board of Water Works of Pueblo, Colorado Bid Form Attachment A.

ITB-25-026 – ANNUAL CONTRACT FOR WATER METERS, COMPOUND

TYPE

VENDOR

PART #

UNIT

PRICE

EST.

USAGE

TOTAL

PRICE

3” Compound Water Meter Flg w/absolute encoder register

4” Compound Water

6” Compound Water

8” Compound Water

GRAND TOTAL

All meters must have NSF 61 compliant casing.

PLEASE STATE THE FOLLOWING:

Manufacturer:

Make/Model:

FOB Destination: Warehouse, 707 W. Third Street, Pueblo, CO 81003 Delivery time required:

Terms of Sale (check all that apply):

Net 15, Net 30, Net 60

Due on Receipt

P-Card

Check/ACH

Exceptions:

Pueblo Water of Water Works reserves the right to award this contract separately for the lowest bid on each item listed above. Pueblo Water will consider warranty, performance, and maintenance history in determining the low acceptable quote.

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ATTACHMENT B.

PROPOSAL ACKNOWLEDGEMENT

The undersigned Bidder warrants that the material or services offered for sale hereunder complies in all respects with the instructions and specifications for said item(s) incorporated herein.

Falsifying this information is cause to deem your proposal nonresponsive and therefore ineligible for consideration. In addition, falsification of this information is cause to cancel a contract awarded based on one or both of the above preferences.

Bidder hereby acknowledges receipt of Addendum No. _______________________

IN WITNESS WHEREOF, this offer is made this __________day of _______, 2025.

Name of Firm

By:

Signature of Authorized Agent Print or type name of authorized agent

Title of Authorized Agent

Whose permanent mailing address is:

Street or P.O. Box City State Zip

Phone Number Fax Number

Email Address

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SAMPLE – ATTACHMENT C.

ACCEPTANCE

The BOARD OF WATER WORKS OF PUEBLO, COLORADO, hereby accepts the offer submitted by:

Name of Firm Mailing Address

For:

Name of Material or Service Contract and Term

As submitted at the public bid opening held on:

Day, Month, Date, Year

The Contractor listed above hereby expressly agrees to furnish:

required by Pueblo Water as listed on the Proposal, for the duration of the contract period in accordance with the specifications prepared by Pueblo Water.

Dated at Pueblo, Colorado this day of __________, 2025.

BOARD OF WATER WORKS OF PUEBLO, COLORADO

By __________________________________ Lottie Delgado, PPA Procurement Specialist