Metals Tech PA SOW (05-24-2023 Update) (2).pdf

Statement of Work 24 May 2023

Performance Work Statement For Aircraft Metals Technology Section Equipment

Preventative Maintenance Contract for Kirtland AFB, 58 MXS:

1. Program Overview:

To assure continued uptime and machine reliability for machine at the Kirtland AFB, 58th MXS. The performance assurance program will consist of all the major maintenance checks that are recommended by the machine manufacturer. Comprehensive checks will be made by factory trained technicians on the Mechanical, Electrical, and Air Systems. Coupled with the standard checks will also include yearly ball bar calibration. Renishaw ball bar service is performed for preventive and comprehensive diagnostic report that also gives you an overall assessment of machine performance (circularity). In addition, this test provides an automatic diagnosis of a specific machine positioning errors including servo mismatch, stick- slip errors, backlash, repeatability, scale mismatch and machine geometry. Each error is ranked according to its significance to overall machine performance alongside the error value. See Section 1 for a complete list of PA Checks, which includes Waterjets as applicable to the proposed machine listed Services are to be performed at Kirtland Air Force Base, NM.

Minimum Specifications:

Maintain the computer numerical cutting machine in the 58 MXS Aircraft Metals Technology section to include performance assurance, comprehensive calibrations analysis and reactive service.

1.0. Description of Services. The primary objective of this statement of work is to provide an outline of the preventive maintenance, comprehensive calibration test, and reactive service required for the following Computer Numerical Cutting machines (OMAX 55100,) in accordance with the manufactures recommended preventive maintenance and standard commercial practices for the following pieces of equipment.

1.0.1. Kirtland AFB, 58 MXS, Aircraft Metals Technology (AMT) Section, Hanger 1001 Island C

Manufacturer Model # Serial Number

OMAX 55100/30V B512689

1.1. Vendor shall provide supervision, personnel, maintenance equipment, transportation, tools, and labor necessary to inspect and maintain the equipment noted above as prescribed in this PWS. The vendor will provide all required safety equipment. All equipment used under this contract shall meet all OSHA, EPA, and any other applicable guidelines. All safety equipment must be used for its intended and designed purpose. Unsafe acts by the vendor will be reported to vendor supervision and 377 MSG and may be grounds for contract termination.

1.1.1. The vendor of work will not use any government equipment or personnel in the performance of their duties unless section supervision determines it is required for the completion under this PWS.

1.2. The vendor shall provide a descriptive and comprehensive inspection checklist and maintenance schedule for above pieces of equipment for this agency to check on a daily, weekly, and monthly basis. The inspection criteria will be based on manufactures recommendations for inspections based on the above frequencies. Any deficiencies found during these inspections by this agency will be handled on a case by case basis depending on severity in accordance with vendor recommendations and the procedures defined in this PWS (paragraph 1.0).

1.2.1. The vendor will supply this agency with all the necessary consumable parts required for maintenance.

These items are listed in paragraph 4.1 of this PWS. Labor is incorporated into the preventative maintenance schedule for the above equipment. Any non-consumable parts will be purchased separately by this agency after a written quote has been received to include parts. Labor is incorporated in this PWS as service calls in accordance with paragraph 2.7. After all service calls are completed IAW this PWS, a written quote with parts and labor is required from the vendor.

1.3. Vendor preventive maintenance will be performed as follows: The OMAX WaterJet will be serviced quarterly over a 1 day period each visit. The WaterJet will need 4 daily visits that would occur within 120 business days and for each daily visit the technician will work 8 hour days. During this time there will be two major pump rebuilds to be performed on two of the four visits and one annual table inspection and laser calibration.

1.4. The vendor will supply this agency with all the necessary non-consumable parts required for maintenance of equipment at additional cost. The vendor will pass on GSA pricing of items to the government of approved manufacture’s specific parts and items. Approval of parts and labor will be required before any additional maintenance is performed. Also, suitable substitute parts that do not meet original manufacture specifications will be approved prior to purchase and installation by section supervision. A written cost estimate of parts and labor will be delivered to section supervision no later than 24 hours after discovery of need of item or part.

1.5. For the purpose of this PWS, preventative maintenance is defined as those tasks stated and/or recommended by the specific equipment manufacturer to keep the machine/equipment in safe, working order. In the absence of a manufacturer preventive maintenance directive, the vendor will use standard commercial preventive maintenance best practices.

1.6. The contactor will provide at no expense to the government the repair or replacement of components and equipment due to abuse, misuse, and mishandling, deferred or neglected maintenance of the vendor or by those employed by the vendor.

1.7. If equipment is down for maintenance for an extended period due to parts back order, awaiting maintenance status for technician repairs, or building maintenance during the scheduled preventive maintenance, the preventive maintenance will be completed on that item at another scheduled time. This agency will schedule the preventive maintenance with the vendor when equipment is serviceable. There will be no costs to the government if no preventive maintenance is accomplished during that period. If an item is unserviceable during a preventive maintenance cycle and only become serviceable during the next scheduled cycle, the government will only have to pay the costs of one preventive maintenance cycle for work accomplished.

1.8. Disposal of all filters, equipment and/or parts deemed to contain hazardous waste will be the responsibility of the government. All other parts will be removed immediately from the job site by the vendor and will be disposed of at no cost to the government. The use of dumpsters on Kirtland AFB by the vendor is prohibited unless otherwise stated in this PWS.

2.0. Basic Services. The vendor will provide the basic services as described in this PWS

2.1. Performance Assurance and Comprehensive Calibration Service. The vendor will once a year complete a comprehensive calibration test, drawbar test, and geometry test. Additionally during this time frame the vendor will complete preventive maintenance IAW this PWS to include an electrical, air, along with the items listed on the Phillips Federal Division Cooperation checklist on page 6 Section 1.1 of PA

2.2. Quarterly Preventive Maintenance Scheduling. The vendor will contact section supervision no later than one week prior to schedule HAAS annual and OMAX quarterly preventive maintenance. The vendor will contact Aircraft Metals Technology Section Chief in Hgr. 1001 at 505-846-5409 or 505-846-4293 to schedule the appointment. If vendor cannot keep appointment, the appointment must be rescheduled no later than 24 hours prior to appointment time.

2.3. Vendor Check-in. Prior to the start of any preventive maintenance, part installation, parts deliveries, or site inspections, the vendor must check in with element or section supervision where maintenance is being performed.

Due to USAF mission requirements and needs of the government, there may be a delay for supervision availability.

No work will be accomplished until checked in with element or section supervision. There will be no additional costs to the government.

2.4. Vendor actions at worksite. Vendor technicians will maintain control of all vendor tools and equipment at the jobsite. At no time should the government be responsible for lost, damaged, or missing tools, equipment, or parts that are property of the vendor on the jobsite. Lost tools and equipment will immediately brought to the attention of section supervision. Any debris or trash created by the vendor or replaced parts on the jobsite will be disposed of in accordance with paragraph 2.5.1 of this PWS. Contractor personnel are only to be in their assigned areas and are not allowed in other aircraft maintenance areas without section supervision approval and/or escort.

2.5. Vendor Checkout. After finishing any preventive maintenance, part installations, part deliveries, or site inspections, the vendor must check out with section supervision. Section supervision will inspect all work performed and will ensure work has been accomplished IAW this PWS and meets requirements necessary for the government.

2.5.1. Any dust, dirt, debris on floor that is caused by the vendor will be swept up and cleaned before the vendor leaves and will be disposed of. Unless otherwise stated in this PWS, the contractor will remove all debris from area and will not dispose of items in the section’s trash or trash dumpsters unless inspected by section supervision. The areas will be checked at vendor checkout and vendor will not be released until area is clean.

2.5.2. Cardboard boxes may be disposed of in section cardboard dumpster once inspected by section supervision.

2.5.3. At this time, a receipt for work accomplished will be given to section supervision as proof work was performed. This receipt will also be sent to the 58 MXS resource advisor and invoiced through the proper channels.

The vendor is still required to invoice through Wide Area Workflow, this receipt will assist the Sq RA to sign off WAWF invoices quickly.

2.5.4. The section supervisor may either require immediate rework or schedule an appointment to re accomplish any work accomplished that is not up to the standards of this PWS. This rework will be documented and sent to the squadron resource advisor and will be elevated to vendor management. There will be no additional costs to the government as any related costs will be the vendor’s responsibility.

2.6. Unscheduled maintenance: Equipment items that require repairs or maintenance done that are not considered preventive maintenance, are considered unscheduled maintenance or reactive service. In addition to the stated preventative maintenance in the PWS, a specified amount of unscheduled maintenance service calls and repairs are included in this PWS. These unscheduled service calls include the labor to troubleshoot and installation of parts.

This PWS includes the reactive service and spare parts request which is independent of the performance assessment section. See below in paragraph 2.7 for types of service calls. Repairs and parts will be billed to the two reactive and spare parts accounts, which each have $5,000 loaded against them. If no parts are required, there will be no additional costs to the government other than invoicing the service call.

2.7. Service Calls. In addition to preventative maintenance at set times, the vendor shall provide support of unscheduled maintenance items through the reactive service and spare parts request. Service calls for warranty work from previous service calls from the vendor will not be counted toward the section’s service and spare parts request.

2.7.1 Items covered. The vendor will be able to provide support for unscheduled maintenance service calls for one machine. One service call is defined as a completed job. If the vendor is required to come on site to troubleshoot and has to order parts and then needs to return to install those parts, then that is deemed one service call. Parts costs are separate and will be handled IAW paragraph 2.8. All final repairs will have a 90 day warranty and any rework is the responsibility of the vendor.

2.7.2. Normal Services. The vendor will make provisions to provide at least eight (8) service calls for unscheduled maintenance. The vendor will be able to have technicians on site within five (5) business days.

The vendor will utilize the set aside amount and adhere to the procedures and restrictions in paragraph

4.2.2. For any parts that are required. Any travel and lodging costs are the sole responsibility of the vendor.

2.7.3. Urgent Services. The vendor will make provisions to provide at least two (2) urgent service calls for unscheduled maintenance. The vendor will be able to provide urgent telephone support and provide urgent unscheduled repairs for all machines within 72 hours of service call. The vendor will trouble shoot with AMT section over phone and provide technicians on site with parts within 72 hours. The vendor will utilize the set aside amount of the reactive service and spare parts account which both are loaded with $5,000 and adhere to the procedures and restrictions in paragraph 4.2.2.

For any parts that are required. If vendor does not meet the 72 hour response time, the vendor will not be able to invoice this type of service call, and it does not count towards this type of service call.

2.7.4. Emergency Services. The vendor will make provisions to provide at least two (2) emergency service calls for unscheduled maintenance. The vendor will be able to provide emergency telephone support and provide emergency unscheduled repairs for the machine within 24 hours of service call. The vendor will trouble shoot with Aircraft Metals Technology section over phone and provide technicians on site with parts within 24 hours.

The vendor will utilize the set aside amount and adhere to the procedures and restrictions in paragraph 4.2.2. For any parts that are required. If vendor does not meet the 24 hour response time, the vendor will not be able to invoice this type of service call, and it does not count towards this type of service call.

2.8. Parts not listed as consumable. The vendor must be able to supply this agency with all the necessary consumable and non-consumable parts as required for maintenance of the aforementioned equipment. The vendor will provide as stated in paragraph 1.4, a cost estimate in writing of all parts and or services not covered by this PWS to this agency prior to work approval. After work is approved, the vendor will submit all charges through Wide Area Work Flow (WAWF) for payment against this contract.

2.8.1. Non-consumable parts. The AMT section will contact the vendor for trouble shooting via a service call and the item will be replaced either at the next scheduled preventative maintenance if there is less than 30 days until the next call if the equipment is still operational. If the equipment is not operational, the AMT section may request the appropriate service call defined in paragraph 2.7. If the part is back-ordered, the vendor will contact AMT supervision every 7 days to provide a status update. If part does not arrive within 30 days, AMT supervision has the option to have another vendor order the part and the vendor will not be able to invoice the service call.

2.8.2. Unscheduled Repairs. Non-consumable parts will be replaced only when the part fails.

For parts less than $5000, the AMT section will determine if parts will be invoiced against the contract or will be directly purchased separately Parts costing over $5,000 or the amount remaining in this contract may require an additional contract that the vendor may or may not be awarded. Any travel and lodging costs are the sole responsibility of the vendor.

3.0 Specific Preventative Maintenance Actions for Equipment. Preventive maintenance will be quarterly for the OMAX WaterJet over 7.5 days (unless otherwise stated in this SOW) by the vendor for the equipment items listed in paragraph 1.0.

3.0. 1. Review enclosed chart, Attachment 2 for visual breakdown of preventative maintenance tasks per equipment item. The contract is based on a yearly schedule. For items in the Annual Preventative Maintenance Chart, they will be done as soon as the contract is awarded (see exception in paragraph 3.0.2). This will be defined as the first year.

3.2. OMAX Jet Machining Center 55100/30V inspection and tune include but not limited to:

3.2.1 Inspect ball screws, tractiondrives

3.2.2 Replace all belts

3.2.3 Replace all filters

3.2.3 Grease or oil all lubricationpoints

3.2.4 Rebuild and upgrade (when applicable) the OMAX pump, includes one major Rebuild kit

3.2.5 Inspection of theplungers

3.2.6 Inspect/rebuild all swivels using swivel rebuild kits

3.2.7 Table inspection and laser calibration, re-adjust if necessary

3.2.8 Check and reset pressure settings

3.2.9 Install the latest revisions of OMAXsoftware

3.2.10 Water Softener

3.3 Part Kits Includes:

3.3.1 Pump major rebuild kit or kits

3.3.2 Swivel repair kits

3.3.3 X and Y motor belt

3.3.4 Pump and controller air filters

3.3.5 Pump water filters

3.4. An OMAX factory trained technician will perform this service, and the price includes the above listed items only. Time in plant will be limited to a maximum of 30 hours per OMAX machine. If additional parts are found to be defective or require replacement, the customer will be responsible for the cost of those parts. This service preventative in nature and does not extend the customer’s original factory warranty, nor does entitle the customer to additional onsite technical support. All used parts that are serviceable will be identified as such and left with the customer. Service does not include draining/cleaning garnet out of the tanks.

3.5. Preventive maintenance includes final operational checks of all equipment items.

4.0. Consumable and non-consumable parts. All booths will require both consumable and non-consumable parts changed for preventative maintenance. Consumable parts are defined as parts that are used up during the operation of the booth. Consumable parts include items such as motor belts, door seals, and light bulbs. Non-consumable parts are defined as parts that need changed due to the failure of the part on an unscheduled basis.

4.1 Consumable Parts. Consumable parts are defined in this PWS as parts that have a limited service life that deteriorate under normal use. All consumable parts needed to fulfill preventive maintenance and tasks outlined in this PWS will be provided by the vendor. For this PWS and quote purposes, all consumable parts are included in the quarterly preventative maintenance. All non-consumable parts will be billed at the GSA current pricing.

4.2. Filters, consumable/non consumable parts and service calls, not invoiced by the end of contract may be returned to the government, or may be added to the next contact if the contract is renewed by the same vendor.

5.0. Invoicing. Only after work has been finished can filters, consumable/non consumable parts and service calls be invoiced.

6. GOVERNMENT FURNISHED PROPERTY AND SERVICE. The Government will provide electricity, water and sewer, utilities, police protection, fire protection, and emergency medical services. Any medical expenses incurred by contractor personnel shall be the responsibility of the contractor.

6.1 Damages. The contractor shall repair or replace any Government property that is properly marked, and damaged by the contractor at no additional expense to the Government.

6.2 Emergencies. In the case of an extreme emergency; safety of life or limb, the Installation Fire Chief, or the Contracting Officer, shall have the authority to order the contractor to terminate work and clear the area of personnel and equipment until further notice.

7. General Requirements:

7.1 Hours of Operations:

7.1.1. Non-Emergency Semi Annual Maintenance: Normal duty hours are from 0700 - 1600, excluding Saturdays, Sundays, Federal Holidays and any AFGSC down days, if applicable.

7.1.2. Hours of Operations. Work hours shall be during normal duty hours (0700 to 1600), Monday thru Friday, excluding: Federal Holidays. Vehicles are subjected to vehicle search

7.1.3 Location of Work:

Work will be performed at the Physical Location of Each Machine, Hangar 1001 Island C on Kirtland AFB.

7.1.4. Recognized Holidays: The following holidays are recognized as Federal holidays and Government offices will not be open.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Independence Day Christmas Day

7.2 Security Requirements. The contractor shall conform to all Base Regulations and Directives that pertain to security, safety, traffic, fire and personnel clearances. To obtain passes for all work on Kirtland AFB, NM the contractor shall submit the following information on each employee before expected arrival on base after award of contract to the primary and alternate POC listed in Section 8 below. Full Name of Individual Social Security Number Company Name Vehicle Driver’s License # Vehicle State and Tag Number Project individual id on (contract number and title) Contract personnel shall then have to report to the Visitor’s Center to obtain passes.

7.2.1 A base identification card/vehicle pass shall be obtained for all employees including any subcontractor.

It is the intent of the Government that each employee has possession of his pass at all times while working on this contract. The pass shall be displayed at all times below shoulders and above the waist. The contractor shall be responsible for the return of any pass when employment/and the contract is terminated.

7.3 All Government issued identification must be returned to the primary and alternate POC listed in Section 8 below upon expiration of the contract or employee termination, whichever comes first. Failing to do so will result in the withholding of the final payment.

7.3 The Contractor shall be responsible for safeguarding all Government property provided for Contractor’s use.

At the end of each shift, all Government facilities, equipment, and materials shall be secured. The Contractor shall be responsible for providing and placing all barricades and safety devices during any activities and comply with all Occupational Safety and Health Standards (OSHA).

7.5 The contractor shall be responsible for the action of any of his subcontractor and his employees who are working on Kirtland AFB, NM.

8. Points of Contact:

a. Primary POC for overall equipment and maintenance will be TSgt Justin McGarvey, (505)853-5751, justin.mcgarvey@us.af.mil

b. Secondary POC for overall equipment and maintenance will be MSgt Carlton Bannerman, (505)- 846-7006, carlton.bannerman.1@us.af.mil.

mailto:justin.mcgarvey@us.af.mil mailto:carlton.bannerman.1@us.af.mil.