Metal-Clad Switchgear Control Building - RFP Documents.pdf

CONTRACT DOCUMENTS

for the purchase and delivery of TWO (2)

15 KV CLASS

PREFABRICATED METAL-CLAD

SWITCHGEAR & CONTROL HOUSE

for

NORTHERN WASCO COUNTY

PEOPLE’S UTILITY DISTRICT (OWNER)

COLUMBIA HEIGHTS SUBSTATION

for information regarding contract issues contact:

Steven Horzynek

Northern Wasco County PUD 541-506-3806 for information regarding technical issues contact:

Martin Stoddard

Stoddard Power Systems 541-228-9353

March 2026

NORTHERN WASCO COUNTY PUD

PROPOSING REQUIREMENTS AND

CONTRACT DOCUMENTS

for purchase and delivery of TWO (2)

15 KV CLASS

PREFABRICATED METAL-CLAD SWITCHGEAR & CONTROL HOUSE

for

NORTHERN WASCO COUNTY

PEOPLE’S UTILITY DISTRICT (OWNER)

COLUMBIA HEIGHTS SUBSTATION

consisting of:

PROPOSING REQUIREMENTS

CONTRACT FORMS

CONDITIONS OF THE CONTRACT

TECHNICAL SPECIFICATIONS

NORTHERN WASCO COUNTY PUD

2345 RIVER ROAD

THE DALLES OR

97058

Copyright Stoddard Power Systems, LLC, 2026 Project No.: 25NWCPUD001 Copy No.

Proj. #: 25NWCPUD001 MARCH 2026

(EQUIPMENT PURCHASE) i CONTENTS

CONTENTS

Pages

PART 1—PROPOSING REQUIREMENTS

00 11 16 INVITATION FOR PROPOSALS .........................................................1.1-1

00 21 16 INSTRUCTIONS TO PROPOSERS ......................................................1.2-1

00 30 00 VICINITY AND LOCATION MAPS ....................................................1.3-1

00 42 43 PROPOSAL ............................................................................................1.4-1

00 43 13 BID BOND..............................................................................................1.5-1

00 43 43 PREVAILING WAGE RATES ..............................................................1.6-1

00 45 13 PROPOSER’S QUALIFICATIONS .......................................................1.7-1

EXHIBIT A - PROPOSAL EVALUATION CARD ............................................... 1.8-1

PART 2—CONTRACT FORMS

00 52 13 CONTRACT ...........................................................................................2.1-1

00 61 13.13 PERFORMANCE BOND ....................................................................2.2-1

00 61 13.16 PAYMENT BOND ..............................................................................2.3-1

PART 3—CONDITIONS OF THE CONTRACT

00 72 00 GENERAL CONDITIONS.....................................................................3.1-1

PART 4—SPECIFICATIONS

33 77 00 METAL-CLAD SWITCHGEAR & CONTROL HOUSE .....................4.1-1

PART 5—DRAWINGS

METAL-CLAD SWITCHGEAR & CONTROL HOUSE - IFC

PART 1

PROPOSING REQUIREMENTS

00 11 16 (EQUIPMENT PURCHASE) 1.1-1 INVITATION FOR PROPOSALS

TO FURNISH EQUIPMENT

SECTION 00 11 16

INVITATION FOR PROPOSALS

TO FURNISH EQUIPMENT

NORTHERN WASCO COUNTY PUD, hereinafter called the OWNER, is inviting separate proposals to furnish, test, and deliver and set TWO (2) 15 kV Prefabricated Metal-Clad

Switchgear & Control House.

Sealed proposals or electronic proposals are acceptable. Sealed Proposals addressed to

Purchasing will be received at the OWNER’S office, 2345 River Road, The Dalles, OR 97058 until 2:00 p.m. local time, on the 12th day of May, 2026. Proposals must be submitted in sealed envelopes in accordance with the Instructions to Proposers and identified as “Proposal

- Columbia Heights Substation Metal-Clad Switchgear & Control House”. Sealed

Proposals must include one flash drive that includes all electronic documents.

Alternatively, proposals in electronic format must be submitted to purchasing@nwascopud.org via email before the deadline with a subject line “Proposal - Columbia Heights Substation

Metal-Clad Switchgear & Control House”

Contract Documents and information regarding this Invitation for Proposals may be obtained from the OWNER, Attention:

Purchasing

Email: purchasing@nwascopud.org

Phone: 541-298-3323

Any contract interpretation shall be in writing in response to a written request by a Proposer; oral interpretations are not binding upon the OWNER.

Proposals must be submitted on the prescribed form and accompanied by a certified check or bid bond executed on the prescribed form, payable to the OWNER as described in the

INSTRUCTIONS TO PROPOSERS.

The successful Proposer will be required to furnish additional bond(s) for the faithful performance of the Contract, as prescribed in the Contract Documents. Complete descriptive literature, as required by the Contract Documents, shall be submitted with the Proposer's proposal for the OWNER's and ENGINEER's review and evaluation.

Prices quoted shall remain firm for a period of 75 days after the date stated for opening of

Proposals. Prices quoted shall include delivery DDP, by the Proposer to the jobsite,at the

Columbia Heights Substation, located at 1100 East 16th Place, The Dalles, Oregon. The selected

Proposer will be responsible for coordinating delivery, unloading, and placement on the foundation with the OWNER.

Before a Contract will be awarded for the work contemplated herein, the OWNER will conduct such investigation as is necessary to determine the performance record and ability of the apparent highest scoring Proposer to perform the size and type of work specified under this mailto:purchasing@nwascopud.org

00 11 16 (EQUIPMENT PURCHASE) 1.1-2 INVITATION FOR PROPOSALS

TO FURNISH EQUIPMENT

Contract. Upon request, the Proposer shall submit such additional information as deemed necessary by the OWNER to evaluate the Proposer's qualifications.

The right is reserved to reject all Proposals, or any Proposal not conforming to the intent of the

Contract Documents, and to postpone the award of the Contract for a period of time which, however, will not extend beyond 60 days from the bid opening date; and to consider the

Proposal which is to the best interest of the OWNER.

Dated this 2nd of May, 2026.

NORTHERN WASCO COUNTY PUD

By:

END OF SECTION

00 21 16 (EQUIPMENT PURCHASE) 1.2-1 INSTRUCTIONS TO PROPOSERS

SECTION 00 21 16

INSTRUCTIONS TO PROPOSERS

1.1 GENERAL INFORMATION

The following instructions outline the procedure for preparing and submitting proposals.

Proposers must fulfill all requirements as specified in these Contract Documents.

1.2 TYPE OF PROPOSAL

A single lump sum price shall be submitted in the appropriate place in the proposal for the item(s).

1.3 PREPARATION OF PROPOSALS

Proposers shall use only the proposal forms provided in these Documents. All blank spaces in the proposal form must be filled in physically or electronically in both words and figures where required. No changes shall be made in the phraseology of the forms.

Written amounts shall govern in case of discrepancy between the amounts stated in writing and the amounts stated in figures.

Prices quoted shall be DDP. with freight and full insurance paid by Proposer to the jobsite, Columbia Heights Substation, located at 1100 East 16th Place, The Dalles, Oregon 97058. The Proposer will be responsible for delivery, unloading, placement of the two (2) Metal-Clad Switchgear & Control Houses on the site foundation pad, and installation of all accessories. The Proposer is also responsible for coordinating delivery with the OWNER.

The Proposer shall acknowledge receipt of all addenda in the proposal. Proposals received without acknowledgment or without the Addendum enclosed will be rejected without further evaluation.

1.4 STATE AND LOCAL SALES AND USE TAXES

There is no State sales tax in Oregon. Other taxes as required by the laws and statutes of the State and its political subdivisions shall be paid by the Proposer.

1.5 SUBMISSION OF PROPOSALS

All proposals must be submitted intact with the remainder of the Bidding Documents, not later than the time prescribed, at the place, and in the manner set forth in the Invitation for proposals. Proposals must be made on the proposal forms provided herein. Each proposal must be submitted intact with the remainder of these Documents in a sealed envelope, so marked as to indicate its contents without being opened and delivered in person or addressed and mailed in conformance with the instructions in the

INVITATION FOR PROPOSALS. Sealed envelopes must include one flash drive with all electronic documents included.

Alternatively, proposals in electronic format may be submitted to the OWNER’S

00 21 16 (EQUIPMENT PURCHASE) 1.2-2 INSTRUCTIONS TO PROPOSERS

Purchasing via email before the deadline with a subject line “Proposal – Columbia

Heights Substation Metal-Clad Switchgear & Control House”.

Purchasing

Email: purchasing@nwascopud.org

Phone: 541-298-3323

1.6 INFORMATION REQUIRED WITH THE PROPOSAL

Proposals without sufficient submittal data to provide a complete evaluation will not be considered. See the Technical Specifications for specific submittal requirements.

The Proposer shall clearly state in the proposal that all requirements in the Contract

Documents will be complied with. Any exceptions taken to the Contract Documents must be listed as a separate item on the EXCEPTIONS TO THE CONTRACT

DOCUMENTS form located in the proposal. Exceptions taken may be cause for rejection of the proposal.

1.7 WRITTEN MODIFICATION OF PROPOSAL

Any Proposer may modify their proposal by retracting the original proposal and resubmitting a proposal at any time prior to the scheduled closing time for receipt of proposals, provided such resubmission is received by the OWNER prior to the closing time.

1.8 PROPOSAL SECURITY

Proposals must be accompanied by a certified check or cashier's check drawn on a bank which is insured by the Federal Deposit Insurance Corporation, or a bid bond issued by a

Surety authorized to issue such bonds in the state where the work is located, in an amount of 5 percent of the bid amount payable to the OWNER. This bid security shall be given as a guarantee that the Proposer will not withdraw his/her proposal for a period of

75 days after bid opening, and that if awarded the Contract, the successful Proposer will execute the attached Contract and furnish a properly executed Performance Bond and

Payment Bond, each in the full amount of the Contract price within the time specified.

The Attorney-in-Fact who executes this bond on behalf of the Surety must attach a notarized copy of his/her power-of-attorney as evidence of his/her authority to bind the

Surety on the date of execution of the bond. Where State Statute requires, certification by a resident agent shall also be provided.

If the Proposer elects to furnish a Bid Bond, they shall use the Bid Bond form bound herewith, or one conforming substantially thereto in form and content.

1.9 RETURN OF BID SECURITY

Within 15 days after the award of the Contract, the OWNER will return the bid securities to all Proposers whose proposals are not to be further considered in awarding the

Contract. All other retained bid securities will be held until the Contract has been finally executed, after which all bid securities, other than Proposers' bonds and any guarantees

00 21 16 (EQUIPMENT PURCHASE) 1.2-3 INSTRUCTIONS TO PROPOSERS

which have been forfeited, will be returned to the respective Proposers whose proposals they accompanied.

1.10 AWARD OF CONTRACT

The District will issue a Notice of Intent to Award in accordance with applicable procurement requirements. Proposers shall have seven calendar days from the date of issuance of the Notice of Intent to Award to submit a written protest.

If no protest is received within the protest period, or upon final resolution of any timely protest, the District will proceed with contract execution in accordance with Section 1.12.

The Notice of Intent to Award does not constitute acceptance of a proposal and does not create any contractual obligation. Acceptance shall occur only upon full execution of a written Contract by both parties.

1.11 BASIS OF AWARD

The award will be made by the OWNER on the basis of that proposal from the highest scoring Proposer which, in the OWNER's sole and absolute judgment, will best serve the interest of the OWNER. All proposals will be considered on the basis outlined in Exhibit

A.

The OWNER reserves the right to reject all proposals, or any proposal not in conformance with the intent of the Contract Documents, and to waive any informalities and irregularities in said proposals.

1.12 EXECUTION OF CONTRACT

After issuance of the Notice of Intent to Award and expiration of any applicable protest period, the Owner will transmit the final Contract documents to the successful Bidder or

Proposer for execution via electronic signature.

Within ten calendar days of receipt of the final Contract documents, excluding Sundays and legal holidays, the successful Bidder or Proposer shall execute the Contract and provide all required bonds and supporting documentation in the form required by the

Contract Documents.

Upon receipt and verification of the executed Contract and acceptable bonds, the

Owner’s authorized representative will execute the Contract via electronic signature. The

Contract shall not be binding until fully executed by both parties.

If the selected Proposer fails to timely execute the Contract or provide required bonds, the Owner may cancel the selection and proceed to the next highest scoring Proposer.

Any such action may be taken within seventy five calendar days after opening of proposals.

The Contract shall not be binding until fully executed by both parties.

00 21 16 (EQUIPMENT PURCHASE) 1.2-4 INSTRUCTIONS TO PROPOSERS

1.13 PERFORMANCE AND PAYMENT BONDS

The successful Proposer shall file with the OWNER Performance and Payment Bond(s) on the form(s) bound herewith in the full amount of the Contract price, as security for the faithful performance of the Contract and payment of all persons supplying labor and materials for the work under this Contract, and to cover all guarantees against defective workmanship or materials, or both, for a period of 1 year after the date of final acceptance of the work by the OWNER. The Surety furnishing these bond(s) shall have a record of service satisfactory to the OWNER, be authorized to do business in the State of

Oregon and shall be named on the current list of approved Surety Companies, acceptable on Federal bonds as published by the Audit Staff, Bureau of Accounts, U.S. Treasury

Department.

The Attorney-in-Fact (Resident Agent) who executes the bond(s) on behalf of the Surety must attach a notarized copy of his/her power-of-attorney as evidence of his/her authority to bind the Surety on the date of execution of the bond.

1.14 FAILURE TO EXECUTE CONTRACT AND FURNISH BONDS

The Proposer who has a Contract awarded to them and who fails to promptly and properly execute the Contract and furnish the required bond(s) shall forfeit the bid security that accompanied his/her bid, and the bid security shall be retained as liquidated damages by the OWNER, and it is agreed that this said sum is a fair estimate of the amount of damages the OWNER will sustain in case the Proposer fails to enter into a

Contract and furnish the bond(s) as hereinbefore provided. Bid security deposited in the form of a certified check or cashier's check shall be subject to the same requirements as a bid bond.

1.15 TIME OF COMPLETION

The time of completion of the work to be performed under this Contract is the essence of the Contract. The time allowed for the completion of the work is stated in the proposal.

Proj. #:25NWCPUD001 MARCH 2026

00 30 00 (EQUIPMENT PURCHASE) 1.3-1 VICINITY AND LOCATION MAPS

SECTION 00 30 00

VICINITY AND LOCATION MAPS

STATE MAP

VICINITY MAP

Columbia Heights Substation

Columbia Height Substation

00 30 00 (EQUIPMENT PURCHASE) 1.3-2 VICINITY AND LOCATION MAPS

DETAIL VICINITY MAP

Address: 1100 East 16th Place, The Dalles, Oregon 97058.

Note: The delivery team shall pre-drive or be at least familiar with the route and conditions, and ensure necessary preparation.

LOCATION MAP

Columbia Height Substation

Columbia Heights Substation

00 42 43 (EQUIPMENT PURCHASE) 1.4-1 PROPOSAL

SECTION 00 42 43

PROPOSAL

NOTE TO PROPOSER: Use BLACK ink for completing this Proposal form.

To: Purchasing, Northern Wasco County PUD

Address: 2345 River Road, The Dalles, Oregon 97058

Project Title: Columbia Heights Substation Prefabricated Metal-Clad Switchgear &

Control House (TWO)

Project No.: 25NWCPUD001

Proposer’s person to contact for additional information on this proposal:

Name:

Email:

Telephone:

PROPOSER'S DECLARATION AND UNDERSTANDING

The undersigned, hereinafter called the Proposer, declares that the only persons or parties interested in this proposal are those named herein, that this proposal is, in all respects, fair and without fraud, that it is made without collusion with any official of the OWNER, and that the proposal is made without any connection or collusion with any person submitting another proposal on this Contract.

The Proposer further declares that they have carefully examined the Contract Documents, and that this proposal is made according to the provisions and under the terms of the Contract

Documents, which Documents are hereby made a part of this proposal.

CONTRACT EXECUTION AND BONDS

The Proposer agrees that if selected for award following issuance of a Notice of Intent to Award and expiration or resolution of any applicable protest period, the Proposer shall execute the

Contract in the form provided by the District and deliver all required Performance and Payment

Bonds and supporting documentation within the time period specified in Section 1.12 of the

Instructions to Proposers.

The Proposer further agrees to furnish all labor, materials, equipment, tools, and services necessary to complete the Work in accordance with the Contract Documents upon full execution of the Contract.

SHOP DRAWING COMPLETION

00 42 43 (EQUIPMENT PURCHASE) 1.4-2 PROPOSAL

The Proposer agrees to submit as specified, and in final form, the complete set of shop drawings as follow:

Number of working days for first submittal: __

Number of working days for Owner’s review 20

Number of working days for fix-up and final submittal 20

The Proposer shall fill in the blank spaces above and include the number of days for transit to destination, to be submitted with proposal.

CONTRACT COMPLETION TIME

The Proposer further agrees to deliver the equipment, complete in all respects, to the project site within the Delivery Date specified below.

Proposed Items Delivery Date

Prefabricated Metal-Clad Switchgear & Control

House (Two), Complete

May 1st, 2027

LIQUIDATED DAMAGES

Proposer acknowledges that OWNER is entitled to exclusive and beneficial use of the completed work following expiration of the Contract and that the OWNER has made commitments for all or part of the premises where work is to be completed based upon the Proposer completing the work in a timely manner. Proposer agrees that if they fail to complete any portion of the work within the time allotted, OWNER will sustain damages and losses as a result of such failure. A precise amount of such damage is very difficult to ascertain. Based on that difficulty, the parties have agreed to the terms that follow.

The Proposer agrees that if they are awarded the Contract and shall fail to complete the work within the time limit specified above or any extended time limit agreed upon for each bid item, as more particularly set forth in the General Conditions, liquidated damages shall be paid to the

OWNER at the rate of $500 per day until the work shall have been satisfactorily completed as provided by the Contract Documents. Sundays and legal holidays shall be excluded in determining days in default.

OWNER may deduct liquidated damages as described above from any unpaid amounts due

Proposer. Any liquidated damages not so deducted from any unpaid amounts due Contractor is payable to the OWNER at its demand, together with simple interest from the date of demand at

9% per year.

ADDENDA

The Proposer hereby acknowledges that it has received Addenda/Amendment Nos.

(Proposer shall insert No. of each Addendum received) and agrees that all addenda issued are hereby made part of the Contract Documents, and the Proposer further agrees that its proposal(s) includes all impacts resulting from said addenda.

00 42 43 (EQUIPMENT PURCHASE) 1.4-3 PROPOSAL

SALES AND USE TAXES

There is no State sales tax in Oregon. The Proposer agrees to pay applicable Federal, State, and local taxes for the work herein.

LUMP SUM CONTRACT AMOUNT

The Proposer agrees to accept as full payment for furnishing, delivering and placement of Two

Prefabricated Metal-Clad Switchgear & Control Houses, as specified in these Contract

Documents, the following lump sum, Delivery Duty Paid, including all taxes, of

________________________________________________________ Dollars and ___________________________________ Cents $_________________

(Amount written in words has precedence)

PROPOSER

The name of the Proposer submitting this proposal is _________________________________

___________________________________________________________ doing business at

Street City State Zip which is the address to which all communications concerned with this proposal and with the

Contract shall be sent.

IN WITNESS hereto the undersigned has set his (its) hand this ____________ day of

_____________________, 20 ______.

Signature of Proposer

Title

00 42 43 (EQUIPMENT PURCHASE) 1.4-4 PROPOSAL

PRICE SCHEDULE

TWO (2)

15 KV PREFABRICATED METAL-CLAD SWITCHGEAR &

CONTROL HOUSES

Complete the following Price Schedule. This schedule will be used for bid evaluation purposes.

GROUP A:

PREFABRICATED METAL-CLAD SWITCHGEAR & CONTROL HOUSES (TWO)

Item Description Amount

A Switchgear & control building, and accessories fully assembled, tested and functional upon arrival at the jobsite, with only future and external equipment interconnections to be performed at the jobsite as specified in these Specifications and Contract Documents.

($__________/each)

$__________/TWO

GROUP B:

SCADA & RELAY PANEL (TWO)

Item Description Amount

B Relay/control and SCADA panels and accessories installed in switchgear & control building, fully assembled, tested and functional upon arrival at the jobsite, with only future and external equipment interconnections to be performed at the jobsite as specified in these Specifications and Contract Documents.

($__________/each)

$__________/TWO

GROUP C:

FIELD-RELATED SERVICES (TWO)

Item Description Amount

C Deliver and install control building with accessories complete, consisting of setting, positioning and leveling the building on the foundation, and securing the building frame to the foundation as shown on the drawings.

Field quality testing as specified in these Contract Documents.

One (1) day minimum for equipment-related OWNER training (all travel expenses to be included) for the two control houses.

($__________/each)

$__________/TWO

$__________/ONE

OTHER INFO

Confirm Seller will meet specified delivery date between

05/01/2027 and 06/01/2027, based upon award within 75 days after proposal opening.

Warranty period on the control house, switchgear, and relay panels (Bid Group A + B), 12 months after installation / 18 months after delivery, minimum.

(Yes or No)

Months

TOTAL AMOUNT (Items A, B, and C) $_______________

00 42 43 (EQUIPMENT PURCHASE) 1.4-5 PROPOSAL

EQUIPMENT INFORMATION STATEMENT

1. Housing Data

a. Overall dimensions: x x (LxWxH)

b. Total weight of switchgear: lbs, lbs with breakers w/o breakers

c. R value and type of insulation:

Wall:

Floor:

Roof Panel:

Ceiling:

Door:

d. Pad Size Required: x x (LxWxH)

e. Environmental and Service Conditions:

2. Bus Data

a. Cross-section dimension of each main bus bar: in. x in.

b. Cross-section dimension of ground/neutral bus: in. x in.

c. Cross-section of transfer bus: in. x in.

d. Temperature rise at rated current of main bus: °C

e. Type of electrical insulation:

f. Type of joint insulation:

3. Circuit Breaker Data

a. Breaker Type:

b. Manufacturer:

c. Catalog No.:

d. Maximum Voltage Rating (kV):

e. Continuous Current (Amps):

f. MVA Rating (MVA):

g. Impulse Withstand (kV BIL):

h. Rated Short Circuit Current at Maximum Voltage (Amps):

i. Maximum Interrupting Time (Cycles):

j. Tripping Current at Normal Control Voltage (Amps):

k. Closing Current at Normal Control Voltage (Amps):

l. Charge Motor Load: watts, volts

m. Number of Stored Operations:

00 42 43 (EQUIPMENT PURCHASE) 1.4-6 PROPOSAL

4. Transfer Switch Data

a. Manufacturer:

b. Catalog No.:

c. Maximum Voltage (kV):

d. Impulse Withstand (kV BIL):

e. Continuous Current (Amps):

f. Current Interrupting (Amps):

5. Auxiliary Unit

a. Control Power Transformer

i. Rating (kVA):

ii. Impulse Withstand (kV BIL):

iii. Primary Voltage (Volts):

iv. Secondary Voltage (Volts):

b. Surge Arrestors

i. Manufacturer:

ii. Catalog No.:

iii. Voltage Rating (kV):

iv. MCOV (kV):

c. Potential Transformers

i. Voltage Rating (kV):

ii. Primary Voltage (Volts):

iii. Ratio:

iv. Impulse Withstand (kV BIL):

v. Accuracy:

6. Other Data - Switchgear

a. Switchgear Manufacturing Location:

b. Description of Warranty:

c. Switchgear lifting and rigging requirements - attach description.:

d. Switchgear remote racking motor operator:

e. Seismic withstand rating:

7. Other Data - House

a. HVAC:

00 42 43 (EQUIPMENT PURCHASE) 1.4-7 PROPOSAL

b. Lighting:

c. Wire Duct:

d. Grounding:

e. Lighting:

f. Misc.:

8. Quality Assurance

a. Quality assurance program in place at Vendor’s facilities:

00 42 43 (EQUIPMENT PURCHASE) 1.4-8 PROPOSAL

EXCEPTIONS TAKEN TO THE CONTRACT DOCUMENTS

00 43 13 (EQUIPMENT PURCHASE) 1.5-1 BID BOND

SECTION 00 43 13

BID BOND

BOND NO. _______________________

AMOUNT: $______________________

KNOW ALL MEN BY THESE PRESENTS, that hereinafter called the CONTRACTOR (Principal), and a corporation duly organized under the laws of the State of having its principal place of business at and authorized to do a general surety business in the State of Oregon, as SURETY, are held and firmly bound unto Northern Wasco County PUD, hereinafter called the OWNER (Obligee), in the sum of _________________________________________________________ DOLLARS

($____________________) for the payment for which we bind ourselves, our heirs, executors, administrators, successors, and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS BOND IS SUCH THAT:

WHEREAS, the CONTRACTOR is herewith submitting his or its Bid Proposal for furnishing and delivering one 15 kV Metal-Clad Switchgear to the OWNER, said Bid Proposal, by reference thereto, being hereby made a part hereof.

NOW, THEREFORE, if the Bid Proposal submitted by the CONTRACTOR is accepted, and the

Contract awarded to the CONTRACTOR, and if the CONTRACTOR shall execute the proposed

Contract and shall furnish the bond(s) and other submittals as required by the Contract

Documents within the time fixed by the Documents, then this obligation shall be void; if the

CONTRACTOR shall fail to execute the proposed Contract and furnish the required bonds, the

SURETY hereby agrees to pay to the OBLIGEE the said sum as liquidated damages.

00 43 13 (EQUIPMENT PURCHASE) 1.5-2 BID BOND

Signed and sealed this _____ day of , 20_____.

CONTRACTOR

By

SURETY

By

Attorney-In-Fact

The Attorney-in-Fact who executes this bond on behalf of the SURETY, must attach a copy of his power-of-attorney as evidence of his authority.

00 43 43 (EQUIPMENT PURCHASE) 1.6-1 PREVAILING WAGE RATES

SECTION 00 43 43

PREVAILING WAGE RATES

Prevailing wage rates may apply and if so they will be issued as an amendment to this solicitation and Contract.

https://www.oregon.gov/boli/employers/Pages/prevailing-wage-rates.aspx

00 45 13 (EQUIPMENT PURCHASE) 1.7-1 PROPOSER’S QUALIFICATIONS

SECTION 00 45 13

PROPOSER’S QUALIFICATIONS

The OWNER requests a statement as to Proposers' experience to be completed and submitted by prospective Prefabricated Metal-Clad Switchgear & Control Building Suppliers proposing on the

Contract.

The information submitted in this form will be regarded as confidential. The following form has been prepared for the Proposers’ use:

Submitted to:

A Corporation

By: A Partnership

(Proposer) An Individual

Principal Office:

EXPERIENCE QUESTIONNAIRE

1 How many years has your organization been in business providing prefabricated metal-clad switchgear & control buildings with accessories under your present business name?

2 List experience your organization has in furnishing prefabricated metal-clad switchgear

& control buildings with accessories in the last 10 years (at least five utility customer references):

Size of Project Completed Data Industry/Utility Owner & Contact

Criteria Weight 5 4 3 2 1

Contractor Experience: 15% Extensive highly comparable experience exceeding District expectations.

Strong similar experience fully meeting expectations. Adequate relevant experience meeting minimum requirements.

Limited experience with concerns. Insufficient comparable experience.

Proposal: 15% Exceptional, innovative, detailed approach optimized for quality and risk mitigation.

Strong well-developed approach meeting all objectives. Adequate approach but lacks innovation or depth. Minimally addresses requirements with concerns. Incomplete or unclear approach.

Inspection Schedule: 15% Fully conforms with no material exceptions. Substantially conforms with only minor clarifications. Generally conforms with some exceptions needing resolution.

Multiple deviations affecting performance or terms. Fails material requirements.

Resumes for Key Personnel: 15% Exceeds expectations with early completion advantages. Fully meets requirements with reliable timeline. Generally meets requirements with limited contingency. Minimally meets timeline with concerns. Fails required deadlines.

Price Schedule: 40% Exceptional overall value and highly competitive pricing. Competitive and strong value. Reasonable and acceptable. High relative cost or value concerns. Excessive or unclear pricing.

Weight Contractor 1 Contractor 2 Contractor 3 Contractor 4 Contractor 5 Contractor Experience: 15% Proposal: 15% Inspection Schedule: 15% Resumes for Key Personnel: 15% Price Schedule: 40%

Score Total 0 0 0 0 0

Notes Contractor 1 Contractor 2 Contractor 3 Contractor 4 Contractor 5

Contractor Experience:

Proposal:

Inspection Schedule:

Resumes for Key Personnel:

Price Schedule:

PART 2

CONTRACT FORMS

00 52 13 (EQUIPMENT PURCHASE) 2.1-1 CONTRACT

SECTION 00 52 13

CONTRACT

This Contract, made and entered into this day of , 20 , by and between

NORTHERN WASCO COUNTY PUD, hereinafter called the "OWNER", and of hereinafter called the "CONTRACTOR";

WITNESSETH:

The CONTRACTOR, in consideration of the sum to be paid them by the OWNER, and of the covenants and agreements contained herein, hereby agrees at his own proper cost and expense to do all the work necessary to furnish and deliver the TWO 15 kV Metal-Clad Switchgear &

Control Houses to the extent of the Proposal made by the CONTRACTOR, dated the day of March 2026, all in full compliance with the following Contract Documents referred to herein.

The INVITATION FOR PROPOSALS, the INSTRUCTIONS TO PROPOSERS, the signed copy of the PROPOSAL, the BID BOND, the fully executed PERFORMANCE AND

PAYMENT BOND(S), the GENERAL CONDITIONS, and the SPECIFICATIONS (the

“Contract Documents”) are hereby referred to and by reference made a part of this Contract as fully and completely as if the same were fully set forth herein and are mutually cooperative therewith.

In consideration of the performance of the work as set forth in these Contract Documents, the

OWNER agrees to pay to the CONTRACTOR the amount bid in the Proposal as adjusted in accordance with the Contract Documents, or as otherwise herein provided, and to make such payments in the manner and at the times provided in the Contract Documents.

The CONTRACTOR agrees to complete the work within the time specified herein and to accept as full payment hereunder the amounts computed as determined by the Contract Documents and based on the said Proposal.

The CONTRACTOR agrees to remedy all defects appearing in the work or developing in the materials furnished and the workmanship performed under this Contract during the warranty period after the date of final acceptance of the work by the OWNER and further agrees to indemnify and save the OWNER harmless from any costs encountered in remedying such defects.

00 52 13 (EQUIPMENT PURCHASE) 2.1-2 CONTRACT

It is agreed the time limit for completion of the Contract, based upon the Proposal shall be:

TWO 15 kV Metal-Clad Switchgear & Control House(s), Complete: ____, 20__.

In the event that the CONTRACTOR shall fail to complete the work within the time limit, or the extended time limit, consistent with the Contract Documents, as agreed upon in writing between

OWNER and CONTRACTOR, liquidated damages shall be paid to the OWNER as stipulated in the Proposal and GENERAL CONDITIONS.

IN WITNESS WHEREOF, we, the parties hereto, each herewith subscribe to the same this

_______________ day of ________, 20___.

NORTHERN WASCO COUNTY PUD

By ________________________________________

Title _______________________________________

By ________________________________________

Title _______________________________________

00 61 13.13 (EQUIPMENT PURCHASE) PERFORMANCE BOND FOR

2.2-1 EQUIPMENT PURCHASE

SECTION 00 61 13.13

PERFORMANCE BOND

FOR

EQUIPMENT PURCHASE

BOND NO. _______________________

AMOUNT: $______________________

KNOW ALL MEN BY THESE PRESENTS, that the undersigned, hereinafter called the CONTRACTOR (Principal), and a corporation duly authorized to do a general surety business in the State of Oregon, hereinafter called SURETY, are held and firmly bound unto NORTHERN WASCO COUNTY PUD, hereinafter called the OWNER (Obligee), in the sum of

___________________________________________________________ DOLLARS

($_______________________) to be paid to the OWNER, for which sum of money will truly be paid, we bind ourselves and our successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT:

WHEREAS, the CONTRACTOR has executed and entered into a certain contract, hereto attached, with the OWNER, dated ______________________, for:

If the CONTRACTOR shall faithfully perform all the terms, covenants, and conditions of the

Contract Documents, to be by such CONTRACTOR performed, and shall honor all claims for defective work made within 5 years after the completion and acceptance of the work under this

Contract (which 5-year period shall expire on the expiration of the warranty period defined in the

GENERAL CONDITIONS), and shall pay over, make good and reimburse to the OWNER, all loss or damage which the OWNER may sustain by reason of failure or default on the part of

CONTRACTOR, then this obligation shall be void; otherwise it shall be and remain in full force and effect.

PROVIDED, HOWEVER, that the SURETY, for value received, hereby stipulates and agrees

00 61 13.13 (EQUIPMENT PURCHASE) PERFORMANCE BOND FOR

2.2-2 EQUIPMENT PURCHASE

that no change, extension of time, alteration, or addition to the terms of the Contract

Documents or to the work to be performed thereunder shall in any way affect its obligation on this Bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract Documents.

Signed and sealed this _____ day of , 20 ____.

By ____________________________ (Seal)

Attest

By____________________________ (Seal)

APPROVED AS TO FORM: _______________________, 20 _______

By ________________________________________________________________________

NOTE: The SURETY named on this bond shall be one who is licensed to conduct business in the State of Oregon and named in the current list of Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies, as published in Circular 570 (amended) by the Audit Staff Bureau of Accounts, U.S. Treasury Department.

All bonds signed by an agent must be accompanied by a certified copy of the authority to act for the SURETY at the time of the signing of this bond.

00 61 13.16 (EQUIPMENT PURCHASE) PAYMENT BOND FOR

2.3-1 EQUIPMENT PURCHASE

SECTION 00 61 13.16

PAYMENT BOND

FOR

EQUIPMENT PURCHASE

BOND NO. _______________________

AMOUNT: $______________________

KNOW ALL MEN BY THESE PRESENTS, that the undersigned, hereinafter called the CONTRACTOR (Principal), and a corporation duly authorized to do a general surety business in the State of Oregon, hereinafter called SURETY, are held and firmly bound unto NORTHERN WASCO COUNTY PUD, hereinafter called the OWNER (Obligee), in the sum of

_______________________________________________________________ DOLLARS

($_______________________) to be paid to the OWNER, for which sum of money, will truly be paid, we bind ourselves and our successors and assigns, jointly and severally, firmly by these presents.

THE CONDITION OF THIS OBLIGATION IS SUCH THAT:

WHEREAS, the CONTRACTOR has executed and entered into a certain contract, hereto attached, with the OWNER, dated ______________________, for:

If the CONTRACTOR shall make all payments as required by the terms and conditions of the

Contract Documents, as well as all other payments for goods and services rendered in connection with the performance of the work under this Contract for which any common law or statutory mechanics lien is available, then this obligation shall be void; otherwise it shall be and remain in full force and effect.

PROVIDED, HOWEVER, that the SURETY, for value received, hereby stipulates and agrees that no change, extension of time, alteration, or addition to the terms of the Contract Documents or to the work to be performed thereunder shall in any way affect its obligation on this Bond, and it does hereby waive notice of any such change, extension of time, alteration, or addition to the terms of the Contract Documents.

00 61 13.16 (EQUIPMENT PURCHASE) PAYMENT BOND FOR

2.3-2 EQUIPMENT PURCHASE

PROVIDED, FURTHER, that no final settlement between the OWNER and the CONTRACTOR shall abridge the right of any beneficiary hereunder, whose claim may be unsatisfied.

Signed and sealed this _____ day of , 20 ____.

By ____________________________ (Seal)

By____________________________ (Seal)

APPROVED AS TO FORM: _______________________, 20 _______

By ________________________________________________________________________

NOTE: The SURETY named on this bond shall be one who is licensed to conduct business in the State of Oregon and named in the current list of Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies, as published in Circular 570 (amended) by the Audit Staff Bureau of Accounts, U.S. Treasury Department.

All bonds signed by an agent must be accompanied by a certified copy of the authority to act for the SURETY at the time of the signing of this bond.

PART 3

CONDITIONS OF THE CONTRACT

00 72 00 (EQUIPMENT PURCHASE) 3.1-1 GENERAL CONDITIONS

SECTION 00 72 00

GENERAL CONDITIONS

1. DEFINITIONS

1.1. Proposer: The person or persons, partnership, firm, or corporation submitting a

Proposal for the work specified in these Contract Documents.

1.2. Contract Documents: "Contract" or "Contract Documents" shall include the

BIDDING REQUIREMENTS, CONTRACT FORMS, CONDITIONS OF THE

CONTRACT, and SPECIFICATIONS, including all modifications and Addenda thereof incorporated into the Documents before execution of the Contract, and including subsequent Change Orders issued by OWNER, and all other requirements incorporated in these Documents by specific reference thereto. These form the Contract.

1.3. CONTRACTOR: Shall be interchangeable and synonymous with Supplier and

Manufacturer. CONTRACTOR shall be the Proposer as defined in these General

Conditions.

1.4. Days: Unless otherwise specifically stated, the term "days" shall be understood to mean calendar days.

1.5. ENGINEER: Shall mean Stoddard Power Systems, LLC, located at 1600 Valley

River Drive, Suite 380, Eugene, Oregon 97401, or duly authorized agents.

1.6. Execution of Contract: Shall mean the signing of the Contract by the authorized representatives of both OWNER and CONTRACTOR.

1.7. Manufacturer: Shall be synonymous with CONTRACTOR and Supplier.

Manufacturer shall be the Proposer as defined in these General Conditions.

1.8. Or Equal: The term "or equal" shall be understood to indicate that the "equal" product is the same or better than the products named in function, performance, reliability, quality, and general configuration. Determination of equality in reference to the project design requirements will be made by ENGINEER.

1.9. OWNER: Shall mean NORTHERN WASCO COUNTY PUD, address is 2345

River Road, The Dalles, Oregon, 97058.

1.10. Proposal: A written response to this Request for Proposals in conformance with its criteria. For the purposes of this Contract, any reference to the term “Bid” is interchangeable and synonymous with the term “Proposal.”

1.11. Proposer: The person or persons, partnership, firm, or corporation submitting a

Proposal for the work specified in these Contract Documents. For the purposes of this

00 72 00 (EQUIPMENT PURCHASE) 3.1-2 GENERAL CONDITIONS

Contract, any reference to the term “Bidder” is interchangeable and synonymous with the term “Proposer.”

1.12. Substation Contractor: Shall mean the OWNER’s general substation site construction contractor, not affiliated with the Proposer.

1.13. Supplier: The supplier or manufacturer shall be the Proposer or CONTRACTOR as defined in these General Conditions.

1.14. Work: Shall include all material, machinery, transportation, appurtenances, and specified services necessary to perform and complete the Contract, including items not specifically indicated or described which are reasonably considered in good practice as belonging to the equipment specified.

2. CONTRACT DOCUMENTS

2.1. Discrepancies and Omissions:

2.1.1. The Contract Documents are complementary and what is required by one is required by all.

2.1.2. Should anything which is reasonably necessary for a clear understanding of the Work be omitted from these Specifications, or should it appear that various instructions are in conflict, the CONTRACTOR shall promptly secure written instructions from ENGINEER before proceeding with the work affected by such omissions or discrepancies. If the work is delayed as a result of such omissions or discrepancies, the time for performance may be extended. If CONTRACTOR proceeds with work affected by such omissions or discrepancies, CONTRACTOR is solely responsible for all costs, claims, losses and damages arising out of such omissions or discrepancies and is solely responsible for correcting any work rendered defective by such omissions or discrepancies. It is understood and agreed that the work shall be performed according to the true intent of the Contract

Documents.

2.1.3. It is understood and agreed that the written terms and provisions of the

Contract Documents shall supersede all verbal statements of representatives of

OWNER, and verbal statements shall not be effective or be construed as being a part of this Contract.

3. AUTHORITY OF ENGINEER

3.1. It is agreed that ENGINEER will make decisions, in writing, on all questions concerning clarification of the intent of the Specifications in relation to the work.

3.2. If, in the opinion of CONTRACTOR, a decision made by ENGINEER is not in accordance with the meaning and intent of the Contract, CONTRACTOR may file a

00 72 00 (EQUIPMENT PURCHASE) 3.1-3 GENERAL CONDITIONS

written objection to the decision with ENGINEER within 10 days after receipt of the decision. Failure to file an objection within the allotted time will be considered acceptance of ENGINEER's decision and the decision shall become final and conclusive.

3.3. ENGINEER's decisions and the filing of the written objection thereto shall be a condition precedent to the right of CONTRACTOR to request mediation, or to initiate suit or action, or any other proceeding to resolve such disputes.

3.4. It is the intent of this Article that there shall be no delay in the execution of the work, and the decision of ENGINEER as rendered shall be promptly observed.

CONTRACTOR shall proceed with the work during any subsequent period in which arbitration or other proceedings are sought. If any claim or controversy is not resolved by decision of ENGINEER, CONTRACTOR shall not be entitled therefore to delay or delay damages.

4. INSPECTION/ACCEPTANCE

4.1. All material and equipment shall be subject to inspection and test by OWNER or its designee at CONTRACTOR's plant and at the project site. Notwithstanding any inspection at CONTRACTOR's plant, final inspection and acceptance of the material and equipment shall be at OWNER's project site.

4.2. If inspection and tests, whether preliminary or final, are made on CONTRACTOR's premises, CONTRACTOR shall furnish all reasonable facilities and assistance for safe and convenient inspection and tests required by ENGINEER. Inspection by OWNER or failure to inspect by OWNER shall not relieve CONTRACTOR of any responsibility or liability with respect to such material and equipment and shall not be interpreted in any way to imply acceptance by OWNER.

4.3. OWNER reserves the right to reject nonconforming material and equipment.

OWNER shall have the option either to require CONTRACTOR to promptly remove and replace rejected material and equipment at CONTRACTOR's sole expense or to cancel this Contract pursuant to Article 14 - TERMINATION/CANCELLATION and require

CONTRACTOR to promptly remove rejected material and equipment at

CONTRACTOR's expense.

4.4. OWNER reserves the right to revoke acceptance of material and equipment if

OWNER accepted same on the reasonable assumption that the nonconformity would be cured by CONTRACTOR and has not been reasonably cured, or without discovery of such nonconformity if acceptance was reasonably induced either by the difficulty of discovery before acceptance or by CONTRACTOR's assurances.

4.5. OWNER may, at its option, inspect CONTRACTOR's lower-tier contractor's work.

5. CHANGES

00 72 00 (EQUIPMENT PURCHASE) 3.1-4 GENERAL CONDITIONS

5.1. OWNER shall have the right (by written supplement hereto, including revised drawings, specifications, and other transmittals), to make changes in the specifications of material and equipment ordered.

5.2. If any change affects the price or delivery date of such material and equipment, CONTRACTOR shall forthwith so notify OWNER in writing within 10 days of the date such written change or supplement is mailed or otherwise delivered to CONTRACTOR, submit a written claim for adjustment of price and/or delivery date. If CONTRACTOR fails to do so, CONTRACTOR waives any claim for such adjustment.

5.3. CONTRACTOR shall not suspend performance while OWNER and

CONTRACTOR are in the process of making any changes and any related adjustments.

5.4. Payment or credit for any changes shall be determined by lump sum agreement, in writing, between CONTRACTOR and OWNER before starting extra work.

6. CONTRACTOR

6.1. The relationship of CONTRACTOR to OWNER shall be that of an independent contractor. Nothing contained in this Contract shall create any contractual relation between any subcontractor of CONTRACTOR and OWNER.

7. MATERIALS AND EQUIPMENT

7.1. General: Unless specifically provided otherwise in each case, all materials and equipment furnished shall conform to applicable Specifications and shall be new, unused, and undamaged when installed or otherwise incorporated in OWNER's project. No such material or equipment shall be used by CONTRACTOR for any purpose other than that intended or specified, unless such use is specifically authorized in writing by OWNER in each case.

7.2. Compliance With Safety Requirements: In selecting and/or accepting equipment for installation in the project, OWNER assumes no responsibility for injury or claims resulting from failure of the equipment to comply with applicable national, state, and local safety codes or requirements, or the safety requirements of a recognized agency in effect prior to the time of bid opening, or failure due to faulty design concepts, or defective workmanship and materials. Completed work shall include all necessary permanent safety devices required by the State and Federal (OSHA) industrial authorities and applicable local and national codes. CONTRACTOR warrants that all equipment supplied hereunder will comply with all such requirements.

7.3. Codes, Laws, and Regulations: All material, equipment, and services provided hereunder shall comply with all applicable codes, laws, regulations, standards, and ordinances. CONTRACTOR shall not be liable for factors over which it has no control;

e.g., installation, operation, and maintenance.

00 72 00 (EQUIPMENT PURCHASE) 3.1-5 GENERAL CONDITIONS

8. PATENT PROTECTION

8.1. CONTRACTOR shall, at its sole expense, defend (with counsel approved by OWNER) and pay all damages and costs awarded in any proceeding brought against OWNER, its employees and agents, in which it is claimed that the manufacture, sale, or use of any material and equipment or parts thereof furnished hereunder constitutes an infringement of any patent or other proprietary information right, provided CONTRACTOR is promptly notified of the commencement of any such proceeding.

CONTRACTOR's indemnity, as to use, applies only when infringement occurs from the normal use for which such material and equipment were designed. OWNER may, at its option, be represented at any such proceeding.

8.2. If such manufacture, sale, or use is held in any such proceeding to constitute an infringement and is enjoined, CONTRACTOR, at its expense, shall either procure for OWNER the right to manufacture, sell, and use such material and equipment; or replace same with substantially equal but non-infringing material and equipment; or modify same to make them substantially equal but non-infringing; or remove same and refund the purchase price and transportation and installation costs thereof.

9. FIELD PERFORMANCE TESTING

9.1. Operating equipment and systems will be performance tested by the OWNER’s substation contractor in the presence of ENGINEER to demonstrate compliance with the specified requirements. Performance testing will be conducted under the specified design operating conditions or under such simulated operating conditions as recommended or approved by ENGINEER.

9.2. In the event of malfunction or failure to perform as specified, and it is determined by ENGINEER that the equipment or system furnished under this Contract is in nonconformance with the Contract Documents, CONTRACTOR (manufacturer or supplier of the equipment specified herein) shall bear all…