MEMO TO FILE - Justification REDACTED.pdf
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- Solicitation number
- 4WV0148
About this file
This document is a Memo to File providing documentation to explain the absence of competition for a lease extension. The memo concerns lease number LWV12050 for the IRS, located at Shonk Plaza, 150 Court Street, Charleston, WV, which is set to expire on 12/31/2027. The government requires a 36-month extension with an estimated net annual rent of $283,744.86, plus annual Operating Cost Escalations, which falls within the Simplified Lease Acquisition Threshold (SLAT).
The lease extension is justified by several factors, including unexpected delays in preparing new space, challenges in acquiring replacement space, and the need to consolidate agencies. The memo cites cost-based and mission-based rationales, emphasizing that the extension protects government occupancy rights, avoids holdover tenancy costs, and supports the agency's mission requirements for this specific location. The document is prepared and approved by Dominic Innaurato, GSA LCO 3PRSC, and is supported by GSAR 570.405.
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Text version
Memo to File
Project Number: 4WV0148
Documentation to Explain the Absence of Competition – Lease Extension Within SLAT
Lease number LWV12050 occupied by IRS, located at Shonk Plaza, 150 Court Street, Charleston, WV will expire on 12/31/2027. It has been determined that the government requires an extension for 36 months as noted in the Acquisition Plan located in the lease file.
The estimated net annual rent of this action is $283,744.86 plus annual Operating Cost Escalations, which is within the Simplified Lease Acquisition Threshold (SLAT). This amount represents the current annual rent as of the date of this Memo and receives Operating Cost Escalations annually on the anniversary date of the Lease. Said extension is estimated to be at the current annual rent.
The decision to pursue a lease extension is supported by GSAR 570.405.
The agency occupying the leased space is scheduled to move into other Federally controlled space, but encounters unexpected delays in preparing the new space for occupancy
The government encounters unexpected delays outside of its control in acquiring replacement space
The government is consolidating various agencies and the contracting officer needs to extend the terms of some leases to establish a common expiration date
The agency occupying the space has encountered delays in planning for a potential relocation to other federally controlled space due to documented organizational, financial, or other uncertainties
This extension for a lease below the simplified lease acquisition threshold is necessary as:
Cost based rationale
Lease extensions represent short-term contracting actions which are necessary to protect the occupancy rights of the government when the government cannot vacate the premises by the expiration of the existing contract term.
Extensions avoid the costs associated with holdover tenancies. Additionally, the government cannot reasonably expect to recover the costs associated with relocation of the tenant agency through full and open competition of a separate short-term lease to cover the term of this extension.
Mission based rationale
The agency’s mission for this location requires a unique location and cannot be satisfied through any alternative locations. The agency’s mission and justification for a unique location is summarized below:
Prepared and Approved By:
Signature on file_______________________________
Dominic Innaurato, GSA LCO 3PRSC DATE
File details come from the government source that posted it. Updated .