Memo for Interested Bidders - Fired Brass Casings Beale AFB QRP.pdf

DEPARTMENT OF THE AIR FORCE

HEADQUARTERS 9TH RECONNAISSANCE WING (ACC)

BEALE AIR FORCE BASE, CALIFORNIA

2 April 2024

MEMORANDUM FOR INTERESTED BIDDERS

FROM: 9 CES/CEIER QUALIFIED RECYCLING PROGRAM

Subject: Invitation to bid Fired Brass Casings (Buyer Deformed)

BID NUMBER: FA468624FFBC1

Amount Bid: Item 1: (bid per lb.)

Total Bid:

Fired Brass Casings (7.62, 5.56, 9mm)

Issued By: Beale AFB Qualified Recycling Program (QRP) U.S. Air Force ATTN: Mr. Shane Morris 6425 B. Street, Bldg. 25390 Beale AFB, California 95903 Phone: (530) 634-0744 Email: shane.morris.5@us.af.mil

Open date: 3 April 2024. Close date: 3 May 2024. Award date: NLT 10 May 2024.

Inquiry by Email to: Mr. Shane Morris at shane.morris.5@us.af.mil and Mr. Eric Maresh at eric.maresh.3@us.af.mil. Please note: Both points of contact listed need to be included on all correspondences. All inquiries due by 17 April 2024.

Bid Submissions by Email to: Capt Estefania Restrepo at estefania.restrepo@us.af.mil and MSgt Jaimee Marti at jaimee.marti@us.af.mil.

ARTICLE I: General Purchase Specifications.

1. Location of recyclable Item 1: Recycling Yard, Bldg. 539, J Street., Beale AFB California, 95903.

Hours of operation 0900-1500, loading completed prior to 1500 Monday through Thursday.

2. The point of contact for information regarding Item 1 is Mr. Shane Morris (530) 634-0744.

Interested parties may examine Item 1 at the Beale AFB Recycling Yard during normal hours of operation (0800-1430) during the dates of 29 April to 2 May. Interested parties must have two forms of valid ID’s in order to access Beale AFB.

3. The Beale AFB (QRP) agrees to sell to the Purchaser, as outlined in Article I.

a. Item 1: Estimated 46,300 lbs. of Fired brass casings [7.62, 5.56, 9mm]. Approximately 78, 55 gal. sealed metal drums of fired brass casings [Expended Small Arms Cartridges (ESACC)] that have been inspected and declared safe by Certified DoD Ammunition handlers. According to DoD, Air Force regulations and Beale AFB’s Operating Instruction (OI) 32-522 Buyer Deformed Expended Small Arms mailto:shane.morris.5@us.af.mil mailto:shane.morris.5@us.af.mil mailto:eric.maresh.3@us.af.mil mailto:estefania.restrepo@us.af.mil mailto:jaimee.marti@us.af.mil

BEALE AIR FORCE BASE, CALIFORNIA

Cartridge Cases (ESACC) fired brass casings must be deformed on site as a condition of sale and before the material can be released from Air Force custody.

4. These items are being advertised for sale using a spot bid process. Interested bidders should complete the attached form SF 114-F and return it with this signed document by email no later than 3 May 2024.

Buyers must send bids to all three points of contacts listed in this document and must include total price that they would like to bid for all materials identified in this solicitation, excluding any storage and/or processing equipment owned by the Seller. The final material weight will be determined after the materials are loaded for transport off the installation. The winning bid is the amount that the buyer will pay the Seller. The amount paid will not be adjusted to reflect final weights and composition percentages.

5. Interested bidders must have a Bouldin & Lawson MOD (Model number 18852) or equivalent certified model and a Safety Certificate to operate the MOD on Beale AFB. This certificate will indicate that the equipment is certified to safely deform smaller than .50- caliber cartridges cases. For reference purposes the selected buyer will also provide the QRP Manager with step-by-step procedures for operating their intended MOD while on Beale AFB. This information must be submitted with the SF 114-F to be accepted for consideration in the bidding process.

6. Interested bidders must also present the QRP Manager with a maintenance and inspection record to verify the MOD is in good working order and has been properly inspected prior to operations on Beale AFB. The maintenance and inspection record must be submitted with the SF 114-F to be accepted for consideration in the bidding process.

7. The selected bidder must conduct all deforming operations within the QRP recycling yard located on Beale AFB.

8. The selected bidder will comply with the California Air Resources Board Portable Equipment Registration Program requirements for portable diesel-fueled engines having a rated brake horsepower of 50 and greater (> 50 bhp), if applicable and all other requirements outlined Beale AFB’s Operating Instruction (OI) 32-522 Buyer Deformed Expended Small Arms Cartridge Cases (ESACC).

9. A forklift and driver will be made available by the Beale AFB Qualified Recycling Program to assist in the loading of the Purchaser’s vehicle. Loading is not available on the weekends or on Federal Holidays. Loading hours are as follows 0900-1500.

ARTICLE II: The Purchaser.

1. The Purchaser agrees to schedule a date to deform on site within 10 working days of notification of winning bid by phone or email.

2. The Purchaser agrees to pay U.S. Treasury Beale AFB (QRP) within 10 days of invoice for the above specified recyclable items according to the following payment procedures:

a. PAYMENT sent to: U.S. Treasury Beale AFB (QRP) 6425 B Street ATTN: Shane Morris Beale AFB, CA 95903

BEALE AIR FORCE BASE, CALIFORNIA

b. Payable to: U.S. Treasury Beale AFB (QRP).

c. Payments must be made by check with a guarantee of credit from issuing bank.

3. Transportation Charges: The Purchaser agrees to provide transportation related to the pick-up and shipment of the Recyclable items at no charge to the Beale AFB QRP.

4. All deformed ESACC must be properly segregated, secured and the chain of custody maintained until the material’s final release and disposition to the buyer (i.e., transfer within or release from DoD control). All buyer deformed ESACC sales documentation must include a “dangerous property” clause waiving the government of liability from property purchased.

5. Securing the load is the sole responsibility of the Purchaser and or their agent. The buyer will prepare a Bill of Landing (BOL) shipping manifest for all sealed palletized containers ready for disposition and provide hard copies to the QRP Manager before departure.

ARTICLE III: General Provisions.

1. Default: If the Purchaser fails to pay for and or remove Recyclable Materials within the time allowed by this agreement, Beale AFB QRP will send the Purchaser a default notice that must be cured within 10 days from mailing date. If Purchaser fails to cure default within the stated period, the Purchaser shall lose all rights, title and interest, which he may otherwise have acquired in and to such property as to which a default has occurred.

2. Weight Certification: The empty trailer will be weighed on the government scales located on Beale AFB, Ca. The loaded trailer will be weighed at same location prior to departing Beale AFB, Ca. The Purchaser or representative and QRP representative will be present and will certify the weight of the vehicle and vehicle load. Both parties will sign the weight ticket.

3. Insurance: The purchase/ representative shall be required to provide and maintain during the entire period of this contract the motor vehicle liability and bodily injury insurance as required by State and local laws.

4. Recycle Property: The purchaser or representative shall arrange with the Beale AFB QRP representative for use of the facility and any government furnished equipment available for services. Purchaser/representative shall not make changes to the Beale AFB QRP owned facility or equipment. Should the purchaser/representative desire to make changes the purchaser shall present the proposed change to the POC in writing. The POC will respond in a timely matter.

5. Confidentiality: Any and all information made available to the purchaser/representatives as a result of this contract, shall be kept confidential. Purchaser will take all pertinent steps to ensure all information contained in/on recyclable material be protected from viewing or dissemination.

Failure to comply with this provision is a basis for termination of the contract.

BEALE AIR FORCE BASE, CALIFORNIA

6. Sales Agreement: Subject to immediate termination if the Beale AFB QRP receives two (2) or more valid, written complaints from Commanders and/or professional staff about the purchaser or its representatives, to include but not limited to: rudeness, lack of knowledge of recyclable materials, excessive tardiness, and failure to appear on schedule days. We reserve the right to direct removal of the purchaser under this contract for misconduct, violation of confidentiality, security reasons, or whose presence has been detrimental to the interests of Beale AFB QRP.

7. Transportation: The purchaser/representative must possess a valid driver’s license, insurance and vehicle registration in order to access Beale AFB. The Buyer agrees to provide transportation related to the pick-up and/or shipment of the recyclable materials at no charge to the Seller or the Government. The Buyer agrees to full responsibility for the safe and secure transport of all material prior to removal from Beale AFB QRP Yard.

8. Indemnification: Purchaser/representative aggress to hold and save harmless at all times the United State (including Beale AFB QRP, its agents, representative, and employees) against any and all claims, demands, suits, judgments, costs, charges, and expenses arising out of or in connection with any loss, damage or injury resulting from the negligence or other fault of the purchaser, its agents, representatives, and employees. The purchaser will release the U.S.

Government and Beale AFB QRP from any and all liability from loss or damage to property and merchandise used by the purchaser or its representatives in the operation of this event due to theft, fire, storm, flood, and damage or destruction through any force of nature or otherwise.

9. Damages: The purchaser shall be financially responsible for any damages to the premises/building resulting from acts of omission or errors of the purchaser and their employees/representatives. Any acts of vandalism or theft shall be reported immediately to the installation Security Forces and Beale AFB QRP manager. Beale AFB QRP shall not be responsible or liable for the purchaser/representatives property.

10. Termination: The sales agreement shall be subject to termination upon the occurrence of the following events: If either party hereto defaults on any of its material obligations, representations or warranties under this Agreement, the non-defaulting party shall notify the other party within thirty (30) calendar days after written notice of such default the defaulting party remedies the default, or this Agreement will terminate.

11. Point of contact for questions is Shane Morris (530) 634-0744 or shane.morris.5@us.af.mil

Bidder Company Authorized Agent

Address Date of Bid