Medical_Grade_Oxygen.pdf

For more information, please visit our County’s e-Procurement Portal, located at https://procurement.opengov.com/portal/collier-county-fl

COLLIER COUNTY

QUICK QUOTE

FOR

MEDICAL GRADE OXYGEN

Kristofer Lopez, Procurement Strategist II

Procurement Services Division

3295 Tamiami Trail East,Naples, FL, 34112 kristofer.lopez@colliercountyfl.gov

(239) 252-8375

Quick Quote Title: Medical Grade Oxygen

Table Of Contents

1. QUICK QUOTE

2. INTRODUCTION

3. TERM

4. AWARD CRITERIA

5. SPECIFICATIONS/SCOPE OF WORK

6. INSURANCE REQUIREMENTS

7. PRICING PROPOSAL

8. VENDOR QUESTIONNAIRE

Attachments:

A - PO Terms and Conditions

1. QUICK QUOTE

Medical Grade Oxygen

Release Project Date: December 29, 2025

Question Submission Deadline: January 7, 2026, 5:00pm

Response Submission Deadline: January 13, 2026, 3:00pm

All quotes shall be submitted online via the Collier County Procurement Services Division Online

Bidding System: https://procurement.opengov.com/portal/collier-county-fl no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date.

2. INTRODUCTION

The Emergency Medical Services Division (hereinafter, the “Division or Department”) has issued this informal competition Quick Quote (hereinafter, “QQ”) with the intent of obtaining quotes from interested vendors in accordance with the terms, conditions and specifications stated or attached. The vendor, at a minimum, must achieve the requirements of the Specifications or Scope of Work stated.

3. TERM

The purchase order term, if an award is made, is intended for recurring services up until September 30, 2026.

Prices shall remain firm for the term of the resultant purchase order.

NO EXCEPTIONS TO THE COUNTY’S PURCHASE ORDER TERMS AND CONDITIONS NOR A

VENDOR PROVIDED CONTRACT WILL BE ACCEPTED.

Surcharges will not be accepted in conjunction with this purchase order, and such charges should be incorporated into the pricing structure.

All goods are FOB destination and must be suitably packed and prepared to secure the lowest transportation rates and to comply with all carrier regulations. Risk of loss of any goods sold hereunder shall transfer to the COUNTY at the time and place of delivery; provided that risk of loss prior to actual receipt of the goods by the COUNTY nonetheless remain with VENDOR.

4. AWARD CRITERIA

For the purposes of determining the winning quote, the County will select the responsive vendor with the lowest quote.

5. SPECIFICATIONS/SCOPE OF WORK

https://procurement.opengov.com/portal/collier-county-fl

5.1. Medical Grade Oxygen

Collier County EMS requires medical grade oxygen gas in a variety of pressurized tanks appropriate for transport on board ambulances carrying first responders and patients during medical care. The supplier should also be committed to and capable of providing regular periodic inspection and hydrostatic testing of any tanks rented or used. Delivery and retrieval of supply should encompass both reliable and regularly scheduled provisions and emergency deliveries for both Emergency Medical Services and

Emergency Management Division in the event of unexpected event such as natural disaster or mass casualty event.

The results of this QQ may be used by other County departments once awarded according to the Board of County Commissioners

Procurement Ordinance.

Collier County Emergency Medical Services (EMS) is committed to bringing compassionate and timely life-saving emergency medical care to the streets, homes, and workplaces of Collier County. In the line of duty, EMS professionals require medications and supplies including medical grade oxygen to service the citizens and visitors of Collier County. Historically, County departments have spent approximately $12,000 annually; however, this may not be indicative of future buying patterns. This QQ also includes the following for the County’s Emergency Management Division under separate billing: (1) A seasonal hurricane rental plan July

30-November 30 of each year up to 200 filled “D or “E’, “K” and “M” tanks with a mutually agreed time-sensitive delivery schedule.

(2) Refill cost of Emergency Management owned tanks. (3) Hydrostatic testing of Emergency Management owned tanks both aluminum and steel. (4) If offered: fixed pricing for the purchase of new steel or aluminum D, E, K&M oxygen tanks. (5) If offered:

fixed pricing for conventional regulators and reducers. (5) If offered: hurricane seasonal rental of 110vac 10-LPM portable oxygen generators, quantities of 10-30, clean and ready for immediate deployment and use.

Most common sizes of compressed medical grade oxygen gas tanks used by CCEMS, and Collier Emergency Management are:

T - approx. 59” height x 9” diameter (w/o cap) holding 330-337 cubic ft O2

OX-MT - approx. 55” height x 9” diameter (w/o cap) holding 330 cubic ft O2

K - approx. 55” height x 9” diameter (w/o cap) holding 250 cubic ft O2

OX-MM - approx. 44-48” height x 7” diameter (w/o cap) holding 120 cubic ft O2

D - approx. 20” height x 4.5” diameter (w/o cap) holding 14 cubic ft O2

OX-MD - approx. 20” height x 4.5” diameter (w/o cap) holding 14 cubic ft O2

OX-M6 - approx. 11.8” height x 3.2” diameter (w/o cap) holding 6 cubic ft O2

OX-M9 - approx. 10.9” height x 4.3” diameter (w/o cap) holding 9 cubic ft O2

E - approx. 25" height x 4.38" diameter (w/o cap) holding 24 cubic ft O2

M60 - approx. 23" height x 7.3" diameter (w/o cap) holding 60 cubic ft 02

Pricing of tanks should be all inclusive of fuel or energy surcharges, maintenance, and any other fees or charges as applicable.

Note more specifics below:

A. Refill prices bid are for a single refill to a cylinder.

B. The Contractor shall be responsible for pick-up, refill and distribution of all referenced cylinders to specified Collier

County EMS stations and various other County locations. This service shall be accomplished in accordance with all governmental standards, including but not limited to, those issued by the Occupational Safety and Health Association

(OSHA), the National Institute of Occupational Safety Hazards (NOSH), and the National Fire Protection Association

(NFPA). Additionally, service shall guarantee compliance with all legal requirements for medical oxygen pick-up, filling and distribution, including but not limited to maintaining all necessary permits and licenses during the entire term of the contract. Vendor must furnish compliance documents upon reasonable request within 5 working business days.

C. Contractor shall be responsible for loading and off-loading of cylinders. Appropriate equipment shall be utilized for the off-loading and handling of compressed gas cylinders in accordance with NFPA recommendations and all other pertinent legislation and legal requirements.

D. All primary locations shall be serviced weekly. In the event of an emergency such as a natural disaster, Collier County could possibly require several deliveries in a short period due to medical or other emergencies. Hurricane Rental program may include the delivery to the County’s primary special medical needs shelter- Palmetto Ridge High School, Address:

1655 Victory Lane, Naples. The successful bidder shall have personnel available to provide oxygen after hours if an emergency arises.

E. Contractor shall ensure that all oxygen cylinders are properly labeled, and each cylinder is hydrostatically tested and dated.

This includes cylinders owned by Emergency Management for testing or routine re-fill. Invoiced separately to the

Emergency Management Division.

F. Contractor shall ensure that all oxygen cylinders are serviced, filled, and a seal placed over regulator orifice and/or appropriate valve cover, and delivered to EMS station, Emergency Management and or the Special Needs Shelter.

G. As all cylinders are rental property of the bid recipient all costs associated with maintenance, testing, and normal wear and tear maintenance shall be borne by the bid recipient. Except those owned by Emergency Management.

H. The Contractor will be required to deliver and pick up related cylinders to and from specified locations, costs quoted shall be all inclusive, with detailed breakout and billing of all costs and fees for delivery and any related, ancillary charges.

I. The Contractor shall provide a complete invoice with each order shipped. When orders are directly shipped from the manufacturer, the invoice shall be received within two (2) working days.

J. The Contractor must meet all registration, certification and licensing requirements. The contractor shall furnish necessary documentation of all compliance requirements within 5 business days of request.

K. The Contractor must be able to deliver, test, and fill medical oxygen cylinders to meet any emergency situations that may arise.

L. The Contractor must be certified by the Florida Department of Rehabilitative Services and the Food and Drug

Administration and provide such certification with the bid.

M. Tanks that are delivered empty with full seal or damaged shall be picked up and refilled at no charge

N. Although it is not expected that the Contractor guarantee twenty-four (24) hour service, it shall be clearly understood that, due to the emergency service requirements, off hour delivery may occasionally be required. A minimum of three (3) contact persons shall be made available for the purpose of arranging or performing unscheduled emergency deliveries throughout any twenty-four (24) hour period and as part of the hurricane or disaster rental plan.

O. Medical Grade Oxygen furnished shall be as described in the applicable Commodity Specification of the FDA Gas Specifications:

GAS SPECIFICATIONS Oxygen, USP Specification Method

Identification Oxygen

• See “assay”

• Detector tube (carbon dioxide)

2. Odor none

Carbon dioxide # 0.03% ** Gas detector tube

Carbon monoxide # 0.001% ** Gas detector tube *

Assay $ 99.0%, vol Liquid chemistry

* Tests for carbon dioxide and carbon monoxide are not required provided the oxygen was produced by the “air liquefaction” process. Cylinder labels must indicate whether the oxygen was produced by air liquefaction. Also, a written statement from the oxygen vendor certifying that the oxygen was produced by air liquefaction should be maintained (this can be satisfied by a statement on the bulk Certificate of Analysis).

P. Contractor shall deliver and pick up at the following locations. Note that the primary locations may be changed or supplemented with written notice to the contractor within 5 working days.

Primary Delivery Locations

Station 75

4590 Santa Barbara Boulevard, Naples

Station 44

766 Vanderbilt Beach Road, Naples (Pelican Bay)

Station 10

14756 Immokalee Road, Naples (Corkscrew)

Collier County Emergency Management/Emergency Services Center

8075 Lely Cultural Parkway, Naples, 34113

Secondary Delivery Locations

The following locations require deliveries only sporadically and the contractor will be contacted when service is necessary at one of these sites.

Station Helicopter Operations HQ

2375 Tower Drive, Naples (Airport)

Special Needs Shelter

1655 Victory Lane, Naples (Palmetto Ridge High School)

6. INSURANCE REQUIREMENTS

6.1. Worker’s Compensation

Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government Statutory Limits and

Requirements

Evidence of Workers’ Compensation coverage or a Certificate of Exemption issued by the State of Florida is required. Entities that are formed as Sole Proprietorships shall not be required to provide a proof of exemption.

An application for exemption can be obtained online at https://apps.fldfs.com/bocexempt/

6.2. Employer’s Liability

$1,000,000 single limit per occurrence

6.3. Commercial General Liability (Occurrence Form) patterned after the current ISO form https://apps.fldfs.com/bocexempt/

Bodily Injury and Property Damage

$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage

Liability. This shall include Premises and Operations; Independent Contractors; Products and Completed

Operations and Contractual Liability.

6.4. Indemnification

To the maximum extent permitted by Florida law, the Contractor/Vendor shall defend, indemnify and hold harmless Collier County, its officers and employees from any and all liabilities, damages, losses and costs, including, but not limited to, reasonable attorneys’ fees and paralegals’ fees, to the extent caused by the negligence, recklessness, or intentionally wrongful conduct of the Contractor/ Vendor or anyone employed or utilized by the Contractor/Vendor in the performance of this Agreement.

6.5. Automobile Liability

$1,000,000 Each Occurrence; Bodily Injury & Property Damage, Owned/Non-owned/Hired; Automobile

Included

6.6. Additional Information

A. Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is required to meet. The same Vendor shall provide County with certificates of insurance meeting the required insurance provisions.

B. Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for

Commercial General Liability where required. This insurance shall be primary and non-contributory with respect to any other insurance maintained by, or available for the benefit of, the Additional Insured and the Vendor’s policy shall be endorsed accordingly.

C. The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of

County Commissioners in Collier County, OR Collier County Government, OR Collier County. The

Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description, or must read: For any and all work performed on behalf of Collier County.

D. On all certificates, the Certificate Holder must read: Collier County Board of Commissioners, 3295

Tamiami Trail East, Naples, FL 34112

E. Thirty (30) Days Cancellation Notice required.

F. Collier County shall procure and maintain Builders Risk Insurance on all construction projects where it is deemed necessary. Such coverage shall be endorsed to cover the interests of Collier County as well as the Contractor. Premiums shall be billed to the project and the Contractor shall not include Builders

Risk premiums in its project proposal or project billings. All questions regarding Builder’s Risk

Insurance will be addressed by the Collier County Risk Management Division.

G. Professional Services and/or Consulting Services may require professional liability insurance.

H. Environmental services, repairs, construction and/or hazardous materials projects may require pollution insurance.

7. PRICING PROPOSAL

MEDICAL GRADE OXYGEN *QUANTITIES ARE ESTIMATED AND FOR QUOTE PURPOSES

ONLY

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 T 100 330-337 (cf)

2 OX-MT 100 330 (cf)

3 K 50 250 (cf)

4 OX-MM 150 120 (cf)

5 D 50 14 (cf)

6 OX-MD 90 14 (cf)

7 OX-M6 100 6 (cf)

8 OX-M9 125 9 (cf)

9 E 80 24 (Cf)

10 M60 25 60 (cf)

11 Concentrator Rental 1 EA

13 Hazmat Fee (per order) 1 EA

14 Delivery Fee (per delivery) 1 EA

16 Tank Rental (per day) *All inclusive of costs (all sizes)

1 EA

17 Hydrotesting Cost for customer owned tanks

1 EA

TOTAL

8. VENDOR QUESTIONNAIRE

1. Vendor's Insurance Statement*

By confirming, we understand the insurance requirements of these specifications and that the evidence of insurability may be required within five (5) days of the award.

☐ Please confirm

*Response required

2. Provide E-Verify Registration*

*Response required

3. Provide Copy of State of Florida Registration - Sunbiz*

*Response required

4. Provide Copy of Certificate of Insurance*

*Response required

5. Provide Copy of W-9*

*Response required