Medical Gas SOW_06MAY2022.docx

STATEMENT OF REQUIREMENTS

Scope The effort required hereunder shall be performed in accordance with this Statement of Requirements and all other terms and conditions set forth herein. The contractor shall fill Government owned cylinders with medical-grade cylinder gases, furnish medical grade solids, and provide delivery/ pick-up services to the following locations:

U.S. Naval Hospital Guam Naval Medical Branch Clinic, Naval Base Guam Naval Dental Branch Clinic, Naval Base Guam Naval Dive Locker, Naval Base Guam

The gases/solids include compressed Medical Air USP, Oxygen USP, Carbon Dioxide USP, Nitrogen NF, Nitrous Oxide USP, Helium USP, Lung Diffusion Mixtures, Liquid Oxygen, Dry Ice, and may include others as stated in this solicitation.

Contingency/ Emergency The contractor will provide written procedures for U.S. Naval Hospital Guam and its branch staff for protocols to accomplish emergency shutdowns or other sudden, unplanned termination of the refilling process. Contractor will provide 24/7 emergency contact name(s) and telephone number(s) to be used in emergency situations. Contacts from the facility to the contractor concerning emergency situations must be responded to within one hour to confirm receipt of emergency notification to ascertain the nature of the emergency.

Typhoon / Tropical Storm Typhoon condition 2 will not affect normal operations/schedule. Upon setting of typhoon condition 6, vendor is required to process empty cylinders, pick-up, refill, and deliver back on same day.

Government Observed Holidays Vendor is to pick-up empty cylinder(s) the day before and delivers re-filled cylinders the day after the holiday.

Cylinder Verification Prior to first filling, and annually thereafter, the contractor must verify, in writing, the accuracy of all gauges on all vendor and Government owned tanks.

Product Specification All medical gases shall conform to specifications prescribed in the United States Pharmacopeia (USP) and the National Formulary (NF). All medical gas manufacturers and fillers of medical gases shall be registered with the FDA and all medical gases shall be manufactured, processed, packed, transported, and stored according to the FDA’s Current Good Manufacturing Practice (CGMP) regulations and Title 26, Code of Federal Regulations, Parts 260, 266 and 206 for labeling.

In addition, the following specifications are incorporated into the solicitation and resulting contracts:

a. Federal Specification BB-A-6034B, Air, Compressed, for Breathing Purposes

b. Federal Specification BB-C-606B, Carbon Dioxide (CO2) Technical and USP

c. Compressed Gas Association (CGA) Publications G-7-Compressed Air for Human Respiration, ANSI/CGA G-7.6- Commodity Specification for Air All products, equipment, and services provided under the contracts awarded under this solicitation shall be in compliance with all applicable Federal, State, and local regulations.

Delivery Requirements Contractor shall comply with the security regulations in force at Naval Base Guam in order to gain entry for contract performance. Orders for medical gases will be placed weekly via phone call to the contractor. The ordering activity shall notify the contractor of the quantity, size, and type of empty cylinders ready for return and quantity, size, and type of medical gases to be delivered. During normal operations, the contractor will have seven (7) calendar days after receipt of order to deliver filled cylinders and pick-up empty cylinders. Contractor must be able to deliver gases within 24 hours upon ordering, if needed. FOB point is destination. All transportation charges for cylinders shall be included in the price of gas.

Pick up/ Deliver Location:

US NAVAL HOSPITAL GUAM

SUPPLY OFFICER

LOADING DOCK (0800 - 6700)

BLDG 50 FARENHOLT RD

AGANA HEIGHTS GU 96910

Non-Repairable Government Property Disposition of non-repairable Government-owned cylinders is the responsibility of the ordering activity, USNH Guam.

Marking In addition to markings required by the aforementioned laws and regulations, markings shall comply with Compressed Gas Association (CGA) Publications C-7- Guide to Preparation of Precautionary Labeling and Marking of Compressed Gas Containers, dated 03/26/04.

Color Coding Cylinders shall be color coded in accordance with current Food and Drug Administration (FDA) Regulations.

Valves Valves shall comply with CGA Safety Bulletin SB-26 and CGA Publication V-6. (CGA Standard for Compressed Gas Cylinder Valve Outlet and Inlet Connections, dated 62/36/00). Valve protection caps for cylinders designed to receive such caps shall be securely attached to the cylinders in a manner to protect the valves from injury during transit and delivery to the purchasers receiving area.

HYDROSTATIC TESTING

Retest Date Contractor will be required to retest any Government-owned cylinder when requested by ordering activity, regardless of scheduled retest data.

Method Government-owned cylinders which are eligible for extended hydrostatic retest period, testing by modified hydrostatic method, or visual inspection in lieu of hydrostatic testing, shall be serviced by the most economical means which will comply with the DOT regulations (49 CFR 673.34) unless otherwise specified by the ordering activity. When modified or reduced DOT test requirements are contingent upon past usage of the cylinders, a written statement from the ordering activity indicating that the cylinders have been used exclusively for a specific gas may be considered acceptable evidence of the cylinders eligibility for modified testing or inspection. The Government shall pay for the hydrostatic testing of Government-owned cylinders at the prices outlined in the contract.

Cylinder Sizes Cylinder sizes shown below indicate the product capacity of those currently being used. All capacities are approximate, and the Government shall be billed based on cylinder size delivered. In accordance with the Federal Food, Drug and Cosmetic Act, the actual contents of the container must appear on the label.

Gaseous Cylinders Sizes: A, B, C, D, E, H, T, & M Liquid Containers (Portable) Less than 660 liter capacity Liquid Containers (Portable) Greater than or equal to 660 liters

Individual Agency Ownership of Cylinders Government-owned cylinders shall remain the property of the individual ordering (owning) agency and shall not be exchanged for other cylinders, either Government-owned or contractor-owned, without authorization of the ordering agency.

Lost or Damaged Contractor-Owned cylinders If a cylinder is lost or damaged beyond repair while in the Government’s possession, the Government shall reimburse the contractor after 30 calendar days (time period of 30 days is set in case the Government locates missing cylinder). The Government shall pay the contractor the replacement value, less the allocable rental paid for that cylinder. If damaged, the cylinder will become the possession of the Government after payment has been made to the contractor. Subject to availability of funds and a review and determination by the contracting officer, The Government shall pay the contractor the replacement value, less the allocable rental paid for that cylinder.

Method of Shipment Empty Government-owned cylinders that are picked up from an ordering facility for re-fill or servicing shall be transported according to the DOT Regulations, using normal commercial practice to prevent damage to cylinders.

PRICE OF SERVICES FOR GOVERNMENT-OWNED AND CONTRACTOR-OWNED CYLINDERS

Services Included in the Price of Gas (Government-Owned Cylinders):

The offeror’s price for the gas shall include the furnishing, at no additional cost, of all services which are required at each and every filling of a cylinder to comply with applicable regulations, specifications, and normal good practices. Such services shall include, but not be limited to: Tags indicating cylinder is “Full,” “In Use,” or “Empty,” inspection, testing, evaluation, and cleaning services required at each and every filling; and attachment of Government-furnished warning tags, when required. In addition to services listed in this paragraph, the contractor is responsible for all maintenance and testing of cylinders.

STRIPING AND PAINTING: Includes all lettering, stenciling, affixing of decals, metal lettering and/or number stamping when required by applicable regulation.

MEASUREMENT AND CONVERSION COMPUTATION, ATMOSPHERIC GASES AND HYDROGEN:

Density and data volume measurement equivalents printed in CGA Publication P-6 Standard Density Data, Atmospheric Gases and Hydrogen, dated 03/08/00, shall be used when necessary to convert measurement of these gases from one form to another; for example, from cubic feet to gallons