MED57 Pharmaceutical GPO Bidder Response Form 4262023.xlsx

INSTRUCTIONS

INSTRUCTIONS FOR BIDDERS:

This is the Bidder Response Form for SWC MED57 - GPO. This is a required document for all bidders responding to SWC MED57.

Bidders must ensure all tabs are thoroughly reviewed and completed. The following are the required tabs for this RFR:

Failure to provide the requested information may result in your response being disqualified.

Submission Checklist

Bidder Profile & Qualifications

2. Contact Person(s) (provide at least one contact person and list additional contacts where applicable) Awarded Contractors are responsible for reporting quarterly sales and diversity spending as well as ensuring payment of the 1% OSD Administration Fee. Any changes to any Contractor contacts must be communicated to the Contract Manager.

If no, list the names of wholesalers Bidder has an existing relationship with:

6. RFR sections 3.1.2 Provide a general narrative statement that demonstrates your capacity and the experience to meet the needs of the Commonwealth for a Pharmaceutical Group Purchasing Organization (PGPO). The bidder must show that it is knowledgeable and experienced in all the major aspects of pharmacy contracting, distribution, prime vending, charge backs, computer data (information technology) as it relates to this RFR. The bidder must show it has an excellent reputation and proven track record in negotiating and managing contracts with the industry on behalf of its clients. The bidder must also have existing relationships and work routinely with all the major drug wholesalers (pharmaceutical prime vendors). As described in the Scope and the Mandatory Qualifications and Capacity 6. Section of the RFR.

Narrative to be written in the following space and should not exceed 1500 words

Is the Bidder able to provide the majority Medicare Part D Prescription Drug Plans (PDP) that are available in Massachusetts that the State Office for Pharmacy Services needs to use in its roll as a Medicare Part D provider? (Refer to Medicare.gov for more information on Massachusetts Medicare Plan D Plans.) Please answer YES or NO. Provide further explanation below, if needed

8. RFR 3.5.4.1 Did the Bidder’s PGPO contracts with pharmaceutical manufacturers result in at least $2 billion dollars in sales during its most recent fiscal year? Please Answer YES or NO. Provide further explanation below, if needed

8. RFR 3.5.4.2 Does the Bidder establish at least 80% of the contracts in its portfolio for pharmaceuticals directly with drug manufacturers?. Answer YES or NO. Provide further explanation below, if needed

9. RFR 3.6.1.1 Does the Bidder establish at least 80% of the contracts in its portfolio for pharmaceuticals directly with drug manufacturers?. Answer YES or NO. Provide further explanation below, if needed

8. RFR 3.4 Emergency Response Capabilities (Provide Bidder Instructions fror this section here)

Does the Bidder agree to the use of any resulting contract by additional States or Governmental Entities within those States. Each State or Governmental Entity will be responsible for establishing their own contracts with their own pharmaceutical prime vendor(s). The Additional States and Governmental entities within those States must be able to purchase pharmaceuticals from their prime vending contract using acquisition prices established by the PGPO under the concept of multistate collective purchasing. In order for this use to occur the Commonwealth of Massachusetts, the Contractor and additional States or Governmental entities within those States must agree to the use of the Contract. The RFR and the resulting Contract will be the lead documents. As there are variations in the laws and rules governing procurements in other States, specific supplemental agreements between the Contractor and additional States or Governmental entities within those States may be required. These supplemental agreements or use of the Contract will in no way obligate or make the Commonwealth responsible for any actions arising from the use of the Contract by Additional States or Governmental entities within those States. Please answer YES or NO:

RFR 4.10.5.2 PGPO

Provide a narrative explaining how your PGPO is different from other PGP0s, how your PGPO will deliver value to the Commonwealth and further explaining why the Commonwealth should pick your PGPO.

Narrative to be written in the following space and should not exceed 1000 words:

RFR 4.2 Does the Bidder offer the account support specified? Please answer YES or NO: Provide a narrative description of that in the following space not to exceed 300 words.

RFR 4.2 How often do you conduct business review with members?

RFR 4.2 How do you assist customers with contract compliance?

RFR 4.2.1 How do you help customers maximize PGPO contract usage?

RFR 4.2.1 How do members receive PGPO contract information? Is it also available online and how often is it updated?

RFR 4.2 Do you recognize State Government as a Class of Trade? Provide a narrative description of that in the following space not to exceed 600 words.

RFR 4.2 Do you recognize State Government as a Class of Trade? Provide a narrative description of that in the following space not to exceed 600 words.

RFR 4.2.2 PGPO additional value added services Describe any other add value services beyond which is specified in the solicitation. Any services that the Bidder offers as part of its Bid may be incorporated into the Contract during the life of the Contract. Describe below.

Describe below.

RFR 4.10.1.2 The Commonwealth will make direct payments to the PGPO when necessary for use of it Medicare Part D contracts with Pharmaceutical Drug Plans (PDPs) for claims submitted under the Medicare Part D Program. This would be a fee for use. SOPS is a Medicare Part D pharmacy provider to a limited number of patients. Most PDPs when they pay SOPS for a claim deduct the fee to be paid to the PGPO directly from the payment the PDP makes to SOPS. A few PDPs do not deduct the PGPO fee which SOPS than must pay directly to the PGPO. SOPS currently pays MHA 5 cents per claim.

When necessary, what amount per claim is SOPS expected to pay the PGPO. Describe below.

RFR 4.10.6 Prompt Payment Discount (PPD) All Bidders must agree to offer discounts through participation in the Commonwealth Prompt Payment Discount (PPD) initiative for receiving early and/or on-time payments, unless the

Bidder can provide compelling proof that it would be unduly burdensome.

Bidders must submit agreeable terms for Prompt Payment Discount unless otherwise specified by the SSST. The SSST will review, negotiate or reject the offering as deemed in the best interest of the Commonwealth.

The minimal acceptable PPD discount would be 1.0% - 10 days. If a discount greater than 1.0% is offered at any specified PPD period, it must be in decimal increments, such as the following examples for illustration only: 1.1%, 2.0%, 2.22%, 2.75%, 3.3%.

Bidders must submit the PPD form posted with this RFR. The requirement to offer a PPD may be waived by the SSST on a case-by-case basis if participation in the program would be unduly burdensome on the Bidder. If a Bidder is claiming that this requirement is a hardship or unduly burdensome, the specific reason must be documented in the space below.

Bidder has agreed to the following Prompt Pay Discounts (PPD) for the listed Payment Issue Dates: % within 10 days, % within 15 days, % within 20 days, % within 30 days. If Bidder claims hardship, please explain below.

RFR 4.10.7.8 Bidders will submit with their bid a tiered Offer Rebate schedule to start at a minimum of 10% of Contract Administration Fees Collected for the Quarter on Purchases of Products and Services. Please answer YES or NO. Describe in the following space not to exceed 1200 words.

RFR 6.3.1.1 PGPO Fees Charged Manufacturers Bidders must state the fee percentage (or percentage range) normally charged their portfolio manufacturers. Provide Fee Percentage, and explanation if needed.

RFR 6.3.1.1 PGPO Contract Portfolio Entities.

Bidders must provide an alphabetical listing of drug manufacturers within its contract portfolio as an Excel file, with columns noting which offer committed market share contracts, and which recognize state government as a class of trade.

RFR 6.3.1.2 Supplier Diversity Program (SDP) Plan

Submit the SDP Form #1 on the specifications tab of this solicitation with your online Bid. No Bidder will be awarded a contract without an acceptable SDP Plan.

A bidder will indicate if awarded a contract, the % of sales under the contract to be spent with MBE or WBE certified by the Commonwealth Supplier Diversity Office (SDO), or Federally certified SDVOBE partners. Sales will be those to Commonwealth Entities that derive from use the PGPO’s contracts. If the Bidder’s SDP plan is not acceptable (or not submitted) with the bid, zero points will be awarded and the bidder will be notified they have 3 weeks from the date of the notice to submit an acceptable plan or risk disqualification.

The SSST requires Bidders to make a significant commitment to certified partner(s) in order to be awarded a Contract. An SDO-certified (formerly SOMWBA-certified) Bidder may not list itself or an affiliate as being a Supplier Diversity Partner to its own company. Please note that a Vendor tentatively awarded a contract will not have a final award unless and until they submit an acceptable SDP Plan Form #2 list of SDP Partner(s) for their % of net sales commitment made with their bid within 30 days of a tentative contract award.

The form for this is posted on the Forms & Terms page of the solicitation. Once an SDP Plan partner list is submitted, negotiated and approved, the SSST will then monitor the Contractor’s performance quarterly. Awarded contractors must submit SDP Plan Form #3 Reporting within the month following the close of each contract quarter. The form for this is posted on the Forms & Terms page of the solicitation.

The SDP Plan is worth 25% of the available award points.

RFR 6.3.1.3 Will you offer assistance resolve a Failure to Supply? If Yes, describe your Failure to Supply resolution procedure?

RFR 6.3.1.3 Will you offer access to drugs returns contracts? If Yes, describe your drug returns contract (do not exceed 600 words)

Bidder References

Reference/Entity Company Contact Person Phone Email

RFR 3.5.1.2 Bidders must upload with their bid a minimum of two (2) and a maximum of three (3) letters of reference from among the three largest national drug wholesalers AmerisourceBergen, Cardinal Health, McKesson Pharmaceuticals

Reference/Entity Company Contact Person Phone Email

Pricing

Env Products and Practices Form

Does your company publish an annual Sustainability Report? The sustainability report may include reference to policies but should include specific and measurable accomplishments over the last year. If yes, provide a link to your latest report (or attach if no link available) and briefly describe key elements and accomplishments.

Do you have specific targets for reducing your use of energy, water and chemicals? Describe targets:

Provide total annual spend on remanufactured and Original Equipment Manufacturer cartridges:

Implemented a green cleaning program at our own facilities.

Describe program and provide a list of third-party certified products used:

Purchases appliances and equipment (printers, copiers, microwaves, etc.), that are Energy Star or EPEAT certified models. Provide a list certified products:

Purchases appliances and equipment (printers, copiers, microwaves, etc.), that are Energy Star or EPEAT certified models. Provide a list certified products:

Incorporates green building design elements into all construction and renovation projects.

List green design elements and provide supporting documentation to substantiate:

Owns or leases buildings certified to LEED or other green building standard.

Describe any data collected and provide link to any published reports:

Purchases or creates renewable electricity onsite (Through solar or wind systems, for example).

Describe and indicate the % of energy that is derived from renewable sources:

Has internal recycling and composting programs.

List all materials included in the program:

Has received a 3rd party energy audit (usually through a utility) and implemented recommendations.

Attach audit recommendations and what has been completed:

List other sustainable initiatives not listed above and provide any measurable data.

Describe how your company trains educates customers on the products or service that involves an environmentally preferable component? Provide a description of the practices:

Attach proof of an EMS audit.

Certified as a Massachusetts Sustainable Business Leader through the Sustainable Business Leader Program.

Attach certification.

Have you provided required documentation with the appropriate naming convention ('Submission Checklist' tab)?

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