MDC23212_Jun_2_25_solicitation_doc.pdf
PDF 18 KB Posted
- Solicitation number
- MDC23212
- Issued by
- Adair County, Missouri
About this file
The document is an Invitation for Bid (IFB) issued by the Missouri Department of Conservation (MDC), solicitation number MDC23212, for area maintenance services at Henry Sever Lake and LaBelle Lake Conservation Areas. The bid seeks a vendor to provide comprehensive maintenance services across four line items: summer and winter maintenance for each lake area. Summer maintenance (April 1-October 31) includes mowing, trimming, trash removal, weed control, and restroom cleaning, while winter maintenance (November 1-March 31) focuses on trash removal and restroom cleaning. The solicitation was released on March 17, 2023, with bid responses due by 2:00 PM CDT on March 31, 2023, through the MissouriBUYS electronic system. Vendors must complete and attach all required exhibits, including Exhibit A and pricing pages.
The contract will be awarded to the lowest responsive and responsible bidder, with payment terms of Net 45 Days and Free On Board Destination delivery terms. The initial contract is for one year, with provisions for two optional one-year renewals. Vendors must provide maximum pricing for potential renewal periods and are prohibited from entering negative bid values. The solicitation is open to all vendors without specific set-aside designations or participation restrictions. No incumbent vendor is identified, and the estimated total contract value is not specified. Pricing is structured on a per-unit basis for each maintenance period, with vendors required to provide a single fixed price for each of the four line items. Funding will come from the Missouri Department of Conservation's budget, though specific budget allocations are not detailed in the solicitation materials.
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Text version
Solicitation Number: MDC23212
Henry Sever Lake and LaBelle Lake Area Maintenance
Invitation for Bid (IFB)
MDC - Dept of Conservation
March 17, 2023 - March 31, 2023
Page:2
General Header Information
MDC23212
No. MDC23212 Title: Henry Sever Lake and LaBelle Lake Area Maintenance Start Date: March 17, 2023 at 4:00:00 PM CDT End Date: March 31, 2023 at 2:00:00 PM CDT Vendor Q&A Start Date:
Vendor Q&A End Date:
Estimated Total Value:
Who can respond to this bid? : All Vendors Description: Area Maintenance services at LaBelle Lake and Henry Sever Lake
Conservation Areas Delivery Terms: Free On Board Destination Payment Terms: Net 45 Days Contact Information: MDC - Dept of Conservation
Kylee Korte 3500 S. Baltimore Kirksville, MO 63501 Tel: 660-785-2420 kylee.korte@mdc.mo.gov
Contact Details: If you have any questions, please contact:
Kylee Korte 3500 S. Baltimore Kirksville, MO 63501 Tel: 660-785-2420 kylee.korte@mdc.mo.gov
Selected Categories:
Page:3
Header Custom Fields:
MDC23212
NOTICE
Vendor Responsibility
The vendor is solely responsible for ensuring timely submission of their solicitation response. Failure to allow adequate time prior to the solicitation end date to complete and submit a response to a solicitation, particularly in the event technical support assistance is required, places the vendor and their response at risk of not being accepted on time.
The State of Missouri's Privacy Policy can be accessed here.
VENDOR'S INSTRUCTIONS
Submission of Bids Vendors should be aware there are exhibits attached to the documentation of the attached
IFB. Vendors should fill out and sign exhibit A and any others that apply. Vendors should attach the exhibits to their bid.
http://www.mo.gov/privacy-policy/
Page:4
Solicitation Requirements:
This bid has no questions defined.
MDC23212
REQUIREMENTS
Requirements:
To access the official solicitation document, which includes all applicable requirements, detailed specifications, and terms and conditions, the vendor must click on the Overview tab to view the solicitation. Under the Overview tab, the vendor must either: 1) print the solicitation document in order to submit a hard copy, if allowed by the solicitation, or 2) review and accept the solicitation documents under the Overview tab, and submit an electronic response to the solicitation through the MissouriBUYS system.
ATTACHMENT INSTRUCTIONS
Uploading Attachments Uploading Attachments To A Bid Response: The vendor is solely responsible for downloading and reviewing the complete solicitation document and, if any, all solicitation attachments. The vendor shall further understand and agree that in order for the state to be able to conduct a complete evaluation of the vendor's response, the vendor is strongly advised to attach and upload completed
RFP/IFB exhibits (e.g., Exhibit A through Exhibit F) including Pricing Pages.
Page:5
Documents:
MDC23212 Sever Lake and LaBelle Lake ARM.pdf
Page:6
Item Specifications
No. Item Alternative Supplier Part No Mfr.
Name
Mfr. No Del
Date
Unit Unit Bid Qty. Total
1 Henry Sever Lake area maintenance (April 1 -
October 31) each 1.00
Additional Item Fields
1. First Renewal(required):Max Price
2. Second Renewal(required):Max Price
Item Specification for Henry Sever Lake area maintenance (April 1 - October 31)
Description: Mowing, trimming, trash removal, weed control, and restroom cleaning at Henry Sever Lake Conservation Area, April 1 through October 31
Allow Vendor to Enter Negative Value : No
Exclude Line Item from Bid Total : No
2 Henry Sever Lake area maintenance (November 1
- March 31) each 1.00
Additional Item Fields
1. First Renewal(required):Max Price
2. Second Renewal(required):Max Price
Item Specification for Henry Sever Lake area maintenance (November 1 - March 31)
Description: Trash removal and restroom cleaning at Henry Sever Lake Conservation Area, November 1 through March 31
3 LaBelle Lake area maintenance (April 1 -
October 31) each 1.00
Additional Item Fields
1. First Renewal(required):Max Price
2. Second Renewal(required):Max Price
Item Specification for LaBelle Lake area maintenance (April 1 - October 31)
Description: Mowing, trimming, trash removal, weed control, and restroom cleaning at LaBelle Lake Conservation Area, April 1 through October 31
4 LaBelle Lake area maintenance (November 1
- March 31) each 1.00
Additional Item Fields
1. First Renewal(required):Max Price
2. Second Renewal(required):Max Price
Item Specification for LaBelle Lake area maintenance (November 1 - March 31)
Description: Trash removal and restroom cleaning at LaBelle Lake Conservation Area, November 1 through March 31
Page:7
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