INVITATION FOR BID (IFB) MDC 0000000298SL

If you have any questions, please contact:

Procurement Entity State of Missouri

Buyer TANYA SENFT Location

Phone Fax

E-mail Tanya.Senft@mdc.mo.gov

Missouri Department of Conservation

RESPONSES ARE DUE NO LATER THAN: November 12, 2026, AT 2:00PM CENTRAL

TIME

Responses are preferred to be submitted electronically via MissouriBUYS, powered by MOVERS. If bid response preference is by US mail, please contact Buyer of Record.

Original contract period shall be Date of Award through One (1) Year

ATTENTION:

1. After reviewing the solicitation, the supplier must complete and return all necessary exhibits.

2. Due to lead times for obtaining the information needed to complete the various Business Compliance Exhibits herein as explained in the solicitation's Supplier Response Exhibits, suppliers are encouraged to IMMEDIATELY begin securing these verifications.

3. The supplier must be registered in MissouriBUYS, powered by MOVERS) to be considered for contract award.

INSTRUCTIONS:

1. From the Table of Contents on the left-hand side of this screen, navigate to the Contract Terms section and click the Download Contract button to review the solicitation terms in its entirety.

2. Navigate to the Lines and Requirements sections to review and download any available attachments.

3. Click Create Response to enter your response.

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Additional Information

1.4 Solicitation Controls

1.5 Terms

1.6 Attachments

2 Requirements

2.1 Section 1. Organization for the Blind/Sheltered Workshop, Service-Disabled Veteran Business Enterprise (SDVE), and/or Honorably Discharged Veteran Business Enterprise (HDVE) Participation Commitment

2.2 Section 2. State of Missouri Tax Compliance

2.3 Section 3. Secretary of State Registration or Exemption

2.4 Section 4. Business Entity Certification, Enrollment Documentation, and Affidavit of Work Authorization...10

2.5 Section 5. Employee/Conflict of Interest

3 Lines

3.1 Line Information

3.2 Line Details

3.2.1 Line 1.1

3.2.2 Line 1.2

3.2.3 Line 1.3

3.2.4 Line 2.1

3.2.5 Line 2.2

3.2.6 Line 2.3

4 Contract Terms

1 Overview

1.1 General Information

Title Printing and Binding of Missouri Trout Tags

Buyer TANYA SENFT Outcome Blanket Purchase Agreement

E-Mail Tanya.Senft@mdc.mo.gov

1.2 Schedule

Close Date 11/12/2026 2:00 PM Open Date 10/29/2026 2:00 PM Time Zone Central Time

1.3 Additional Information

Pre-Bid/Pre-Proposal Conference Date and Time 00+00:00

Pre-Bid/Pre-Proposal Conference Location Tour Date and Time 00+00:00

Tour Location Tour Contact Name

Tour Contact Phone # Tour Contact Email

1.4 Solicitation Controls

Response Visibility Blind

Lines Settings Rank Indicator No indicator displayed

Ranking Method Price only

1.5 Terms

Agreement Start Date Agreement End Date Agreement Amount

(USD)

Minimum Release

Amount (USD) Payment Terms Immediate Freight Terms

Shipping Method FOB Solicitation Currency USD (US Dollar)

Price Precision 2

1.6 Attachments

File Name or URL Type Description Attachment 1.pdf File Tag Examples

2 Requirements *Response is required

2.1 Section 1. Organization for the Blind/Sheltered Workshop, Service-Disabled Veteran Business Enterprise (SDVE), and/or Honorably Discharged Veteran Business Enterprise (HDVE) Participation Commitment

*1. Organization for the Blind/Sheltered Workshop, Service-Disabled Veteran Business Enterprise (SDVE), and/or Honorably Discharged Veteran Business Enterprise (HDVE) Participation Commitment If the supplier is committing to Organization for the Blind/Sheltered Workshop and/or SDVE and/or HDVE Participation (as outlined herein), either through subcontractor participation or if the supplier is a is a qualified Organization for the Blind/Sheltered Workshop, SDVE, and/or HDVE, the supplier must provide the required information below for each organization proposed in order to receive evaluation consideration for the Participation.

Blind/Sheltered Workshop Resources:

A list of Missouri sheltered workshops may be found at the following websites:

Listing of Missouri Sheltered Workshops: http://dese.mo.gov/special-education/sheltered-workshops/directories Missouri Sheltered Workshops Products/Services Locator: http://moworkshops.org/services.html

The websites for the Missouri Lighthouse for the Blind and Alphapointe Association for the Blind may be found at the following websites:

http://www.lhbindustries.com and http://www.alphapointe.org

Participation Commitment Submission Instructions For each Organization for the Blind/Sheltered Workshop proposed, the supplier must:

1. identify the name of each qualified Organization for the Blind/Sheltered Workshop,

2. describe the proposed products/services and/or identify the solicitation paragraph title/number which requires the proposed products/services,

3. if the participation is not proposed throughout the life of the contract, then identify specifically when, during the term of the contract, the proposed products/services would be provided/performed, and

4. enter the committed participation percentage of the actual total contract value in the appropriate section.

The services performed or the products provided by the listed Organization for the Blind/Sheltered Workshop must provide a commercially useful function related to the delivery of the contractually required service/product in a manner that will constitute an added value to the contract and shall be performed/provided exclusive to the performance of the contract.

QUALIFIED SDVE:

The following definitions shall be used in determining whether an individual, business, or organization qualifies as an

SDVE:

• In order to be considered a qualified SDVE for purposes of this solicitation, the supplier must be certified as an SDVE by the State of Missouri, Office of Administration, Office of Equal Opportunity (OEO) by the bid opening date;

• Doing business as a Missouri firm, corporation, or individual maintaining a Missouri office or place of business, not including an office of a registered agent;

http://dese.mo.gov/special-education/sheltered-workshops/directories http://moworkshops.org/services.html http://www.alphapointe.org/

• Having not less than fifty-one percent (51%) of the business owned by one (1) or more service-disabled veterans (SDVs) or, in the case of any publicly owned business, not less than fifty-one percent (51%) of stock of which is owned by one (1) or more SDVs. (An SDV is defined as any individual who is disabled as certified by the appropriate federal agency responsible for the administration of veterans' affairs);

• Having the management and daily business operations controlled by one (1) or more SDVs; and

• Possessing the power to make day-to-day as well as major decisions on matters of management, policy, and operation.

QUALIFIED HDVE:

The following definitions shall be used in determining whether an individual, business, or organization qualifies as an

HDVE:

• In order to be considered a qualified HDVE for purposes of this solicitation, the supplier must be certified as an HDVE by the State of Missouri, Office of Administration, Office of Equal Opportunity (OEO) by the bid opening date;

• Doing business as a Missouri firm, corporation, or individual maintaining a Missouri office or place of business, not including an office of a registered agent;

• Having not less than fifty-one percent (51%) of the business owned by one (1) or more honorably discharged veterans (HDVs) or, in the case of any publicly owned business, not less than fifty-one percent (51%) of stock of which is owned by one (1) or more HDVs. (An HDV is defined as any individual who is honorably discharged from any branch of the United States Armed Forces as certified by the appropriate federal agency responsible for the administration of veterans' affairs);

• Having the management and daily business operations controlled by one (1) or more HDVs; and

• Possessing the power to make day-to-day as well as major decisions on matters of management, policy, and operation.

Select one of the following:-

a. Organization for the Blind/Sheltered Workshop

b. Yes, the supplier submitting the response to the solicitation is an OEO-certified SDVE at the time of the bid opening date.

c. Yes, the supplier submitting the response to the solicitation is an OEO-certified HDVE at the time of the bid opening date.

d. None

Respond to the following requirements if you selected option a. for requirement 1.

*1.a.1. Identify the name of each qualified Organization for the Blind/Sheltered Workshop.

*1.a.2. Describe the proposed products/services and/or identify the solicitation paragraph title/number in the scope of work which requires the proposed products/services.

*1.a.3. If the participation is not proposed throughout the life of the contract, then identify specifically when, during the term of the contract, the proposed products/services would be provided/performed.

*1.a.4. Enter the committed participation percentage of the actual total contract value.

*1.a.5. If the supplier is proposing to include the participation of an Organization for the Blind/Shelthered Workshop in the provision of the products/services required in the solicitation, the supplier must either provide this exhibit or letter of intent recently signed by the proposed Organization for the Blind/Sheltered Workshop documenting the attached information with the supplier's response.

Attach the exhibit or letter of intent and enter "Complete" below.

Attachments:

File Name or URL Type Description Documentation of Intent to Par

File

Response attachments are required.

2.2 Section 2. State of Missouri Tax Compliance

*1. In accordance with Section 34.040.7, RSMo, the Department is precluded from contracting with a supplier or its affiliate who makes sales at retail of tangible personal property or for the purpose of storage, use, or consumption in this state but fails to collect and properly pay the tax as provided in Chapter 144, RSMo.

In order to verify the supplier's State of Missouri tax compliance with the Missouri Department of Revenue (DOR), the supplier must provide a "Vendor No Tax Due" certificate issued by DOR prior to award. By providing the "Vendor No Tax Due" certificate, the supplier is verifying the supplier is either registered to collect sales and/or use tax or if the supplier is not making retail sales in Missouri.

How to Obtain a "Vendor No Tax Due" Certificate

• A "Vendor No Tax Due" certificate can be obtain from the Missouri Department of Revenue when a business pays all of its sales/use tax in full, up to date, does not have a sales tax delinquency, or does not sell tangible personal property in Missouri.

• If taxes are due, depending on the payment history of the business, a cashier's check or money order may be required for payment before a "Vendor No Tax Due" certificate can be issued.

• A "Vendor No Tax Due" certificate can be obtained by completing and submitting the REquest for Tax Clearance, Form 943, to the Missouri Department of Revenue, Division of Taxation & Collection. This form is available at http://dor.mo.gov/forms/943.pdf. Make sure to select the appropriate "Reason for Request" on page 2 of the form.

• For assistance, call (573) 751-9268 or email taxclearance@dor.mo.gov. Additional information regarding Section 34.040.7, RSMo, is available on the Department of Revenue's website at http://dor.mo.

gov/business/sales.

NOTE: Make sure to request a "Vendor No Tax Due" certificate as there are other similar tax clearance forms that do not meet this verifitcation requirement. The steps to obtain a "Vendor No Tax Due" certificate is outlined at https://dor.

mo.gov/taxation/busines/tax-types/sales-use/hb600.html.

"Vendor No Tax Due" certificate is attached.

Select one of the following:-

a. Yes(Response attachments are required)

b. No

Respond to the following requirements if you selected option b. for requirement 1.

*1.b.1. Enter date Form 943 was submitted to DOR.

2.3 Section 3. Secretary of State Registration or Exemption

*1. In accordance with Section 351.572, RSMo, the supplier must be properly registered with the Missouri Secretary of State or identify how the supplier's business is exempt from registering with the Missouri Secretary of State.

In order to verify the supplier is properly registered with the Missouri Secretary of State, the supplier must either be:

• properly registered with the Missouri Secretary of State at time of bid submission or prior to contract award, or

• must identify how the supplier's business is exempt from registering with the Missouri Secretary of State.

NOTE: For any questions regarding Secretary of State registration, suppliers should go to https://www.sos.mo.

gov/business/startBusiness.asp or call 866-223-6535, Monday through Friday, 8:00 a.m. to 5:00 p.m., Central Time, excluding state holidays.

Complete and upload the attached exhibit and enter "Complete" in the text box below.

Attachments:

File Name or URL Type Description Secretary of State Registration

File

Response attachments are required.

http://dor.mo.gov/forms/943.pdf http://dor.mo.gov/business/sales.

http://dor.mo.gov/business/sales.

https://dor.mo.gov/taxation/busines/tax-types/sales-use/hb600.html.

https://dor.mo.gov/taxation/busines/tax-types/sales-use/hb600.html.

https://www.sos.mo.gov/business/startBusiness.asp https://www.sos.mo.gov/business/startBusiness.asp

2.4 Section 4. Business Entity Certification, Enrollment Documentation, and Affidavit of Work Authorization

*1. Pursuant to section 285.530, RSMo, if the supplier meets the section 285.525, RSMo, definition of a "business entity" (Section: 285.0525 Definitions. RSMO 285.525), the supplier must affirm the supplier's enrollment and participation in the E-Verify federal work authorization program with respect to the employees hired after enrollment in the program who are proposed to work in connection with the services requested herein. The supplier should complete applicable portions of the Business Entity Certification, Enrollment Documentation, and Affidavit of Work Authorization. The applicable portionsmust be submitted prior to an award of a contract.

If completed portions of documentation are available, upload documentation and enter "Completed" in the field below.

If completed portions of documentation are not yet available, enter "Pending" in the field below.

2.5 Section 5. Employee/Conflict of Interest

*1. Suppliers who are elected or appointed officials or employees of the State of Missouri or any political subdivision thereof, serving in an executive or administrative capacity, must comply with sections 105.450 to 105.458, RSMo, regarding conflict of interest. If the supplier or any owner of the supplier's organization is currently an elected or appointed official or an employee of the State of Missouri or any political subdivision thereof, please provide the following information. The information must be provided prior to the award of a contract.

Select one of the following:-

a. No - Not Applicable

b. Yes

Respond to the following requirements if you selected option b. for requirement 1.

*1.b.1. Name and title of elected or appointed official or employee of the State of Missouri or any political subdivision thereof:

*1.b.2. If employee of the State of Missouri or political subdivision thereof, provide name of state agency or political subdivision where employed:

http://revisor.mo.gov/main/OneChapter.aspx?chapter=285

*1.b.3. Percentage of ownership interest in supplier's organization held by elected or appointed official or employee of the State of Missouri or political subdivision thereof:

3 Lines Instructions The supplier shall provide firm, fixed pricing for all line items pursuant to all provisions and requirements stated herein. All costs associated with providing the required services, including shipping, shall be included in the stated price (s).

3.1 Line Information

Line Estimated Quantity

UOM Response Price

Line Amount

Response Minimum

Release Amount

1-Printing and Binding Adult Daily Trout Tags (A,B,C,D)

1.1-Original Contract Period

365,100 LOT

1.2-1st Renewal Period

365,100 LOT

1.3-2nd Renewal Period

365,100 LOT

2-Printing and Binding Youth Daily Trout Tags (A,B,C,D)

2.1-Original Contract Period

83,100 LOT

2.2-1st Renewal Period

83,100 LOT

2.3-2nd Renewal Period

83,100 LOT

3.2 Line Details

3.2.1 Line 1.1 Original Contract Period

Group Printing and Binding Adult Daily Trout Tags (A,B,C,D) Category Name 82121500 -

PRINTING

Item Revision

Allow Alternate Lines No Target Minimum Release

Amount (USD) Start Price (USD)

3.2.2 Line 1.2 1st Renewal Period

Category Name 82121500 -

PRINTING

Item Revision

Allow Alternate Lines No Target Minimum Release

Amount (USD)

3.2.3 Line 1.3 2nd Renewal Period

PRINTING

Item Revision

Allow Alternate Lines No Target Minimum Release

Amount (USD)

3.2.4 Line 2.1 Original Contract Period

Group Printing and Binding Youth Daily Trout Tags (A,B,C,D)

PRINTING

Item Revision

Allow Alternate Lines No Target Minimum Release

Amount (USD)

3.2.5 Line 2.2 1st Renewal Period

PRINTING

Item Revision

Allow Alternate Lines No Target Minimum Release

Amount (USD)

3.2.6 Line 2.3 2nd Renewal Period

PRINTING

Item Revision Allow Alternate Lines No

Target Minimum Release Amount (USD)

4 Contract Terms

Contract Terms and Conditions

Purpose Titles Background and Historical Usage Information Current Contract Information IFB Questions Scope of Work General Requirements Use of Subcontractors Assignment of Contract Amendments Applicable Laws Contractor's Qualifications Security and Overruns Product Requirements Estimated Quantities Printing Requirements Samples Delivery Requirements Substitutions Replacement of Damaged Product Invoicing and Payment Requirements Terms and Conditions Applicable Laws and Regulations Non-Discrimination and Affirmative Action Americans with Disabilities Act Business Registration Data Breach Elected or Appointed Officials and Employees Indemnification Legal Proceedings Non-Appropriation of Funds Open Records Protests Records Access State Preferences Taxes General Contractual Requirements Contract Governance Supplier's Response Binding Notice of Award Contract Amendment Contract Period Renewal Options Contract Pricing Renewal Pricing Termination for Convenience Cancellation for Breach of Contract Contract Assignment Insurance Single Point of Contact and Responsibility

Contractor Status Subcontractors Participation by Other Organizations Coordination Property of State Inventions, Patents, and Copyrights Confidentiality and Security Documents Force Majeure Actions, Suits, or Proceedings Warranties and Representations Conflict of Interest Remedies and Rights Communications and Notices Survivability of Terms Supplier Submission, Evaluation, and Award Information Bid Submission Overview Preparation of Bid Compliance with Requirements, Terms, and Conditions Solicitation Response Submission Options Hard Copy Submission of Solicitation Response On-Line Submission of Solicitation Response Bid Opening Award Determination Evaluation Process Compliance Review Business Compliance Requirements Clarifications and Corrections Organization for the Blind and Sheltered Workshop Participation Prerequisites Missouri Veteran Business Enterprise Preference Prerequisites

Purpose

This document constitutes an invitation for competitive bids for the Missouri Department of Conservation (hereinafter referred to as "Department") in accordance with the requirements and provisions stated herein.

Titles

Titles of paragraphs used herein are for the purpose of facilitating reference only and shall not be construed to infer a contractual construction of language.

Background and Historical Usage Information

The Missouri Department of Conservation's mission is to protect and manage the fish, forest, and wildlife resources of the state, to serve the public and facilitate their participation in resource management activities, and to provide opportunities for all citizens to use, enjoy and learn about fish, forest, and wildlife resources.

Current Contract Information

A current contract exists for the products and/or services being obtained via this IFB. The contract number is MDC 0000000076SL .

a. A copy of the contract many be obtained by contacting the buyer of record.

IFB Questions

1. Buyer is Single Point of Contact for Solicitation

The supplier and the supplier's agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must direct all questions or comments regarding the IFB, the solicitation process, the evaluation, etc., to the buyer of record indicated on the first page of this IFB. Suppliers and their agents who have questions regarding this matter should contact the buyer. It is preferred that questions be emailed to the buyer.

a.

Except as noted herein, suppliers and their agents are instructed not to contact any other state employee regarding any of these matters during the solicitation and evaluation process. Inappropriate contacts are grounds for suspension and/or exclusion from specific procurements. Suppliers can be sanctioned for unauthorized contact with any evaluator under 1 Code of State Regulations (CSR) 40-1.060(8)(G) and (H) available at http://www.sos.mo.

gov/adrules/csr/csr.asp.

2. Supplier is Responsible for Asking Questions Regarding the IFB

It is the supplier's responsibility to ask questions, request changes or clarifications, or otherwise advise the Department if the supplier believes that any language, specifications, or requirements are: (1) ambiguous, (2) contradictory or arbitrary, (3) violate any state or federal law or regulation, (4) restrict or limit the requirements to a single source, or (5) restrict or limit the supplier's ability to submit a bid.

3. Supplier Questions Deadline

All questions and issues should be submitted at least five (5) business days prior to the return date of the bid. If not received prior to five (5) business days before the bid return date, the Department may not be able to fully research and consider the respective http://www.sos.mo.gov/adrules/csr/csr.asp.

http://www.sos.mo.gov/adrules/csr/csr.asp.

questions or issues.

4. Department's Response to Supplier Questions

Upon the Department's consideration of questions and issues and if the Department determines that changes are necessary, the resulting changes will be included in a subsequently issued IFB amendment(s); absence of such response indicates that the questions and issues were considered but deemed unnecessary for IFB amendment. All suppliers will be advised of any change to the IFB's language, specifications, or requirements by a formal amendment to the IFB. There will be no posted written records of the questions/communications (i.e., formal question/answer document).

5. IFB is Department's Only Official Position

The only official position of the Department shall be that which is contained in the IFB and any amendments thereto.

Scope of Work

General Requirements

The contractor shall provide the printing and binding of Missouri trout tags in accordance with the provisions and requirements stated herein and to the sole satisfaction of the Missouri Department of Conservation (hereinafter referred to as "Department").

Use of Subcontractors

The contractor shall not engage or use the services of subcontractors in performing the contract unless the contractor obtains prior written approval from the Department. Any subcontractors used in conjunction with this agreement shall be bound to the same requirements placed on the contractor.

Assignment of Contract

This contract may not be assigned in whole or in part by the contractor without written consent of the Department.

Amendments

The contractor shall agree that this agreement shall not be amended or modified except in writing and signed by all parties of the original agreement.

Applicable Laws

The contractor agrees to comply with all applicable laws of the State of Missouri.

This contract shall be interpreted in accordance with the laws of the State of Missouri. It is mutually agreed that the venue for any cause of action regarding this contract shall be the Circuit Court of Cole County, Jefferson City, Missouri.

Contractor's Qualifications

Contractor's printing facility must be located within the continental United States.

Security and Overruns

1. The Department is held accountable for all numbers since these tags are subject to audit by the State Auditor. The contractor must make up missing numbers and insert them in proper numerical sequence.

2. Daily trout tags have monetary value; therefore, the contractor must take every precaution to protect them from every hazard. The contractor must provide proper security measures and adequate supervision to ensure that all permits printed are delivered to the Department.

3. The contractor shall provide access for the Department's personnel to inspect security of all printing, binding, packaging, and shipping procedures at the contractor's plant if requested.

4. The contractor shall keep an accurate record of all rejected permits and press overruns.

The contractor's record, rejected permits, and press overruns shall be delivered to the Department for inspection and destruction.

5. The Department will accept overruns. However, the Department shall only make payment to the contractor for no more than a 3% overrun. The contractor shall be paid for overruns based upon the following schedule:

OVERRUN PAYMENT

1% overrun and less 100% of the unit price +1% to 2% overruns 80% of the unit price +2% to 3% overruns 60% of the unit price

Product Requirements

Daily Adult Trout Tags shall meet the following requirements:

1.

Printed front and back, with the following information and the appropriate year as shown on the example (See Attachment 1):

a.

Stock: 2-ply, buff 110lb index Bristol or equivalent.

b.

Ink: Black waterproof or soybean-based ink.

c.

Trim Size: 3.5" wide by 4.5" tall.

d.

Punching: Two (2) 3/16" punched holes, reinforced with mylar tape, and drilled a 1/4" from the top of the tags, 3/8" to 1/2" center to center.

e.

Printing: Print lines 2,3,4, and 5 on the front of the tag in 25% color value to allow for over stamping. Line 2 alpha letter shall be in bold print and printed in 100% color value.

f.

Numbering: Numbered consecutively as listed below in black waterproof ink.

• Tag A - 1 through 125,000. Identified by the letter "A" on line 2.

• Tag B - 1 though 50,000. Identified by the letter "B" on line 2.

• Tag C - 1 though 90,000. Identified by the letter "C" on line 2.

• Tag D - 1 through 100,000. Identified by the letter "D" on line 2.

2. Packaging requirements are as follows:

a.

Tags must be packed in 1,000 lots, shrink-wrapped using 75-gauge clear film.

b.

Pack ten (10) packages, ten thousand (10,000) tags in a 200lb test shipping carton.

c.

Each numbered group shall be packed in separate cartons with each carton labeled with the starting and ending numbers of the tags with the associated tag alpha letter (i.e., A, B, C, D). Numbers must run consecutively in each package and carton.

d.

Stack the cartons on Type #1, single-face, non-reversible wooden warehouse pallets 40" - 48" wide by 46" - 50" long with a lift clearance of 4" - 6".

e.

Cartons must be stacked on pallets so as to not exceed 4' tall and securely wrapped or bound to avoid spillage or damage to the trout tag permits.

f.

Pallets must not exceed 1,600 pounds per filled pallet. Failure to comply with weight limitations may result in refusal of the shipment at no cost to the Department for the contractor to repackage or a deduction of 10% of the total invoice.

Daily Youth Trout Tags shall meet the following requirements:

1.

Printed front and back, with the following information and the appropriate year as shown on the example (See Attachment 1):

a.

Stock: 2-ply, white 110lb index Bristol or equivalent.

b.

Ink: Pantone 801 blue or similar color, except for the actual number.

c.

Trim Size: 3.5" wide by 4.5" tall.

d.

Punching: Two (2) 3/16" punched holes, reinforced with mylar tape, and drilled a 1/4" from the top of the tags, 3/8" to 1/2" center to center.

e.

Printing: Print lines 2,3,4, and 5 on the front of the tag in 25% color value to allow for over stamping. Line 2 alpha letter shall be in bold print and printed in 100% color value.

f.

Numbering: Numbered consecutively as listed below in black waterproof ink.

• Tag A, 1 through 25,000. Identified by the letter "A" on line 2.

• Tag B, 1 though 10,000. Identified by the letter "B" on line 2.

• Tag C, 1 though 20,000. Identified by the letter "C" on line 2.

• Tag D, 1 through 28,000. Identified by the letter "D" on line 2.

2.

Packaging requirements are as follows:

a.

Tags must be packed in 1,000 lots, shrink-wrapped using 75-gauge clear film.

b.

Pack five (5) packages, five thousand (5,000) tags in a 200lb test shipping carton.

c.

Each numbered group shall be packed in separate cartons with each carton labeled with the starting and ending numbers of the tags with the associated tag alpha letter (i.e., A, B, C, D). Numbers must run consecutively in each package and carton.

d.

Stack the cartons on Type #1, single-face, non-reversible wooden warehouse pallets 40" - 48" wide by 46"-50" long with a lift clearance of 4" - 6".

e.

Cartons must be stacked on pallets so as not to exceed 4' tall and securely wrapped or bound to avoid spillage or damage to the trout tag permits.

f.

Pallets must not exceed 1,600 pounds. Failure to comply with weight limitations may result in refusal of the shipment at no cost to the Department for the contractor to repackage or a deduction of 10% of the total invoice.

Estimated Quantities

The quantities indicated in this IFB are estimates that pertain to the total aggregate quantities that may be ordered incrementally at multiple times throughout the stated contract period. The estimates do not indicate single order amounts unless otherwise stated. The Department makes no guarantee about single order quantities or total aggregate order quantities.

Printing Requirements

1. No later than December 1 of each contract year, the contractor must provide the Department with digital color accurate proofs of all Adult and Youth trout tags (A,B,C,D) for review and approval. All proofs must be sent to Nathan.Bess@mdc.mo.gov and permits@mdc.mo.gov for final approval before proceeding with printing of tags.

2. Prior to the Department's approval of the proof, the contractor shall allow the Department to provide updated text that will allow changes to be made to the printing instructions/proofs for the front and back of the tags. Changes may include, but are not limited to, QR codes, regulation text changes, harvest limits, etc.

a. QR Code capability is as follows:

• The contractor shall maintain the capability to incorporate a Department provided QR code on printed tags, as directed by the Department.

• If the Department elects to utilize a QR code, the contractor shall incorporate the QR code on the trout tags in accordance with Department provided specifications, including, but not limited to, size, placement, formatting, and functionality at no additional cost.

• The contractor shall ensure the QR code incorporated on printed tags is clearly legible and functional when scanned using standard mobile devices.

3.

The contractor shall make all revisions, changes, and/or alterations requested by the Department. In addition, the contractor shall make any necessary revisions, changes, and/or alterations to proofs due to the contractor error. The contractor shall submit the revised digital proofs to the Department within five (5) business days after receiving the request for revisions, changes, and/or alterations from the Department.

4.

Upon receipt of the Department's written approval of the proofs, the contractor shall print the trout tags as specified herein.

Samples

The contractor shall provide 100 additional tags (25 of each A, B, C, D), for each type, numbered 000000 with the word SAMPLE printed across the face. Tag samples shall be sent along with the invoice to:

Missouri Department of Conservation

Attention: Nathan Bess

2901 West Truman Blvd.

Jefferson City, MO 65109

Do not include samples and invoice with the shipment of the tags.

Delivery Requirements

1. Upon receipt of an authorized purchase order or P-card transaction notice, the contractor and/or the contractor's subcontractor(s) shall deliver products in accordance with the contracted delivery times stated herein to the Department. Delivery shall include unloading shipments at the Department's dock or other designated unloading site as requested by the Department. All orders must be shipped F.O.B. Destination, Freight Prepaid and Allowed. The contractor must notify Nathan Bess at Nathan.Bess@mdc.

mo.gov, or an authorized representative in Permit Services, prior to shipment of goods by contacting 573-522-0107 and permits@mdc.mo.gov.

2. Deliveries must be between the hours of 8:00am and 12:00pm or 1:00pm and 4:30pm, Monday through Friday, except state holidays, https://oa.mo.gov/commissioner/state-holidays.

3. Delivery must be to the following address:

Missouri Department of Conservation

Attention: Tony Samson/Nathan Bess

Distribution Center Dock #4

230 Commerce Drive, Suite 301

Jefferson City, MO 65109

Substitutions

The contractor shall not substitute any items that have been awarded to the contractor without the prior written approval of the Department.

a. In the event an item becomes unavailable, the contractor shall provide a suitable substitute item. The contractor's failure to provide an acceptable substitute may result in cancellation or termination of the contract.

b. Any item substitution must be a replacement of the contracted item with a product of equal or better capabilities and quality, and with equal or lower pricing. The contractor shall understand that the Department reserves the right to allow the substitution of any new or different product offered by the contractor. The Department shall be the final authority as to acceptability of any proposed substitution.

c. Any item substitution shall require a formal contract amendment authorized by the Department prior to the Department acquiring the substitute item under the contract.

d. The Department may choose not to compel an item substitution in the event requiring a substitution would be deemed unreasonable in the sole opinion of the Department. The contractor shall not be relieved of substituting a product in the event of manufacturer discontinuation or other reason simply for reasons of unprofitability to the contractor.

Replacement of Damaged Product

The contractor shall repair or replace any item or components received in damaged condition at no cost to the Department. This includes all delivery/transportation costs for returning non-functional items to the contractor for replacement.

Invoicing and Payment Requirements

The contractor shall be paid in accordance with the firm, fixed prices stated on the Pricing Page after acceptance of goods by the Department.

1. Invoicing

The contractor shall submit to the Department an itemized invoice for goods upon delivery and acceptance.

Missouri Department of Conservation

Nathan Bess

PO Box 180

Jefferson City, MO 65102

Or submitted electronically to: Nathan.Bess@mdc.mo.gov

b. The contractor shall use uniquely identifiable invoice numbers to distinguish an invoice from a previously submitted invoice and shall include on the invoice the remittance address listed in the contractor's MissouriBUYS, powered by MOVERS, supplier registration. The invoice number will be listed on the state's EFT addendum record to enable the contractor to properly apply state payments to invoices. The contractor must comply with all other invoicing requirements stated in the solicitation.

c. The statewide financial management system has been designed to capture certain receipt and payment information. For each purchase order received, an invoice must be submitted that references the purchase order number and should be itemized in accordance with items listed on the purchase order. Failure to comply with this requirement may delay processing of invoices for payment.

d. The contractor shall not invoice federal or state taxes unless otherwise required under law or regulation.

2. Payment

a. Payments are due upon receipt of a valid invoice, payable in thirty (30) calendar days.

All invoices for equipment, supplies, and/or services purchased by the Department shall be subject to late payment charges as provided in section 34.055, RSMo.

b. The Department does not pay state or federal taxes unless otherwise required under law or regulation.

c. The Department assumes no obligation for equipment, supplies, and/or services shipped or provided in excess of the quantity ordered. Any unauthorized quantity is subject to the Department's rejection and shall be returned at the contractor's expense.

d. The Department will not pay for a software component until the initiation of the implementation of that software component.

e. The contractor may obtain detailed information for payments issued for the past 24 months from the State of Missouri's central accounting system (SAM II) on the Vendor Services Portal at: https://www.vendorservices.mo.gov/vendorservices/Portal/Default.

aspx.

https://www.vendorservices.mo.gov/vendorservices/Portal/Default.aspx.

https://www.vendorservices.mo.gov/vendorservices/Portal/Default.aspx.

Terms and Conditions

Applicable Laws and Regulations

The contract shall be construed according to the laws of the State of Missouri. The contractor and the Department must follow all applicable federal, state, and local laws and regulations that apply to the performance of the contract. To the extent that a provision of the contract is contrary to the Constitution or laws of the State of Missouri or of the United States, the provisions shall be void and unenforceable. However, the balance of the contract shall remain in force between the parties unless terminated by consent of both the contractor and department.

Non-Discrimination and Affirmative Action

Contractors with fifty (50) or more employees must comply with and have an affirmative action plan in accordance with Executive Order 94-03, Article XIII.

Americans with Disabilities Act

In connection with the furnishing of equipment, supplies, and/or services under the contract, the contractor and all subcontractors shall comply with all applicable requirements and provisions of the Americans with Disabilities Act (ADA), ADA is 42 U.S.C. section 1201, et seq.

Business Registration

The contractor must meet the requirements for conducting business in the State of Missouri, prior to performance of services under the contract, and for the duration of the contract. The contractor must be registered and maintain good standing with the Secretary of State of the State of Missouri and other regulatory agencies, as may be required by law or regulations. Such business requirements for formation and operation include, but are not limited to, those in Chapters 347-359, RSMo.

Data Breach

If a data breach impacting the Department's data requires the Department to comply with section 407.1500, RSMo, the contractor shall assist the Department by providing to the Department any requested information held by the contractor concerning the breach and the Department's data stored in the software and services being provided as a result of the contract.

Elected or Appointed Officials and Employees

Elected or appointed officials or employees of the State of Missouri or any political subdivision thereof, serving in an executive or administrative capacity, must comply with sections 105.452 and 105.454, RSMo, regarding conflict of interest.

Indemnification

Unless expressly provided by Missouri law to the contrary, pursuant to the Constitution of the State of Missouri, Article III, section 39, subsections 2 and 5, the state shall not indemnify, hold harmless, or agree in advance to defend, any person or entity.

Legal Proceedings

a. For any legal action or other proceedings, per section 27.050 and section 27.060, RSMo, the Missouri Attorney General is given the authority to represent the State of Missouri's interests. The venue for any legal proceeding relating to or arising out of the solicitation or resulting contract shall be in circuit court for Cole County, Missouri or the United States District Court for the Western District of Missouri, Central Division.

b. The contractor and the Department agree that if a dispute concerning the contract arises that the parties shall make an attempt to resolve the dispute through informal methods before initiating litigation.

c. The Department does not agree to any arbitration. The Department does not voluntarily agree to the payment of attorneys' fees. The Department may, but is not required to, mediate any dispute arising under the contract, and any vendor provisions requiring mediation or dispute resolution processes shall not be binding upon the Department.

Non-Appropriation of Funds

The contractor understands and agrees that funds required to fund the contract must be appropriated by the General Assembly of the State of Missouri for each fiscal year included within the contract period. The contract shall not be binding upon the Department for any period in which funds have not been appropriated, have been withheld, or have been restricted, and the Department shall not be liable for any costs associated with termination caused by lack of appropriations or authority to spend. This includes, but is not limited to, the provisions of the Mo.

Const. Article IV, sections 23, 27, 28 and in sections 33.030 and 33.065, RSMo and 1 CSR 10-

3.010 (1)(B).

Open Records

Pursuant to section 610.021, RSMo, the contract and related documents are available for public review.

Protests

Any bid award protest must be received within ten (10) state business days after the date of award in accordance with the requirements of 1 CSR 40-1.050.

Records Access

The contractor shall grant the State Auditor access to records/items as stated in section 29.235, RSMo.

State Preferences

If the contractor's awarded bid included state preferences, the contractor must comply with the rules applicable to those preferences including:

a. Section 34.070 and section 34.073 RSMo for Missouri business preferences;

b. Section 34.074 RSMo and 1 CSR 40-1.050 for Service-Disabled Veteran Enterprises;

c. Section 34.069 RSMo for Honorably Discharged Veteran Enterprises;

d. Section 34.165 RSMo and 1 CSR 40-1.050 for Organizations for the Blind/Sheltered

Workshops;

Taxes

The contractor must timely file and pay all Missouri sales, withholding, corporate and any other required Missouri tax returns and taxes, including interest and additions to tax. No contract shall be awarded to a vendor that does not meet the conditions of section 34.040.7, RSMo.

General Contractual Requirements

Contract

A binding contract shall consist of the following documents:

a. the most current version of the solicitation document (including all Exhibits and Attachments) as amended by: solicitation amendment(s) issued prior to bid closing, and contract amendment(s);

b. the most current version of the contractor's bid, Department-requested clarification responses, and contract amendment responses, and the contractor's documentation;

and

c. the Department's acceptance of the response (bid) by "notice of award".

Governance

a. The contract expresses the complete agreement of the parties and performance shall be governed solely by the specifications and requirements contained therein.

b. The contractor further agrees that the language of the solicitation shall govern in the event of a conflict with the contractor's response.

Supplier's Response Binding

The supplier's response, whether responding to a mandatory requirement or a desired attribute, will be binding upon the contractor in the event the supplier's response is accepted by the Department and a contract is awarded.

Notice of Award

A Notice of Award issued by the Department does not constitute an authorization for shipment of equipment or supplies or a directive to proceed with services. Before providing equipment, supplies, and/or services for the Department, the contractor must receive a properly authorized purchase order or other form of authorization given to the contractor at the discretion of the Department.

Contract Amendment

All changes to the contract must be accomplished by a formal contract amendment executed by both the contractor and the Department prior to the effective date of such change. No other means shall be used or construed as an amendment or modification to the contract.

Contract Period

The original contract period shall be as specified on the cover page and the subsequent Notice of Award.

Renewal Options

The Department shall have the right, at its sole option, to renew the contract for two (2) additional one-year period(s), or any portion thereof. In the event the Department exercises such right, all terms and conditions, requirements and specifications of the contract shall remain the same and apply during the renewal period, pursuant to applicable option clauses of this document.

Contract Pricing

All prices shall be firm, fixed, and as indicated on the Pricing Page. The Department shall not pay nor be liable for any other additional costs, including but not limited to taxes, shipping charges, insurance, interest, penalties, termination payments, attorney fees, etc.

Renewal Pricing

If the option for renewal is exercised by the Department, the contractor shall agree that the prices for the renewal period shall not exceed the prices for the applicable renewal period stated on the Pricing Pages.

a. If renewal prices are not provided with the accepted response, then pricing during the renewal period shall be the same as the original contract period pricing.

b. In addition, the contractor shall understand and agree that any renewal period increases specified in the contract are not automatic. At the time of contract renewal, if the Department determines funding does not permit the specified renewal pricing increase or even a portion thereof, the renewal pricing shall remain the same as during the previous contract period. If such action is rejected by the contractor, the contract may be terminated, and a new procurement process may be conducted. The contractor shall also understand and agree the Department may determine funding limitations necessitate a decrease in the contractor's pricing for the renewal period(s). If such action is necessary and the contractor rejects the decrease, the contract may be terminated, and a new procurement process may be conducted.

Termination for Convenience

The Department reserves the right to terminate the contract at any time, for the convenience of the Department, without penalty or recourse, by giving written notice to the contractor at least thirty (30) calendar days prior to the effective date of such termination. The contractor shall be entitled to receive compensation for services and supplies delivered to and accepted by the Department pursuant to the contract prior to the effective date of termination. The Department shall determine the value of any work in process, but not completed and accepted by the Department, based on the work products created and agreed to by both parties

Cancellation for Breach of Contract

a. In the event of material breach of the contractual obligations by the contractor, the Department may cancel the contract. At its sole discretion, the Department may give the contractor an opportunity to cure the breach or to explain how the breach will be cured. As specified by the Department, the actual cure must be completed within no more than ten (10) state business days from notification, or at a minimum the contractor must provide the Department within ten (10) state business days from notification a written plan detailing how the contractor intends to cure the breach.

b. If the contractor fails to cure the breach or if circumstances demand immediate action, the Department will issue a notice of cancellation terminating the contract immediately.

If it is determined the Department improperly cancelled the contract, such cancellation shall be deemed a termination for convenience in accordance with the contract.

c. If the Department cancels the contract for breach, the Department reserves the right to obtain the equipment, supplies, and/or services to be provided pursuant to the contract from other sources and upon such terms and in such manner as the Department deems appropriate and charge the contractor for any additional costs incurred thereby.

d. The contractor understands and agrees that funds required to fund the contract must be appropriated by the General Assembly of the State of Missouri for each fiscal year included within the contract period. The contract shall not be binding upon the Department for any period in which funds have not been appropriated or where the funds are withheld by the governor, and the Department shall not be liable for any costs associated with termination caused by lack of appropriations or due to the governor's withholding.

Contract Assignment

Any contract assignment, except as noted below, shall require prior written consent by the Department, which shall not be unreasonably withheld. However, the contractor may assign the contract without the Department's prior consent in connection with a merger, acquisition, corporate reorganization, or sale of all or substantially all of its assets, contingent upon the assignee agreeing to be bound by all of the terms of the contract with the Department and all past due fees are paid in full. The contractor must notify the Department of all contract assignments, which shall be addressed in a contract amendment. Any other means of assignment shall be void and of no effect. Subject to the foregoing, the contract shall bind and inure to the benefit of the parties, their respective successors, and permitted assigns.

Insurance

The contractor shall understand and agree that the Department cannot save and hold harmless and/or indemnify the contractor or employees against any liability incurred or arising as a result of any activity of the contractor or any activity of the contractor's employees related to the contractor's performance under the contract.