MDC 0000000281SL_SUPPLIER.pdf

INVITATION FOR BID (IFB) MDC 0000000281SL

If you have any questions, please contact:

Procurement Entity State of Missouri

Buyer CHRISTINA WOOTEN Location

Phone Fax

E-mail Christina.Wooten@mdc.mo.gov

Missouri Department of Conservation

RESPONSES ARE DUE NO LATER THAN: OCTOBER 26, 2026, AT 2:00 PM CENTRAL TIME

Responses are preferred to be submitted electronically via MissouriBUYS, powered by MOVERS. If bid response preference is by US mail, please contact Buyer of Record.

Original contract period shall be Date of Award through April 15, 2027.

ATTENTION:

1. After reviewing the solicitation, the supplier must complete and return all necessary exhibits.

2. Due to lead times for obtaining the information needed to complete the various Business Compliance

Exhibits herein as explained in the solicitation's Supplier Response Exhibits, suppliers are encouraged to IMMEDIATELY begin securing these verifications.

3. The supplier must be registered in MissouriBUYS, powered by MOVERS) to be considered for contract award.

INSTRUCTIONS:

1. From the Table of Contents on the left-hand side of this screen, navigate to the Contract Terms section and click the Download Contract button to review the solicitation terms in its entirety.

2. Navigate to the Lines and Requirements sections to review and download any available attachments.

3. Click Create Response to enter your response.

Table of Contents

1 Overview

1.1 General Information

1.2 Schedule

1.3 Additional Information

1.4 Solicitation Controls

1.5 Terms

1.6 Attachments

2 Requirements

2.1 Section 1. Past Performance

2.2 Section 2. Organization for the Blind/Sheltered Workshop, Service-Disabled Veteran Business Enterprise (SDVE), and/or Honorably Discharged Veteran Enterprise (HDVE) Participation

2.3 Section 3. State of Missouri Tax Compliance

2.4 Section 4. Secretary of State Registration or Exemption

2.5 Section 5. Business Entity Certification, Enrollment Documentation, and Affidavit of Work Authorization...10

2.6 Section 6. Employee/Conflict of Interest

3 Lines

3.1 Line Information

3.2 Line Details

3.2.1 Line 1

4 Contract Terms

1 Overview

1.1 General Information

Title FOREST INVENTORY SERVICES

Synopsis The Missouri Department of Conservation seeks bids from qualified suppliers to provide forest inventory services on Weldon Spring Conservation Area.

Buyer CHRISTINA WOOTEN Outcome Blanket Purchase Agreement

E-Mail Christina.Wooten@mdc.

mo.gov

1.2 Schedule

Close Date 10/26/2026 2:00 PM Open Date 10/09/2026 12:00 PM Time Zone Central Time

1.3 Additional Information

Pre-Bid/Pre-Proposal Conference Date and Time 00+00:00

Pre-Bid/Pre-Proposal Conference Location Tour Date and Time 00+00:00

Tour Location Tour Contact Name

Tour Contact Phone # Tour Contact Email

1.4 Solicitation Controls

Response Visibility Sealed

Lines Settings Rank Indicator No indicator displayed

Ranking Method Price only

1.5 Terms

Agreement Start Date Agreement End Date Agreement Amount

(USD)

Minimum Release

Amount (USD) Payment Terms Immediate Freight Terms

Shipping Method FOB Solicitation Currency USD (US Dollar)

Price Precision 2

1.6 Attachments

File Name or URL Type Description Attachment 1 - Weldon Spring C File Maps

2 Requirements *Response is required

2.1 Section 1. Past Performance

*1. The supplier should provide three (3) past performance case studies for projects where the products and/or services in the IFB are currently in use or recently used as an indicator of the supplier's past performance. The three (3) case should represent the same scope and magnitude of effort and complexity required in the IFB and be recent.

Each case study should include the name and contact information for a client representative who can speak to the scope, quality, and impact of the supplier's work. The Department, at its discretion, may or may not contact any of the case studies provided by the supplier.

The supplier should clearly indicate if case studies are for proposed subcontractor(s).

In the event the supplier submits more case studies than requested, for evaluation purposes only the first case studies up to the number requested will be considered. Any additional case studies will not be evaluated.

Duplicate, complete, and upload the attached exhibit and enter "Complete" in the text box below.

Attachments:

File Name or URL Type Description Case Study.pdf File

Response attachments are required.

2.2 Section 2. Organization for the Blind/Sheltered Workshop, Service-Disabled Veteran Business Enterprise (SDVE), and/or Honorably Discharged Veteran Enterprise (HDVE) Participation

*1. Organization for the Blind/Sheltered Workshop, Service-Disabled Veteran Business Enterprise (SDVE), and/or Honorably Discharged Veteran Enterprise (HDVE) Participation Commitment If the supplier is committing to Organization for the Blind/Sheltered Workshop and/or SDVE and/or HDVE Participation (as outlined herein), either through subcontractor participation or if the supplier is a qualified Organization for the Blind/Sheltered Workshop, SDVE, and/or HDVE Participation, the supplier must provide the required information below for each organization proposed in order to receive evaluation consideration for the Participation.

Blind/Sheltered Workshop Resources:

A list of Missouri sheltered workshops may be found at the following websites:

Listing of Missouri Sheltered Workshops: http://dese.mo.gov/special-education/sheltered-workshops/directories Missouri Sheltered Workshops Products/Services Locator: http://moworkshops.org/services.html

The websites for the Missouri Lighthouse for the Blind and Alphapointe Association for the Blind may be found at the following websites:

http://www.lhbindustries.comand http://www.alphapointe.org

Participation Commitment Submission Instructions http://dese.mo.gov/special-education/sheltered-workshops/directories http://dese.mo.gov/special-education/sheltered-workshops/directories http://moworkshops.org/services.html http://www.lhbindustries.com/ http://www.alphapointe.org/

For each Organization for the Blind/Sheltered Workshop proposed, the supplier must:

1. identify the name of each qualified Organization for the Blind/Sheltered Workshop,

2. describe the proposed products/services and/or identify the solicitation paragraph title/number which requires the proposed products/services,

3. if the participation is not proposed throughout the life of the contract, then identify specifically when, during the term of the contract, the proposed products/services would be provided/performed, and

4. enter the committed participation percentage of the actual total contract value in the appropriate section.

The services performed or the products provided by the listed Organization for the Blind/Sheltered Workshop must provide a commercially useful function related to the delivery of the contractually required service/product in a manner that will constitute an added value to the contract and shall be performed/provided exclusive to the performance of the contract.

Missouri Veteran Business Enterprise Preference Pursuant to sections 34.069 and 34.074 RSMo, and 1 CSR 40-1.050, the Department has a goal of awarding three percent (3%) of all contracts for the performance of any job or service to qualified Service-Disabled Veteran Business Enterprises (SDVEs) and Honorably Discharged Veteran Business Enterprises (HDVEs).

QUALIFIED SDVE:

The following definitions shall be used in determining whether an individual, business, or organization qualifies as an

SDVE:

• In order to be considered a qualified SDVE for purposes of this solicitation, the supplier must be certified as an SDVE by the State of Missouri, Office of Administration, Office of Equal Opportunity (OEO) by the bid opening date;

• Doing business as a Missouri firm, corporation, or individual maintaining a Missouri office or place of business, not including an office of a registered agent;

• Having not less than fifty-one percent (51%) of the business owned by one (1) or more service-disabled veterans (SDVs) or, in the case of any publicly owned business, not less than fifty-one percent (51%) of stock of which is owned by one (1) or more SDVs. (An SDV is defined as any individual who is disabled as certified by the appropriate federal agency responsible for the administration of veterans' affairs);

• Having the management and daily business operations controlled by one (1) or more SDVs; and

• Possessing the power to make day-to-day as well as major decisions on matters of management, policy, and operation.

QUALIFIED HDVE:

The following definitions shall be used in determining whether an individual, business, or organization qualifies as an

HDVE:

• In order to be considered a qualified HDVE for purposes of this solicitation, the supplier must be certified as an HDVE by the State of Missouri, Office of Administration, Office of Equal Opportunity (OEO) by the bid opening date;

• Doing business as a Missouri firm, corporation, or individual maintaining a Missouri office or place of business, not including an office of a registered agent;

• Having not less than fifty-one percent (51%) of the business owned by one (1) or more honorably discharged veterans (HDVs) or, in the case of any publicly owned business, not less than fifty-one percent (51%) of stock of which is owned by one (1) or more HDVs. (An HDV is defined as any individual who is honorably discharged from any branch of the United States Armed Forces as certified by the appropriate federal agency responsible for the administration of veterans' affairs;

• Having the management and daily business operations controlled by one (1) or more HDVs; and

• Possessing the power to make day-to-day as well as major decisions on matters of management, policy, and operation.

Select all that apply:-

a. Organization for the Blind/Sheltered Workshop

b. Yes, the supplier submitting the response to the solicitation is an OEO-certified SDVE at the time of the bid opening date.

c. Yes, the supplier submitting the response to the solicitation is an OEO-certified HDVE at the time of the bid opening date.

d. None

Respond to the following requirements if you selected option a. for requirement 1.

*1.a.1. Identify the name of each qualified Organization for the Blind/Sheltered Workshop.

*1.a.2. Describe the proposed products/services and/or identify the solicitation paragraph title/number in the scope of work which requires the proposed products/services.

*1.a.3. If the participation is not proposed throughout the life of the contract, then identify specifically when, during the term of the contract, the proposed products/services would be provided/performed.

*1.a.4. Enter the committed participation percentage of the actual total contract value.

*1.a.5. If the supplier is proposing to include the participation of an Organization for the Blind/Sheltered Workshop in the provision of the products/services required in the solicitation, the supplier must either provide this exhibit or letter of intent recently signed by the proposed Organization for the Blind/Sheltered Workshop documenting the attached information with the supplier's response.

Attach the completed exhibit or letter of intent and enter "complete" below.

Attachments:

File Name or URL Type Description Documentation of Intent to Par

File

Response attachments are required.

2.3 Section 3. State of Missouri Tax Compliance

*1. In accordance with Section 34.040.7, RSMo, the Department is precluded from contracting with a supplier or its affiliate who makes sales at retail of tangible personal property or for the purpose of storage, use, or consumption in this state but fails to collect and properly pay the tax as provided in Chapter 144, RSMo.

In order to verify the supplier's State of Missouri tax compliance with the Missouri Department of Revenue (DOR), the supplier must provide a "Vendor No Tax Due" certificate issued by DOR prior to award. By providing the "Vendor No Tax Due" certificate, the supplier is verifying the supplier is either registered to collect sales and/or use tax in Missouri or is not making retail sales of tangible personal property or providing taxable services in Missouri.

The DOR will issue the "Vendor No Tax Due" certificate if the supplier is properly registered to collect and have properly remitted sales and/or use tax or if the supplier is not making retail sales in Missouri.

How to Obtain a "Vendor No Tax Due" Certificate

• A "Vendor No Tax Due" certificate can be obtained from the Missouri Department of Revenue when a business pays all of its sales/use tax in full, up to date, does not have a sales tax delinquency, or does not sell tangible personal property in Missouri.

• If taxes are due, depending on the payment history of the business, a cashier's check or money order may be required for payment before a "Vendor No Tax Due" certificate can be issued.

• A "Vendor No Tax Due" certificate can be obtained by completing and submitting the Request for Tax Clearance, Form 943, to the Missouri Department of Revenue, Division of Taxation & Collection. This form is available at http://dor.mo.gov/forms/943.pdf. Make sure to select the appropriate "Reason for Request' on page 2 of the form.

• For assistance, call (573) 751-9268 or email taxclearance@dor.mo.gov. Additional information regarding Section 34.040.7, RSMo, is available on the Department of Revenue's website at http://dor.mo.

gov/business/sales.

NOTE: Make sure to request a "Vendor No Tax Due" certificate as there are other similar tax clearance forms that do not meet this verification requirement. The steps to obtain a "Vendor No Tax Due" certificate is outlined at https://dor.

mo.gov/taxation/business/tax-types/sales-use/hb600.html.

"Vendor No Tax Due" certificate is attached.

Select one of the following:-

a. Yes(Response attachments are required)

b. No

Respond to the following requirements if you selected option b. for requirement 1.

http://dor.mo.gov/forms/943.pdf http://dor.mo.gov/business/sales.

http://dor.mo.gov/business/sales.

https://dor.mo.gov/taxation/business/tax-types/sales-use/hb600.html.

https://dor.mo.gov/taxation/business/tax-types/sales-use/hb600.html.

*1.b.1. Enter date Form 943 was submitted to DOR.

2.4 Section 4. Secretary of State Registration or Exemption

*1. In accordance with Section 351.572, RSMo, the supplier must be properly registered with the Missouri Secretary of State or identify how the supplier's business is exempt from registering with the Missouri Secretary of State.

In order to verify the supplier is properly registered with the Missouri Secretary of State, the supplier must either be:

• properly registered with the Missouri Secretary of State at time of bid submission or prior to contract award, or

• must identify how the supplier's business is exempt from registering with the Missouri Secretary of State.

NOTE: For any questions regarding Secretary of State registration, suppliers should go to https://www.sos.mo.

gov/business/startBusiness.asp or call 866-223-6535, Monday through Friday, 8:00 a.m. to 5:00 p.m., Central Time, excluding state holidays.

Complete and upload the attached exhibit and enter "Complete" in the text box below.

Attachments:

File Name or URL Type Description Secretary of State Registratio

File

Response attachments are optional.

2.5 Section 5. Business Entity Certification, Enrollment Documentation, and Affidavit of Work Authorization

*1. Pursuant to section 285.530, RSMo, if the supplier meets the section 285.525, RSMo, definition of a "business entity" (the Business Entity Certification, Enrollment Documentation, and Affidavit of Work Authorization. The applicable portions must be submitted prior to an award of a contract.

If completed portions of documentation are available, upload documentation and enter "Completed" in the field below.

If completed portions of documentation are not yet available, enter "Pending" in the field below.

Attachments:

File Name or URL Type Description Business Entity Certification, File

Response attachments are optional.

https://www.sos.mo.gov/business/startBusiness.asp https://www.sos.mo.gov/business/startBusiness.asp http://revisor.mo.gov/main/OneChapter.aspx?chapter=285 http://revisor.mo.gov/main/OneChapter.aspx?chapter=285

2.6 Section 6. Employee/Conflict of Interest

*1. Suppliers who are elected or appointed officials or employees of the State of Missouri or any political subdivision thereof, serving in an executive or administrative capacity, must comply with sections 105.450 to 105.458, RSMo, regarding conflict of interest. If the supplier or any owner of the supplier's organization is currently an elected or appointed official or an employee of the State of Missouri or any political subdivision thereof, please provide the following information. The information must be provided prior to the award of a contract.

Select one of the following:-

a. No - Not Applicable

b. Yes

Respond to the following requirements if you selected option b. for requirement 1.

*1.b.1. Name and title of elected or appointed official or employee of the State of Missouri or any political subdivision thereof:

*1.b.2. If employee of the State of Missouri or political subdivision thereof, provide name of state agency or political subdivision where employed:

*1.b.3. Percentage of ownership interest in supplier's organization held by elected or appointed official or employee of the State of Missouri or political subdivision thereof:

3 Lines Instructions The supplier shall provide a firm, fixed price for the following for providing the services required in accordance with the provisions and requirements stated herein. All costs associated with providing the required services shall be included in the stated price.

3.1 Line Information

Line Estimated Quantity

UOM Response Price

Line Amount

Response Minimum

Release Amount

1-1 - Weldon Spring Conservation Area

- Compartment 4

765 ACR

E

3.2 Line Details

3.2.1 Line 1 1 - Weldon Spring Conservation Area - Compartment 4

Category Name 70000000 -

FARMING AND

FISHING AND

FORESTRY AND

WILDLIFE

CONTRACTING

SERVICES

Item Revision Allow Alternate Lines No

Target Minimum Release Amount (USD)

Start Price (USD)

4 Contract Terms

Contract Terms and Conditions

Purpose Titles Background and Historical Usage Information Previous Contract Information IFB Questions Tour Information Scope of Work Requirements Familiarity with Conditions Contractor's Obligation Children/Juveniles Use of Subcontractors Hazardous Conditions Assignment of Contract Amendments Applicable Laws Contractor's Qualifications Personnel Qualifications Estimated Quantities Schedule of Services Quality Control Department's Option to Add/Remove Areas Invoicing and Payment Requirements Terms and Conditions Applicable Laws and Regulations Non-Discrimination and Affirmative Action Americans with Disabilities Act Authorized Personnel/E-Verify Business Registration Data Breach Elected or Appointed Officials and Employees Indemnification Legal Proceedings Invoicing and Payment Non-Appropriation of Funds Open Records Protests Records Access State Preferences Taxes General Contractual Requirements Contract Governance Supplier's Response Binding Notice of Award Contract Amendment Contract Period Contract Pricing Termination for Convenience Cancellation for Breach of Contract Contract Assignment

Contractor Liability Insurance Single Point of Contact and Responsibility Contractor Status Subcontractors Participation by Other Organizations Substitution of Personnel Coordination Property of State Confidentiality and Security Documents Force Majeure Actions, Suits, or Proceedings Conflict of Interest Remedies and Rights Communications and Notices Survivability of Terms Supplier Submission, Evaluation, and Award Information Bid Submission Overview Preparation of Bid Compliance with Requirements, Terms, and Conditions Solicitation Response Submission Options Hard Copy Submission of Solicitation Response On-Line Submission of Solicitation Response Bid Opening Award Determination Evaluation Process Compliance Review Business Compliance Requirements Clarifications and Corrections Organization for the Blind and Sheltered Workshop Participation Prerequisites Missouri Veteran Business Enterprise Preference Prerequisites

Purpose

This document constitutes an invitation for competitive bids for the Missouri Department of Conservation (hereinafter referred to as "Department") in accordance with the requirements and provisions stated herein.

Titles

Titles of paragraphs used herein are for the purpose of facilitating reference only and shall not be construed to infer a contractual construction of language.

Background and Historical Usage Information

The Missouri Department of Conservation's mission is to protect and manage the fish, forest, and wildlife resources of the state, to serve the public and facilitate their participation in resource management activities, and to provide opportunities for all citizens to use, enjoy and learn about fish, forest, and wildlife resources.

Previous Contract Information

A previous contract exists for the services being obtained via this IFB. Compartment 5 of Weldon Spring was inventoried last fiscal year.

a. A copy of the contract many be obtained by contacting the buyer of record.

IFB Questions

1. Buyer is Single Point of Contact for Solicitation

The supplier and the supplier's agents (including subcontractors, employees, consultants, or anyone else acting on their behalf) must direct all questions or comments regarding the IFB, the solicitation process, the evaluation, etc., to the buyer of record indicated on the first page of this IFB. Suppliers and their agents who have questions regarding this matter should contact the buyer. It is preferred that questions be emailed to the buyer.

a.

Except as noted herein, suppliers and their agents are instructed not to contact any other state employee regarding any of these matters during the solicitation and evaluation process. Inappropriate contacts are grounds for suspension and/or exclusion from specific procurements. Suppliers can be sanctioned for unauthorized contact with any evaluator under 1 Code of State Regulations (CSR) 40-1.060(8)(G) and (H) available at http://www.sos.mo.

gov/adrules/csr/csr.asp.

2. Supplier is Responsible for Asking Questions Regarding the IFB

It is the supplier's responsibility to ask questions, request changes or clarifications, or otherwise advise the Department if the supplier believes that any language, specifications, or requirements are: (1) ambiguous, (2) contradictory or arbitrary, (3) violate any state or federal law or regulation, (4) restrict or limit the requirements to a single source, or (5) restrict or limit the supplier's ability to submit a bid.

3. Supplier Questions Deadline

All questions and issues should be submitted at least five (5) business days prior to the return date of the bid. If not received prior to five (5) business days before the bid return date, the Department may not be able to fully research and consider the respective http://www.sos.mo.gov/adrules/csr/csr.asp.

http://www.sos.mo.gov/adrules/csr/csr.asp.

questions or issues.

4. Department's Response to Supplier Questions

Upon the Department's consideration of questions and issues and if the Department determines that changes are necessary, the resulting changes will be included in a subsequently issued IFB amendment(s); absence of such response indicates that the questions and issues were considered but deemed unnecessary for IFB amendment. All suppliers will be advised of any change to the IFB's language, specifications, or requirements by a formal amendment to the IFB. There will be no posted written records of the questions/communications (i.e., formal question/answer document).

5. IFB is Department's Only Official Position

The only official position of the Department shall be that which is contained in the IFB and any amendments thereto.

Tour Information

A tour of the area will be provided only if requested by the supplier. To schedule a tour, contact Ben Davis at benjamin.davis@mdc.mo.gov or (636) 458-2236 ext. 4857 between the hours of 8:

00 a.m. and 4:00 p.m., Monday through Friday.

1. Purpose of Tour

The purpose of the tour is to provide suppliers with the opportunity to inspect, examine, and assess the area to determine any existing conditions and factors that may affect the performance of the services required herein.

2. Special Accommodations

Suppliers are strongly encouraged to advise the Department, at least five (5) calendar days prior to their scheduled tour of the area, of any special accommodations needed so that the accommodations can be made.

mailto:benjamin.davis@mdc.mo.gov

Scope of Work

Requirements

1. General Requirements:

a. The contractor shall provide forest inventory services for the Department on the area listed below and as depicted in Attachment 1, in accordance with the provisions and requirements stated herein and to the sole satisfaction of the Department.

b.

Absolutely no alcoholic beverages will be allowed in the area. Violations of this clause will result in termination of this contract and forfeiture of all work to date.

Area to be Inventoried Estimated Acreage

Weldon Spring Compartment 4

Weldon Spring Conservation Area Compartment 5

Area to be Inventoried Estimated Acreage

Stand 1 25.7

Stand 2 47.5

Stand 3 47.6

Stand 4 11.2

Stand 5 8.1

Stand 6 6.8

Stand 7 18.2

Stand 8 10.1

Stand 9 9.4

Stand 10 23.9

Stand 11 20.3

Stand 12 18.8

Stand 13 16.0

Stand 14 30.1

Stand 15 26.3

Stand 16 16.6

Stand 17 17.6

Stand 18 19.0

Stand 19 12.0

Stand 20 17.3

Stand 21 19.8

Stand 22 18.1

Stand 23 22.7

Stand 24 7.8

Stand 25 21.0

Stand 26 36.1

Stand 27 30.9

Stand 28 19.5

Stand 29 22.6

Stand 30 41.1

Stand 31 26.5

Stand 32 18.6

Stand 33 52.4

Stand 34 25.2

TOTAL 764.8

2. Inventory Requirements:

a. Under the direction of the Department's representative or his/her designee, the contractor shall inventory the resources to prepare one (1) inventory of the area.

b. The Department will conduct one (1) tour of the compartment to be inventoried in order to familiarize the contractor wit the area and answer questions about the inventory process. The Department's representative or his/her designee will schedule a minimum of two (2) check scale periods to determine reliability of the contractor's inventory data, including a consultation to make corrections at a time mutually agreed upon.

c. Cruise plots shall be marked by the contractor with a flag at plot center and a flag at least 36" long hanging from a limb or tree located at approximately eye level near the plot center. Compass declination is set at 0.593 degrees.

Plot center locations must be marked or 'waypointed' using a GPS devices to create a downloadable database of coordinates in decimal format.

Projection must be set using NAD_1983_Zone_15N. The electronic database shall be submitted and included with other required contract documents.

d. Plot center locations must be representative of the entire stand and include locations on both lower and upper slope for side slope stands. Ridgetop and bottomland stand plots will be located from side to side. Most plot locations will not be closer than three (3) chains or further than six (6) chains apart.

Plots that are not representative of the stand (e.g., a single travers following along the contour or through the center of the stand) will not be accepted and constitutes an error. A sample plot location map will be provided to the contractor, if needed, for correct location of plot centers.

e. The contractor shall take plot data and forest stand information on the total acres using an electronic date recorder or a data recorder compatible with the Department's Forest Inventory Recording System.

i. Data Gathered on the data recorder may be downloaded weekly or daily by appointment by the contractor at the Department office located at 2360 Highway D, Saint Charles, MO 63304), MO.

ii. Stand boundaries are shown on the attached maps but are not marked on the ground. Conservation Area boundaries, drainages, ridges, roads, and trails are used as much as possible for stand boundaries. The contractor may adjust stand boundaries on the Department provided map, make edits as needed to represent conditions within the stands, and return the edited stand map to the Department Forester upon completion on the inventory.

f. The contractor shall us a calibrated ten (10) factor basal area prism or equivalent for each plot to identify the countable trees on the variable radius plot. For each tree, the contractor shall record in the data recorder the following:

i. Tree species code

ii. Diameter measured at breast height (DBH) in two-inch (2") increments

iii. Number of eight-foot (8') logs to a merchantable height of nine inches (9") diameter breast inside bark (DBI)

iv. Tree condition code from the code sheet

g. The Department's representative or his/her designee will determine the number of plots required by stand. The minimum number of plots sampled on each stand depends on the stand size. Stand acreage tables will be provided by the Department.

h. The following equipment and materials will be provided by the Department upon request:

i. Compartment maps for both topographic and aerial views in photograph format

ii. Compartment specific management objectives

iii. Compartment natural heritage review list of rare and endangered species

iv. Listing of forest stands and acreages for each

v. Soil map

vi. Department electronic data recorder (must be returned in same working condition)

vii. Inventory Codes

viii. Limiting distance table

3. Procedures:

a. The contractor shall conduct the forest inventory utilizing provided compartment stand maps and following parameters:

i. Changes to stand boundaries may occasionally be made to break out a clearing, glade, large pond, or pine plantations.

A new stand will be numbered consecutively from the last stand number on the list. Changes to stand boundaries are expected to be minimal.

ii. Establish sample plot locations within forested stands as follows:

1. All plots are to be randomly located throughout the stand to collect a representative sampling. Plots will be variable radius using a 10-factor prism.

2.

The number of plots per stand shall be determined according to this schedule:

Stand Size Minimum Number of Plots

<10 Acres 3

10-20 Acres 5

20+ Acres 5 + 1 plot for every additional 10 acres

iii. Collect the following data from each plot:

1. An electronic field data recorder shall be used by the contractor to collect the information below. An electronic data recorder will be provided by the Department to collect the required information.

2. Sample trees must have the following information recorded:

• Species code (will be provided by the Department)

• Diameter in inches in two-inch (2") increments measured at DBH.

Example: 2", 4", 6", 8", etc.

(Note: Size classes represent an average. For example, a tree measuring between 11.0" and 13.9" DBH should be recorded as a 12" tree)

• The number of eight-foot (8') merchantable logs. To be merchantable, a log must be:

i. At least eight feet (8') long with a small end, inside bark diameter greater than or equal to nine inches (9") at the end of eight feet (8')

ii. A suitable species of reasonable straightnes s and limited defectiven ess as demanded by local marketing standards

• Tree condition coded as one of the following:

0 - Understory

1 – AGS (Acceptable Growing Stock) *

2 – UGS (Unacceptable Growing Stock) *

3 – Mature

4 – Cull

5 – Dead

6 – AGS cavity **

7 – UGS cavity **

8 – Mature cavity

9 – Cull cavity

* Use the definition of AGS and UGS listed in Even- Aged Silviculture for Upland Central Hardwoods, Agriculture Handbook 355, Benjamin A. Roach and Samuel F.

Gringrich, U.S. Department of Agriculture, 1968

**Cavity pertains to a hollow cavity in a tree large enough to shelter wildlife.

Also referred to as a 'den tree'

3. Record written/electronic field notes for each stand. List any discrepancies between the observed stand features and plot data.

Other items may include priority of treatment, unique features, rare and endangered species, potential uses, and high value tree species. Also, not evidence of past TSI, pre-commercial thinning, harvests, fire, etc.

4. Calculate a site index for each stand.

Record the tree species, height, and age of the tree used to calculate the site index.

Note the location of site index tree on map.

5. Locate plot centers on the topographic map and mark plot center point with enough flagging to be easily seen from a distance.

Each plot center should have a reference placed on the flagging with a waterproof pen. That same number should be placed on the topographic map in the correct location. For example, plots in stand number 10 should be labeled 10-1, 10-2, etc. Plot centers must be waypointed using GPS and data files submitted.

6. All plot measurements should begin at magnetic North and worked in a clockwise direction. Flagging must be hung as described herein.

7. All borderline trees must be measured using limiting distance tables to determine if they fall in or out of the plot.

b. The contractor shall compile and provide copies of the following output information to the Department in an electronic format.

i. Complete copies of all stand information data, including field notes

ii. All plot data and summary data containing the following information by stand:

1. Sawtimber-size (>11.0" DBH) basal area, including:

• Mature basal area

• Immature AGS basal area

• Immature UGS basal area

2. Pole-size (6.0" to 10.9" DBH) basal area, including:

• AGS basal area

• UGS basal area

3. Small tree size (1.6" to 5.9" DBH) basal area, including:

• AGS basal area

• UGS basal area

4. Cull tree basal area per acre

5. Total basal area per acre

6. Total AGS basal area per acre

7. Total number of trees per acre

8. Required AGS basal area per acre as defined by Even-Aged Silviculture for Upland Central Hardwoods, Agriculture Handbook 355, Benjamin A. Roach and Samuel F. Gingrich, S.S. Department of Agriculture, 1968 for:

• B level

• C level

9. Number of trees per acre at B level 10.

Merchantable sawlog volume per acre in thousands of board feet (MBF)

Note: A computer-generated summary resulting from data collected electronically is required.

c. The contractor must record the following in the data recorded for each stand:

i. Aspect in degrees, slope in percent, land form from code sheet, site index species from a dominant or co-dominant tree (preferably from the red oak group), site index age, site index height, number of rings in the outer inch, year of origin, largest diameter tree (LDT), the Land Type Association (LTA) and Ecological Land Type (ELT) codes, and present size class codes for the main stand of trees from the code lists provided.

ii. A management prescription that is based on the inventory data and the contractor's professional judgment.

iii. A rating of the potential for regeneration harvest, timber stand improvement (TSI), old growth, and access for harvest, a disturbance index, and type of disturbance by using the code list provided.

iv. Natural features including, but not limited to, glades, bluffs, fens, wetlands, springs, sinkholes, etc.

v. Detailed inventory notes and field observations shall be written for each stand describing in further detail above. The notes should state the contractor's professional opinion about the stand and/or support the recommended forest management prescription. Field notes shall be digitally recorded and submitted with final data package in Word, PDF, or other suitable format.

4. Quality Control

a. Inspection Procedure

i. Stand examination work will be accepted on the basis of a formal inspection by the Department Forester.

ii. A minimum of five percent (5%) of the compartment area will be selected for inspection. If the five percent (5%) check reveals unsatisfactory work, a minimum of ten percent (10%) of the area will be inspected.

iii. When repetitive, significant errors and/or omissions are encountered that influence the data in a way that stand prescriptions and site index are not supported by the data, the contractor or contractor's personnel shall accompany the Department Forester during the inspection of selected completed stands to help resolve any questions or problems which exist.

5. Accuracy Standards:

a. The following standards and tolerances are established for accepting the recorded data. Where plot data is found to contain errors and/or omissions that influence stand prescriptions, the contractor shall re-measure the plots in each stand found to be in error at no additional cost to the Department.

i. Plot Data Entry – All applicable fields in the data collector must be completed as described. Failure to complete required columns will constitute an error.

ii. Stand Data Entry – All applicable fields in the data collector must be completed. Failure to complete required fields described in this section will constitute an error.

iii. Flagging and Plot Centers – Plot centers not properly located on the stand map, not flagged, or not found will be treated as a missed plot. Missed plots will constitute an error.

iv. Technical Accuracy Standards – Omissions or errors in tree and plot data that cause tree, stand, and/or compartment calculations to be incorrect will constitute an error and require the contractor to re-measure the plots on the identified stands at no additional cost to the Department.

b. The inventory must meet accuracy standards which will be periodically inspected by the Department's representative or his/her designee. Accuracy must be within ten percent (10%) for all measurements taken.

Familiarity with Conditions

The contractor shall understand and agree that it is their responsibility to become familiar with the conditions that exist prior to award of the contract. The contractor shall not be relieved of the performance of the provisions and requirements specified herein.

Contractor's Obligation

Unless otherwise specified herein, the contractor shall provide all tools, equipment, materials, labor, supervision, and supplies necessary to perform the services herein.

Children/Juveniles

The contractor will agree that children or juveniles will not be allowed to accompany the contractor or contractor's employees on the job site.

Use of Subcontractors

The contractor shall not engage or use the services of subcontractors in performing the contract unless the contractor obtains prior written approval from the Department. Any subcontractors used in conjunction with this agreement shall be bound to the same requirements placed on the contractor.

Hazardous Conditions

The contractor understands that there may be hazardous conditions, and the contractor hereby voluntarily accepts and assumes all risks from these conditions and agrees to incur these risks as a condition of the contract.

Assignment of Contract

This contract may not be assigned in whole or in part by the contractor without written consent of the Department.

Amendments

The contractor shall agree that this agreement shall not be amended or modified except in writing and signed by all parties of the original agreement.

Applicable Laws

The contractor agrees to comply with all applicable laws of the State of Missouri.

This contract shall be interpreted in accordance with the laws of the State of Missouri. It is mutually agreed that the venue for any cause of action regarding this contract shall be the Circuit Court of Cole County, Jefferson City, Missouri.

Contractor's Qualifications

The contractor must meet these requirements.

• Bachelor of Science degree in forestry from Society of America Foresters (SAF) accredited college of forestry, or be a SAF certified forester,

• At least (3) years of experience in forestry management,

• Experience in managing forests located in the Central Hardwood Region of the United

States.

To verify the contractor's compliance with minimum experience requirements, the supplier should submit Exhibit A, Current/Prior Experience Verification, located on the Overview Page of the solicitation.

Personnel Qualifications

The contractor shall include the following team personnel to administer the contract requirements:

a. Contact Person: The contractor shall designate a contact person who shall service as the contractor's contact and shall be the liaison between the contractor and the Department. By no later than five (5) business days after notification by the Department to proceed with services, the contractor shall provide the Department with the name, address, email address, and telephone number of the contractor's program director/contact person. The contractor's program director/contact person shall (1) oversee all services being provided, (2) assume responsibility and liability for services performed per the contract terms, and (3) serve as the primary point of contact for the Department.

Estimated Quantities

The quantities indicated in this IFB are estimates that pertain to the total aggregate quantities that may be ordered incrementally at multiple times throughout the stated contract period. The estimates do not indicate single order amounts unless otherwise stated. The Department makes no guarantee about single order quantities or total aggregate order quantities.

Schedule of Services

1. Upon award of the contract, the contractor shall begin work as soon as possible. The contractor shall complete the services specified herein no later than April 15, 2027.

2. The contractor shall be required to make adjustments if and when working during deer/turkey season (s), September 15, 2026, through January 15, 2027. When working on the area between September 15, 2026, and January 15, 2027, the contractor and the contractor's personnel must wear blaze orange vests and head gear.

3. Firearm Managed Turkey Hunts will occur in the Spring of 2027. Hunt dates will be communicated once set; Department designee will coordinate with contractor if work location needs to be altered due to public hunts/events.

4. The contractor shall not work on the area during Managed Hunts that use centerfire rifles or shotguns with slugs. These exclusionary hunts occur on the following dates:

• October 24-25

• November 14-17

• November 21-24

Quality Control

The Department will conduct periodic inspections of the contractor's work to ensure and measure compliance with the specifications. Inspection plots shall be located throughout the service area to obtain a representative sample of the work.

Department's Option to Add/Remove Areas

The Department may add or remove areas or change the priority of work areas during the contract period. If the Department requests addtional services on areas, the days and times of services shall be mutually agreed upon. The prices stated on the Pricing Page shall remain in effect for any additions and/or changes in work areas or priorities throughout the contract period.

Invoicing and Payment Requirements

The contractor shall be paid in accordance with the firm, fixed price stated on the Pricing Page after acceptance of services by the Department.

1.

Invoicing

The contractor shall submit to the Department an itemized invoice for services upon completion and acceptance of the Department's scope of work. The contractor may be paid for partial project completion only upon approval by the Department representative for areas that are in deemed larger in size.

2. Invoices shall be mailed to:

Missouri Department of Conservation

Ben Davis

2751 Glencoe Road

Wildwood, MO 63038

Or submitted electronically to: Ben.Davis@mdc.mo.gov

b. The contractor shall use uniquely identifiable invoice numbers to distinguish an invoice from a previously submitted invoice and shall include on the invoice the remittance address listed in the contractor's MissouriBUYS, powered by MOVERS, supplier registration. The invoice number will be listed on the state's EFT addendum record to enable the contractor to properly apply state payments to invoices. The contractor must comply with all other invoicing requirements stated in the solicitation.

c. The statewide financial management system has been designed to capture certain receipt and payment information. For each purchase order received, an invoice must be submitted that references the purchase order number and should be itemized in accordance with items listed on the purchase order. Failure to comply with this requirement may delay processing of invoices for payment.

d. The contractor shall not invoice federal or state taxes unless otherwise required under law or regulation.

2. Payment

a. Payments are due upon receipt of a valid invoice, payable in thirty (30) calendar days.

All invoices for equipment, supplies, and/or services purchased by the Department shall be subject to late payment charges as provided in section 34.055, RSMo.

b. The Department does not pay state or federal taxes unless otherwise required under law or regulation.

c. The Department assumes no obligation for equipment, supplies, and/or services shipped or provided in excess of the quantity ordered. Any unauthorized quantity is subject to the Department's rejection and shall be returned at the contractor's expense.

d. The Department will not pay for a software component until the initiation of the implementation of that software component.

e. The contractor may obtain detailed information for payments issued for the past 24 months from the State of Missouri's central accounting system (SAM II) on the Vendor Services Portal at: https://www.vendorservices.mo.gov/vendorservices/Portal/Default.

aspx.

https://www.vendorservices.mo.gov/vendorservices/Portal/Default.aspx.

https://www.vendorservices.mo.gov/vendorservices/Portal/Default.aspx.

Terms and Conditions

Applicable Laws and Regulations

The contract shall be construed according to the laws of the State of Missouri. The contractor and the Department must follow all applicable federal, state, and local laws and regulations that apply to the performance of the contract. To the extent that a provision of the contract is contrary to the Constitution or laws of the State of Missouri or of the United States, the provisions shall be void and unenforceable. However, the balance of the contract shall remain in force between the parties unless terminated by consent of both the contractor and department.

Non-Discrimination and Affirmative Action

Contractors with fifty (50) or more employees must comply with and have an affirmative action plan in accordance with Executive Order 94-03, Article XIII.

Americans with Disabilities Act

In connection with the furnishing of equipment, supplies, and/or services under the contract, the contractor and all subcontractors shall comply with all applicable requirements and provisions of the Americans with Disabilities Act (ADA), ADA is 42 U.S.C. section 1201, et seq.

Authorized Personnel/E-Verify

a. For work performed under the contract, the contractor shall only employ personnel authorized to work in the United States in accordance with applicable federal and state laws, including section 285.530, RSMo and Executive Order 07-13. If the contractor employs personnel not authorized to work in the United States, the Department shall have the right to cancel the contract immediately without penalty or recourse, and to pursue any other remedies permitted by the contract or by applicable state or federal law.

b. Prior to the performance of any services, a contractor meeting the definition of a business entity in section 285.525, RSMo, shall maintain enrollment and participation in the E-Verify Federal work authorization program with respect to the employees hired after enrollment in the program for work in connection with the contracted services included herein. If the contractor's business status changes during the life of the contract to become a business entity as defined in section 285.525, RSMo, pertaining to section 285.530, RSMo, then the contractor shall enroll and participate in the E-Verify program.

c. The contractor shall only be required to provide the affidavits required in section 285.530.2, RSMo, to the Department on an annual basis (https://purch.oa.mo.

gov/vendor-information/affidavit-work-authorization-annual-renewal).

d. The contractor shall ensure that its subcontractors comply with section 285.530, RSMo.

Business Registration

The contractor must meet the requirements for conducting business in the State of Missouri, prior to performance of services under the contract, and for the duration of the contract. The contractor must be registered and maintain good standing with the Secretary of State of the State of Missouri and other regulatory agencies, as may be required by law or regulations. Such business requirements for formation and operation include, but are not limited to, those in Chapters 347-359, RSMo.

Data Breach

If a data breach impacting the Department's data requires the Department to comply with section 407.1500, RSMo, the contractor shall assist the Department by providing to the Department any requested information held by the contractor concerning the breach and the Department's data stored in the software and services being provided as a result of the contract.

https://purch.oa.mo.gov/vendor-information/affidavit-work-authorization-annual-renewal https://purch.oa.mo.gov/vendor-information/affidavit-work-authorization-annual-renewal

Elected or Appointed Officials and Employees

Elected or appointed officials or employees of the State of Missouri or any political subdivision thereof, serving in an executive or administrative capacity, must comply with sections 105.452 and 105.454, RSMo, regarding conflict of interest.

Indemnification

Unless expressly provided by Missouri law to the contrary, pursuant to the Constitution of the State of Missouri, Article III, section 39, subsections 2 and 5, the state shall not indemnify, hold harmless, or agree in advance to defend, any person or entity.

Legal Proceedings

a. For any legal action or other proceedings, per section 27.050 and section 27.060, RSMo, the Missouri Attorney General is given the authority to represent the State of Missouri's interests. The venue for any legal proceeding relating to or arising out of the solicitation or resulting contract shall be in circuit court for Cole County, Missouri or the United States District Court for the Western District of Missouri, Central Division.

b. The contractor and the Department…