MCO_P1533.6E_signed MCJROTC Program.pdf

DEPARTMENT OF THE NAVY

HEADQUARTERS UNITED STATES MARINE CORPS

3000 MARINE CORPS PENTAGON

WASHINGTON, DC 20350-3000

MCO P1533.6E

C 46JR

17 Nov 2008

MARINE CORPS ORDER 1533.6E

From: Commandant of the Marine Corps To: Distribution List

Subj: MARINE CORPS JUNIOR RESERVE OFFICERS' TRAINING CORPS (MCJROTC)

PROGRAM

Ref: (a) Public Law 88-647 Vitalization Act of 1964

(b) 10 U.S.C. 20-31

(c) DODI 1205.13, “Junior Officers Training Corps (JROTC) Program,” February 6, 2006

(d) MCO P4400.150E

(e) OPNAVINST 5530.13C

(f) Public Law 109-364, “National Defense Authorization Act for Fiscal Year 2007,” October 17, 2006

(g) Public Law 107-110, “No Child Left Behind Act of 2001,” January 8,

(h) SECNAV M-5210.1

(i) NAVMC Directive 5040.6H

(j) DODFMR 7000.14-R, “Department of Defense Financial Management Regulations (FMRs),” Volumes 1-15

(k) CMC White Letter 01-07 (NOTAL)

(l) MCO 4630.16C

(m) MCO P6100.11

(n) Joint Federal Travel Regulations, Volume I

(o) MCO 4340.1A

(p) MCO P1020.34G

(q) MCO P6100.12

(r) TM-10120.15/1

Encl: (1) MCJROTC Standing Operating Procedures Manual

(2) MCJROTC Table of Equipment (T/E)

(3) Criteria and Description of Ribbon Awards

(4) Travel System Request for Information

(5) Risk Assessment Matrix

(6) Military Property Custodian Appointment Package

(7) Responsible Officer Appointment Package

(8) Sample Property Record Adjustment Letters

(9) Request for Disposition Instruction Letter

(10) Legion of Valor Nomination

(11) Marine Corps Reserve Association and Naval Honor School Nomination Process

Reports Required: I. MCJROTC Unit/School Strength Report (Report Control Symbol MC-1533-04A), Encl (1), chap. 4, par. 5.c.(3) II. Disposition of Graduates (Report Control Symbol MC-1533-05), Encl (1), chap. 4, par. 5.c.(3) III. Orientation After Action Data (Report Control Symbol MC-1533-06) Encl (1), chap. 5, par. 9.f.

DISTRIBUTION STATEMENT A: Approved for public release; distribution is unlimited.

MCO 1533.6E

17 Nov 2008

1. Situation. The enactment of reference (a) and codification in references

(b) and (c) authorize the Secretary of the Navy to commission Marine Corps Junior Reserve Officers’ Training Corps (MCJROTC) units at secondary schools that meet established criteria. Accordingly, the Secretary of the Navy has authorized the Commandant of the Marine Corps (CMC) to establish MCJROTC units throughout the United States.

2. Cancellation. MCO P1533.6D.

3. Mission. The mission of the MCJROTC Program is to develop character and citizenship in the youth of America.

4. Execution

a. Commander’s Intent and Concept of Operations

(1) Commander’s Intent

(a) The MCJROTC Program will develop character in high school students allowing them to become informed citizens prepared to willingly accept the responsibilities of citizenship. It is a unique program that stresses the learning of leadership skills that will enhance the lives of the young adults who participate. Instructors shall focus on the four basic indicators of leadership: morale, proficiency, espirit de corps, and most importantly, discipline.

(b) In hundreds of towns and cities across America, MCJROTC units play a critical role in shaping communities’ perceptions of the Corps. In this context, Instructors will take every opportunity to have units participate in community activities that represent the Corps’ Core Values.

(2) Concept of Operations. The Commanding General, Training and Education Command, oversees the operation and administration of the MCJROTC Program. The policies and procedures contained in this Order are applicable to all MCJROTC units and program support. All MCJROTC programs will comply with instructions within.

5. Administration and Logistics. Recommendations for changes to this Order are invited and should be submitted to the CG, TECOM (C 46 JR) via the appropriate chain of command.

6. Command and Signal

a. Command. This Order is applicable to the Marine Corps Total Force.

b. Signal. This Order is effective on the date signed.

M. G. SPIESE

By direction

DISTRIBUTION: PCN 10201740000

TABLE OF CONTENTS

IDENTIFICATION TITLE PAGE

Chapter 1 GENERAL.....................................1-1

1. Background..................................1-1

2. Objectives..................................1-1

3. Definitions.................................1-1

Chapter 2 ESTABLISHMENT...............................2-1

1. School Application.......................... 2-1

2. Contract Requirements....................... 2-1

3. Actions Required for Unit Activation........ 2-8

4. Probation Status and Disestablishment....... 2-9

Chapter 3 ORGANIZATION................................3-1

1. General.....................................3-1

2. Training and Education Command..............3-1

3. Regional Directors..........................3-1

4. Unit Military Staff.........................3-3

5. Student Organization........................3-4

6. Student Eligibility.........................3-4

7. Discipline..................................3-5

8. Promotions..................................3-5

9. Leadership Education Completion Certificate.................................3-6

10. Student Benefits............................3-6

11. Disenrollment...............................3-6

Chapter 4 ADMINISTRATION..............................4-1

1. General.....................................4-1

2. Directives System...........................4-1

3. Publications................................4-1

4. Instructor Management.......................4-1

5. Unit Administration.........................4-5

6. Compliance..................................4-8

7. MCJROTC Instructor Pay Guidance.............4-12

8. Travel Guidance for MCJROTC Instructors and Chaperones..............................4-15

Chapter 5 OPERATIONS AND TRAINING.....................5-1

1. General.....................................5-1

2. Purpose.....................................5-1

3. Methods of Instructions.....................5-1

4. Funding.....................................5-1

5. Course Materials............................5-1

6. Records.....................................5-2

7. Concept of MCJROTC Curriculum...............5-2

8. Unit Training...............................5-4

9. Orientation Visits..........................5-8

10. Senior Leadership Course (SLC)..............5-11

11. Cadet Leadership Course (CLC)...............5-12

12. Marksmanship................................5-16 iii Enclosure (1)

TABLE OF CONTENTS

IDENTIFICATION TITLE PAGE

13. Physical Fitness Training...................5-19

14. Competition.................................5-19

15. Extra-Curricular Activities.................5-20

16. Field Trips.................................5-20

17. Incident Reporting..........................5-20

Chapter 6 FISCAL AND LOGISTICS........................6-1

1. General.....................................6-1

2. Mission of the MCJROTC Unit Supply Section..6-1

3. Military Property Custodian (MPC)...........6-1

4. Responsible Officer (RO)....................6-2

5. Consolidated Memorandum Receipt (CMR).......6-3

6. Balance Record Transactions and Adjustments.................................6-3

7. Table of Equipment (T/E) Allowances.........6-4

8. Special Allowances..........................6-5

9. Instructions for Requesting and Reconciling Supply Support..............................6-5

10. Initial Outfitting..........................6-6

11. Request for Transportation..................6-6

12. Custody of Public Funds.....................6-6

13. Weapons and Security........................6-6

14. Budgeting...................................6-7

Chapter 7 UNIFORMS, ACCESSORIES, AND AWARDS...........7-1

1. Scope....................................... 7-1

2. Instructor Uniforms.........................7-1

3. Cadet Uniforms..............................7-1

4. Personal Appearance.........................7-1

5. Grooming Regulations (Male).................7-3

6. Grooming Regulations (Female)...............7-3

7. MCJROTC Cadet Officer Insignia..............7- 3

8. MCJROTC Cadet Enlisted Insignia............. 7-4

9. Distinguishing Devices......................7-4

10. Awards...................................... 7-4

11. MCJROTC Ribbons Awards......................7- 4

12. Legion of Valor Award.......................7-5

13. Marine Corps Reserve Association (MCRA)

Award.......................................7-5

14. Marine Honor Schools........................7- 5

15. Local Awards................................7-5

16. Wearing of Ribbons and Awards...............7-5

17. Shooting Badges.............................7-6 iv Enclosure (1)

REPORTS REQUIRED

REPORT

REPORT TITLE CONTROL SYMBOL PARAGRAPH

I. MCJROTC UNIT/SCHOOL MC-1533-04A Enclosure (1), STRENGTH REPORT Chapter 4, Paragraph 5.c(3)

II. DISPOSITION OF GRADUATES MC-1533-05 Enclosure (1), Chapter 4, Paragraph 5.c(4)

III. ORIENTATION AFTER ACTION MC-1533-06 Enclosure (1), DATA Chapter 5, Paragraph 9.f v Enclosure (1)

Chapter 1

General

1. Background

a. The enactment of reference (a) and codification in references (b) and

(c) authorize the Secretary of the Navy to commission Marine Corps Junior Reserve Officers' Training Corps (MCJROTC) units at secondary schools that meet established criteria. Further, the National Defense Appropriations Act of 2008, Title III, subsection 377 authorizes the Secretary of the Navy to establish and disestablish National Defense Cadet Corps Units. Accordingly, the Secretary of the Navy has authorized the Commandant of the Marine Corps (CMC) to establish and disestablish MCJROTC and MCNDCC units throughout the United States. Generally the procedures outlined in this order are pertinent to both MCJROTC and MCNDCC programs unless otherwise noted.

b. It is Department of Defense (DOD) policy to fund the JROTC program which is intended to instill in students of American secondary institutions the following:

(1) The value of citizenship.

(2) Service to the United States.

(3) Personal responsibility.

(4) A sense of accomplishment.

c. The Commanding General, Training and Education Command (CG, TECOM C 46JR) is the responsible Commander. In this capacity, the Commanding General is guided in policy development and program execution by Section 2032 of reference (b) ‘Responsibility of the Secretaries of the military departments to maximize enrollment and enhance efficiency” which states:

“The Secretary of each military department, in establishing, maintaining, transferring, and terminating Junior Reserve Officers' Training Corps units under section 2031 of this title, shall do so in a coordinated manner that is designed to maximize enrollment in the Corps and to enhance administrative efficiency in the management of the Corps.”

2. Objectives. In order to fulfill its mission, the MCJROTC program achieves the following objectives:

a. Gives students an appreciation for the origin, advantages and responsibilities of citizenship.

b. Develops an understanding of leadership skills and the advantages of strong moral character.

c. Promotes in the students an understanding for the need and application of national security.

d. Develops in students a sense of pride and personal discipline and responsibility.

e. Develops an understanding and respect for constitutional authority as the foundation of a democratic society.

3. Definitions

1-1 Enclosure (1)

a. Academic Year. The period of time necessary to complete one JROTC course, normally consisting of not less than 7200 minutes of instruction. For administrative purposes, the academic school year commences on 1 August and ends on 31 July.

b. Active Duty Pay and Allowances. For calculating JROTC instructor pay, active duty pay and allowances shall be limited to basic pay, basic allowance for housing (BAH), Continental United States (CONUS) cost-of-living allowance, overseas housing allowance (OHA), cost of living allowance (COLA), allowance for uniforms (enlisted only), and basic allowance for subsistence (BAS), which the individual would receive if called to active duty.

c. Consolidated Memorandum Receipt (CMR). A document generated by the Asset Tracking for Logistics and Supply System (ATLASS) program used by MCJROTC personnel to account for government property and equipment assigned to a unit.

d. Honor Schools. Those schools recommended by the MCJROTC Regional Directors and designated by the CG, TECOM (C 46JR) as having accomplished their mission in such a manner as to deserve special recognition.

e. JROTC. The ROTC program conducted at the secondary (high school) level of education.

f. Marine Corp Junior ROTC (MCJROTC). The official designation of military instruction in leadership, character, and citizenship conducted and sponsored by the U.S. Marine Corps.

g. Marine Corps Junior ROTC Graduate. A student who has successfully completed at least two academic years of the MCJROTC program as prescribed by

CMC.

h. Marine Corps Junior ROTC Unit. The organized group of MCJROTC students and faculty enrolled and employed respectively at one secondary school.

i. Marine Instructor (MI). A retired Marine Corps staff noncommissioned officer (SNCO) or a warrant officer (WO-CWO5) who does not possess a bachelor’s degree certified by the Commanding General, Training and Education Command (C 46JR) to serve as a MCJROTC instructor.

j. MCJROTC Cadet. A student enrolled in a secondary school in which a MCJROTC unit is established and who is actively pursuing graduation credit(s) for a course of MCJROTC instruction as prescribed by CMC.

k. Military Property Custodian (MPC). An official (will be a member of the leadership education staff) appointed by the secondary school who is empowered to perform the required supply functions incident to the acquisition, accounting, and handling of equipment and uniforms issued to the school. This term is interchangeable with Responsible Officer (RO) as defined in reference (d).

l. Probation. That status assigned to MCJROTC units and/or instructor staff that fail to attain and maintain the minimum requirements as stated in Public Law 88-647 and amplifying DODI.

m. Regional Director. A retired Marine Corps Officer certified as a Senior Marine Instructor responsible to the Program Director for the efficient operations and compliance of MCJROTC units.

n. Senior Marine Instructor (SMI). A retired Marine Corps officer or warrant officer (WO-CWO5) with a minimum education of a bachelor’s degree, 1-2 Enclosure (1) certified by the Commanding General, Training and Education Command (C 46JR) to serve as a MCJROTC instructor.

o. Service Education Activity (SEA). A private or public educational institution which is of special interest to the armed services and therefore eligible to receive donations of surplus government property.

1-3 Enclosure (1)

Chapter 2

Establishment

1. School Application

a. A MCJROTC unit is established or disestablished by the CMC with the approval of the Secretary of the Navy. A school desiring to host a unit must be fully accredited by the appropriate state or regional accrediting agency.

b. Officials of secondary schools interested in applying for establishment of an MCJROTC unit should obtain a copy of the MCJROTC application form available on the MCJROTC website or from TECOM (C 46JR).

(1) Upon receipt of an application, the Program Director will ascertain if the school has the requisite support available and is prepared to execute the MCJROTC curriculum without exclusion. If so, the Program Director will direct the MCJROTC Regional Director to conduct an on-site evaluation of the school and its proposed facilities. The MCJROTC Regional Director will notify the Program Director of all findings upon completion of the on-site evaluation.

(2) CG TECOM will select secondary institutions in accordance with references (b) and (c) and make a recommendation to the Secretary of the Navy for MCJROTC unit establishment. Announcement of selection will be made by the CG, TECOM following the Secretary of the Navy’s approval.

2. Contract Requirements. Under reference (b), a school at which a MCJROTC unit is to be established will be required to enter into the following agreement with the Department of Defense:

a. Secondary educational institutions desiring to establish JROTC units or to continue established units shall agree to the following:

(1) Maintain a JROTC enrollment of 10 percent of the number of students enrolled in the institution who are in a grade above the eighth grade, or 100, whichever is less.

(2) Employ as JROTC instructors, officer and enlisted personnel who are certified by CG, TECOM to administer the MCJROTC program. The secondary institution shall employ, at a minimum, one SMI and one MI regardless of cadet enrollment.

(a) Units will be authorized one SMI per every 750 enrolled MCJROTC cadets or a fraction thereof.

(b) Units are authorized one MI billet. Additional MI’s may be authorized by the Program Director. As a general rule, one instructor per 75 cadets is the staffing goal with each instructor assigned to a minimum of 75% of available class periods. Thus a sustained cadet population generally reflecting the above proportion coupled with each instructor formally assigned to 75% of the available instructional periods constitutes the usual minimum threshold for assignment of an additional military instructor.

(c) The enrollment minimum is required for “students in seats”.

Although, in extreme cases there is some latitude to assign students to independent study, this policy is highly restrictive in nature. Thus, assignment of students to independent study must withstand evaluative scrutiny conducted by the Regional Director. For example, a candidate for independent study might be a senior who is filling a leadership function within the unit who requires a single academic course for graduation that precludes assignment

2-1 Enclosure (1) to JROTC. These students still are required to meet program grooming and uniform standards.

(d) Enrollment is only one prerequisite for additional instructor labor. It is expected that every instructor will be formally assigned to and actively engaged in classroom instruction at least 75% of the instructional day. In addition, the extent of the unit’s sustained co-curricular history will influence the decision process. Any program that does not have a robust co-curricular program will not be a viable candidate for increased instructor labor. Lack of viable drill, rifle, or orienteering teams and limited community service mitigate against additional instructor labor. These factors must withstand scrutiny of the Regional Director during an on-site evaluation of class rosters, training schedules, and any other anecdotal information gathered.

(e) As an exception, the Program Director may authorize substitution of officer for enlisted instructors and vice versa.

(f) All minimum enrollment requirements for additional SMI and MI billets will be maintained throughout the school year. Failure to do so may result in the immediate loss of authorization and reimbursement for the additional instructor billets.

(g) Requests for additional instructors will be submitted to the Program Director via the appropriate MCJROTC Regional Director.

(3) Pay Retired Personnel So Employed

(a) The institution is the employing agency and shall pay the full amount due the JROTC instructor. The JROTC instructor shall receive retired or retainer pay from the U.S. Government. As a minimum, the amount due from the institution is the amount equal to the difference between retired or retainer pay and the active duty pay and allowances the JROTC instructor would receive if ordered to active duty. The institution shall be reimbursed for JROTC instructor salaries at the rate of one-half the difference of instructor retirement or retainer pay and active duty pay and allowances. The level of active duty pay and allowances, less retired or retainer pay, is the minimum salary the institution shall pay JROTC instructors. That should not be considered an attempt to cap or limit the amount of pay that may be agreed between the individual JROTC instructor and the employer. The institution may pay more than the amount equal to the difference between retired or retainer pay and individual active duty pay and allowance rate, but shall do so without additional entitlement for reimbursement from the Federal Government. Pay computation examples can be found in reference (c).

(4) Contract separately with the individual JROTC instructor for any additional duties desired by the institution besides instruction, operation, and administration of the JROTC program, at no cost to the Military Department concerned. Such additional services shall be performed outside the scope of JROTC duties and hours. This requirement does not prevent JROTC instructors from serving on routine committees or performing curricular or extracurricular duties normally performed by and rotated among other faculty members.

(5) Compensate a JROTC instructor only for the period of time he or she performs duties as a JROTC instructor. For periods of service as a JROTC instructor fewer than 12 months of a calendar or fiscal year, that instructor shall be compensated the difference between the amount of the retirement (or retainer) pay and active duty pay times the length of employment as a JROTC instructor expressed as a fraction of 12 months. The minimum individual instructor contract is 10 months.

2-2 Enclosure (1)

(6) Provide an additional amount of compensation for a JROTC instructor for only that part of the summer (or interim) months, between academic sessions, during which the instructor performs administrative or instructional duties that are directly for the JROTC program. Examples of these duties can be found in reference (c).

(7) Notify TECOM (C 46JR) within 30 days of any changes to employment status of MCJROTC personnel employed at an institution via a DD Form 2767. DD Form 2767 may be obtained on the Official Department of Defense Website for DOD issuances at http://www.dtic.mil/whs/directives/index.html.

Schools/school districts should submit the form on the following occasions:

(a) Hiring of an Instructor. Forward to the MCJROTC Finance Section the original, facsimile or digital copy of DD Form 2767 within 30 days of employment. Complete all identifying instructor information; last name, first name, middle initial, but only use the last 4 digits of the instructor’s SSN. Reimbursements for an instructor will be held in abeyance until the supporting form is received by the MCJROTC Finance Section. Block 10 may be left empty on a newly hired instructor if continuation of the contract into the upcoming school year is undetermined at time of initial hire.

(b) Transfer. Both gaining and losing schools shall forward to the MCJROTC Finance Section the original, facsimile or digital copy of the DD Form 2767 within 30 days of employment or termination. Complete all identifying instructor information; last name, first name, middle initial, but only use the last 4 digits of the instructor’s SSN. The losing school shall modify the contract ending date, and the gaining school will complete a new form as discussed above in “Hiring of an Instructor”. Reimbursement for an instructor at the gaining school will be held in abeyance until the supporting form is received by the MCJROTC Finance Section. Overpayment to the losing school will subject future payments be held in abeyance until any overpayment is collected/satisfied.

(c) Termination. Termination of an instructor not of a routine nature described above requires submission of a DD Form 2767. Current or upcoming contract ending dates will be modified to reflect the termination information. If assistance is required in determining correct dates to modify, contact the MCJORTC Finance Section.

(d) Annually. Each school shall submit instructor/school contract information for the upcoming school year no later than the 15th of May of each year. Utilize a current instructor earnings statement for “current” contract start and stop dates in order to complete blocks 9.a. and 9.b. Blocks 10.a. and 10.b. will identify the upcoming school contract dates.

Forms submitted with dates listed in block 9/a. and 9.b. that do not coincide with the “Contract Start Date” and “Contract Stop Date” listed on an instructor’s monthly earnings statement will be returned for correction, and may delay school reimbursement.

Note: Instructors should be given a copy of the completed and signed DD Form 2767 for retention in the instructor’s personal files as the MCJROTC Finance Section may request a copy of the DD Form 2767 from the instructor.

(8) Provide suitable safeguards for the Government property provided.

Such safeguards shall include, but not be limited to, the following:

(a) Employment of clerical and maintenance personnel required to issue, account for, and maintain the Government property.

(b) Specific “line item” coverage for loss and damage of all government property assigned to that school’s MCJROTC unit is required (bonds, 2-3 Enclosure (1) insurance, etc.) Specific coverage must be in an amount commensurate with the total monetary value of MCJROTC property. This coverage should be evaluated annually in order to ensure the amount of coverage remains adequate. Coverage under a school district “umbrella policy” is not adequate.

(c) Secure Storage for All Government Property. JROTC units that have U.S. furnished military demilitarized rifles in their inventory shall be inspected for physical security. Established security standards for arms rooms shall be in compliance with reference (e).

(9) Provide positive safeguards to prevent unlawful discrimination against students or instructors based on race and/or ethnicity, religion, national origin or gender.

(10) Provide for the installation and all ensuing costs associated with the program’s communication systems. Communication systems must be located within the instructors’ offices, and are, but not limited to, telephone lines, email accounts, and internet access.

(11) Provide adequate facilities for classroom instruction, office space, and storage for unit equipment and adequate and suitably located drill areas. Such facilities include:

(a) Office Space. Adequate space for the military staff to accommodate files and reference books. The SMI should be provided a private office.

(b) Storage. Adequate storage must be provided for the handling of Government property. The following areas will be provided:

1. Property Storage. 1000 square feet per 100 to 150 enrolled MCJROTC cadets.

2. Storage for Training Aids. 300 square feet per 100 to 150 enrolled MCJROTC cadets.

(c) Armories. The school must make provision for a suitable armory to ensure adequate safeguarding of all Government property. If demilitarized M-14’s are issued to the MCJROTC unit per reference (e), security regulations require:

1. A door that is constructed of standard 1 3/4-inch (5cm) thick, hollow metal, industrial type construction with minimum 14-gauge skin plate thickness, internally reinforced vertically with continuous steel stiffeners.

2. Doors which provide access to the arms storage room will be locked with a high security padlock and hasp or locking device.

3. At a minimum, walls will be of standard stud construction:

2x4 studs on 16-inch centers with gypsum board or plaster surface. The interior will be lined with one inch (nominal), double nailed, tongue and groove wood sheathing or other material which provides a similar degree of security, e.g., 3/4-inch plywood.

4. Ceilings and floors will, at a minimum, be one inch (nominal), double nailed, tongue and groove wood sheathing or other material which provides a similar degree of security, e.g., 3/4-inch plywood.

5. Windows and other openings will be sealed to the maximum extent.

2-4 Enclosure (1)

(d) Ranges. The Director, Marine Corps Range and Training Area Management (RTAM) Division, TECOM has identified a Portable Air Rifle Training Range that meets or exceeds safety criteria required for MCJROTC marksmanship training using air rifles with a muzzle velocity of not greater than 600 feet per second. Specific criteria are listed in Chapter 5 of this Order. All MCJROTC units will use a range that is certified by the Regional Director to meet or exceed the safety criteria of this system for the conduct of marksmanship training and MCJROTC hosted marksmanship competitions.

(e) Drill Spaces. A convenient, surfaced area should be selected as a drill site. Physical size of the site is dependent on unit cadet strength but should not be less than 80’ x 40’.

(f) Classroom. The Marine Corps JROTC program requires a minimum classroom space of at least 26’ by 50’ comprised of either two classrooms or a classroom that could divide into two areas in order to accommodate different level cadets. The school must provide all necessary desks, chairs and tables.

(g) Location of facilities. Instructor office spaces, classrooms, storage rooms, armory, and rifle ranges should be co-located within the school building. The permanent (over two school years duration) use of portable facilities is not authorized.

(12) Limit membership in the unit to students who maintain acceptable standards of academic achievement and conduct.

b. Contingent upon the acceptance of the application and upon the fulfillment of all items enumerated in paragraph 2 of this chapter, the CG, TECOM agrees as follows:

(1) To establish and maintain a Marine Corps Junior Reserve Officers’ Training Corps (MCJROTC) unit in accordance with reference (a), as amended, at the institution named in the foregoing application.

(2) To provide for the use in the MCJROTC program such available government property as may be authorized by law and applicable tables of allowances. The Marine Corps will refrain from making any equipment installation without prior approval of the institution.

(3) Provide a course of military instruction of not less than 3 academic years in duration, as prescribed by the Secretary of the Navy consisting of a minimum of 180 class hours per year, and to provide the instructional materials and guidance for the application of the materials.

(4) To pay for all costs incident to the transportation, packing, unpacking, crating, uncrating, and normal maintenance of such property, uniforms, equipment, and instructional materials provided by the government.

(5) To authorize the institution to employ, as administrators and instructors in the program, retired Noncommissioned and Commissioned Officers, and members of the Fleet Marine Corps Reserve, whose qualifications are approved by the CG, TECOM and the institution concerned. Employment must be in accordance with the provisions of reference (a).

(6) For MCJROTC units, to pay to the institution concerned one-half the difference between the retired pay of the retired members employed by the institution and the members’ active duty pay and allowances which they would receive if ordered to active duty. Such payments will be made monthly for the actual period of employment in direct support of the MCJROTC program. Any duties desired by the institution in addition to those connected between the school district and the individual MCJROTC instructor will be at no cost to the Marine Corps. Payment must conform to the provisions as set forth in

2-5 Enclosure (1) reference (a) and current directives governing the MCJROTC program. Schools meeting specific criteria of need, if determined by the Program Director to be in the national interest, may receive additional instructor funds if the following applies:

(a) On-site visits by the MCJROTC headquarters element determines the neighborhood in which the school is located has a substandard quality of life, many families’ income below the poverty level, and a high incidence of violent crime; or

(b) Other additional criteria, as determined by the Program Director whereby the school is determined to be an educationally and economically deprived area (to meet a compelling need of the community or national interest).

(7) To honor all academic standards of the institution including admissions.

c. Contingent upon the acceptance of the application and upon the fulfillment of all items enumerated in paragraph 2 of this chapter, the institution agrees as follows:

(1) To establish a Department of Leadership Education as an integral academic and administrative department and to adopt as part of its curriculum, a three-year course of instruction. To execute the Program of Instruction (POI) in its entirety unless otherwise stipulated in the contract, use the materials provided by the Marine Corps, and designate the SMI as the Department Chair.

(2) To arrange for the scheduling of Leadership Education classes to make it equally convenient for students to participate in Leadership Education instruction, as in other academic core courses regularly scheduled by the institution.

(3) To employ, at a minimum, two (2) MCJROTC certified instructors to serve in the capacity of SMI and MI.

(4) To include the SMI on all faculty committees whose recommendations could affect the Department of Leadership Education.

(5) To require each student enrolled in the MCJROTC to participate in the Leadership Education courses of no less than 180 class hours per year as prescribed by the Marine Corps.

(6) To conduct the program without discrimination against students or instructors regarding race, color, creed, sex, or national origin.

(7) To limit membership in the unit to students who maintain acceptable standards of academic achievement, conduct and grooming as prescribed by governing directives.

(8) To grant appropriate academic credit applicable toward graduation for the successful completion of Leadership Education courses.

(9) To make available to the Leadership Education faculty the necessary instructional supplies, materials, facilities, and privileges accorded other faculty members of the institution.

(10) To provide adequate storage facilities and protection for uniforms and equipment, including preventive maintenance, and for all other government property issued to the institution. Provide adequate facilities for classroom instruction, drill, ceremonies, and instructor office spaces and

2-6 Enclosure (1) support for both curricular and extra curricular activities commensurate with other like school-sponsored activities.

(11) To provide secure storage in compliance with Secretary of the Navy Instructions for all drill rifles, air rifles and other marksmanship rifles and equipment in accordance with reference (d).

(12) To require students to wear the JROTC uniform as designated by the SMI at least once per week and require conformity to pertinent grooming regulations while in uniform.

(13) To appoint the MI as the Military Property Custodian (MPC) who will be empowered to perform the required supply functions incident to the acquisition, accounting and handling of equipment and uniforms issued to the institution. Such official shall be bonded in an amount adequate to cover the value of the government property for which the institution accepts responsibility.

(14) Maintain an MCJROTC unit enrollment of not less than 100 students who are in a grade above the 8th grade, or 10 percent of the number of students enrolled in the institution if the student body is less than 1,000.

With the exception of special needs students, participating students must be able to graduate with their entry-level 9th grade cohort with a diploma and not be the subject of disciplinary action resulting in an out of school suspension during the preceding 6 month period. All MCJROTC cadets must be citizens of the United States of America, or aliens lawfully admitted to the United States for permanent residence.

(15) To provide each student with, or otherwise require each student to have, coverage under an adequate health insurance policy protecting the student in case of accident or injury.

(16) To provide for the installation and all ensuing costs associated with the program’s communication systems. Communication systems must be located within the instructors’ offices, and are, but not limited to, telephone lines, email accounts, and internet access.

d. Contingent upon the acceptance of the application, and upon the fulfillment of all items enumerated in paragraph 2 of this chapter, the CG, TECOM and the institution mutually agree as follows:

(1) That this agreement shall become effective when the authorities of the institution have been officially notified that the Secretary of the Navy has approved the application.

(2) That the above named school is fully accredited by a state or regional accreditation agency.

(3) Personnel employed as instructors will wear the Marine Corps uniform during the school day and during all MCJROTC related co-curricular and extracurricular activities such as drill and marksmanship competitions, community service, and field trips.

(4) That the institution shall re-execute MCJROTC instructors' contracts at least annually to permit inclusion of pay changes which may have become effective since the date of the previous contract.

(5) That the Marine Corps shall have the unencumbered right to withdraw certification of retired personnel employed in the MCJROTC program.

(6) That a representative of the Marine Corps will conduct periodic inspections to evaluate the conduct of the program.

2-7 Enclosure (1)

(7) That this agreement may be terminated at the completion of any school year by either party by giving at least one year's notice, or sooner by mutual agreement. If the authorities of a school desire to discontinue the MCJROTC unit, they will notify CG, TECOM in writing.

(8) That units which are in at least their third year of enrollment and do not have the 100 student statutory minimum, or 10 percent of the number of students enrolled in the institution and/or have not hired the required two instructor minimum, will be placed on probation immediately. No later than the end of that academic year, the Marine Corps shall evaluate the unit's potential to attain the minimum standards upon the opening of school in the fall. If it is likely the legal minimum standard will not be met, the Marine Corps shall encourage school authorities to concur in disestablishment of the unit at the end of the current school year. The Marine Corps will make the final determination as to the school's capability to meet the legal minimum.

Where the Marine Corps' evaluation indicates that legal minimum standard will probably be met at the beginning of the fall school term, the unit may be continued. However, no later than 30 days following the beginning of the next school term the Marine Corps shall ascertain if the legal minimum standard has been met. If it has not, the school shall be officially notified of disestablishment and physical termination shall be scheduled for no later than the end of that academic year.

(9) Units can only receive one probationary status. Subsequent failure to meet Congressionally-mandated requirements may result in a recommendation to the Secretary of the Navy for unit disestablishment at the end of the school year. The Program Director may, in highly unusual circumstances such as natural disaster, waive this requirement.

(10) That the school district shall, in the event of mutual or unilateral termination of this agreement, or in the event of disestablishment as prescribed by the Commandant of the Marine Corps, return to the Marine Corps all U.S. Government owned equipment and uniform items in institutional custody in accordance with procedures and guidance in existence or provided by the Marine Corps at the time of the termination of the agreement or disestablishment of the MCJROTC units(s).

(11) That no member of or delegate to Congress, or resident commissioner shall be admitted to any share or part of this contract, or to any benefit that may arise to this contract if made with a corporation for its general benefit.

(12) That notwithstanding any agreement by the Marine Corps respecting the certification or pay of instructors, the host school and not the Marine Corps or any agency or part of the Federal Government is the employer of each MCJROTC instructor. Specifically, MCJROTC instructors are not employees of the Marine Corps or of the Federal Government within the meaning of the Federal Torts Claims Act, and nothing in this information, application or agreement, will be construed to the contrary. The host school may be liable at law for tortuous acts of MCJROTC instructors within the scope of their employment, depending on the applicable law of the jurisdiction.

3. Actions Required for Unit Activation

a. General. Certain actions must be completed prior to actual commencement of military instruction. Responsibility for these actions is divided among the TECOM and the host school. The following paragraphs list the required actions in sequence for each agency.

2-8 Enclosure (1)

b. TECOM for MCJROTC Units

(1) Once sustainable resources are available to activate a unit, the Program Director will request approval for unit activation from the Secretary of the Navy via CG TECOM.

(2) Request an Individual Activity Code (IAC), Department of Defense Activity Address Code (DODAAC), and Unit Identification Code (UIC) from the appropriate agency. Requisition the clothing, supplies and equipment required for initial establishment of the unit in accordance with the current Table of Equipment (T/E) found in enclosure (2).

(3) Allocate funds in support of MCJROTC unit fiscal and logistical requirements.

c. School

(1) Make available to the MCJROTC unit all facilities as identified on the MCJROTC Unit Application that was submitted to CG, TECOM (C 46JR) by the school district. If previously identified facilities are no longer available, the replacement with other like facilities is subject to the approval of the Regional Director.

(2) Upon receipt of government property, provide appropriate insurance in an amount commensurate with the total monetary value as ascertained by the MCJROTC Regional Director.

(3) Appoint a Military Property Custodian (MPC) as the individual responsible for the requisitioning, receipt, storage, maintenance, issue, and disposal of clothing, supplies and equipment assigned to the MCJROTC unit.

(4) Offer Leadership Education classes in the school’s course catalog.

d. MCJROTC Regional Director

(1) Establish close and continuous liaison with school officials and other Marine Corps activities as required.

(2) Assist the school district with locating certified instructors.

(3) Conduct an annual inspection/visit of the unit to ensure that the highest standards of instruction and administration are being maintained.

Provide timely assistance and corrective action as required. Prior to the annual inspection, a unit in its first year of operation will receive an assist visit to ensure the successful launch of the program.

4. Probation Status and disestablishment

a. When the Program Director determines that a unit does not meet the standards specified in Public Law and DOD and Marine Corps directives (other than for enrollment), school authorities concerned shall be notified that the unit has been placed on probationary status. The Secretary of the Navy may disestablish the unit effective at the conclusion of the probationary period if the reason for the probationary status has not been resolved.

b. Units in the third year of enrollment that do not have the statutory minimum of the number of students enrolled shall be placed on probation. No later than the end of the school year, the Regional Director shall evaluate potential to attain the minimum enrollment on the fall opening of school.

2-9 Enclosure (1)

If it is probable that the enrollment minimum will not be met, school authorities will be encouraged to concur in disestablishment of the unit at the end of that current school year. The Regional Director shall make the initial determination on the school’s capability to meet the enrollment minimum. When the Regional Director evaluation indicates that minimum enrollment probably will be met at the beginning of the fall school term, the unit may be continued. No later than 90 days following the beginning of the next school term, the Regional Director shall determine whether the enrollment minimum has been met. If it has not, the school shall be officially notified of unit disestablishment, and physical termination shall be scheduled for no later than the end of that school year. The Program Director may authorize extensions of probation periods in special circumstances.

c. MCJROTC units that do not have two instructors (SMI and MI) as required by reference (b) will be placed on probation. It is recognized that occasionally some instructor vacancies may be difficult to fill and as such, each instance must be evaluated on its merits. However, school districts are expected to make every effort to recruit instructor staff. Indications of this effort may be advertising, salary inducements above the minimum pay scale, or other inducements such as bonuses or payment of relocation expenses.

Absence of indications of effort on the part of the school district will result in a recommendation to the Secretary of the Navy for unit disestablishment.

2-10 Enclosure (1)

Chapter 3

Organization

1. General

a. Established under the provisions of reference (b), the Secretary of the Navy is responsible for the MCJROTC program. This command responsibility has been delegated through the CMC and CG, MCCDC to the CG, TECOM.

b. This command responsibility is further codified in Section 2032 of reference (b) titled “Responsibility of the Secretaries of the military departments to maximize enrollment and enhance efficiency.”

c. Thus, in adhering to the above “efficiency clause”, every echelon of the program structure must consistently strive for continuous process improvement and operational efficiency. In this context and to leverage economies of scale, program organization is based upon centralization of common and recurring administrative and logistic functions, and decentralization of operations. In addition, this clause requires particular attention to the provisions of reference (b) that establish mandatory unit strength and instructor requirements, and specific actions that must be executed should these requirements not be met.

2. Training and Education Command (C 46JR)

a. Compliance Section. Monitors unit compliance in accordance with the Commanding General’s Inspection Program (CGIP).

b. Instructor Management/Curriculum Section. Provides instructor certification, recertification, and decertification processes. Coordinates instructor placement and hiring. Develops and standardizes curriculum and supporting materials. Acts as primary liaison to federal, professional education and accreditation agencies. Coordinates information technology.

c. Operations Section. Supervises unit establishment and disestablishment, unit probation actions, annual training and competition events, and execution of the POI.

d. Logistics Section. Provides purchasing and contracting services, supply support, and oversees the accountability of unit property.

e. Budget and Finance Section. Develops the Program Objective Memoranda (POM). Creates annual budget submissions and annual phase plans, and monitors program spending. Provides pay, orders, and travel support.

3. Regional Directors. Regional Directors are directly responsible to the Program Director for the efficient operations of units located within a particular geographic region. Specifically, Regional Directors:

a. Plan and oversee operations of MCJROTC units located in the region.

b. Serve as primary liaison with state legislatures, agencies and professional organizations for the program.

c. Under the supervision of the Program Compliance Officer, develop an annual inspection plan to ensure that the highest standards of administration and operations are being maintained. Ascertains operational trends and recommends corrective action, if required. Conducts inspections of all units within the region and conducts annual inspections of units that are in an evaluation or probation status. Supervises compliance and receives the MCJROTC Self-Evaluation Form from units not scheduled for inspection, 3-1 Enclosure (1) evaluates by endorsement contents for compliance with program requirements and standards, and forwards same to HQ TECOM no later than 1 May of each year.

d. Monitor the overall effectiveness of the annual operational and training objectives in conjunction with current directives, to include planned and projected cadet enrollment, SMI and MI attrition, new unit requirements, and disestablishment actions within the region.

e. Assist school district supervisory personnel in the development and implementation of strategies supporting program success.

f. Recommend assignment of probationary status or disestablishment of units that do not comply with minimum program requirements and standards.

g. Actively search for prospective host schools within the region. When directed, visit prospective host schools and, using MCJROTC-provided evaluation factors, recommend whether sites should be considered as host schools. Submit Site Visit Assessment reports.

h. Assist in the search for and hiring of instructors. Ensure copies of the following forms are filed with Budget and Finance Section (C 46JR TECOM) for each instructor: DD 2767 - Instructor Annual Certification of Pay and Data Form and DD 2754 - Instructor Pay Certification Worksheet for Entitlement Computation. Both forms may be obtained on the Official DOD Website for DOD issuances at http://www.dtic.mil/whs/directives/index.html.

i. Provide program information to prospective instructor candidates on the nature of instructor duties.

j. Advise and assist new instructors concerning all facets of activating/operating a unit. Ensure provisioning of necessary start-up and follow on administrative and logistical support (e.g., textbooks, instructional materials and equipment, uniforms, instructor indoctrination), and all other resources required for unit activation. Conduct an initial visit with new instructors within 60 days of their employment and ensures that all new instructors attend the Instructor Certification Course at Quantico, Virginia.

k.