NOTICII TO BIDDERS

RECEIPT OF SEALED lllDs WILL tll, RECIIIVED BY'fl-lE OWNER, McNEESE STATE UNIVERSITY, PURCHASING DEPARTMENT, SMII'II HALL, ROOM 120, I50 LAWTON DR., LAKE CHARLES. L,A'70607.

OT MSU BOX92415, LAI(E CI{ARLES. LA70609, UNTIL THE DATE AND TIME INDICATED FOR THE

FOLLOWING BID:

Brp No. p2700018

DATE DUE: THURSDAY. OCTOBER 15.2026 TIME: 10:00 A.M.

NEW MAINTENANCE AND STORAGE F.ACILITY at McNEESE STAT4 UNIVERSITY. LAKE

CHARLES. LOUISIANA 70607

PROJECT NO. l9-627-21-01. F.19002581. 01-107-058-13. F.01004543

NAN:

-fuesAay. Sept.Zg.

A NON-MANDATORY SITE VISIT CAN BE ARRANGED BY CONTACTING

FACILITIES AT 337-475-5887 or email facilities@mcneese.edu.

FRONT-END BIDDING DOCUMENTS MAY BE OBTAINED AT THE STATE OF LOUISIANA WEBSITE

VENDOR CENTER, LaPAC, AT https:.,ldoa.louisiana.gov/doa/osp/vendor-resources, LaPAC Bids Opportunities from State of Louisiana and local agencies. FOR ADDITIONAL ASSTSTANCE AND TO OBTAIN pLANS, SPECIFICATIONS, DRAWINGS, etc., llMAlL REQUEST TO facilities@mcneese.edu.

FEES FOR SET OF DOCUMENTS: NONE

A CASHIER'S CHECK, CERTIFIED CHECK, OR ACCEPTABLE BIDDER'S BOND PAYABLE TO McNEESE STATE UNIVERISITY IN AN AMOUNTNOT LESS THAN FIVE PERCENT (5%) OF THE BID SUBMITTED

MUST ACCOMPANY EACH BID AS A GUARANTEE THAT,IF AWARDED THE CONTRACT, THE

BIDDER WILL PROMPTLY ENTER INTO A CONTRACT AND EXECUTE SUCH BONDS AS MAY BE

REQUIRED.

THE SUCCESSFUL BIDDER WILL BI, REQUIRED TO FURNISH A PERFORMANCE BOND IN AN

AMOUNT EQUAL TO 100% OF THE CONTRACT AMOUNT AND IN ACCORDANCE WITH R.S.38:2219.

BIDS SHALL BE ACCEPTED ONLY }TROM CONTRACTORS WHO ARE LICENSED UNDER LA.

R.S.37:2150-2163 FOR THE CLASSIFICATION OF BUILDING CONSTRUCTION.

NO BID MAY BE WITHDRAWN FOI{ A PERIOD OF THIRTY (30) DAYS AFTER RECEIPT OF BIDS,

EXCEPT UNDER THE PROVISIONS OF LA. R.S.38:2214.

THE OWNER RESERVES THE RIGH'I'TO REJECT ANY AND ALL BIDS AND TO WAIVE ANY

INFORMALITIES INCIDENTAL THEI{ETO.

EVIDENCE OF AUTHORITY TO SUBMIT THE BID SHALL BE REQUIRED IN ACCORDANCE WITH

R.S.38:2212 (AXIXC) AND/OR R.S. 3e:1594 (C)(2XD).

McNEESE STATE UNIVERSITY

DEBET HEBERT

PROCUREMENT SPECIALIST

debet(@mcneese. edu Phone: (337)475-5083

INSTRUCTIONS TO BIDDERS

COMPLETION TIME:

The Bidder shall agree to fully complete the contract within ( 300 ) consecutive calendar days, subject to such extensions as may be granted under Paragraph 8.3, in the General Conditions and the Supplemenhry Conditions, and acknowledges that this construction time will start on or before the date qpecified in the wriften "Notice to Proceed" from the Owner.

LIQUIDATED DAMAGES:

The Bidder shall agree to pay as Liquidated Damages the amount of (Two-hundred and Fiftv

|Dollars($ 250.00 )foreachconsecutivecalendardayforwhichtheworkisnotcomplete,beginning with the first day beyond the contract completion date stated on the "Notice to Proceed" or as amendedby change order.

TAX EXEMPTION:

Theprojectistobeexemptfromsalesandusetaxesimposedbyanytaxingauthority. Thesuccessfulcontractor / subcontractors will be required to submit the appropriate tax exenption form To apply for Louisiana hx exemptiorl contractors must have a LaTAP account and be registered for Sales Tax in order to submit the application. The Form R-85012 application can now only be filed electronically through Louisiana Taxpaver Access Point (LaTAP). The application must include the LaGov contract nurnber which can be found on tre executed contact, a brief project description, Notice to Proceed (NTP) start and end dates, and an uploaded copy of the executed contract. The following is information to include on the form for the project:

Public Entity: McNeese State University LDR Sales Tax Account #: N/A

For assistance or questions on this process, contact the following:

LaTAP Questions or Assistance: Call (855) 307 3893 or email Taxpayer.AccessPoint@LA.GOV Application Process Questions: LDRSales.ExemptionApplications@la.gov General Sales Tax Questions: Sales.inquiries@la.gov Exemption Qualification Questions: PolicySales@la.gov Legal Interpretation Questions : PolicySales@la. gov

ARTICLE 1

DEFINITIONS

I .l The Bid Documents shall include the following:

Advertisement for Bids Instructions to Bidders Bid Form Bid Bond Form General Conditions of the Contract for

Construction, AIA Documenl A20 l, 2077 Edition

Supplementary Conditions Contract Between Owner and Contractor and Performance and Payment Bond and

Non-Collusion Affidavit Attestations Affidavit - l0 day document User Documents (if applicable) Pre-Construction Conference Agenda Schedule of Values Change Order Form htly 2026

Recommendation of Acceptance Partial Occupancy Form Building Plaque (if applicable) Asbestos Abatement (if applicable) Other Documents (if applicable) Specifications & Drawings Addenda issued during the bid period tr be acknowledged on the Bid Form Federal Contract Provisions

I . 2 All de finitions s et forth in th e General C onditions of the Contract for Construction, AIA Document 4'201 and the Supplemenbry Conditions arc applicable to the Bid Documents.

I .3 Addenda are written and/or graphic instnrmen8 issued by the Designer prior to the opening of bids, which modiS or interpret the Bid Documens by additions, deletions, clarifi cations, c orrections and prior approvals.

IB -I

1.4 A bid is a complete and properly signedproposal

to do the work or designatedportion thereof forthe sums stipulated therein supported by data called for by the Bid Documents.

I . 5 Base b id is the sum stated in the bid forwhich tre Bidder offen to perform the work described as the base, to which work may be added, or delebd for sums stated in altemate bids.

I .6 An alternatebid(or alternate) is an amount stated in the bid to be added to the amount of the base bid if the conesponding change in project scope or materials or methods of construction described inihe Bid Documents is accepted.

1.7 A Bidder is one who submits a bid for a prime

Contract with the Owner for the work described in the Bid Documents.

1.8 A Sub-bidderis one who submits a bid tc a

Bidder for materials and/or labor fora portion of the work.

1.9 Where the word "Architect" is used in any of the

documents, it shall refer to the Designer of record of the project, regardless of discipline.

ARTICLE 2

PRE-BID CONFERENCE

2.1 A Pre-Bid Conference shall be held at least 10

days before the date for receipt for bids. The

Designershall coordinatethe setting of the da@, time and place for the Pre-Bid Conference with the User and shall noti|/, in writing, the Owner and all who have received sets of the Bid Documenb to attend.

The purpose of the Pre-Bid Conference is to familiarize Bidders with the requirements of tre Project andthe intent of the Bid Documents, andtrc receive comments and information from interested

Bidders. If the Pre-Bid Conference is stated in flre Advertisement for Bids to be a Mandatory Pre-Bid

Conference, bids shall be accepted only from those

Bidders who attend the Pre-Bid Conference. Bidders who are not in attendance for the entire Pre-Bid

Conference will be considered to have not attended.

2.2 Any revision of the Bid Documents made as a

result of the Pre-Bid Conference shall not be valid unless included in an addendum.

July 2026

ARTICLE 3

BIDDER'S REPRESENTATION

3. I Each Bidder by making his bid represents that:

3.1.1 He has read and understands the Bid

Documents and his bid is made in accordance therewith.

3.1 .2 He has visited the site and has familiarized himself with the local conditions underwhich tre work is to be performed.

3.1.3 His bid is based solely upon the materials, systems and equipmurt described in the Bid Documents, as advertised and as modified by addenda.

3.1.4 His bid is not based on any verbal

instructions contrary to the Bid Documents and addenda.

3. I .5 He is familim with Code of Govemmental Ethics requiranent that prohibits public servanb and/ortheir immediate family members frombidding on or entering into contracts; he is aware that lhe

Desigrer and its principal owners are considered

Public Servants under the Code of Govemmental Ethics for the limited purposes and scope of tre Design Contact with the State on this Project (see

Ethics Board Advisory Opinion, No. 2009-378 and 201 0-128); and neither he nor any principal of tre Bidder with a controlling interest therein has an immediate family relationship with the Desigrer or any princ ipal within th e D e signer's firm ( se e La. R S.

42:11,13). Any Biddersubmitting a bid in violation of this clause shall be disqualifred and any contact entered into in violation of this clause shall be null and void.

3.2 The Bidder must be fully qualified under any

State or local licensing law for Contractors in effect at the time and at the location of the work before submiuing his b id. In the State o f Lo uisiana. Revised

Statutes 37:2150. et seq. will be considere4 if applicable.

The Bidder shall be responsible fordetermining trat all of his Sub-bidders or prospective Subcontracton are duly licensed in accordance with law.

TB -2

ARTICLE 4

BID DOCUMENTS

4.1 Copies

4.1.1 The Desiper shall provide the Bid

Documents in electronic format. They may be obtained without charge and without deposit as stated in the Advertisement for Bids.

4 .l .2 Printed copies will not be available ftom the

Desigrer, but arrangemen8 can be made to obbin them through most reprographic firms and/or plan ro oms. All p lan holders are responsible for their own reproduction costs.

4.1.3 Complete sets of Bid Documents shall be

used in preparing bids; neither the Owner nor the

Designer assume any responsibility for errors or misinterpretations resulting from the use of incomplete sets of Bid Documents.

4.1 .4 The Owner or Designer in making the Bid Documents available on the above terms, do so only for the purpose of obbining bids on the work and do not confer a license or grant for any other use.

4 .2 Interpr etation or Corection of Bid Do cuments

4.2.1 Bidders shall promptly notifu the Designer

of any ambiguity, inconsistency or error which ftey may discover upon examination of the Bid Documents or of the site and local conditions.

4.2.2 Bidders requiring clarification or

interpretation of the Bid Documents shall make a written request to the Designeq at least seven days prior to the date for receipt of bids.

4.2.3 Any interpretation, corection or chanp to

the Bid Documents will be made by addendum.

Interpretations, conections or changes to the Bid Documents made in any other manner will not be binding and Bidders shall not rely upon such interpretations, corrections and changes.

4.3 Substitutions

4.3.1 The materials, producb and equipment

described in the Bid Documents establish a sbndard

Ju'ly 2026 of required function, dimension, appearance quality to be met by any proposed substiflrtion.

substitutions shall be in accordance with La.

and All

R.S.

38:2212(T\(2).

4.3.2 For closed specifications, when a potential

supplier submits a particular product for prior approval other than a product specified in the Bid Documents, said product will not be considered unless written request for approval has been submitted by the Bidder and has been receivd by &e Desigrer at least fourteen (14) workine davspriorto the openine of bids. @&ff!,2?.q5lQ Each zuch request shall include the name of the material or equipment for which it is to be substituted and a complete description of the proposed substitrtioq including model numbers, drawings, cub, performance andtest data and any otherinformation necessary for an evaluation. A statement setting fortr any changes in other materials, equipment or work that incorporation of the substitution would require shall be included. It shallbe the reqponsibility of the

Bidder to include in his bid all changes required of the Bid Documents if the proposed product is used.

Prior approval, if given, is contingent upon supplier being responsible for any costs which may be necessary to modiS the space or facilities needed to accommodate the materials and equipment apprcved.

4.3.3 If the Designer approves any proposed

substitution, such approval shall be set forth in an addendum. Bidders shall not rely upon approvals made in any other manner.

4.4 Addenda

4.4.I Addenda will be transmitted to all who are known by the Designer to have requested and/or received a complete set of Bid Documents.

4 .4 .2 Copies of addendawill bemade available for inspection wherever Bid Documents are on file for that purpose.

4.4.3 In accordance with La. R.S.

38:2212(O)Q\$) addenda shall not be issued within a period of seventy-two (72) hours prior to the advertised time for the opening of bids, excluding Saturdays, Sundays, and any other le gal holidays. ff the necessity arises of issuing an addendum modiffing plans and specifications within dre seventy-two (72) hour period priorto the advertised

IB.3

time for the opening of bids, then the opening of bids shall be extended at least seven but no more lhan twenty{ne (21) working days, without lhe requirement of re-advertising. McNeese State

University shall be consrltedprior to issuance of zuch an addendum and shall approve such issuance. The revised time and date for the opening of bids shall be stated in the addendum.

4.4.4 Each Bidder shall ascertain from the

Desigrrer prior to submitting his bid that he has received all addenda issued, and he shall acknowledge their receipt on the Bid Form.

4 .4.5 The Owner shall have the right to extend tre bid date by ,rp to (30) thirty days without tre requirement of re-advertising. Any such extension shall be made by addendum issued by the Desigrer.

ARTICLE 5

BID PROCEDURE

5.1 Form and Style of Bids

5.1.1 Bids shall be submitted on the Louisiana

Uniform Public Work Bid Form provided by the

Desigrrer for this project.

5.1.2 The Bidder shall ensure that all applicable

blanks on the Bid Form are completely and accurately filled in.

5. 1 3 Bid sums shall be expresed in both words and figures, andin case of discrepancybetweenthe two, the written words shall govern.

5.l.4 Any interlineation,alterationorerasuremust be initialed by the signer of the bid or his authorized representative.

5.1.5 Bidders are cautioned to complete all

altemates should suchbe required in the Bid Form.

Failure to submit alternate pric es will render the bid non responsive and shall cause its rejection.

5.1 .6 Bidders are cautioned to complete all unit prices should such be required in the Bid Fonn Unit prices represent a price proposal to do a specified quantity and quality of work. Unit prices are incorporated into the base bid or alternates, as

July 2026 indicated on the Unit Price Fornr" but are not the sole components thereof.

5.1.7 Bidder shall make no additional stipulalions

on the Bid Form nor qualiff his bid in any ofier manner.

5.1.8 Written evidence of the authority of the

person signing the bid for the public work shall be submitted in accordance with La. R.S.

38:2212(8)(5).

5. 1 .9 On any bidinexcessoffiftythousanddollars ($50,000.00), the Bidder shall certiff that he is licensed under LA. R.S. 37:2150-2166 and show his license number on the bid above his signature or his duly authorized representative.

5.2 Bid Security

5.2.1 No bid shall be considered or accepted

unlessthe bid is accompanied by bid security in an amount of five percant (5.0%) of thebase bidand all alternates.

The bid security shall be in the formofa cerlified check or cashier's check drawn on a bank insured by the Federal Deposit Insurance Corporation, or a Bid Bond written by a surety company licensed to do business in Louisiana and sigredby the surety's agent or attorney-in-fact The Bid Bond shall be wriren on the Bid Bond Forrn, and the surety for the bond must meet the qualifications stated thereon. TheBidBond shall include the legal name of the Bidder, be in favor of the State of Louisian4 McNeese State Univenity, and shall be accompanied by appropriate power of attorney. The Bid Bondmustbe sigredbybolhlhe Bidder/principal and the surety in the space provided on the Bid Bond Form. Failure by tre Bidder/principal or the surety to sign the Bid Bond shall result in the rejection of the bid.

Bid security furnistred by the Bidder shall guarantee that the Bidder will, if awarded the work according to the terms of his proposal, enter into the

Contract and furnish Performance and Payment Bonds as required by these Bid Documents, wilhin fifteen (15) days after written notice that tre instrument is ready for his signature.

Should the Bidder refuse to enter into zuch Contract or fail to furnish such bonds, the amount of the bid security shall be forfeited to the Owner as liquidated damages, not as penalty.

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5.2.2 The Owner will have the right to retain the

bid security of Bidders until either (a) the Contact has been executed and bonds have been fumistred, or

(b) the specified time has elapsed so that bids may be withdrawn, or (c) all bids have been rejected.

5.3 Submission of Bids

5.3.1 The bid shall be sealed in an opaque

envelope. The bid envelope shall be identified on tre outside with the name of the project, and the name, address, and license number of the Bidder.

The envelope shall not contain muhiple bid forms, and will b e received until the time spec ifi ed and at the place specified in theAdvertisernent for Bids. It shall be the specific responsibilityof the Bidderto deliver his sealed bid to McNeese State University at the appointed place and prior to the announced time for the opening of bids. Late delivery of a bid for any reason, including late delivery by United States I\4ail express delivery, or misdirectionby anyparty, shall disqualify the bid.

If the bid is sent by mail, the sealed envelope shall be enclosed in a separate mailing envelope with the notation "Bid Enclosed" on the face thereof. Such bids shall be sent by Registered or Certified Mail, Return Receipt Requested, addressed to:

McNeese State University Purchasine Department, Box 92415 Lake Charles, Louisiana , 7 0609.

Bids sent by express or hand delivered shall be delivered to: McNeese State University Purchasing Department 150 Lawton Drive Smith Hall Room 120A Lake Charles, Louisiana 70607

5.3.2 Bids shall be deposited at the desigrrated

location prior to the time on the date for receipt of bids indicated in the Advertisement forBids, or any extension thereof made by addurdum. Bids received after the time and date for receiot of bids will be returned unopened.

5.3.3 Bidder shall assume full responsibiliry for

timely delivery at location designated for receiptof bids.

5.3.4 Oral, telephonic or telegraphic bids are

invalid and shall not receive consideration. Owner shall not considernotations written on outside of bid envelope which have the effect of amending the bid.

Written modifications enclosed in the bid envelope, and siped or initialed by the Contractor or his representative, shall be accepted.

5.4 Modification or Withdrawal of Bid

5.4.1 A bid may not be modified, withdrawn or

canceled by the Bidder during the time stipulated in the Advertisement forBids, forthe period following the time and bid date designated for the receipt of bids, and Bidder so agrees in submitting his bi4 except in accordance with La. R.S. 38:2214 which states, in part, "Bids containing patently obvious, unintentional, and substantial mechanical, clerical or mathematical errors, or errors of unintentional omission of a substantial quantity of work, labor, material or services made directly in the compilation of the bid, may be withdrawn by the contnactor if clear and convincing swom, written evidence of zuch errors is furnished to the public entity within fofty-eight hours of the bid opening excluding Saturrdays, Sundays, and legal holidays".

5.4.2 Prior to the time and date designated for

receipt ofbids, bids submiued early may be modified or withdrawn only by notice to the party receiving bids at the place and prior to the time designated for receipt of bids.

5.4.3 Withdrawn bids may be resubmitted up tc

the time designated forthe receipt of bids provided that they are then fully in conformance with these

Instructions to Bidders.

5.4.4 Bid Security shall be in an amount sufficient

for the bid as modified or resubmitted.

5 . 5 Pro hib ition of D iscriminatory B oycotts of I srael

By submitting a bid, the Biddercertifies and agrees that the following information is correct:

In preparing its bid, the Bidder has considered all proposals submitted from qualified, potential subcontractors and suppliers, and has not, in the solicitatioru selection, or commercial treatnent of any subcontractor or supplier, refrxed to transact or terminated business activities, or taken other actions

Ilu1y 2026 IB -5 intended to limit commercial relations, with a pemon or entity that is engaging in commercial transactions in Israel or Israel-contolled territories, with the specific intent to accomplish a boycott ordivestnent of Israel. The Bidder has also not retaliated against any person or other entity for reporting such refusal, termination, or commercially limiting actions. The state reserves the right to reject any bid if this certification is subsequently determined to be false and to terminate any contract awarded based on such a false response.

ARTICLE 6

CONSIDERATION OF BIDS

6.1 Openingof Bids

6.l.l The properly identified Bids received on time will be opened publicly and will be read aloud, and a tabulation abstract of the amounts of the base bids and alternates, if any, will be made available tc Bidders after bid opening at http s : //www. doa. la. gov/doa/fo c,/proj ec t-administration-state/c onstuction-bid-advertisements-and-results/

6.2 Rejection of Bids

6 .2 .l The Owner shall have the right to reject any or all bids and in particular to reject a bid not accompanied by any required bid security or dab required by the Bid Documents or a bid in any way incomplete or irregular.

6.3 Acceptance of Bid

6.3 .l It is the intent of the Owner, if he accepb any alternates, to accept them in the order in which trey are listedinthe BidForm. Determinationof fte lnw Bidder shall be on the basis of tre zum of the base bid and the altemates accepted. However, the Owner shall reserve the right to accept alternates in any order which does not affect determination of the Low Bidder.

ARTICLE 7

POST-BID INFORMATION

7.I Submissions

7 .l.l At the Pre-Construction Conference. fte Contactor shall submit the following information to the Designer.

7 .l.l.l A designation of the work to be performed by the Contractor with his own forces.

7 .I.1.2 A breakdown of the Confact cost attributable to each item listed in the Schedule of Values Form. No paymants will be made to tre Contractor until this is received.

7 .l.l .3 The proprietary names and the suppliers of principal items or systans of material and equipment proposed for the work.

7 .l .1 .4 A list of names and business domiciles of all Subcontractors, manufacturers, supplien or other persons or organizations (including those who are to furnish materials orequipment fabricated to a special desigr) proposed for the principal portions of tre work. It is the preference of the Ownerthat, tc the greatest extent possible or practical, the Contactor utilize Louisiana Subcontractors, manufacturen, suppliers and labor.

7 .1.2 The General Contractor shall be responsible for actions or inactions of Subcontacton and/or material suppliers.

The General Contractor is totally responsible for any lost time or extra expense incurred due to a Subconbactor's or Material Supplier's failure to perform. Failure to perform includes, but is not limited to, a Subcontractor's financial faihre, abandonment of the project, failure to makeprompt delivery, or faifure to do work up to shndarrd. Under no circumstances shall the Owner mitigate tre General Contractols losses or reimburse the General Contractor for losses caused by these events.

7 .1.3 The lowest responsive and responsible Bidder shall submit to the Desigrer and the Owner within ten days afterthe bid opening a letter/lethrs from the manufacftrer stating that the manufacturer will is sue the roof system guarante e c omplying witr the requirements of FPC based on the specified roof system and include the name of the applicator acceptable to the manufrcturer at the highest level of certification for installing the specified roof systern.

Th is manufacturer shall be one that has re ceived prior approval or is named in the specifications.

htly 2026 IB -6

In accordance with La. R.S. 38:2227 [references La. R. S. 3 8 :22 | 2(A)(3)(c )(ii), which has sinc e been renumbered as La. R.S. 38:2212(BX3Ya)], La. RS.

38:2212.10 and La. R.S.23:1726(8) the apparent low Bidder on this project shall submit the completed Attestations Affidavit (Past Criminal Convictions of Bidders, Verification of Employees and Certification Regarding Unpaid Worke,rs Compensation Insurance) form found within this bid package to McNeese State Universitywithin l0 days after the opening of bids. The Attestations Affidavit may also be submitted in the bid envelope.

ARTICLE 8

PERFORMANCE AND PAYMENT BOND

8.1 Bond Required

8. I . I The Contractor shall furnistr and pay for a Performance and Payment Bond written by a company licensed to do business in Louisiana, which shall be sigred by the surety's agent or attorney-in-fact, in an amount equal to 100% of the

Contract amount. Surety must be listed currendy on the U. S. Department of Treasury Financial Management Service List (Treasury List) as approved for an amount equal to or greater than tre contract amount or must be an insurance company domiciled in Louisiana or owned by Louisiana residents. If surety is qualified other than by listing on the Treasury list, the contract amount may not exceed fifteen percent of policyholders' surplus as shown by surety's most recent financial statemen8 filed with the Louisiana Department of Insurance and may not exceed the amourt of S500,000. However, a Louisiana domiciled insurance company with at least an A- rating in the latest printing of the A. lvl Best's Key Rating Guide shall not be subject to tre $500,000 limitation, provided that the contact amount doe s not exc eed ten perc ent of policyholden' surplus as shown in the latest A. M. Best's Key Rating

Guide nor fifteenpercentof policyholders' surplus as shown by surety's most recent financial statemenb filed with the Louisiana Deparfinent of Insurance.

The Bond shall be signed by the surety's agent or attorney-in-fact. The Bond shall be in favor of dre

State of Louisiana, McNeese State University.

8.2 Time of Delivery and Form of Bond

8.2.1 The Contractor shall deliver the required

bond to the Ownersimuttaneous with theexecution of the Contract.

8.2.2 Bond shall be in the form fumished by

McNeese State Univenity, Entitled Contact Between Owner And ContractorAnd Performance And Payment Bond, a copy of which is included in the Bid Documents.

8.2.3 The Contractcr shall require tre

Attorney-in-Fact who executes the required bond on behalf of the surety to affix thereto a certified and current copy of his power of Attorney.

ARTICLE 9

FORM OF AGREEMENT BETWEEN OWNER

AND CONTRACTOR

9.1 Form to be Used

9.1 .1 Form of the Contract to be used shall be furnished by McNeese State University, an example of which is bound in the Bid Documents.

9.2 Award

9.2.1 After award of the Contract and prior to

Contract execution, the successful Bidder, if a corporation, shall have on file with the Louisiana Secretary of State, a Disclosure of Ownenhip Affidavit, in accordance with La. R.S. l2:1-1622, l2:205(C) and I 2:304(AX1 I ).

9 .2 .2 In accordance with Louisiana Law, whan the

Contract is awarded the successfirl Bidder shall, at the time of the sigring of the Contract, execute fte Non-Collusion Affidavit included in the Contact Documents

9.2.3 When thisproject is financed eifterpartially

or entirely with State Bonds, the award of this

Contract is contingent upon the sale of bonds by the

State Bond Commission. The State shall incur no obligation to the Contractor until the Contract BetweenOwnerand Contractor is duly executed.

July 2026 TB -7

LOUISIANA UNIFORM PUBLIC WORI( I}ID FORM

TO: _Mdeciqj!atr-U!:ye6$y___ tlID FOll: Bid #D2700018

_l!ttll4$.!g Depanrnertl _ Ber92-4-15 150 l-awton Drive

NeuMqllery Slqtg_UnLvrMqL

_LakeEb3rle!,14_i96Q9_ LqkeElrarl_er,_LAru6gl LakeCharles.Louistggp.J.-5U_ (Ovner to provide name and address oJ otvner) l'roiect Nq: 19-627-21-0,1, E19002581. 01-107-

0sB-r3. F.01004s43 The undersigned bidder hereby declares and represents that sheAre: a) has carefully examined and understands the Bidding Documents, b) has not received, relied on, or based his bid on any verbal instructions contrary to the Bidding Documents or any addenda, c) has personally inspected and is familiar with the project site, and hereby proposes to provide all labor, materials, tools, appliances and facilities as required to perform, in a workmanlike manner, all work and services for the construction and completion of the referenced project, all in strict accordance with the Bidding Documents prepared by: YSG Architects APALLC. 1502 South Huntinston Street. Sulphur. LA. 70663. POC: Curtis Vincent J37-527-8137.

Biddersrnustacknowledgeall addenda. ThcBidderacknowledgesreceiptofthefollowingADDENDA: (Enterthenumberthe

Designerhasassignedtoeachof1headdendathatthcBiddcrisacknclwleclging)'

TOTAL BASE BID: For all work required by the Bidding Documents (including any and all unit prices designated "Base Bicl"

* but not alternates) the sum of:

dollars ($ )

ALTERNATES: For any and all work required by the Bidding Documents for Alternates including any and all unit prices designated as alternates in the Lrnit price description.

Alternate No. l: for the lump sutn ofi

N/A Dollars ($

Alternate No. 2: for the lump sum of:

N/A Dollars ($

Dollars ($

Alternate No. 3: for the lump sum of:

NiA

NAME OF BIDDER:

ADDRESS OF BIDDERI

LOUISIANA CONTRACTOR'S LICENSE NUMBER:

NAME OIT AUTHOII.IZED SIGNATORY OF- BIDDER:

]'ITLE OF AUTHORIZED SIGNATOIIY OF BIDDER:

SIGNA'I'URE OF AUTHORIZED SIGNA'IOIIY OF BIDDER **:

DATE:

THE FOLLOWING ITEMS ARB TO BE INCLUDED WIT}I THE SUBMISSION OF THIS LOUISIANA

UNT

* 'l'he _U111!.1-1g9-!qq shall be, Lrsecl i1'the coutract includes r.rnit prices. Othenvise it is not required and need not be included withthefbrm. l-henumberofLrnitpricesthatrrraybeincludedisnotlimitedandadditional sheetsuraybeincludedifneeded.

** A COIIPORATE RESOLUTION OI{ WI{ITTEN EVIDENCE of the authority of the person signing the bid for the public work as prescribed by LA I{.S.38:2212(BX5).

BID SECURITY in the form of a bid bond, certified check or cashier's checl< as prescribed by LA R.S. 38:2218(A) attached to and made a oart of this bid.

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I3ID I}OND FORM

I(NOW ALL MEN BY THESE PRESENTS, that we, the undersigned, Principal, and , , as Surety, are hereby held and firmly bound unto McNeese State Univ , as owner in the penal sum of five pqrcent (57o) of the for which, well and truly to be made, hereby jointly ancl severally bind ourselves, our heirs, executives, administrators, successors and assigns.

Signed, this day of 2026.

The condition of the above obligation is such tl-rat whereas the Principal has submitted to

McNeesp State Universitv , a cerlain Bid, attached hereto and hereby made a part hereof, to enter into a contract in writing, for the New Maintenance and Storaee Facilitv Fid ?2700019. Proiect

Numbe,r: l9-627-21-01. F.19002581. 01-107-058-13" F'01004543'

NOW THEREFORE,

(a) If said Bid shall be rejected, or in the alternate,

(b) If said Bid shall be accepted and the Principal shall execute and deliver a contract in the

Form of Contract attached hereto (properly completed in accordance with said Bid) and shall furnish a bond for his/lier faithful performance of said contract, and for the payment of all persols performing labor or furnishing materials in connection therewith, and shall in all other respects perform the agreement created by the acceptance of said Bid, The' tliis obligation shall be void, otherwise the same shall remain in force and effect, it being expressly understood and agreed thatthe liability of the Surety for any and allclaims hereunder shall, in no event, exceecl the penal amount of this obligation as herein stated.

The Surety, for value received, hereby stipulates and agrees, that the obligations of said Surety and its bond shall be in no way impaired or affected by any extension of time within which the Owner may accept sLrch Bicl; and said Surety cloes hereby waive notice of any such extension.

lN WI'l'NESS WHE,REOF, the Principal and the Surety have hereunto set their hands ancl seals, ancl such ofthem as are corporations have caused their corporate seals to be hereto affixed these presents to be signed by their proper officers, the day and year first set fortli herein above.

Principal: (L.s.)

Surety:

SEAT- By:

NOT'ARY PUBLIC

CEITTIFICATII AS TO CORPORATB PRINCIPAL

I I, , certify that I am the Secretary ofthe

Corporation named as Principal in the witlrin bond; that who signed the said bond on behalf of the Principal was then ofsaid corporation; that I know his/her signature, and his/her signature thereto is genuine; and that said bond was dr-rly signed, sealed, and attested to, for, and on behalf of said corporation by authority of this governing body.

Signature:

Title:

(Corporate Seal)

CERTIFICATE AS TO SURETY

I. , certify that I am the of the Surety who signed the bond. I certi$ that we are licensed to do business in the State of

Louisiaua and are currently recognizcd by the U. S. Department of the Treasury as acceptable sureties.

SignatLrre:

'Iitle:

(Title)

Power of Attorney for person signing for surety company must be attached to bond.

NOTE TO BIDDER:

All checks received in lieu of a bid bond will be returned after award or receipt of performance bond frorn the successful bidder, if required, or if solicitation is cancelled. Checks will be returned to bidder by certified rnail with return receipt requested. No check will be given to anyone without approvalfrom the

Director or written authorization from the authorized representative submitting the bid.

11. PROCUREMENT OF RECOVERED MATERIALS

l. In the performance of this contract, the Contractor shall make maximum use of products containing

,".ou"r"d materials that are EPA-designated items unless the product cannot be acquired-b.

Competitivelywithin a timeframe providing for compliance with the contract performance schedule;

Meeting contact performance requirements; or At a reasonable price.

Z. Information about this requirement, along with the list of EPA designated items, is available at EPA's Comprehensive Procurement

Guidelines web site, hffps:/,,www.epa.gov/smmlcomprehensiveprocurement-guideline-cpg-program.

3. The Contractor also agrees to comply with all other applicable requirements of Section 6002 of the Solid Waste Disposal Act."

ACCESS TO RECORDS

(1) The Contractor agrces to provide (inse rt "n:rme *r{ 6t:rte ag*ncy *r k:cal ol' trndian ttabxl gttvwxmr*t), (ilsert n:rme of r*lipie nf), the FEMA Administrator, the Comptroller General of the United States, or any of their authorized representatives access to any books, documents, papers, and records of the Contractor which are directly pertinent to this contract for the purposes of making audits, examinations, exce{pts, and transcriptions.

(2) The Contractor agrees to permit any of the foregoingparties to reproduce by any means whatsoever or to copy excerpts and transcriptions as reasonably needed.

(3) The Contractor agrees to provide the FEMA Administrator or his authorized representatives access to construction or other work sites pertaining to the work being completed under the contract.

(4) In compliance with the DisasterRecovery Act of 2018, the (xrite in name ** th* nsn-*"*:cle ral *nti$'') and the Contractor acknowledge and agree that no language in this contract is intended to prohibit audits or internal reviews by the FEMA Administrator or the Comptroller General of the United States.

13. CHANGES

Changes to the Work shall be performed in accordance with AIA Document A20l-201'l General Conditions of the Contract for Construction, Article'7 , as amended by the Supplementary Conditions.

No change in the Work, Contract Sum, or Contract Time shall be effective unless authorized by written

Change Order, Construction Change Directive, or other written instrument executed by the Owner, in accordance with the Contract Documents.

For contracts funded in whole or in part with federal assistance, all changes shall be evaluated forallowability, allocability, and reasonableness, and shall be consistent with the approved project scope to maintain eligibility for reimbursernent. The Owner reserves the right to approve changes that are outside offederally funded scope or eligibility requirements, provided such changes are otherwise authorized and funded by the Owner.

14. DHS SEAL, LOGO, AND FLAGS

The confiactor shall not use the OHS seal(s), logos, crests, or reproductions of flags or likenesses of OHS agency officials without specific FEMA pre-approval.

15. COMPLIANCE WITH FEDERAL LAW, REGULATIONS, AND EXECUTIVE ORDERS

This is an acknowledgement that FEMA financial assistance will be used to fund all or a portion of the contract. The contractor will comply with all applicable Federal law, regulations, executive orders, FEMA policies, procedures, and directives.

NO OBLIGATION BY FEDERAL GOVERNMENT

The Federal Government is not a party to this contract and is not subject to any obligations or liabilities to the non-Federal entity, contractor, or any other parly pertaining to any matter resulting from the contract.

13. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS OR RELATED ACTS

The Contractor acknowledges that 31 U.S.C. Chap. 38 (Adminisfative Remedies for False Claims and

Statements) applies to the Contractor's actions pertaining to this contract.

INSURANCIT ITBQUIRBMENTS FOR CONTRACTORS

The Coltractor shall purchase and maintain for the duration of the contract insurance against claims for injLrries to persons or damages to properly which may arise from or in connection witli the performance of the work hereunder by the Contractor. its agents, representatives, employees or subcontractors.

A. MINIMUM SCOPB AND LIMITS OF INSURANCE

MINIMUM SCOPE AND LIMITS OF INSURANCE CAN BE FOLIND IN GENERAL

CONDITIONS AND SUPPLEMENTAL CONDITIONS IN THE SPECIFICATIONS MANUAL

FOR THE PROJECT.

B. DEDUCTIBLES AND SELF-INSURED RETENTIONS

Any deductibles or self-insured retentions must be declared to and accepted by the Agency. The

Contractor shall be responsible for all deductibles and self-insured retentions.

C. OTHBR INSURANCE PROVISIONS

The policies are to contain, or be endorsed to contain, the following provisions:

1. Commercial General Liability and Automobile Liability Coverages

a. The Agency, its officers, agents, employees and volunteers shall be named as an additional insured as regards negligence by the contractor.ISO Forms CG20l0 (for ongoing work) AND CG 20 37 (for cornpleted work) (current forms approved for use in Louisiana), or eqr.rivalents, are to be used when applicable. The coverage shall contain no special limitations on the scope of protection afforcled to the Agency.

b. The Contractor's irrsurance shall be primary as respects the Agency, its officers, agents, employees and volunteers for any and all losses that occur under the contract. Any insurance or self-insurance maintained by the Agency shallbe excess and non-contributory of the

Contractor's insurance.

2. Workers Compensation attd Employers Liability Coverage To the extent allowccl by law, the insurer shall agree to waive all rights of subrogation against the Agency, its officcrs, agents, employees and volunteers for losses arising from work performed by the Contractor fbr the Agency.

3. All Coverages

a. All policies must be endorsed to require 30 days written notice of cancellation to the

Agency. Ten-day written nolice of cancellation is acceptable for non-payment of premium.

Notifications shall cornply u,ith the standard cancellation provisions in the Contractor's policy. In addition, Contractor is required to notify Agency of policy cancellations or reductions in limits.

b. The acceptance o1'the completed work, payment, failure of the Agency to require proof of compliance, or Agency's acceptance of a non-compliant certificate of insurance shall not release the Contractor from the obligations of the insurance requirements or indemnification agreement.

c. The insurance conrpanies issuing the policies shall have no recourse against the

Agency for payment of prenr iums or for assessments under any form of the policies.

cl. Any failure of the Contractor to comply with reporting provisions of the policy shall not affect soverage providecl to tlie Agency, its officers, agents, employees and volunteers.

D. ACCEPTABILITY OF INSURERS

l. All required insurance shall be provided by a company or companies lawfully authorized to do business in the jurisdictiou in wlrich the Project is located. Insurance shallbe placed with insurers with an

A.M. Best's rating of A-:VI or higher. 'this rating requirement may be waived for workers compensation coverage only.

2.If atany time an insurer issuing any such policy does not meet the minimum A.M. Best rating, the Contractor shall obtain a policy rvith an insurer that meets the A.M. Best rating and shall submit another Certificate of Insurance within 30 days.

E. VERIFICATION OF COVERAGB

L Contractor shall fumish the Agency with Certificates of Insurance reflecting proof of required coverage. The Certificates for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The Certificates are to be received and approved by the Agency before work commences and upon any contract renewal or insurance policy renewal thereafter.

2. The Certificate Holder Shall be listed as follows:

McNeese State UniversitY MSU, Box 92415 Lake Charles. LA 10607

PROJIICT NO: I 9-62'/ -21 -0 l, F. I 900258 1, 0 1 - I 07-058- I 3, F.0 1 004543

BrD D2700018

3.ln addition, McNeese Statc University shall be listed as an additional insured. The Agency reserves the right to request complete certified copies of all required insurance policies at any time.

4. Upon failLrre of tlie Contractor to furnish, deliver and maintain required insurance, this contract, atthe election of the Agenc,v, may be suspended. discontinued orterminated. Failure of the

Contractor to purchase and/or maintain any required insurance shall not relieve the Contractor from any liability or indemnification under the contract.

F. SUBCONTRACTORS

Contractor shall include all subcontractors as insureds under its policies OR shall be responsible for verifying and maintaining the Ceftificates provided by each subcontractor. Subcontractors shall be subject to all of the requirements stated herein. The Agency reserves the right to request copies of subcontractor's Ceftificates at any tirtte.

G. WORKBRS COMPENSATION INDBMNITY

In the event Contractor is not required to provide or elects not to provide workers compensation coverage, the parties hereby agree that Contractor, its owners, agents and employees will have no cause of action against, and will not asseft a claim against, the State of Louisiana, its departments, agencies, agents and ernployees as an employer, whether pLlrsllant to the LoLrisiana Workers Compensation Act or otherwise, under any circumstance.'l he parties also hereby agree tl,at the State of Louisiana, its departments, agencies, agents and ernployees shall in no circumstarrce be, or considered as, the employer or statutory employer of Contractor, its owners, agents and employees. The parlies further agree that

Contractor is a wholly independent contractor and is exclusively responsible for its employees, owners, and agents. Contractor hereby agrees to protect, defend, indemnify and hold the State of Louisiana, its clepartments, agencies, agents ancl enrployees ltarmless {}om any such asseftion or claim that may arise from the performance of'this contl'act.

H. INDIiMNIF-ICATION/HOLD I I ARMLE SS AGREEMENT

1. Contractoragreesto protect, defend, indemnify, save, and hold harmless, the State of

Louisiana, all State Departments, Agencies, Boards and Commissions, its officers, agents' servants, employees, and volunteers, from ancl against any and all claims, damages, expenses, and liability arising ouiofinjury or death to any person or the damage, loss or destruction of any property which may occur' or in any way grow out of, any act or omission of Contractor, its agents, servants, and employees, or any and all costs, expenses and/or attorney fees incurred by Contractor as a result of any claims, demands, suits or causes of action, except those claims, demands, suits, or causes of action arising out of the negligerrce of the State of Louisiana. all State Departments, Agencies, Boards, Commissions, its officers, agents, servatrts, enlployees and voluttteers.

2. Contractor agrees to invesrigate, handle, respond to, provide defense for and defend any such claims, demands, suits, or causes of action at its sole expense and agrees to bear all other costs and expenses related thereto, even if the claims, demands. suits, or causes of action are groundless, false or fraudulent. The State of Louisiana may, but is not required to, consult with the Contractor in the defense of claims. but this shall not affect the Contractor's responsibility for the handling of and expenses fbr all claims.

I. Other Insurance Provisions:

1. Pollution Liability (requirerl when asbestos or other huzardous material ubatement is included in the contract) Pollution Liability insurance, including gradual release as well as sudden and accidental, shall have a minimum limit of not less than $1,000,000 per claim. A claims-made form will be acceptable.

A policy period inceptiorr date of no later tharr the first day of anticipated work under this contract and an expiration date of no earlierthan 30 days after anticipated completion of allwork underthe contract sirall be provided. There shall be an extended reporting period of at least 24 months, with ftrll reinstatementof lirnits, frorn the expiration date of the policy if policy is not renewed. The policy shall lot be caucelled for any reason, exce pt lloll-paymeltt ol'pretnitttn.

2. Builder's Risk The policy must include an endorsement providing the following:

In the event of a clisagreement regarding a loss covered by this policy which may also be coverecl by a State of Louisiana self-insurance or commercial property policy through the Office of 1tisk Managernent (ORM). Contractor and its insurer agree to follow the following procedure to establish coverage and/or the amount of loss:

Any party to a loss may make written demand for an appraisal of the matter in disagreement. Witnin 20 days of receipt of written demand, the Contractor's insurer and either

OI1M or its comrnercial insurance company shall each select a competent and impartial appraiser and notify the other of the appraiser selected. The two appraisers will select a competent and i'rpartial gmpire. 'fhe appraisers will then identify the policy or policies under which the loss is insLrred apcl, if lecessary, state separately the value of the property and the amount of the loss that must be bgrne b5, each poliq,. If the trvo appraisers fail to agree, tliey shall submit their clifferelces to the urrpire. A rvritteu decision by any two shall determine the policy or policies ancl the arrount of the loss. lrach insurance colrpany agree that the decision of tlre appraisers and the umpire if involved rvill bc bindirrg and final and that neither party will resort to litigation' pach oithe two parties shall pay its chosen appraiser attd bear the cost of the umpire equally.

STATE OF LOU]SIANA

PARISH OF CATCASIEU

CONTRACT (SAMPLE ONLY)

This asreement made and entered into this l^,, ^€uay v!

the year Two Thousand and twenty-six, by and between the Stal-e of

Louisiana, McNeese State University, Ryan Street, Lake Charles, Louislana, herein annearing through Kimberly Godare, Director of Purchasing, party of the first ParL hereinafter termed the Owner, and represented by hcre'i naff er termed the ContracLor.t rre!

1n

IITNESSETH, that the owner and t.he Contractor, considerations hereinafter specif ied, agree as fol-l-ows, that:

for the

1. The Notice to Bidders

? Aananl-ad Prcrnoqal daferiL. nuuel/uuu !lvt/vpsr

3. Performance Bond

4. Bid Proposal- containing fnsLructions to Bidders, General

Conditions and Specifications

5. plans and specifications prepared for McNeese St.ate University by

VSG Architects APALLCT 1502 South Huntington Streetr Sulphurr LA

70663. Phone: 337-527-9137, are al-l hereby made a part of this conLract of the same extent as if incorporated herein in fu}l

The ContracLor agrees to the New Maintenance and Storage Facility for McNeese State Universi Lake Charles, LA, proiect number L9-627-2L-

01, F.19002581, O1-10?-05e 13' F.01004543 - The work to be performed under t.his conLracL shall be commenced within ten

(l-0) calendar days after written notification by the Owner to t.he

ConLracLor that the work shall start and shall be fully complete within three hundred (300) consecutive…