MCMG.pdf

REQUEST FOR BIDS

The Miller County Board of Commissioners is now accepting sealed bids for the lease or purchase of (1) one Diesel Powered Motor Grader for the Miller County Road Department. Miller County has no intention of purposely eliminating any company from bidding. However, there are certain specifications that must be met or exceeded.

The Miller County Board of Commissioners reserves the right to reject any or all bids, with or without cause. Sealed bids will be accepted until Friday, October 10, 2025 at 5:00p.m. and bids will be opened on Monday, October 13, 2025 at 6:00p.m., at the Miller County Government Complex located at 111 North 1st Street, Colquitt, Georgia 39837 at the next regular meeting of the Miller County Board of Commissioners to determine the lowest and/or best bid. No late bids will be accepted

If you have any questions concerning this bid, you may contact Douglas Cofty, email countymanager@millercountyga.gov.

Should your firm be interested in submitting a bid, please fill out the bid specification form, submit the sealed bid, marked on the outer envelope as

“Motor Grader Bid” and mail or deliver to:

Miller County Government Douglas Cofty

111 North 1st Street Colquitt, Georgia 39837 mailto:countymanager@millercountyga.gov

SCOPE

These specifications cover Motor Graders for use by the Miller County Road Department.

VENDOR INFORMATION

The vehicles offered shall be equal with the detailed requirements listed below, unless otherwise noted. Bidders are to indicate exactly what they are offering in each of the blanks in the “Bidder’s Response” column. If this is left blank or is incomplete, your bid will not be considered for award until all information is furnished. Do not use “Comply”, “Yes”, “OK”, “Same”, an “X”, a “V”, a “Checkmark”, or a “Ditto Mark”, unless bidding EXACTLY as stated.

SUPPORTING DATA

Bidders may furnish catalog pages, specification sheets or similar data to support statements made in the Bidder’s Response column.

Scarifier Blade

EXCEPTIONS

Any exceptions to the above bid specifications must be listed below, in detail. Otherwise, it will be assumed that the bidder’s offer is in total compliance with all aspects of the bid.

BID FORM

Sign below in ink in the space provided. Unsigned bids will be considered incomplete and will be subject to rejection.

IT IS AGREED BY THE UNDERSIGNED BIDDER THAT THE SIGNING AND DELIVERY OF THIS BID

REPRESENTS THE BIDDER’S ACCEPTANCE OF THE TERMS AND CONDITIONS OF THE

SPECIFICATIONS AND PROVISIONS, AND IF AWARDED THIS BID, WILL PERFORM IN

ACCORDANCE WITH THIS AGREEMENT.

BID SUBMITTED BY:

COMPANY NAME: ________________________________________

ADDRESS: ________________________________________

CITY, STATE, ZIP: ________________________________________

TELEPHONE: ________________________________________

FAX: ________________________________________

SIGNATURE: ________________________________________

PRINTED NAME: ________________________________________

TITLE: ________________________________________

DATE: ________________________________________

STATEMENT OF NO BID

We, the undersigned, have declined to bid

______ Specifications too “tight”, i.e., geared toward one brand or manufacturer only

______ Insufficient time to respond to the Invitation to Bid.

______ We do not offer this product or services

______ Unable to meet specifications

______ Unable to meet Bond requirements

______ Specifications unclear (explain how)

______ Unable to meet Insurance requirements

______ Remove us from your “Bidders List” altogether

______ Other (specify below)

Remark:

Company Name: ___________________________ Signature: ___________________________ Telephone: ___________________________ Date: ___________________________

ADDITIONAL INFORMATION

Is any owner or officer of the bidder an employee of Miller County or related as close as third cousin to a Miller County Commissioner or other elected official?

YES ____________ NO ____________

Local Vendors submitting a bid from Colquitt and Miller County MUST have valid City and/or County business license.

Local Vendor: YES ____________ NO _______________

City License #: ____________________________________

County License #: ____________________________________

Date of Issue: ____________________________________

Any bid not containing this information will NOT be considered