MCLB Albany Fire and Emergency Svcs Draft PWS.pdf

PERFORMANCE WORK STATEMENT

for

MAINTENANCE AND TESTING OF MAKO BREATHING AIR SYSTEM SERVICE CONTRACT

1.0 SCOPE/OBJECTIVE

Provide Marine Corps Logistics Base (MCLB) Albany Fire & Emergency Services with preventative maintenance (PM), testing and maintenance services on the breathing air system manufactured by Mako Air System (Cascade System) model number MKBSCH3C4, serial number PO14780. This requirement will be for one (1) twelve-month Base Year and four (4) twelve-month Option Periods. The services will be performed aboard Marine Corps Logistics Base Albany.

2.0 TASKS

Provide annual and bi-annual preventative maintenance service on breathing air equipment (Cascade System), along with quarterly carbon monoxide monitor calibration and air sample & testing in accordance with CGA-E and NFPA 1500 requirements.

2.1 The Contractor shall provide Annual and bi-annual service to include purifier filter replacement, intake filters, 20 micron coalescers, o-rings and tips, check valves, carbon monoxide monitor calibration and air sample testing. Oil changed on an annual basis or as required. Air sample and testing and carbon monoxide calibration is done quarterly, or as required.

2.2 The Contractor shall ensure this work will meet and conform to National Fire Protection Association (NFPA) 1500, Standard on Fire Department Occupational Safety and Health Program, 2019 Edition and NFPA 1989, Standard on Breathing Air Quality for Emergency Services Respiratory Protection, 2019 Edition and with the additional requirement of testing air samples to the Compressed Gas Association (CGA) Grade E requirements.

2.3 The Contractor shall ensure preventive maintenance service shall be performed in accordance with the Mako Service Manual and National Fire Protection Association (NFPA) 1500 guidelines.

2.4 Description of Service/ Maintenance Schedule:

Description Service/ Maintenance Schedule Compressor Oil Will be replaced every 100 hours or annually, whichever comes first.

Oil Filter Will be replaced and will be changed congruently when oil is changed.

Mechanical Separator Filter Will be replaced annually, or as required.

Check Valves Will be rebuilt annually, or as required.

Intake Filter Will be replaced every six (6) months at the time of the service, or as required Purification Cartridges Will be replaced every six (6) months or every thirty (30) hours, whichever occurs first.

Purification Chamber O-Rings and Back Up Rings Will be replaced congruently when purification cartridges are changed.

Tip O-Rings Will be filled and replaced as required or at every six (6) months mark.

Drive Belts Will be visually inspected for wear and tension at every service. In the event that a drive belt will need to be replaced, that information will be routed to the Technical Point of Contact (TPOC).

Temperature and Pressure Gauges Will be recorded during every service to show findings to ensure in-range

Final Pressure and Restart Pressures Will be observed at every visit.

Auto Drain Will be observed at each service and verified to be a maximum of fifteen-minute intervals.

CO2 Monitor Will be checked for proper operation, shut down, ppm, and calibrated every ninety (90) days.

Mako CMM Will be monitored and checked for shutdown or alarms at each visit.

Air Samples Will be taken every ninety (90) days, tested to CGA grade E, and results documented and provided to the

TPOC.

Priority Valves Will be rebuilt or replaced as required.

Fill Valves Will be rebuilt on an as needed basis.

2.5 All Observations to be documented to ensure compliance and completeness

3.0 PLACE OF PERFORMANCE, HOURS OF OPERATION, AND PERIOD OF PERFORMANCE

3.1 Place Of Performance

Primary place of performance will be aboard Marine Corps Logistics Base (MCLB) Albany GA, 814 Radford Blvd. Albany, GA 31704 – Fire Station – 1 (Bldg. 1210)

3.2 Hours of Operation

Work Schedule: The Contractor shall perform all services between the hours of 8:00 AM to 4:00 PM Monday through Friday.

Holidays: For purposes of scheduling work the Contractor is advised that access to the Government installation may be restricted on Federal holidays:

The following are observed federal holidays:

(a) New Year’s Day 1 January

(b) Martin Luther King Day Third Monday in January

(c) Presidents Day Third Monday in February

(d) Memorial Day Last Monday in May

(e) Juneteenth Day 19 June

(f) Independence Day 4 July

(g) Labor Day First Monday in September

(h) Columbus Day Second Monday in October

(i) Veterans Day 11 November

(j) Thanksgiving Day Fourth Thursday in November

(k) Christmas Day 25 December

* Note: If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on a Sunday, it will be observed on the following Monday.

Unauthorized Work Performance: The Contractor shall not perform work that deviates from contract requirements and specifications. If the Contract deviated from contract requirements and specifications without approval from the CONTRACTING OFFICER, such deviation shall be at the risk and expense of the Contractor and any cost related thereto shall be borne by the Contractor.

3.3 Period of Performance

The resultant contract will include a Base Period of 12 months and four (4) 12-month option periods to be exercised at the Government's discretion.

Base Period: 30 September 2025 through 29 September 2026 Option Year 1: 30 September 2026 through 29 September 2027 Option Year 2: 30 September 2027 through 29 September 2028 Option Year 3: 30 September 2028 through 29 September 2029 Option Year 4: 30 September 2029 through 29 September 2030

4.0 DELIVERABLES

The Contractor shall provide annual and bi-annual preventative maintenance service on breathing air equipment (Cascade system), along with quarterly carbon monoxide monitor calibration and air sample & testing in accordance with CGA-E and

NFPA 1989 guidelines and requirements. All deliverables are to be in accordance with PWS Section 2.4 (Description of Service/ Maintenance Schedule)

5.0 QUALITY ASSURANCE SURVEILLANCE PLAN

5.1 Purpose. This Quality Assurance Surveillance Plan (QASP) has been developed to provide the standard of surveillance for the MCLB Albany Fire & Emergency Services Maintenance and Testing of Mako Breathing Air System requirement.

The Contracting Officer (KO) will appoint an individual at the time of award as the Technical Point of Contact (TPOC).

TPOC Contact information is also provided in the award. The TPOC will also serve as the Quality Assurance Evaluator (QAE) and will use this QASP to ensure the standards of the contract are being met. The TPOC/QAE will be referred to as the TPOC throughout this QASP.

5.2 Performance Standards. The QASP provides a systematic method to evaluate the service the Contractor is required to furnish. The TPOC will assess the Contractor’s performance to ensure the Contractor is performing up to the specified standards. The standards for the Performance Work Statement (PWS) are included in this QASP. The standards for this procurement are subjective since specific metric-driven standards are not appropriate.

5.3 Management and Oversight. The QASP is based on the premise that the Contractor, and not the Government, is responsible for the management and any Quality Control action required to meet the terms of the contract. The performance requirements recognize that the Contractor is not a perfect manager and that unforeseen requirements and uncontrollable problems do occur. Good management and use of an adequate Quality Control Plan will allow the Contractor to operate within specific performance requirements. QASPs are designed to be objective, fair, and consistent in evaluating Contractor performance against the provided standards.

5.4 Acceptable Quality Levels (AQLs). AQLs have been established in the PRS and provide performance standards that the Contractor will meet in performing the contract. In the event the Contractor does not meet the established AQLs, the KO has the right to exercise the negative incentives stated in this QASP.

5.5 Methods of Surveillance/Evaluation. The TPOC will evaluate the contractor’s performance using one or more of the following surveillance methods:

a. 100% Inspection: Inspection where specified characteristics of performance are examined and tested to determine conformance with defined requirements in the Performance Work Statement (PWS).

b. Random Inspection: Sampling method in which each unit of the population has an equal chance of being selected.

c. Customer Surveys and Feedback: A review method where customers and end users are surveyed to provide to provide input on specific service levels.

5.6 Negative Incentives. If any of the performance requirements do not meet the AQL set in the PRS table, the COR shall document the discrepancy(s) and shall notify the Contractor promptly, and the KO, on a monthly basis, for appropriate action. When the performance is below the AQL standard, the Government may implement negative incentives that include: increased surveillance, reduction in contract price, decision not to exercise next option, and/or documentation of contractor’s failure to meet performance requirements in the Contractor’s Performance Assessment Reporting System

(CPARS).

5.7 Notification. The TPOC will notify the KO, in writing, of unacceptable quality levels. The KO will promptly provide written notification of discrepancies on a monthly basis, or immediately if the situation significantly affects the well-being of the project. The Contractor will be given the opportunity to respond, in writing, to each discrepancy.

5.8 Response. The Contractor shall provide a written response to the cause and the corrective action to prevent recurrence within ten (10) working days after receipt of the KO’s notification. The Contractor should cite specific quality assurance program procedures or new procedures instituted to prevent recurrence.

5.9 Records. The TPOC will maintain contract surveillance files as directed by the KO. Surveillance files will include, as a minimum, the following documentation for this Firm-Fixed Priced contract:

a. A copy of the contract and all contract modifications.

b. QASP, Quality Control Plan, and any other monitoring tools, checklists, etc.

c. All correspondence including KO notifications and the Contractor’s responses.

d. Copies of deficiency reports that may be submitted in support of unacceptable performance identified during the performance period by the TPOC, or when there is a significant change in the assessment in one or more evaluation areas.

5.10 Ratings. The following criteria will be used for performance evaluations: Exceptional, Satisfactory, Marginal, or Unsatisfactory. Upward or downward arrows may be used to indicate an improving or worsening trend insufficient to change to the assessment status.

a. Exceptional. Indicates performance clearly exceeds contractual requirements. The area of evaluation may contain a few minor problems for which corrective action appears highly effective.

b. Satisfactory. Indicates performance clearly meets contractual requirements. The area of evaluation contains some minor problems for which the corrective actions appear satisfactory.

c. Marginal. Indicates performance meets contractual requirements. The area of evaluation contains one or more serious problems for which corrective actions have not yet been identified, appear only marginally effective, or have not been fully implemented.

d. Unsatisfactory. Indicates the contractor is in danger of not being able to satisfy contractual requirements and recovery is not likely in a timely manner. The area of evaluation contains one or more serious problems for which the corrective actions appear ineffective.

5.11 Documentation. Documentation used and referenced to perform surveillance will consist of monthly reports, contractor plans and procedures, schedules, customer feedback and contract data requirements.

a. Recording Observations. The TPOC shall use Surveillance Logs to record information on scheduled observations and deficiencies noted. Each observation is recorded on the log. The documents then become a formal record for reference. The contractor is to be told each time that a deficiency is found during scheduled observations. The TPOC makes a notation on the Surveillance Log of the date and time the deficiency was discovered, then, the TPOC asks a contractor site manager to initial the notation, documenting notification of the deficiency only.

b. Potential Unacceptable Performance. The TPOC must identify the specific service that is unacceptable and the possible causes, and ask a number of questions which if answered, will probably pinpoint the source of the problem.

c. Documenting Unacceptable Performance. The TPOC must attempt to resolve the problem with the contractor.

The original log and the attempted solution (along with an evaluation of results) are forwarded to the Contracting Officer through the TPOC.

Based on the severity of the discrepancy and the success of the solution, the TPOC will notify the KO. The contractor shall complete a response to the unacceptable evaluation if requested by the KO or by its own choice.

5.12 Taking Action. The TPOC may evaluate the contractor’s performance and document any non-compliance, but only the

KO may take action against the contractor for an unacceptable rating. When the contractor’s performance is unacceptable and a formal action is indicated, the TPOC will determine what action is appropriate for the specific circumstances and make a recommendation to the KO.

5.13 Documentation. The TPOC retains a copy of all inspection schedules and surveillance activity logs during the course of the contract, and forwards them for inclusion in the contract file at the end of the surveillance period. However, when a specific service becomes unsatisfactory during a surveillance period, the inspection documentation supporting the contract discrepancy report is forwarded to the KO.

5.14 Performance Requirements Summary. The performance standards are stated in the summary below:

6.0 PERFORMANCE REQUIREMENTS

6.1 PERFORMANCE REQUIREMENTS SUMMARY

PERFORMANCE

OBJECTIVE

PERFORMANCE

REQUIREMENTS

ACCEPTABLE

QUALITY

LEVEL (AQL)

SURVEILLANCE

METHOD /

FREQUENCY

INSPECTOR

INCENTIVE

Replacement of Compressor Oil & Oil

Filter

In accordance with

PWS

90%

- Timeliness

-Quality -Accuracy

Observation

Random / Quarterly

TPOC

Exercise Option

Replacement of Mechanical Separator

Filter

In accordance with

PWS

90%

- Timeliness

-Quality -Accuracy

Replacement of Check Valves

90%

- Timeliness

Random / Quarterly TPOC

Replacement of Intake

90%

- Timeliness

-Quality -Accuracy

Observation

Replacement of Purification Cartridges and Purification Chamber O-Rings/ Back-Up Rings

In accordance with

PWS

90%

- Timeliness

-Quality -Accuracy

Observation

Replacement of Tip O- Rings

90%

- Timeliness

Inspection of Drive Belts In accordance with

PWS

90%

- Timeliness

-Quality -Accuracy

Observation Random / Quarterly

TPOC

Exercise Option

Inspection of Temperature and Pressure Gauges

In accordance with

PWS

90%

- Timeliness

-Quality -Accuracy

Observation Random / Quarterly

TPOC

Exercise Option

Observation of Final Pressures and Restart

Pressures

In accordance with

PWS

90%

- Timeliness

-Quality -Accuracy

Observation Random / Quarterly

TPOC

Exercise Option

Observation of Auto Drain

In accordance with

PWS

90%

- Timeliness

-Quality -Accuracy

Observation Random / Quarterly

TPOC

Exercise Option

Observation and Calibration of CO2

Monitor

In accordance with

PWS

90%

- Timeliness

-Quality -Accuracy

Observation Random / Quarterly

TPOC

Exercise Option

Observation of Mako

CMM

In accordance with

PWS

90%

- Timeliness

-Quality -Accuracy

Observation Random / Quarterly

TPOC

Exercise Option

Testing of Air Samples with Results Documented

In accordance with

PWS

90%

- Timeliness

-Quality

Observation Random / Quarterly

TPOC

Replacement of Priority Valves

In accordance with

PWS

90%

- Timeliness

-Quality -Accuracy

Observation Random / Quarterly

TPOC

Exercise Option

Replacement of Fill Valves

In accordance with

PWS

90%

- Timeliness

-Quality -Accuracy

Observation Random / Quarterly

TPOC

The contractor must meet the above stated Acceptable Quality Level (AQL). The Contractor must provide corrective actions to each deficiency. If the Contractor does not meet the AQL, the COR will notify the Contracting Officer.

6.2 PERFORMANCE REQUIREMENTS DELIVERABLES SCHEDULE

DELIVERABLE

PWS SECTION

FREQUENCY MEDIUM/ FORMAT

SUBMIT TO

Replacement of Compressor Oil & Oil

2.4

Annually (Or every 100 hours, whichever comes first)

Completion Ticket

(PDF)

TPOC

Replacement of Mechanical Separator

2.4

Annually (Or As Required)

Completion Ticket

Replacement of Check Valves

2.4 Annually

(Or As Required) Completion Ticket

(PDF)

TPOC

Replacement of Intake Filter

2.4 Bi-Annually

(Every six (6) months or as required)

Completion Ticket

(PDF)

TPOC

Replacement of Purification Cartridges and Purification Chamber O-Rings/ Back-Up Rings

2.4 Bi-Annually

(Every six (6) months or as required)

Completion Ticket

(PDF)

TPOC

Replacement of Tip O- Rings

2.4 Bi-Annually

(Every six (6) months or as required)

Completion Ticket

(PDF)

TPOC

Inspection of Drive Belts 2.4 Quarterly

(At Every Visit)

If In Need of Replacement:

PDF Document

TPOC

Inspection of Temperature and Pressure Gauges

(With Results Documented)

2.4 Quarterly

(At Every Visit) PDF Document TPOC

Observation of Final Pressures and Restart

Pressures (With Observation

Documented)

2.4 Quarterly

(At Every Visit) PDF Document TPOC

Observation of Auto Drain (With Observation

Documented) 2.4

Quarterly (At Every Visit)

PDF Document TPOC

Observation and Calibration of CO2

Monitor (With Observation &

Calibration Documented)

2.4 Quarterly

(At Every Visit) PDF Document TPOC

Observation of Mako CMM (With Observation

Documented) 2.4

Quarterly (At Every Visit)

PDF Document TPOC

Testing of Air Samples (With Results Documented)

2.4 At Every Visit

(Quarterly) PDF Document TPOC

Replacement of Priority Valves

2.4 As Needed

Completion Ticket

(PDF)

TPOC

Replacement of Fill Valves

2.4 As Needed

Completion Ticket

7.0 GOVERNMENT OWNED PROPERTY

The Government will provide the facilities, information, equipment, and materials as listed in this section. The Government will maintain ownership of all property.

7.1 Government-Owned Equipment

7.1.1 Mako Air System (Cascade System): Model #: MKBSCH3C4, Serial # PO14780

8.0 CONTRACTOR PROVIDED INFORMATION

The Contractor shall provide all personal protective equipment (PPE) and uniforms for employees. The Contractor shall provide any transportation necessary for movement to and from Marine Corps Logistics Base Albany Fire Station 1 (Bldg. 1210). The Contractor shall provide fuel, maintenance and upkeep of all Contractor vehicle(s) so that Contractor personnel can transport themselves safely to and from work locations aboard Marine Corps Logistics Base Albany. The Contractor shall ensure that quality service is maintained to perform these services throughout the life of the contract and that these methods for improving the overall quality are also employed. At a minimum the Contractor shall develop a Quality Control Plan, work with all monitoring programs established by the Government, and conduct internal reviews of program performance.

9.0 QUALITY CONTROL PLAN

9.1 Internal Review

A description of the internal review process including who shall perform the review; the frequency; the method, and a listing of the service under review. The Contractor shall accomplish all work with adequate internal controls and review procedures, which shall be put in place by the Contractor to eliminate conflicts, errors and omissions, and ensure technical accuracy.

9.2 Compliance

The Contactor shall comply with all requirements of the statement of work and documents attached or referenced.

9.3 Approach and Procedures

To communicate with the Government, handling corrective action without dependence upon Government direction; and identifying and implementing potential improvements to the program service and capabilities.

9.4 Inspection

Quality control inspection system covering all contract services. It must specify areas to be inspected on both a scheduled or unscheduled basis and the frequency of the inspections. It must specify how inspections are to be conducted, e.g. random, visual, customer complaint, etc. The Contractor shall perform inspections, maintain quality control, and provide the TPOC with paper copies upon completion.

9.5 Deficiencies

A method of identifying and reporting deficiencies in the quality of services performed and taking corrective action before the level of performance becomes unsatisfactory.

10.0 QUALITY ASSURANCE MONITORING

10.1 The Government will evaluate the Contractor's performance each time service is performed by appointed personnel, known as Contracting Officer Representatives (COR) or Technical Point of Contact (TPOC), to monitor performance to ensure services are received. The TPOC will also evaluate the Contractor's performance through scheduled on-site inspections of the Contractor's quality control program. The TPOC may inspect each task as scheduled or increase the number of quality control inspections if deemed appropriate because of repeated failures discovered during quality control inspections. Likewise, the Government may decrease the number of quality control inspections if merited by performance. The Government will periodically inspect the environmental condition of selected buildings to ensure compliance with regulatory standards.

10.2 The Contractor shall conduct internal reviews of program performance by using the approach and benchmarks delineated in the QCP. The Contractor shall provide the results of these evaluations to the Government quarterly. The Government will be responsible to perform periodic Quality Assurance inspections on work accomplished by any technician.

10.3 A file of all quality control inspections, and any corrective actions required shall be maintained by the Contractor and made available to the Government when requested.

11.0 SAFETY REQUIREMENTS

11.1 Safety Briefing

As part of the Contractor's Quality Control Program, the Contractor shall conduct a weekly safety briefing at the beginning of the first duty day of each week. Contractor shall ensure employees are briefed regarding Contractor's safety program and any safety deficiencies identified by the COR. Attendance rosters shall be kept on file at the Contractor's Administrative Office. The rosters shall be made available to the COR upon request.

12.0 CONTRACTING OFFICER’S REPRESENTATIVE (COR)/ TECHNICAL POINT OF CONTACT (TPOC)

MCLB Albany Fire & Emergency Services TPOC Point of Contact (POC):

Will be provided at time of award.

13.0 BASE ACCESS INSTRUCTIONS FOR MARINE CORPS LOGISTICS BASE ALBANY

Contractors, and/or delivery drivers, must have in their possession: the contract number, delivery/service address, and sponsor’s contact information in order to gain initial access to the base. For services, the Contracting Officers Representative (COR)/ Technical Point of Contact (TPOC) is the sponsor, for supply deliveries the customer/ delivery point of contact is the sponsor.

(The sponsor for this requirement will be provided at the time of award.)

Contract Number: To be provided at time of award.

Sponsor/ TPOC: To be provided at time of award.

Phone Number: To be provided at time of award.

Email: To be provided at time of award.

13.1 Contractors

Contractors must be registered in the Defense Biometrics Identification System (DBIDS). It is the Contractors responsibility to ensure all their employees and/or subcontractors are properly registered within DBIDS.

13.2 DBIDS

13.2.1 DBIDS credentials will be valid for the duration of your contract, not to exceed three years; however, re-vetting of individuals' information will occur each year.

14.2.2 Contractors requiring access for over 60 days will receive a credential valid for up to one year.

14.2.3 Contractors requiring access for less than 60 days will receive a temporary paper pass.

14.2.4 Contractor Common Access Card (CAC) Eligibility: Contractor personnel authorized CACs are exempt from DBIDS enrollment.

14.2.5 If you have questions regarding base access, Contractor CACs, or DBIDS requirements, contact the

Visitor Control Center (VCC). The VCC is co-located at Bldg. 3010 off of Flemming Road, in Albany GA. The VCC is located outside of the installation adjacent to the MCLB Albany Main Gate off of

Flemming Road. The VCC is open Monday through Friday from 7:30 a.m. to 3:30 p.m. and closed on weekends and holidays.

14.2.6 Contractors will report to the Visitor Control Center (VCC) to confirm their access requirements, undergo a background check and receive their credential/pass.

Visitor Control Center - Questions: (229) 639-5118 Visitor Control Center – Appointments: (229) 639-5118

Visitor Control Center – Commercial Phone: (229) 639-5118/5150/5100 DBIDS email: https://dbids-global-enroll.dmdc.mil/preenrollui/#!/

PLEASE NOTE: Individuals with active warrants may be subject to arrest on the spot.

**The Government will not be responsible for any contractor access delays. Delays that may result from inadequate planning are strictly the responsibility of the Contractor.**

13.3 Performance of this requirement requires access to Marine Corps Logistics Base Albany Georgia.

13.4 Separate Access requests are required for MCLB Albany. Please note, due to the Real ID Act, some state driver’s licenses will not be accepted without a second form of identification, like a passport.

13.5 Additional information regarding access to MCLB Albany is available by phone at (229) 639-5118. Failure to submit the proper visit request information may result in denial of access to the facility.

13.6 The MCLB Albany Main Gate is located off Flemming Road in Albany Georgia. Visitors without proper vehicle identification are required to check-in at the visitor’s center adjacent to the main gate.

13.7 During the course of contract performance, the contractor shall adhere to all rules and regulations in effect at MCLB Albany and the FRC-East. Contractors are required to comply with all Federal and Georgia State Environmental, Security, and Safety Compliance requirements along with other command policies as stated in the FRC East Information Brochure (FRC-E Instruction 5000.1B). Failure to adhere to these requirements may result in suspension or debarment of the individual employees and/or the contractor.