MCFR Design_Build Fire Station Project RFQ.pdf

Morgan County Board of Commissioners

P. O. Box 168 Madison, Georgia 30650

REQUEST FOR QUALIFICATIONS

FIRE STATION DESIGN-BUILD

PURPOSE: Morgan County is requesting qualified general contractor firms submit a formal proposal for future design / build services for two new fire stations to be built in FY 26/27 utilizing Special Local Option Sales Tax funding. The fire stations will be constructed in the

Buckhead and Rutledge communities located in Morgan County, Georgia.

I. BACKGROUND / GOALS: Morgan County will begin the development process to design and construct two new fire stations in the Town of Buckhead and the City of Rutledge. Both stations will be replicated in design/build features and functions except for required site adaptations.

Each station will encompass an estimated 8,000-10,000 square feet for each facility. The design will include environmentally sustainable selections of materials and equipment. The selected general contractor will need to have experience and a firm understanding of Fire Department operations, response criteria, staff circulation, technology, security and audio-visual requirements so that the appropriate supporting infrastructure is included in the overall project design. This project will enable the Fire Department to continue to provide quality customer service and increase employee productivity to meet the needs of a growing community.

Morgan County is pursuing Requests for Qualifications (RFQ) from experienced general contractor firms to provide complete design / build services for the development process to construct two new fire stations in Morgan County. Contracted services will include programming, planning, design, construction administration, project closeout and warranty oversight.

II. PROCUREMENT SCHEDULE AND TERM OF ANTICIPATED CONTRACT:

• Post Advertisement for RFQ /Pre-Proposal Meeting -February 2026

• Qualifications (RFQ) from Design Firms due – March 2026

• Selection of Firms to Interview/ Design Firm Interviews – April 2026

• Selection of Design Firm – May 2026

• Contract Notice to Proceed– June 2026

• Design Work Orders- TBD

• Construction Estimating- TBD

The process for RFQ submission should follow the below parameters for the project intent;

each submission shall include the following as a minimum standard:

1) Provide examples of at least five (5) comparable projects with similar scopes in the design and construction of fire stations that were completed by the firm within the past ten (10) years. Similar scopes are defined as projects that were planned and designed for new or existing fire stations. Project examples should include:

a. Name of project

b. Name of client and contact information

c. Project location

d. Year completed or current status

e. Construction Cost

f. Project description

g. Project delivery method

• This is True Design-Build—single contract, GC holds all design consultants, with a GMP established during design.

h. Describe the services your firm provided

i. Identify staff members who worked on each project and their roles

j. Illustrative photographs or graphics

2) How many years has your firm/team been providing general construction services?

Include current a copy of your business license and contractor license with your submission.

3) How many years has your firm been in business under its present business name(s)?

Identify any previous names your firm has done business in the past if applicable.

4) List the fire station design projects which have won a national, state, or local design award, or any other design awards. Please provide the award type as well as the year the award was issued.

5) List the categories of work that your firm normally performs with its own workforce.

6) Provide a brief narrative on the team’s general fee percentage and cost-control approach for true design-build delivery (not construction cost estimating), including preconstruction services, GMP development, contingency management, and open-book practices.

7) Name the key personnel (e.g., principal, design architect, project director, project manager, technical staff) who will be part of the proposed team for this project.

Describe in detail the experience and expertise of each team member and which projects they were assigned to, as well as the role in the projects listed above.

8) Identify all consultants and sub-contractors who are included as part of the proposed team along with their role and related experience. Consultants should include, but not be limited to civil engineers, structural, mechanical engineers, electrical engineers, tele-data consultants, security consultants, and cost estimators.

9) All design consultants (civil, architectural, MEP, etc.) are contracted under the

General Contractor, with the GC responsible for full coordination.

10) Include a statement of errors and omissions insurance coverage from the design team members.

11) List your team's methods and practices for maintaining the project schedule.

12) List your team's methods and practices for project reporting, in both the design and construction phases.

13) Identify all claims, if any, currently pending in association with your design services.

14) RFQ packages should be submitted and highlight importance of their firm’s capability of Design, Construction, and Administration Services to complement the project goal and intent

15) The attached Proposal Signature page must be included as cover page for your submission.

III. RATING FIRMS:

1) Top firms will be shortlisted for an interview process to follow.

2) Scoring of each firm’s responses will be based on Section II. PROCUREMENT SCHEDULE

AND TERM OF ANTICIPATED CONTRACT.

IV. STATEMENT OF NEEDS:

Morgan County is seeking Requests for Qualifications (RFQ) from experienced general contractor firms to provide complete programming, design, construction, and contract administration services for the design and construction of two fire stations throughout Morgan

County. Design services will include programming, design, construction administration, project close-out, warranty oversite. These services are described below in the Design Scope of Work.

Design Scope of Work

1) Phase 1 Services

Programming/ Conceptual:

Project administration responsibilities that would include conducting field surveys, analyze / assess existing operations and programming, and reviewing all existing plans and data as necessary. This would include but not be limited to:

o Assisting Owner in developing Project Charter o Goals and team responsibilities o Conduct research to help define the project o Establishment / confirmation of program goals and needs with Owner and stakeholders o Confirmation of space requirements and relationships o Photographic documentation of existing facilities and building plans o Historic preservation analysis (if required) including a materials and maintenance study for historic areas o Site utility and geotechnical study and report o Traffic study and traffic control recommendations regarding land acquisition and development (listed for consideration only, there is no anticipated need).

o Preliminary 16 division project budgeting o Estimated schedule from schematic design through construction administration o Renderings and attendance for BOC presentation (if required) o Approval of programming documents (as required) o Owner furnished data coordination o Confirmed and approved design schedule o Estimated preliminary construction milestone schedule o Preliminary analysis of building envelopes, opportunities for achieving net zero energy consumption and other sustainability options (listed for consideration only, there is no anticipated need)

Attend and participate in meetings with County, City and associated staff and other interested parties to assist in assessing stakeholder needs. This would include but not be limited to:

o Programmatic confirmation discussions with stakeholders and project related committees o Preliminary meeting(s) with local agencies of Development, Architectural and

Planning Review o Status Presentation(s) to Owner, Board of Commissioners (BOC), City presentation(s), Meetings with regulatory agencies to confirm requirements o Meetings with stakeholder department representatives o Meetings with Public Relations personnel to establish communication and reporting plans o Meetings with Morgan County Executive team as required

Schematic Design:

Prepare schematic documents pertaining to architectural design, spatial relationships, basic scale, and initial research of jurisdictional regulations, functionality and initial cost estimates per design requirements to include but not limited to:

o Project administration o Program goals and needs verification o Concept design for all applicable disciplines, including but not limited to:

Architectural, Civil, Structural, Mechanical, Electrical, Plumbing, Landscaping, Masonry, Fire Protection, Security / Access Control, IT (both internet and intranet and 911 service), CCTV, Phone Systems, Audio- Visual and special equipment.

Conduct preliminary logistical studies, safety assessments and research to define the project scope to include but not be limited to:

o Analysis of phasing of work including consideration of work in occupied buildings and its impact on operations o Site safety and staging preliminary analysis o Hazardous materials study o Recommendations for street closures / traffic impacts o Inter-agency technology / security coordination

Preliminary alternative materials and systems recommendations, including but not limited to:

o Life cycle maintenance analysis and briefing o Alternative energy source analysis o Alternate energy savings design opportunities including building envelope net-zero analysis o Value analysis o Budget / scope adjustment (if necessary)

Participate in meetings and discussions that would include but not be limited to:

o Development and approval of schematic design documents o Obtaining Owner / BOC approval of schematic design documents o Interim design presentation(s) to committees, steering teams and stakeholder groups o Interim design and wayfinding presentation(s) to Owner o Monthly document review meetings with Morgan County’s Executive team.

2) Phase 2 Services

Design Development

Finalization of design and selection of materials and systems for new construction and renovations for all applicable disciplines, including but not limited to: Architectural, Civil, Structural, Mechanical, Electrical, Plumbing, Landscaping, Masonry, Fire Protection, Security / Access Control, IT (both internet and intranet and 911 service), CCTV, Phone

Systems, Audio- Visual, special equipment, Kitchen/ Laundry, Furniture, Interior Design and Casework.

o Interim design development presentation(s) to Owner, committees, steering teams and stakeholder groups o Interim design development presentation(s) to regulatory / permitting personnel o Project scheduling o Statement of probable construction cost o Outline of specifications, including equipment, casework and furnishings o Submittal of design development documents to Owner o Budget /scope value analysis and adjustment (if necessary) o Obtaining Owner / BOC approval of design development documents o Utilization of BIM modeling o Building envelope analysis o Recommendations regarding separately bid / owner furnished equipment or systems o Existing site conditions that may have to be addressed to meet code o Submission of “Finish Boards” and mock-ups for owner review and approval o Assist Owner to determine potential Owner furnished items

Construction Document Phase:

Preparation of final construction documents for all applicable disciplines, including but not limited to: Architectural, Civil, Structural, Mechanical, Electrical, Plumbing, Landscaping, Masonry, Fire Protection, Security / Access Control, IT (both internet and intranet and 911 service), CCTV, Phone Systems, Audio- Visual, special equipment, Kitchen/ Laundry, Furniture, Interior Design and Casework.

The Construction Document Phase will also include but not be limited to:

o Detailed cost estimates o Plan Review submission as required though the local and state code enforcement agencies o Site and Storm Water Pollution Prevention Plan (where required) o Budget /scope adjustment (if necessary) o Submittal of code approved bidding and construction documents to Owner o Construction documents presentation(s) to Owner, committees, steering teams and stakeholder groups o Assistance with owner furnished equipment or systems separate bid packages (if applicable) o Construction documents presentation(s) to regulatory / permitting personnel o Obtaining Owner / BOC approval of construction documents o Include a separate sheet(s) of “Elevations” showing the mounting heights of all wall mounted equipment, materials and devices.

o Phasing / staging plans including relocation of operations and records prior to start of facility construction

Construction Administration Phase:

Construction administration to ensure that the project schedule is followed but is not limited to:

o Administration of pre-construction conference(s) o Development of Statement of Special Inspections o Construction field observations o Participation in bi-weekly progress meetings o Participation in bi-weekly conference calls o Administration of on-site pre-installation meetings o Inspections of mock-up finishes, panels o Timely review and disposition of submittals and shop drawings o Timely review and disposition of Requests for Information Review and disposition of pay applications and change order requests o Reviews of change order requests will include review of labor rates and material costs o Issuance of Architect’s Supplemental Instructions, bulletins, sketches and written determinations / direction o Interpretation of construction documents o Monitoring of construction schedule o Monitoring of construction quality and site cleanliness o Assist in coordination of applicable regulatory agency review and approvals, including availability for meetings requiring issue resolution o Coordination of periodic trade inspections by consulting design personnel o Assistance with site plan amendments and Letters of Revision o Determination of substantial and final completion by contractor(s) o Issuance of Certificates associated with completion status o Punch list inspection and issuance of punch list o Develop list of additional materials (attic stock) o Develop list of extended / special warranties o Weekly verification of punch list progress o Disposition of punch list completion

Post Construction Phase:

o Assist in coordination of systems training schedule o Assist in verification of receipt of additional materials (attic stock) o Post-construction quality inspection o Attendance at stakeholder training walk-through o Review and disposition of Operation and Maintenance Manuals o Review and disposition of contractor as-built documents o Preparation of utility associated as-built documents o Post-occupancy meeting (s) with stakeholders to confirm facilities are operating as planned, designed and expected o Review of commissioning data o 6 month and 1-year warranty inspections, with 6 month and 1-year warranty inspection lists submitted o Completion of all covered warranty repairs before final closeout.

V. RFQ Cost:

All costs incurred in the preparation and presentation of responses to the RFP shall be completely absorbed by the respondent. All documents submitted as part of the RFP will become property of Morgan County. Requests for specific material to be returned will be considered.

VI. RFQ Submission:

Companies who wish to respond must submit an original and one electronic copy of the proposal in sealed packages marked “Morgan County Fire Rescue Professional Contractors

Services for Design Build Fire Station Construction”. Fax and e-mail responses are not acceptable.

Responses to the RFQ will be accepted until 5:00pm Monday March 2nd, 2026.

Responses must be delivered to: Mr. Mark Williams, Assistant County Manager

Morgan County Board of Commissioners

150 E. Washington Street

Madison, Georgia 30650

Requests for an extension of this date will not be granted. Any late proposal will not be considered. It is the sole responsibility of the Respondent to ensure that the proposal arrives at the designated location prior to the deadline.

Morgan County reserves the right to reject any and all proposals, to waive any informality or technicality and to accept that proposal which, in the judgement of the proper officials, is in the best interest of Morgan County.

VIII. Pre-Proposal Meeting

There will be a mandatory pre-proposal meeting on Tuesday February 10, 2026, at 9:00 am.

The meeting will be held at the Board of Commissioner Administrative Building, 2nd Floor

Meeting Room located at 150 E. Washington St. Madison, GA 30650

IX. Contact:

All questions about this RFQ and submission requirements must be directed in writing to Mr.

Mark Williams via email at mwilliams@morgancountyga.gov.

Any unauthorized contact shall not be responded to and may result in the disqualification of the responder’s submittal. Answers to questions submitted will be communicated to respondents via email.

X. Non-Collusion:

By submitting qualifications, the respondent represents and warrants that no official or employee of Morgan County has an interest, directly or indirectly, in the proposal or in the final contract award. The respondent further understands proposals will be rejected if there is any evidence of collusion with another respondent.

XI. Compliance with Laws:

Respondents agree to be bound by applicable Federal, State and Local laws, regulations, and directives.

mailto:mwilliams@morgancountyga.gov

XII. Qualification & Award Basis:

Morgan County reserves the right to accept or reject any and all proposals or any parts of a proposal wherein its judgment, it will be in the best interest of the County; waive any technicalities/informalities in the RFP / RFQ document and proposal process; and to qualify and award any or all of this contract in any manner in which Morgan County, acting in the sole and exclusive exercise of its discretion, deems to be in Morgan County’s best interest. Cost will not be the sole factor in the selection process. If no acceptable proposal is received Morgan County also reserves the right to re-solicit proposals, at its sole discretion. Contractors will be awarded using the following weighted criteria based on RFQ submissions as listed in II. PROCUREMENT

SCHEDULE AND TERM OF ANTICIPATED CONTRACT.

1) Fire Station Construction Experience (50%)

2) Overall Construction Experience (10%)

3) Years Functioning as Current Business (10%)

4) Prior Fire Station Design Awards or Recognition (10%)

5) Internal Labor Force (10%)

XIII. Required Bonds and Insurance:

A certificate of insurance with minimum coverage limits of $1,000,000 general liability, $150,000 automobile liability and statutory limits for worker’s compensation must be submitted. Additionally, upon award of project, the selected bidder shall provide Morgan

County with a 100% project value performance and payment bonds.

XIV. Required Security and Immigration Affidavit:

All proposals must include a completed Security and Immigration Compliance Act Contractor

Affidavit. Copy is attached to this solicitation.

FY26 Morgan County Fire Station Design-Build

MORGAN COUNTY PROPOSAL SIGNATURE PAGE

Company Name:

Address:

Contact Name:

Contact Telephone Number:

Contact E-mail Address:

ADDENDUM ACKNOWLEDGEMENT. Acknowledgement is hereby made for receipt of all addenda issued for this solicitation, the provisions of which are incorporated herein.

Addendum No. Date Issued:

Addendum No. Date Issued:

Addendum No. Date Issued:

Addendum No. Date Issued:

Authorized Signature:

Printed Name:

Title:

Signed, this day of , 2026