McDuffie Square Depot Construction.pdf

PDF 4 MB Posted Oct 8, 2026

Attached to: McDuffie Square Depot Building Project
Solicitation number: RFB 2027-02B
Issued by: Stanly County, Lasker Town, North Carolina

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Written by GovTribe AI · Oct 9, 2026

McDuffie Square Depot Construction - Request for Bids Summary

This Request for Bids (RFB 2027-02B) is issued by the City of Laurinburg, North Carolina for the construction of a one-story building in the McDuffie Square area at the corner of Railroad Street and South Gill Street. The project involves construction of a depot structure designed to resemble the original freight depot of the former Laurinburg and Southern Railroad, containing restrooms, an office, storage, and an open-air shelter area. The facility must comply with UL732 Class A flame spread requirements due to its location in the downtown fire district. The City will provide utilities to within 5 feet of the concrete slab on the Railroad Street side. Bids are due by October 29, 2026 at 2:00 P.M. and must be submitted in hard copy to Harold W. Haywood, Budget & Management Services Director, 303 W. Church Street, Room 244, Laurinburg, NC 28352. Electronic bid documents are available beginning October 8, 2026 through the City's website and BidNet Direct platform. While no formal pre-bid conference will be held, prospective bidders are highly encouraged to schedule site visits prior to submission. The contract will be awarded as a single prime contract for all trades to the lowest responsive, responsible bidder, with work to be completed by March 2027.

Bidders must submit a bid bond or bid security equal to 5 percent of the base bid amount with their proposals. The bid form must include a guaranteed maximum price and specify the number of calendar days required for completion. Performance and payment bonds will be required of the successful bidder, along with insurance in a form acceptable to the Owner. All bids must be made in strict accordance with City specifications and North Carolina requirements. Bids are firm for sixty calendar days from the date of bid opening. Liquidated damages apply for late completion, assessed at $500 per day for the first week, $1,000 per day for weeks two and three, and $1,500 per day for week four and beyond. The City reserves the right to reject any or all bids and to waive irregularities and informalities. Payment terms will honor accepted cash discount terms; if no discount is offered, payment is due within thirty calendar days of delivery, inspection, and acceptance. All bids must exclude taxes from which North Carolina municipalities are exempt and include all applicable fees, permits, bonds, insurance, and general conditions.

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RFB 2027-02B: McDuffie Square Depot

REQUEST FOR BIDS

McDuffie Square Depot Construction

Submittal Deadline: October 29, 2026 – 2:00 P.M.

Harold W. Haywood Budget & Management Services Director

City of Laurinburg

303 W. Church Street (Room 244) Laurinburg, NC 28352

P.O. Box 249

Laurinburg, NC 28353

(910) 276-8324 (Ext. 2587)

FAX: (910) 276-0354

EMAIL: hhaywood@laurinburg.org

\..,AURINBURG

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Table of Contents

Bid Advertisement…………………………………………………………. 3

General Conditions………………………………………………………… 4

Construction Scope of Work……………………………………………….. 6

Appendix

A. Request for Bids (RFB 2027-02B) – McDuffie Square Depot Construction

B. Request for Bids (RFB 2027-02B) – Bid Form C. Drawings/Specifications (RFB 2027-02B)

ADVERTISEMENT FOR BIDS

McDuffie Square Depot Construction

Bids for the construction of the McDuffie Square Depot Building will be received by the City of Laurinburg at the office of the Budget & Management Services Director, City Hall, 303 W. Church Street, Room 244, Laurinburg, NC, until 2:00 P.M. local time on Thursday, October 29, 2026. Bids may be submitted on or before the submittal deadline in accordance with the bid instructions.

The project consists of a one-story building in the McDuffie Square area in Laurinburg at the corner of Railroad Street and South Gill Street. The structure will be in the general appearance of the original freight depot of the former Laurinburg and Southern Railroad.

The construction site is in the downtown fire district therefore all construction will comply with UL732 Class A flame spread or be treated with fire retarding measures in accordance with the same regulations. The depot will contain restrooms, an office, storage and an open-air shelter area. The City of Laurinburg will bring utilities to within 5 ft of the concrete slab on the Railroad Street side of the building.

Bids will be received for a single prime contract with all trades. Electronic bid documents may be obtained on/after October 8, 2026, by a downloadable link found on the City of Laurinburg website at https://www.laurinburg.org/business/#purchasing-rfps, and clicking on the link “Bid Opportunities on Bidnet Direct.” Bidders must then complete the vendor registration process after being taken to this site, https://www.bidnetdirect.com/north-carolina/cityoflaurinburg, to login and obtain copies of the bid documents and drawings.

Prospective bidders are highly encouraged to schedule a site visit in accordance with the bid documents prior to submitting a bid. The project site is near the intersection of Railroad Street and South Gill Street, Laurinburg, NC.

Bid bond/bid security of 5% shall be required with the submittal of bids. Performance and payment bonds will be required in accordance with NC General Statutes. Insurance in a form acceptable to the Owner will be required of the successful bidder.

The City of Laurinburg is an Equal Opportunity Employer. The City reserves the right to reject any and/or all proposals and to waive irregularities and informalities in any bids submitted.

https://www.laurinburg.org/business/#purchasing-rfps https://www.bidnetdirect.com/north-carolina/cityoflaurinburg

General Conditions

1. Bids shall be made in strict accordance with the specifications prescribed by the City of Laurinburg.

2. Specifications are available on the city’s website at https://www.laurinburg.org/business/#purchasing-rfps and clicking on the link “Bid Opportunities on Bidnet Direct.” Bidders must then complete the vendor registration process after being taken to this site, https://www.bidnetdirect.com/north-carolina/cityoflaurinburg, to login and obtain copies of the bid documents.

3. Bids shall be addressed to the following physical address if sent by mail:

Attn: Harold W. Haywood 303 W. Church Street, Room 244 Laurinburg, North Carolina 28352

4. Bidders must use the bid form included in the bid documents.

5. No alternate bids will be accepted unless otherwise provided for in the specifications.

6. Bidder shall note all exceptions to specifications on the bid form. Only those exceptions which are deemed by the City of Laurinburg to be consistent with the intent of these specifications and not to the detriment of any other bidder will be accepted.

7. Time, in connection with discount offered, will be computed from date of delivery of articles or equipment or completion of work and after final inspection and acceptance at that point, or from the date correct invoice is received, if latter is later than the date of completion and acceptance. Guaranteed maximum price must be shown in all bids. Bids shall not reflect any taxes from which a North Carolina municipality is exempt.

8. In case of default of the contractor, the City may procure the services or equipment from other sources and hold the contractor responsible for any excess cost occasioned thereby.

9. The City of Laurinburg will honor accepted terms of payment under which any cash discount is offered. If no cash discount is offered, payment by the City shall be due within thirty (30) calendar days after delivery, inspection and acceptance at destination point or completion of work.

10. The City of Laurinburg has established as a matter of policy that all contractors doing business with the City shall extend equal employment opportunities to all https://www.laurinburg.org/business/#purchasing-rfps employees and applicants for employment and shall not discriminate against any person or group of persons in regard to selection for employment, compensation, training, tenure, term promotion and other conditions of employment on the basis of race, sex, color, religion, or national origin. It shall be understood that compliance with this policy shall be a condition of any contract arising from this bid invitation.

11. Silence of Specifications: The apparent silence of these specifications, supplemental specifications, and addenda as to any detail, or the apparent omission from it of a detailed description concerning any point, shall be regarded as meaning that accepted practice is to prevail, and that only materials and workmanship of first quality are to be used. All interpretations of these specifications shall be made upon the basis of this statement.

12. Addenda: Addenda issued prior to the bid opening are considered part of this bid invitation and are binding on all bidders. Each addendum will be posted on the City’s website purchasing page (click on Bid Opportunities box) at this link:

http://www.laurinburg.org/business/#purchasing-rfps.

13. The contractor shall defend any and all suits and assume all liability for any and all claims made against the City or any of its officials or agents for the use of any patented process, device or article forming a part of the articles or equipment furnished under this contract.

14. Bids shall be considered active, firm, and binding upon bidders for sixty (60) calendar days from the date of bid opening.

15. Bids shall be FOB Laurinburg, North Carolina, unless otherwise specified herein.

16. The City of Laurinburg reserves the right to reject any or all bid proposals and/or to accept any combination of proposals, which are deemed to be in the best interest of the City.

http://www.laurinburg.org/business/#purchasing-rfps

Construction Scope of Work

The City of Laurinburg is building a one-story building in the McDuffie Square area in Laurinburg at the corner of Railroad Street and South Gill Street. The structure will be in the general appearance of the original freight depot of the former Laurinburg and Southern Railroad. The construction site is in the downtown fire district therefore all construction will comply to UL732 Class A flame spread or be treated with fire retarding measures in accordance with the same regulations. The depot will contain restrooms, an office, storage and an open-air shelter area. The City of Laurinburg will bring utilities to within 5 ft of the concrete slab on the Railroad Street side of the building. Prior to the start of construction, the contractor must provide a 6 ft high temporary chain link fence around the perimeter of the construction site to limit public access to the site. The building will have a wood truss structural system covered with ¾ inch plywood and Class A fire rated architectural shingles. The restrooms walls will be constructed of masonry and will meet all handicap regulations. The office and storage area walls will be constructed of wood stud or metal stud with gypsum board interior. All exterior walls will be covered with fire rated Hardie lap siding or equal. The building will be supported on reinforced concrete footings with a concrete slab.

The project will include all plumbing, electrical and HVAC shown on the drawings. The only area conditioned will be the office. The restrooms will have exhaust fans. The owner will purchase and provide all light fixtures to be installed by the contractor.

The contractor will paint all construction above the bottom of the trusses black and white below that elevation. Contractors should include allowance for touch-up painting. The fire treatment may serve as the paint coat if colors are acceptable in appearance.

The interior masonry walls of the restrooms will be painted with a two-part epoxy paint with a block sealer. All other interior and exterior walls will be painted with high-grade oil-based paint selected by owner.

Drawing List

S-101 W-101 S-101A E-101 S-102 E-102 S-103 P-101 S-104 P-102 S-105 P-103

S-106 FO-101

S-107 S-108 S-109 S-110 S-111

Appendix A. Request for Bids (RFB 2027-02B) – McDuffie Square Depot Project

1 McDuffie Square Depot Project 10-29-2026

1.1 PROJECT INFORMATION

A. Notice to Bidders: Qualified bidders are invited to submit bids for the Project as described in this Document according to the Instructions to Bidders.

B. Project Identification: McDuffie Square Depot

1. Project Location: Near the intersection of Railroad Street and South Gill Street, Laurinburg, NC

C. Owner: City of Laurinburg, 303 W. Church Street, Laurinburg, NC 28352

1. Owner's Representatives: (Bidding/Contracts) Harold W. Haywood, Budget & Management Services Director; (Construction) Jason Lighthall, Public Works Director; Walker McCoy, Community Development Director.

D. Engineer/Design: Jim Blackwell, P.E., 12860 McColman Rd, Gibson, NC 28343.

E. Project Description:

1. The City of Laurinburg is receiving lump sum bids for the construction of a one-story building in the McDuffie Square area in Laurinburg at the corner of Railroad Street and South Gill Street.

The structure will be in the general appearance of the original freight depot of the former Laurinburg and Southern Railroad. The construction site is in the downtown fire district therefore all construction will comply with UL732 Class A flame spread or be treated with fire retarding measures in accordance with the same regulations. The depot will contain restrooms, an office, storage and an open-air shelter area.

F. Construction Contract: Bids will be received for the following Work:

1. General Contract (all trades).

1.2 BID SUBMITTAL AND OPENING

A. Owner will receive bids until the bid submittal deadline at the location indicated below. Owner will consider bids prepared in compliance with the Instructions to Bidders issued by Owner, and delivered as follows:

1. Bid Submittal Deadline: Thursday, October 29, 2026, 2:00 P.M.

Location: Hard copies of complete bids are to be delivered on or before the bid submittal deadline to the City of Laurinburg Attn: Harold W. Haywood, Budget & Management Services Director, 303 W. Church Street (Room 244), Laurinburg, NC 28352.

B. Bids will be evaluated by the project team to determine the lowest, responsive, responsible bidder.

1.3 PREBID SITE VISITS

A. A Pre-Bid Conference will not be held, but all bidders are highly encouraged to schedule a site visit with the Owner’s Representatives listed above for Construction prior to submitting a bid.

Appendix A. Request for Bids (RFB 2027-02B) – McDuffie Square Depot Project

2 McDuffie Square Depot Project

1.4 DOCUMENTS

A. ELECTRONIC Bid Documents: Obtain on/after October 8, 2026, by downloadable link on the City of Laurinburg website at https://www.laurinburg.org/business/#purchasing-rfps and clicking on the link “Bid Opportunities on BidNet Direct.” Bidders must then complete the vendor registration process after being taken to this site, https://www.bidnetdirect.com/north-carolina/cityoflaurinburg, to login and obtain copies of the bid documents.

B. Bid questions should be directed to the City of Laurinburg Attn: Harold W. Haywood by email at hhaywood@laurinburg.org.

1.5 TIME OF COMPLETION AND LIQUIDATED DAMAGES

A. Bidders shall begin the Work on receipt of the Notice to Proceed and shall complete the Work within the Contract Time. Work that is not completed by the established completion date, plus approved extensions, is subject to liquidated damages as follows:

• 1st week = $500/day.

• Weeks 2 & 3 = $1,000/day (based on 5 days per week).

• Weeks 4 & above = $1,500/day (based on 5 days per week).

1.6 BIDDER'S QUALIFICATIONS

A. Bidders shall provide a bid bond/bid security of 5% included with the bid submittal.

B. Bidders shall meet all Local and State requirements.

C. Bidders must be properly licensed under the laws governing their respective trades and be able to obtain insurance and bonds required for the Work. Performance and Payment Bonds will be required and Insurance in a form acceptable to Owner will be required of the successful Bidder.

END OF DOCUMENT

https://www.laurinburg.org/business/#purchasing-rfps mailto:hhaywood@laurinburg.org

Appendix B. Request for Bids (RFB 2027-02B) - Bid Form

McDuffie Square Depot Project

1.1 BID INFORMATION

A. Bidder: .

B. Project Name: McDuffie Square Depot

C. Project Location: Near the intersection of Railroad Street and South Gill Street, Laurinburg, NC

D. Owner: City of Laurinburg

E. Engineer/Architect: Jim Blackwell, P.E. Blackwell Design Services, PA

1.2 CERTIFICATIONS AND TOTAL BID

A. Total Bid, Single-Prime (All Trades) Contract: The undersigned Bidder, having carefully examined the Bid Documents, Drawings, and all subsequent Addenda, as prepared by the City of Laurinburg and the engineer’s consultants, having visited the site, and being familiar with all conditions and requirements of the Work, hereby agrees to furnish all material, labor, equipment and services, including all scheduled allowances, necessary to complete the construction of the above-named project, according to the requirements of the aforementioned documents, for the stipulated sum of:

Dollars ($ ).

(Total Bid shall include all sales tax, building permits, bonds, insurance, and general conditions/contractor fees)

1.3 BID GUARANTEE

A. The undersigned Bidder agrees to execute a contract for this Work in the above amount and to furnish surety as specified within 10 days after a written Notice of Award, if offered within 60 days after receipt of bids, and on failure to do so agrees to forfeit to Owner the attached cash, cashier's check, certified check, U.S. money order, or bid bond, as liquidated damages for such failure, in the following amount constituting five percent (5%) of the Base Bid amount above:

Dollars ($ ).

B. In the event Owner does not offer Notice of Award within the time limits stated above, Owner will return to the undersigned the cash, cashier's check, certified check, U.S. money order, or bid bond.

1.4 SUBCONTRACTORS AND SUPPLIERS

A. The following companies shall execute subcontracts for the portions of the Work indicated:

1. General Construction:

2. Electrical: _______________________________________________________________

3. Plumbing: _________________________________________________________

4. HVAC: __________________________________________________________

Appendix B. Request for Bids (RFB 2027-02B) - Bid Form

McDuffie Square Depot Project

1.5

TIME OF COMPLETION

A. The undersigned Bidder proposes and agrees hereby to commence the Work of the Contract

Documents on a date specified in a written Notice to Proceed to be issued by the Owner and shall fully complete the Work within ________ calendar days, but no later than March 2027. (MUST

BE COMPLETED TO BE CONSIDERED RESPONSIVE)

1.6

ACKNOWLEDGEMENT OF ADDENDA

A. The undersigned Bidder acknowledges receipt of and use of the following Addenda in the preparation of this Bid:

1. Addendum No. 1, dated _______.

2. Addendum No. 2, dated ________.

3. Addendum No. 3, dated .

4. None .

1.7 CONTRACTOR'S LICENSE

A. The undersigned further states that it is a duly licensed contractor for the type of work proposed, in North Carolina, and that all fees, permits, etc., pursuant to submitting this proposal have been paid in full.

1.8 SUBMISSION OF BID

A. Respectfully submitted this day of , 2026.

B. Submitted By (Name of bidding firm or corporation).

C. Authorized Signature: (Handwritten signature).

D. Signed By: (Type or print name).

E. Title: (Owner/Partner/President/Vice President).

F. Witness By: (Handwritten signature).

G. Attest: (Handwritten signature).

H. By: (Type or print name).

I. Title: (Corporate Secretary or Assistant Secretary).

J. Address: .

K. License No./Federal ID No.: .

(Affix Corporate Seal Here).

END OF DOCUMENT

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CITY OF LAURINBURG

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LAURINBURG, N.C

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MINIMUM R30 BATTED

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ALL CEILINGS

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DESCRIPTION

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CEH

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CITY OF LAURINBURG

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ENGINEER

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LAURINBURG, N.C

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PROJECT

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TELEPHONE

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AutoCAD SHX Text Gibson, NC 28343

AutoCAD SHX Text 12860 McColman Rd.

AutoCAD SHX Text Jim Blackwell P.E.

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