McDuffie Place STEM Center Renovation ITB 25_.pdf

6440 Lincolnton, Hwy. Thomson, Georgia 30824

(706) 986-4000 Fax (706) 986-4001

SUSAN BENNING-TUTT, Chairman DR. MYCHELE RHODES PAMELA STROUBLE

Superintendent SARAH ALFRIEND ANDY KNOX, Vice Chairman BRIAN JERNIGAN

DR. NEAL TAM ANGEE MILLER-HUDGEON

Director of Administrative Services BRAD CHALKER

Invitation to Bid Number 25-001

McDuffie Place STEM Center Renovations, 6440 Lincolnton Hwy., Thomson, Ga 30824

The McDuffie County School District is currently accepting bids for the renovation of the McDuffie

Place facility for the McDuffie County Board of Education (MCBOE) located at 6440 Lincolnton

Hwy., Thomson, Ga 30824. Bids must be signed to be considered and must include the bid number along with your company’s name and address on the sealed envelope in which the bid is returned.

Sealed bids will be received before 10:00 A.M. on Monday, December 15, 2025, by mail to the

McDuffie County School District, Attention: Dr. Neal Tam, Administrative Services Director, 716 N.

Lee Street, Thomson, Georgia 30824 or by hand delivery.

All bids will be opened and publicly read on Monday, December 15, 2025, at 10:00 A.M. The Board of Education reserves the right to waive any formality in any bid, and to reject any and all bids in the best interest of the School District. The Board of Education also reserves the right not to enter into any agreement or contract as a result of this Invitation to Bid. The contract, if awarded, may be awarded to the most responsive and responsible bidder whose bid is deemed as the most advantageous to the Board of Education.

SPECIAL TERMS AND CONDITIONS:

1. This contract shall be to supply labor, materials, equipment, permits, related repairs, and all other incidentals related to the Scope of Work.

a. Convert (2) existing bedrooms to ADA Toilet Rooms.

b. Convert (2) existing toilet rooms with showers into storage and janitor storage.

c. Develop storage room in existing kitchen area.

d. Install new ADA parking.

e. Construct new free-standing covered open pavilion (Add Alternate #1).

f. Upgrade Architectural finishes:

1) Flooring and wall base.

2) Lighting.

3) Painting.

4) Door Hardware.

2. A Pre-Bid meeting will be held Friday, November 21, 2025 at 10:00 A.M at the McDuffie BOE

Central Office, 716 N. Lee Street, Thomson, GA 30824. Additional questions can be submitted to Dr. Neal Tam via email (tamw@mcduffie.k12.ga.us) by Wednesday, November 26, 2025 at

3:00 PM. Answers to questions will be returned via email by Thursday, December 4, 2025 at

4:00 PM.

3. Bidder will include a 5% contingency for Owner budgeting.

4. Bidder will complete their bid on the attached bid documents. Bidder will supply three references on the attached form as part of their bid.

5. Bidder will indemnify and hold harmless, the District, its Board of Education, agents, affiliates, employees, attorneys, and officers for any and all claim, costs, liabilities, expenses, and attorney’s fees in any way associated with its services arising out of this bid.

6. Bidders shall provide proof of insurance acceptable to the District for the following:

a. Bidder and any subcontractor shall for a duration of any agreement arising from this bid provide worker’s compensation insurance for all of its employees employed at the site of work subject to this bid in the statutorily required amount.

b. Bidder shall provide public liability and property damage insurance, comprehensive public general liability insurance, including but not limited to bodily injury, property damage, contractual liability, product’s liability and owner’s protective liability with a combined single limit of $500,000 per occurrence with an aggregate minimum of

$1,000,000.

7. Any contract entered into by the District shall comply with all Georgia law and be approved by the District’s legal counsel. Said contract also requires the vendor to provide an E-verify affidavit, W-9, and may also include consent for criminal background checks on workers that will be on site.

Non-Discrimination Statement:

No person shall be excluded from participation in, denied the benefit of, or otherwise discriminated against on the basis of race, color, national origin, or gender in connection with any bid submitted to the McDuffie County Board of Education or the performance of any contract resulting therefrom.

How to Prepare a Bid: All bids shall be:

(A) Prepared on the forms enclosed herewith.

(B) Typewritten or completed with pen and ink, signed by the vendor or his authorized representative, with all erasures or corrections initialed and dated by the official signing the proposal. Bidders are encouraged to review carefully all provisions and attachments of this document prior to completion.

Each bid constitutes and offer and may not be withdrawn except as provided herein. Bidder warrants that bid prices, terms and conditions quoted in his bid will be firm for acceptance for a period of ninety

(90) days from opening date.

Compliance With Laws: The bidder shall obtain and maintain all licenses, permits, liability insurance, worker’s compensation insurance and comply with any and all other standards or regulations required by federal or state statute, ordinances, rules and regulations during performance of any contract between the bidder and the McDuffie County Board of Education.

Multiple Bids: No vendor will be allowed to submit more than one bid. All materials must comply with all applicable Federal and State OSHA requirements in effect at the time of bid.

Award of Contract: The contract, if awarded, will be awarded to the most responsive and responsible bidder whose bid will be most advantageous to the McDuffie County Board of Education. The

McDuffie County Board of Education will make that determination. The Board of Education also reserves the right not to enter into any agreement or contract as a result of this Invitation to Bid.

Signed Bid Considered Offer: The signed bid shall be considered an offer on the part of the bidder, which offer shall be deemed accepted upon approval by the McDuffie County Board of Education, the

Superintendent or designee.

Notice to Proceed: The successful bidder shall not commence work under this invitation to bid until duly notified by receipt of contract signed as executed by the McDuffie County Board of Education.

6440 Lincolnton Hwy. Thomson, Georgia 30824

Bid Proposal Form – McDuffie Place STEM Center Renovations

6440 Lincolnton, Hwy.

Name of Bidder:____________________________________________________________________

Name of Company:__________________________________________________________________

Street Address:_____________________________________________________________________

Phone #:___________________________________________________________________________

Cell #:_____________________________________________________________________________

Fax #:_____________________________________________________________________________

E-Mail:____________________________________________________________________________

Commercial Account Representative Name (if other than above):_____________________________

Business License #:___________________________________________________________________

Insurance Carrier:____________________________________________________________________

Do you plan to subcontract any portion of this project? Yes__________ No__________

Years of Experience In This

Field:________________________________________________________

REFERENCES: Please List Three (3) Commercial Clients for Whom You Are Providing Service:

Name and Company Address City State Phone # Cell #

Print Name of Bidder Signature of Bidder

Date