QUESTIONS_AND_ANSWERS_MCC-16-RFQ-0174.xlsx
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- Attached to
- ACQUISITION SURGE SUPPORT - PERSONAL SERVICES Federal contract opportunity
- Solicitation number
- MCC-16-RFQ-0174
- Issued by
- Millennium Challenge Corporation
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Questions and Answers for MCC-16-RFQ-174
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| File | Type | Posted |
|---|---|---|
| MCC-16-RFQ-0174_AMENDMENT_1_FINAL.pdf | ||
| Surge_Acq_Support_MCC-16-RFQ-0174_-_FINAL_SIGNED.pdf |
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Sheet1
| MCC-16-RFQ-0174 Questions and Answers | ||
| # | Questions | Answers |
| 1 | Can the date for receipt of proposals be extended since the solicitation was released right before the holiday weekend? | MCC requires surge support to be in place during this quarter of this fiscal year. As such, no extensions can be granted. |
| 2 | Is there an incumbent currently performing this work? If so, who is the incumbent and what is the contract number? | This is a new requirement. The MCC is seeking additional, "surge" acquisition support above and beyond that provided by the current contractor and it is thus considered a distinct and separate requirement. The current contractor who is fulfilling a similar requirement is Sawdey Solutions Services under contract MCC-12-PSC-0033. |
| 3 | In the first option period, the labor hours are decreased for the six-month period. Since the government is requesting 3 FTEs in the base year, does it anticipate that services will continue to be provided by 3 FTEs in the Option Period or will the FTE labor support be reduced? | This is because the labor hours in the base period reflect twelve months of performance and the labor hours in the option period reflect six months of support. As the period of performance is shorter, less labor hours are required during that period. |
| 4 | The Schedule of Prices has ODCs as $8,640 for the base year and Option Year. What constitutes this price (i.e., transit subsidy or travel)? Additionally, what's the difference between the CLIN 0001, CLIN 0001A, CLIN 1001, and CLIN 1001A? If the government is requesting a total of 8,640 hours (base and option year), would the vendor submit it's fully burdended labor rate under the "A" CLINS? If the offeror is not charging a different labor rate for surge support, can the offeror indicate it's total price under the Labor CLIN? | The Government has provided the estimated ODCs. Please use that amount in your quote. The fully-burdened rates should be included in the Offeror's price quote (See Solicitation L.5.3. and M.3.4.) The Government will establish the final CLIN structure based on the quote. The Government has corrected the estimated hours in Amendment 1 to the solicitation. |
| 5 | Section F.3 indicates the period of performance as one base year with a six-month option. However, Section M.3.4 requests pricing for a 5-year contract. Can the government clarify the period of performance? | This has been corrected in Amendment 1 to the solicitation. |
| 6 | Will the Oral Presentation be evaluated (either combined with the Technical Proposal or separately)? What information is the government looking for in the Oral Presentation (something different than the technical proposal) or will the offeror just explain their technical proposal in the Oral Presentation? Does the government require the Key Personnel to be in attendance at the Oral Presentation? | The oral presentation will not be evaluated independently or as a factor. The written technical quote requested is an outline of the oral presentation and is intended more to serve as backup for the oral presentation itself and to provide textual materials such as resumes and past performance references outside of the oral presentation, with the anticipation that the bulk of the information will be provided with the presentation itself. As such, the evaluation will be based upon all information obtained during the oral presentation and from the written quote. Key Personnel are not required to be in attendance at the oral presentation. |
| 7 | I would like to know if the set aside is open for Economically Minority Owned business with partnership with Woman Owned small business? | As indicated in B.2. and I.1. of the solicitation (which includes FAR 52.219-29), this is only set aside for Economically Disadvantaged Women-Owned Small Businesses in accordance with FAR 52.219-29. All Offerors must meet the requirements in that solicitation provision in order to be considered eligible for award. |
| 8 | Section C.1 Introduction and C.2 Scope and Objectives, page 7. Is this a new requirement or has this work been performed previously by other contractors? If by other contractor(s), who was the previous contractor? | See Answer # 2 |
| 9 | Section C.3.1 Recruitment, Retention, and Timely Startup, page 8. “Resumes for multiple candidates should be provided within 7 days…” Is there a specified minimum number of candidates that need to be provided? Is there any requirement to maintain a specified number of qualified candidates throughout the life of the contract? | Up to three (3) positions, as stated in Sections B.4., C.2., L.5.2., and M.3.2 of the solicitation. |
| 10 | Section C.4.2.1 Experience, page 11. “Required – Six 10 or more years of directly related experience in federal contracting.” Please clarify if six or more years of experience, or ten or more years of experience is required. | This has been corrected in Amendment 1 to the solicitation. Six or more years is the required amount. |
| 11 | Section F.3 Period of Performance, page 14. What is the anticipated date of award? | The award is anticipated to occur no later than August 1, 2016, with performance to begin immediately upon award. |
| 12 | Section L.5.4 Quote Submission, page 64. SOW states that quotes are due no later than 3:00pm EST on Wednesday, July 12, 2016. July 12, 2016 is Tuesday. Are quotes due on Wednesday, July 13, 2016 or Tuesday, July 12, 2016? | This has been corrected in Amendment 1 to the solicitation. See L.3.4. Questions are due on Wednesday, July 6, 2016 12PM EST. All proposals are due Tuesday, July 12, 2016 3PM EST. |
| 13 | Is this a follow-on requirement? If so, could you please provide the incumbent contract number for this opportunity? If not, is this a new requirement? | See Answer #2. |
| 14 | What exactly is meant by "surge" support? | Please see Section C, C.2 Scope and Objectives of the solicitation. |
| 15 | C.2.1 Existing Software Environment – the last sentence of this sections requires”… Key Personnel (all) to have recent, relevant experience using this COTS programs….”. Does this refer to only MicroSoft Office and Micro Soft SharePoint? Or does it also include AEON and AAMS and/or any others? | This has been clarified in Amendment 1 to the solicitaion. |
| 16 | C.4.2.1 (should be C.4.1.1 ?) Required Qualifications for Senior Contract Specialist I – the Experience bullet indicates a need for “Six 10 or more years…” Is this requirement for 6 years experience or 10? | See Answer #10 |
| 17 | C.4.2.2 Required Qualifications for Senior Contract Specialist II – the Education bullet indicates a Bachelor’s degree is not required, only 4 years towards such degree, with 24 semester hours. Please confirm that a degree is not needed. | Per "leading to a Bachelor's degree", a Bachelor's degree is required. |
| 18 | C.5 Training Requirements – requires the contractor to be responsible for tuition for courses provided by the Government. Please provide an estimated cost of each course, and an estimate of how often a course has been needed in the past. | C.5. does not state that the courses are to be provided by the Government nor does it require specific courses to be paid for. This section merely states that the Government may permit the contractor staff to attend training during working hours and invoice for those hours, but that the Government will not, in addition to allowing that, also pay for contractor staff tuition or costs for the training beyond that. If the contractor needs or desires to send contractor staff to training during working hours, the Government will not pay for the costs of the training class. |
| 19 | F.3 Period of Performance – This indicates the duration of the contract is 18 months. | That is correct. |
| 20 | a. What is the anticipates start date? | See Answer #11. |
| 21 | b. Does MCC anticipate a follow-on contract to continue services on an on-going basis? | No, MCC does not anticipate a follow-on for this "surge" support contract. |
| 22 | c. How many years have these services been purchased in the past for this requirement? | See Answer #2. |
| 23 | d. Is this a successor contract with incumbent staff? And if so, who provides them now? | See Answer #2. |
| 24 | H.5 Extra Hours – this clause states “The costs incurred for extra hours are not approved…” however, C.3 Consultant Staffing Performance Requirements indicates “…with potential extra hours, is required.” | This has been corrected in Amendment 1 to the solicitation. H.5. fully states that "the cost incurred for extra hours that are not approved in accordance with this provision", meaning if the extra hours are not properly authorized and approved in advance, they will be considered unallowable. Potential extra hours are required, but will only be considered allowable costs if properly approved in accordance with H.5. |
| 25 | a. How will the need for extra hours be approved and reimbursed? | In accordance with H.5. based upon written approval from the COR. |
| 26 | b. Will any overtime at time-an-a-half be authorized? | In no cases will time-and-a-half be authorized. |
| 27 | H.9 Security Requirements –A .Contract Employees accessing MCC HQ - | |
| 28 | a. What is the estimated time it takes to process proposed staff for appropriate clearances? | This will depend on whether proposed staff already possess clearances or have recently received a clearance. |
| 29 | b. Are both positions a top secret level? | No, the clearance level is Medium Risk Public Trust. See H.9. of the solicitation. |
| 30 | c. Will candidates be allowed to start work with in Interim clearance? | Potentially, but that is at the sole discretion of MCC's Domestic and International Security (DIS) division, in accordance with H.9. of the solicitation. |
| 31 | H.9 Security Requirements –C .Contractor clearance | |
| 32 | a. What is the estimated time it takes to process a company for clearance? | The clearance level is mentioned in section C.3.1 (Recruitment, Rentention, and Timely Start-up) |
| 33 | b. Would it be at top secret level? | See Answer #29. |
| 34 | c. Will an Interim clearance suffice to proceed with the personnel clearances? | See Answer #28-30. |
| 35 | H.11 Invoices – Since this contract is set aside for EDWOSB, would MCC consider DoD’s practice of paying net 15 so that it can coincide with payroll periods? The FAR clauses indicate EFT payments, but please confirm. | MCC will process payments in accordance with H.11. of the solicitation. |
| 36 | I.6 Option to Extend indicates the option could be exercised more than once, up to a total contract extension of 6 months. However, I.7 indicates a maximum of 18 month. Is there an option for the contract to go 2 years or is it absolutely only 18 months? | MCC may or may not utilize the clause in I.6. of the solicitation at the conclusion of the 18 month contract at its sole discretion. |
| 37 | I.10 Equivalent Rates – Please provide the equivalent rates for each labor category. | This has been corrected in Amendment 1 to the solicitation and removed. Upon further review, this clause has been removed because the employees qualify as bona fide executive, administrative, or professional employees and as such are exempt. |
| 38 | . L.5.2 Technical – | |
| 39 | a. Factor 1 Staffing – requires providing staff immediately upon award. Will they start work immediately or after the clearance process? | This will depend on whether proposed staff already possess clearances or have recently received a clearance. MCC intends to take the names of the proposed staff and enter them into its onboarding and clearance process immediately upon award. |
| 40 | b. Factor 2 Resumes - indicates a need for resumes of CURRENT staff. Will it be acceptable to propose contingent new hires to start 2-3 weeks after award? | See Answer #39. |
| 41 | L.6 Oral Presentations – This proposal is due 7/12 with this section indicating orals 7/13 – 7/15. | |
| 42 | a. Will there be a down-select of one or two contractors to make it to his phase or will all offerors participate in orals? | All Offerors that submit complete quotes in accordance with Section L. are anticipated to participate in oral presentations. |
| 43 | b. Will contractor’s be allowed to bring proposed staff for MCC to interview, and if so will each candidate be interviewed without the others present? | Contractors may bring proposed staff to MCC for participation in the oral presentation. All key personnel are not required to be present for the oral presentation. No staff interviews are anticipated as part of the oral presentations. |
| 44 | c. One to two day’s of notice is not sufficient time to coordinate all proposed staff and ensure all can be available. Can you please move orals to the following week or after? | See Answer #1. MCC will not move the anticipated oral presentation dates. |
| 45 | M.3.4 Factor 4 Price – references a 5 year contract period. Please confirm the contract will be only 18 months maximum. | See Answer #5. |
| 46 | Given the significance of the content of these questions, we respectfully request an extension to the 7/12 due date to allow at least 10 days to response with a proposal. | See Answer #1. |
| 47 | Can you extend the proposal due date? | See Answer #1. |
| 48 | F3 Period of Performance says the contract is 18 months, but M.3.4 says price is evaluated over the 5 year period of performance. Which is the correct contract period of performance? | See Answer #5. |
| 49 | Can you provide an organization chart which shows where the FTEs will report? | The individuals staffed will be within the MCC Contracts and Grants Management Division in various branches. Further information is not necessary for purposes of responding to this solicitation. |
| 50 | Are you open to receiving bids from 8a businesses or are you only seeking proposals from EDWOSBs? | Only EDWOSBs, in accordance with I.2. of the solicitation. |
| 51 | C.4.2.1 Required Qualifications for Senior Contract Specialist says 6 10 year experience. Is the minimum requirement 6 years or is it 10 years? | See Answer #10. |
| 52 | Are you able to share your budget for the surge support? | The Government has already provided an estimated LOE and labor categories to be utilized. No further information will be provided. |
| 53 | What is the anticipated award date for this contract? | See Answer #11. |
| 54 | Is this a new contract? If not, who is the incumbent and what was the contract and dollar value? | See Answer #2. |
| 55 | Are there returning employees to this contract? | See Answer #2. |
| 56 | Does the quote format mentioned in section L.4.1 apply to cover/title pages for each volume? | No, it does not apply to cover/title pages. |
| 57 | 1. Please clarify if this solicitation is to fulfill the requirement for two (2) positions or three (3) positions? | Three (3) positions, as stated in Sections B.4., C.2., L.5.2., and M.3.2. |
| 58 | Is this a firmed fixed price contract? | See B.2. and I.2. (FAR 52.212-4 Alternate I) of the solicitation. |
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