Questions Answers (Midbay Shores Trailers).docx
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- Mid-Bay Shores Recreation Area Trailers
- Solicitation number
- MAXWF40040RFQ
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This document contains the Questions and Answers related to a federal contract opportunity for the replacement of five single-wide mobile home trailers at the Mid-Bay Shores Recreation Area in Okaloosa County, Florida. The key details are:
The solicitation number is MAXWF40040RFQ, and the opportunity is a Request for Quote (RFQ) issued by the 42nd Contracting Squadron, 50 LeMay Plaza South, Bldg 804, Maxwell Air Force Base, AL 36112. The contract will be a firm-fixed-price competitive definitive contract. A site visit is scheduled for 16 July 2024 at 10:00 AM CDT, and proposal due dates will be listed in the solicitation. The contract requires the provision of modular homes with specific requirements outlined in the Statement of Requirement (SOR), including wind load, exterior siding, HVAC, fire alarms, lighting, furnishings, and other details. Award will be made to the lowest priced offeror that meets the minimum criteria as outlined in the SOR.
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Solicitation Questions & Answers Midbay Shores Trailers 12 August 2024
1. QUESTION: What are the windload/zone requirements for the units?
ANSWER: Wind zone III requirements. See updated SOR para. 2.1.19 and 2.2.19.
2. QUESTION: What type of exterior siding is required, i.e. fiber cement such as Hardie Plank?
ANSWER: Fiber cement is required. See updated Attachment 4 Statement of Requirement (SOR) para. 2.1.14 and 2.2.14.
3. QUESTION: SOR para. 2.1.10 and 2.2.10, Is the word “roof” intended to refer to the interior ceiling or the exterior roof? Also, please confirm that the owner actually wants the floors, ceilings, trim and walls to be all of the same color as stated in the RFP.
ANSWER: SOR para. 2.1.10 and 2.2.10 should be for ceiling, walls and trim the same color. Floors do not have to be the same color. See updated SOR para. 2.1.10 and 2.2.10.
4. QUESTION: What are the fire alarm requirements, i.e. interior detectors and enunciators only, or are exterior horns etc required?
ANSWER: No exterior horns are required. Smoke detectors are required per code referenced in SOR para. 2.3.17.
5. QUESTION: If alarms required, are fire alarms to be tied into any master control system?
ANSWER: Smoke detectors are required, but there is no master control system. See updated SOR para. 2.3.17.
6. QUESTION: What are the HVAC controls requirements? What type of thermostats are required? Are HVAC controls required to be tied to a master control system?
ANSWER: Individual HVACs per unit, with digital thermostats are required. See updated SOR para. 2.1.11 and 2.2.11.
7. QUESTION: Will the Buy American Act be applicable to the unit materials, equipment and furnishing to be provided under this contract? All laws will apply unless Contracting approves deviation.
ANSWER: All Terms and Conditions are outlined in Attachment 2 – NAF Standar Provisions and Attachment 3 – NAF Contract Clauses. See Attachment 3 NFC-225–11 - BUY AMERICAN-CONSTRUCTION MATERIALS UNDER TRADE AGREEMENTS.
8. QUESTION: Does the Government require the manufacturer to host the Government for "during construction" site visit inspections at the manufacturer's plant?
ANSWER: No.
9. QUESTION: Are the units to be classified as "modular" homes that are built to all applicable Florida Industrialize building Standards and the Florida State Construction Codes (similar to the way traditional site-built homes are constructed), or are the homes to be classified as "manufactured mobile” that manufactured homes built to the national HUD code? Both are modular and manufactured mobile homes are “mobile homes”, but each has significant differing construction requirements.
ANSWER: Modular Home standards are correct. See updated SOR para. 2.0.
10. QUESTION: Is the lighting required to be LED?
ANSWER: Yes, see updated SOR para. 2.1.16 and 2.2.16.
11. QUESTION: Are ceiling fans required to be furnished? If so, how many and what locations?
ANSWER: Yes, one per each bedroom and one for living room. See updated SOR para. 2.1.15 and 2.2.15.
12. QUESTION: How many electrical outlets are required for each room, i.e one duplex, one quad, etc?
ANSWER: See SOR para. 2.3.16. No additional requirements.
13. QUESTION: Are exterior lights required to be provided? If so, at what locations and what type lighting.
ANSWER: Motion detector flood style light by main exterior door. See updated SOR para. 2.1.17 and 2.1.18.
14. QUESTION: What is the standard for the furnishings, i.e. what types of frames and types of coverings?
ANSWER: No specific standard if not listed in the specifications of the SOR.
15. QUESTION: Are window blinds or any form of window treatment required?
ANSWER: Blinds or curtains that can cover window or expose window from interior. Please see updated SOR para. 2.1.18 and 2.2.18.
16. QUESTION: How many pieces of art are required per units, if any? Please clarify, if required, whether art is to be wall mounted or free standing/table top.
ANSWER: No artwork is required.
17. QUESTION: Are TV electrical wiring outlets and TV cable outlets/wiring for wall mounted TVs to be provided? If so, at what location and height?
ANSWER: Cable access will be required for living room. No wall mount needed. Location based on layout of proposal. See updated SOR para. 2.1.5.
18. QUESTION: Are data outlets required? If so, how many per unit and at what locations?
ANSWER: No
19. QUESTION: Are TV mounting brackets to be provided? If so, at what locations?
ANSWER: No
20. QUESTION: Are TV units to be provided? If so, what make, model, size and quantity will be required?
ANSWER: No.
21. QUESTION: Are porch or step vertical supports to be anchored into the ground or are vertical supports to be surface mounted only?
ANSWER: Must meet wind zone III requirements.
22. QUESTION: Will a HC accessible ADA compliant ramp be required for the HC unit? If so, will ramp be on front, rear or both doors?
ANSWER: Refer to SOR para. 2.2.6.
23. QUESTION: SOR para 2.1.6 requires “wooden stairs”. Please clarify the type of wood, i.e. Pine or some other wood; whether wood is required to be pressure treated, heat treated, etc; and whether the wood is required to be stained or sealed for weather treatment.
ANSWER: Wood shall be pressure treated and sealed. No preference on type of wood. See updated SOR para. 2.1.6.
24. QUESTION: Will the Government or contractor coordinate and execute utility outage and re-energizing with electric utility provider if needed?
ANSWER: Contractor with CE concurrence. See updated SOR para. 2.3.18.
25. QUESTION: What are the roofing requirements, i.e. metal or shingle? Please also clarify the type material, i.e. type of metal seam or type of shingle. Metal, galvanized steel or aluminum, hidden or exposed fastener. Wind load as per local code.
ANSWER: Metal, galvanized steel or aluminum, hidden or exposed fastener. Wind load to meet wind zone III requirements. See updated SOR para. 2.1.19 and 2.2.19.
26. QUESTION: Please clarify the type of finish to be provided on the metal roof, if metal.
ANSWER: Painted or coated. See updated SOR para. 2.1.19 and 2.2.19
27. QUESTION: RFP Item 4.1 requires the contractor to provide the “Contractors standard warranty”. Given that warranties can vary significantly between contractors with regards to materials, equipment and labor please stipulate a standard warranty for the contractor to provide, i.e. the FAR 52.247-21 one year warranty of construction, or some other warranty requirement that will serve to standardize the warranty being offered between contractors.
ANSWER: All required warranty information is provided in SOR para. 4.0. No additional warranty is required.
28. QUESTION: Please confirm that the existing utilities (water, sewer, and power) are adequate for the units specified by the Government.
ANSWER: Confirmed.
29. QUESTION: Does Government require any specific performance requirements for the toilet fixtures, i.e. low volume flush, etc? If so, please provide details.
ANSWER: No.
30. QUESTION: Are the porch roofs, if porches are required, to be of the same roofing materials as the roofing materials on the units, or can an alternative material be use on the porch roofs?
ANSWER: Yes the same material should be used. See updated SOR para. 2.1.21 and 2.2.21.
31. QUESTION: What is required delivery schedule?
ANSWER: Per Attachment 1 – Instructions to Offerors “Offeror shall propose a delivery date (based on days after date of contract) for the requirements identified in this solicitation.”
32. QUESTION: The NAICS code is for "manufacturer". Will proposals from authorized resellers be accepted?
ANSWER: Yes.
33. QUESTION: For the installation of the units on site will any wage rate standards or certified payroll requirements apply? If so, please clarify.
ANSWER: No. All Terms and Conditions are outlined in Attachment 2 – NAF Standar Provisions and Attachment 3 – NAF Contract Clauses.
34. QUESTION: Please confirm that the work site is Federal property that there will be no local or state codes or permits applicable to furnishing and installing the units.
ANSWER: State and local codes apply. See updated SOR para. 2.3.19.
35. QUESTION: Are decorative/accent walls required? If so, what type of accent wall material is preferred?
ANSWER: Not required.
36. QUESTION: Are mattresses and foundations or just mattresses to be provided?
ANSWER: No beds or mattresses are required.
37. QUESTION: Some units typically have a knock-down drywall ceiling. We typically use a product called "Seaspray" which is a textured drywall product. Is the Seaspray product finish suitable to the Government?
ANSWER: This is acceptable as it is not specified otherwise in the SOR.
38. QUESTION: Is Wainscoting required? If so, which rooms?
ANSWER: Not required.
39. QUESTION: We can provide finished drywall; however, we can also provide vinyl sheetrock at about the same price which is easier to maintain and keep clean, as it can be wiped with a damp rag. Please clarify whether the Government prefers finished drywall or vinyl coated drywall. Would need to look at samples.
ANSWER: No preference if not specified in the SOR.
40. QUESTION: Please define the required unit size, i.e. 13 X 68 or 14 X 64, etc, or stipulate the required minimum sizes for each space within each unit in order to ensure that offerors are quoting like size units.
ANSWER: No preference. Any required specifications are outlined in the SOR.
41. QUESTION: Does each unit required to have a recessed frame?
ANSWER: Not required if not specified in the SOR.
42. QUESTION: Is a microwave required to be furnished with each unit?
ANSWER: Yes. See updated SOR para. 2.1.4 and 2.2.4
43. QUESTION: What size refrigerator, i.e. cubic feet, is required? Is a freezer compartment required in each refrigerator?
ANSWER: Minimum 20 cubic feet refrigerator with freezer. See updated SOR para. 2.1.4 and 2.2.4.
44. QUESTION: Are exterior walls to be 2x4 or 2x6 studs ?
ANSWER: 6” due to local wind loading requirements. See SOR para. 2.1.19 and 2.2.19.
45. QUESTION: Are mirrors required in the bathrooms?
ANSWER: Yes. See updated SOR para. 2.1.2 and 2.2.2.
46. QUESTION: Does the Owner have specific floor plan layout requirement, i.e. Front and Rear Bedrooms or both bedrooms on same end, center kitchen or end kitchen, etc? If so, please provide floor plan preferences or diagrams.
ANSWER: No.
47. QUESTION: Does the Owner require an exposed porch area such as a porch integrated into the frame floorplan and covered by the same roof, or is a separate porch attached to the area of the main entrance?.
ANSWER: Porch must be covered by the same roof. All porch requirements are outlined in SOR para. 2.1.21 and 2.2.21.
48. QUESTION: If a porch is required, is the porch to be covered and screened. See photo examples below.
ANSWER: Covered porch required. Porch size must be appropriate to entry with a minimum size of 6’ x 6’. See updated SOR para. 2.1.21 and 2.2.21.
49. QUESTION: RFP, Basis for Award, states that “Best Value” is the basis of award, but the RFP also states that the “lowest price” will also be the basis of award. Does the Government intend to award on the basis of Best Value with right to award to other than lowest price using a cost to value tradeoff analysis?
ANSWER: Please see updated Attachment 1 – Instructions to Offerors and Basis for Award. “Award will be made to the lowest priced offeror that meets the minimum criteria as outlined in the Statement of Requirement paragraphs 2.1 –2.2.21”.
50. QUESTION: What are the contractor insurance level requirements to be provided to NAFI under RFP Item 8?
ANSWER: There is no RFP item 8. No insurance requirements. All Terms and Conditions are outlined in Attachment 2 – NAF Standar Provisions and Attachment 3 – NAF Contract Clauses.
51. QUESTION: Are performance and payment bonds required for this contract?
ANSWER: No. All Terms and Conditions are outlined in Attachment 2 – NAF Standard Provisions and Attachment 3 – NAF Contract Clauses.
52. QUESTION: RFP 2.1.11 and 2.2.11 required HVAC and Heat; however, the mechanical systems type and capacity and not defined, i.e. split system, package unit, etc. Please clarify.
ANSWER: Style of unit is contractors choice since not dictated by the SOR.
53. QUESTION: Is contractor required to furnish straps and anchors to tie each unit down to meet wind load requirements?
ANSWER: Yes. See updated SOR para. 2.3.20
54. QUESTION: RFP 2.3.4 requires contractor to inspect existing septic system; however, the existing utilities include sewer system connections. Septic systems are apparently now presently in use. Please clarify.
ANSWER: There is no septic, only connections to the city sewer. See updated SOR para. 2.3.3 and 2.3.4.
55. QUESTION: Are units required to have an external hose bid for occupant use?
ANSWER: Yes. See updated SOR para. 2.1.20 and 2.2.20.
56. QUESTION: RFP 2.3.5 requires contractor to provide a 200 Amp electrical box for each unit. Please confirm that this requirement refers to the internal electrical service panel inside each unit.
ANSWER: 200 amp electric exterior box located at site, but will need internal breaker box. See updated SOR para. 2.3.5.
57. QUESTION: Are all appliances required to be electric?
ANSWER: Yes, units to be all electric. See updated SOR para. 2.3.10.
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