Maxwell AudioVisual Sources Sought.docx

The 42d Contracting Squadron, Maxwell Air Force Base AFB, AL, is seeking sources to provide the personnel, facilities and equipment needed to meet the audiovisual requirements for the annual Air Force Reserve Officer Training Corps (AFROTC) Commander's Symposium. All feedback and information received may be used to determine the appropriate acquisition strategy. The Government is seeking information from industry to assist in determining what types of products and capabilities are available in the market for this type of requirement outlined in the attached STATEMENT OF WORK (SOW) DRAFT.

NOTES OF IMPORTANCE:

1. A solicitation does not exist for this requirement. This is only a sources sought synopsis, so please do not submit proposals. The Government does not intend to award a contract on the basis of this sources sought.

2. If the Government decides to pursue a solicitation, portions of your responses to this sources sought may be incorporated into the final solicitation. Respondents are discouraged from submitting any information deemed competition-sensitive or proprietary.

3. Respondents will not be reimbursed for any costs incurred in responding to this sources sought. Information submitted will not be returned to the respective respondents.

4. Oral submissions of information will not be considered in response to this sources sought.

To assist the Government in developing a potential acquisition strategy, please provide the following information:

1. GENERAL INFORMATION:

a. Company name, address, point of contact, voice/fax telephone numbers, and email address.

b. Type of business (i.e., small, small disadvantaged, woman-owned, Hub Zone, service- disabled veteran-owned small business, large business, etc.), under North American Industry Classification System (NAICS) 532490, which contains a size standard of $40.0M. CAGE Code and Unique Entity Identifier (UEI).

c. Under which NAICS code does your company usually provide the objectives described above? Please provide rationale for your answer if different from NAICS 532490.

d. Please describe any customary commercial contract terms or conditions that you feel would make any resulting contract more effective, if applicable.

2. CAPABILITIES: AFROTC Commander's Symposium is an annual professional development event for 145 AFROTC Detachment Commanders, 4 Region Commanders and their staff. Hosting this symposium in one location provides all Commanders an invaluable opportunity to directly mentor those who are entrusted with executing the AFROTC mission, directly impacting the quality of leadership and training for years to come. Please address the following regarding your capabilities in meeting the requirements:

a. Can your company provide the facilities and A/V equipment listed in sections 3.4 and 3.5 of the SOW Draft?

b. Can your company provide the requested services at the Double Tree by Hilton Dallas Near the Galleria, 4099 Valley View Ln, Dallas TX 75244 with a performance period of 5 Jan 2026 - 8 Jan 2026, as stated in sections 3.1 and 3.2 of the SOW Draft?

3. RESPONSES: E-mail responses to this sources sought to the points of contact identified below.

The due date and time for responses to this sources sought is at 12:00 P.M. Central Standard Time on 25 Nov 2025.

SSgt Spencer Jones (Contract Specialist) @ spencer.jones.10@us.af.mil (334) 953-5005 A1C Alexia Lassin (Contract Specialist) @ alexia.lassin@us.af.mil (334) 953-9376 Mr. Jeremy Kersey (Contracting Officer) @ jeremy.kersey.1@us.af.mil (334) 953-3526

Attachment:

Statement of Work (SOW) Draft