Mattress & Pillow Ticking 10-12-18 -Schedule A.docx

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STATE OF MICHIGAN

Request For Proposal No. 19000000248

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question, and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

SCOPE

This is a bid request for Mattress and Pillow Ticking items.

This bid is brand specific. Bidders must submit any proposed alternates as a question by the deadline for bidder questions. Specifications should be emailed with the question. The State may or may not approve a proposed alternate, in its sole discretion. Approval or disapproval of proposed alternates will be posted in the Q&A document online.

REQUIREMENTS

1. General Requirements

1.1. Product Specifications

The Contractor must provide mattress ticking for the MDOC/MSI for use in the production of mattresses according to the following specifications. The Contractor will be required to provide the mattress ticking as ordered and within the time constraints required.

The Contractor is solely responsible to ensure that products delivered meet the specifications and requirements of this RFP.

General Specifications

· Material shall be clean and inspected for flaws, holes, or damages.

· Material must not be run of the mill goods (seconds).

· Certificates of Conformation must accompany every shipment verifying the product meets all specifications as identified below.

· Manufacturer’s logo must be imprinted on edge or embossed on fabric to verify authenticity.

· Each roll must have labels that state the country or countries where the product was manufactured.

· Every shipment must contain a COC Certificate of Compliance with Lot Certification of the fabric to meet the standards specified within the contract.

The Contractor must provide the following:

(106683)

(108466)

To be slit:

4 Rolls @ 44” wide 4 Rolls @ 38” wide

(108466)

To be slit:

1 Roll @ 38” wide 6 Rolls @ 7.25” wide

(111892)

To be slit:

2 Roll @ 37” wide 2 Rolls @ 5” wide with scrap of 4” wide

(111892)

To be slit:

3 Equal Rolls @ 29.333” wide

2. Service Levels

2.1. Time Frames

All Contract Activities must be delivered within time frames specified below. The receipt of order date is pursuant to Section 2, Notices, of the Standard Contract Terms.

2.2. Delivery

The State prefers delivery within 30 calendar days upon receipt of order.

Deliveries will be accepted 7:30 a.m. through 1:30 p.m., EST/EDT Monday through Friday, excluding State of Michigan holidays. The State of Michigan holidays are: New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, General Election Day on even numbered years, Veterans Day, Thanksgiving Day, Day after Thanksgiving, Christmas eve, Christmas Day, and New Year’s Eve.

Deliveries will be made at:

Central Regional Quartermaster G. Robert Cotton Correctional Facility Attn: MSI Mattress Factory 1994 E. Parnall Jackson, MI 49201

2.3. Late Delivery Invoice Credit

Once the mutually agreed upon delivery date has been established in writing, MDOC may deduct 1% per calendar week for every week that it is late, unless pre-approved in writing by the PM.

3. Pricing

3.1. Price Term

Pricing is firm for the entire length of the Contract.

4. Ordering The State expects deliveries to be made complete without overages, shortages, or backorders in the time frame specified. In the event the Contractor is unable to meet these requirements, the Contractor must contact the MDOC Program Manager as soon as the Contractor is aware the delivery will be late or incomplete. Acceptance of a partial or late delivery does not exempt the Contractor from the delivery terms of this contract.

Overages or shortages of 5% may or may not be accepted in the sole discretion of the State. The Contractor must notify the MDOC Program Manager by email in advance pf any overages or shortages.

The Contractor must ship at least 95% of the quantity ordered for the purchase ordered to considered complete. The Contractor must ship all backorders in excess of 5% by subsequent deliveries.

In the event that the contract items are on backorder, the State reserves the right to cancel the Purchase Order and to purchase the items from other sources.

5. Delivery

5.1. Delivery Programs

The Contractor must explain the transportation method (e.g., UPS, FedEx, Contractor fleet, or other third-party carrier) it intends on utilizing in delivery of the Contract Activities.

Contractor must provide detailed information as requested in the above requirement(s).

5.2. Packaging and Palletizing

The Contractor must include a packing slip with each delivery. The packing slip must be enclosed in an envelope and attached to the outer side of palletized material for easy access. The packing slip must include the Contractor’s name, contract number, purchase order number called a Master Agreement (MA) in the state’s software, date, deliverable, shipped quantity, quantity on backorder, and name of the MSI factory. The packing slip must be written in English.

The Contractor must include an itemized packing slip with each delivery.

The Contractor shall package all rolls on cardboard tubes of at least 1 ½” inside diameter that is sufficient to support product without crushing the tube.

The Contractor must ensure that each individual roll is wrapped in brown Kraft paper to protect from damage and debris. All fabric/rolls to be wrapped and identified by PO, roll/lot number and product description.

The Contractor shall palletize, shrink wrap and clearly mark all orders for delivery with the appropriate MSI factory name and purchase order number. Each skid must be marked.

Packaging must be optimized to permit the lowest freight rate. Shipments must be palletized whenever possible using manufacturer's standard 4-way shipping pallets.

6. Acceptance

6.1. Acceptance, Inspection and Testing

Signing for the delivery does not constitute acceptance. Acceptance will be once the State has verified: the requested quantities are delivered in the requested time frame, product is verified to conform to the specifications of the contract, and the quantities are verified with the purchase order and shipper.

7. Invoice and Payment

7.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) purchase order number; (c) quantity; (d) description of the Contract Activities; (e) unit price; and (f) total price.

Invoices must be received by MDOC within 15 business days of delivery of goods.

Invoices may be emailed to MDOCAP@michigan.gov. Questions and concerns may also be emailed to MDOCAP@michigan.gov.

Contractor may not invoice until goods are delivered.

7.2. Payment Methods

The State will make payment for Contract Activities via Electronic Funds Transfer (EFT). The Contractor is required to register to receive payments by EFT http://www.michigan.gov/SIGMAVSS

8. Additional Requirements

8.1. Environmental and Energy Efficient Products

The Contractor must identify any energy efficient, bio-based, or otherwise environmental friendly products used in the products. Contractor must include any relevant third-party certification, including the verification of a United States department of agriculture certified bio based product label.

Contractor must provide detailed information as requested in the above requirement(s).

8.2. Hazardous Chemical Identification

In accordance with the federal Emergency Planning and Community Right-to-Know Act, 42 USC 11001, et seq., as amended, the Contractor must provide a Material Safety Data Sheet listing any hazardous chemicals, as defined in 40 CFR §370.2, to be delivered. Each hazardous chemical must be properly identified, including any applicable identification number, such as a National Stock Number or Special Item Number.

The Contractor must identify any hazardous chemicals that will be provided under any resulting contract.

Contractor must provide detailed information as requested in the above requirement(s).

8.3. Mercury Content

Pursuant to MCL 18.1261d, mercury-free products must be procured when possible. The Contractor must explain if it intends to provide products containing mercury, the amount or concentration of mercury, and whether cost competitive alternatives exist. If a cost competitive alternative does exist, the Contractor must provide justification as to why the particular product is essential. All products containing mercury must be labeled as containing mercury.

Contractor must provide detailed information as requested in the above requirement(s).

8.4. Brominated Flame Retardants

The State prefers to purchase products that do not contain brominated flame retardants (BFRs) whenever possible. The Contractor must disclose whether the products contain BFRs.

Contractor must provide detailed information as requested in the above requirement(s).

Version 1 Revised Date: 7/28/2017