Material Management PWS - DRAFT.pdf

TITLE: MILITARY SEALIFT COMMAND MATERIAL MANAGEMENT ASHORE

Objective. The objective of this performance-based requirement is to support MSC warehouse and logistical operations worldwide.

Non-Personal Services. Non-personal logistics services shall be provided under this contract. Personnel rendering the services are not subject; either by the contract’s terms or by the manner of its administration, to the supervision and control usually prevailing in relationships between the Government (GOVERNMENT) and its employees.

Scope. The Contractor will provide non-personal services to MSC’s N4. The basic scope includes: Material Receipt; Material Stowage; Special Material Stowage; Material Transportation; Material Disposal; Special Materials, Centrally Managed Stock; Real-Time Reutilization Asset Management; Ashore Audit and Inventory;

Customer Service; Material Handling Equipment and Warehouse Equipment; Training and Phase in and Phase out for MSC ashore locations worldwide. The scope also includes all required labor, travel, material, and vehicle support necessary to complete the scope of work successfully.

The GOVERNMENT will provide warehouse and office space, including various forklifts and storage aids for the Contractor to provide the above listed services. All material is to be processed in accordance with (IAW) approved MSC instructions and/or procedures IAW Paragraph 2.

1.1 PERFORMANCE, LOCATIONS, HOURS: The Period of Performance (PoP) for this contract shall be for a 12-month base period, followed by four one-year option periods, and a six-month option period in accordance with FAR 52.217-8. The Contractor shall provide supervised warehouse operations during the days of the week and times listed for the below locations. All times are local to the sites listed. The Government may add additional locations throughout the course of this contract through bilateral modification of the contract. Additionally, the Contractor shall deliver property up to and anywhere within a 50-mile road distance radius from the MSC warehouses at the below list of sites in sections 1.1.1 through 1.1.12, with the exception of the site in South Korea (section 1.1.7 in the below site list) from which the Contractor shall deliver property up to and anywhere within a 100-mile road distance radius from the MSC warehouse.

1.1.1 Norfolk Naval Base, Buildings W-143 and LP-26 with additional support to Joint Expeditionary Base Fort Story/Little Creek, VA and Cheatham Annex, VA, Monday through Friday 0700 to 1630. Locations may be added or deleted via contract modification.

1.1.2 San Diego, CA, Monday through Friday, 0700 to 1630, and Saturday 0700-1200.

1.1.3 Hawaii, Monday through Friday 0730 to 1600.

1.1.4 Guam, Monday through Friday 0700 to 1600.

1.1.5 Sasebo, Monday through Friday 0730 to 1600

1.1.6 Singapore, Monday through Friday 0700 to 1600.

1.1.7 South Korea, Monday through Friday 0730 to 1600.

1.1.8 Bahrain, Sunday through Thursday 0700 to 1600

1.1.9 Charleston, SC, Monday through Friday 0730 to 1600

1.1.10 Port Hueneme, CA, Monday through Friday 0730 to 1600

1.1.11 Augusta Bay, Italy, Monday through Friday 0730 to 1600

1.1.12 Port of Orange, TX, Monday through Friday 0730 to 1600

1.1.13 Subic Bay, RP, Monday through Friday 0730 to 1600

1.1.14 During emergencies or contingencies, to include Phase 2 operations and natural disasters, the Contractor shall structure operations for surges in the workforce to accommodate spikes in demand for services in affected locations.

The surge will be to provide services 24 hours a day, seven days a week for tasks 3.1, 3.2, 3.3, and 3.5 of this PWS IAW DFARs 252.237- 7024 and IAW the Mission-Essential Contractor Services Plan that shall be submitted by the Contractor.

1.1.14.1 Mission Essential Services: The GOVERNMENT has identified all of the Contractor’s services performed under this contract as “essential contractor services” in support of mission-essential functions IAW DFARS 252.237- 7023 (series) Continuation of Essential Contractor Services, DFARS 252.237-7024 (series) Notice Of Continuation Of Essential Contractor Services.

2. REFERENCES and ACRONYMS

2.1 References

A. Material Management Procedures - N0490-200.02-Q (as revised) B. MSC Asset Management Guide C. Military Marking and Packaging - MILSTD 129 (series) D. International Standards for Phytosanitary Measures - ISPM-15 (as revised) E. MSC Personal Effects QMS procedure - N0400-400.20-SQ (as revised) F. Navy Inventory Integrity Procedures- NAVSUP P-723 (as revised) G. Navy Working Capital Fund Procedure - N0400-400.30-SQ (as revised) H. Occupational Safety and Health Administration - 29 CFR Part 1910 (as revised) I. Storage of Environmentally Regulated and Hazardous Property - DoD 4160.21-M (as revised) J. Material Transportation Procedures- N0480-200.01-Q (as revised) K. Defense Logistics Agency - DLA-DS Turn-In Smartbook (as revised) L. MSC RRAM Procedures Guide (as revised) M. Military Standard Transaction Reporting and Accountability Procedures - DLM 4000.25-2 (Series) N. Management of Materials Handling Equipment (MHE) and Shipboard Mobile Support Equipment (SMSE) - NAVSUP PUBLICATION 538 (as revised) O. Best Practices in Inventory Counts - GAO-02-447G (as revised) P. SECNAV Instruction 5200.44 (Series) Operating Materials and Supplies – Accountability and Management Q. OPNAV Instruction 4440.26 (Series) Operating Materials and Supplies (OM&S) and Government Furnished Property (GFP), Accountability and Management R. BUMEDINST 6710.70 (Series) Guidelines for Controlled Substances Inventory S. SECNAVINST 5200.45 (Series) General Equipment-Accountability and Management T. T9070-BN-DPC-010/671-1 Requirements For Stowage Of Chemical, Biological, And Radiological Defense (CBR-D) Equipment And Material U. DOD 4140.01 (series) DOD Supply Chain Material Management Policy V. MIL-STD 129 Labeling Requirements for Department of Defense (DoD) Shipments W. DTR 4900.9R 2 Defense Travel Regulations Chapter 205.

X. NAVSEAINST 8370.2D Small Arms and Weapons Management Policy and Guidance.

Y. OPNAVINST 5530.13D U.S. Navy Conventional Arms, Ammunition and Explosives Physical Security Policy Manual.

Z. PMS340 SAHP-FY24-V01 Small Arms Help Package.

AA. United States Forces Korea Pamphlet 690-500

2.1.1 General Information

A. FMO Acceptance and Completion Books (Guidebooks) B. GSC External Memo Guidance - Monthly FIAR Inventory Compliancy C. Joint Travel Regulation - http://www.defensetravel.dod.mil D. Department of Transportation - 49 CFR E. International Air Transport Association, IATA DGR 2017 58th Edition or most current F. International Maritime Dangerous Goods Code, IMDG Code, 2016-2017 Edition or most current (Amendment 38-16) G. Preparing Hazardous Materials for Military Air Shipments - AFMAN 24-204 (as revised) H. Defense Logistics Management Standards (DLMS) - DLM 4000.25 (Series) I. Operational Forces Supply Procedures - NAVSUP P-485 (as revised)

2.2 Acronyms

APSR Accountable Property System of Record ATAC Advanced Traceability and Control BATS Balboa Avenue Training Site CASREPS Casualty Reports CBRND Chemical, Biological, Radiological, and Nuclear Defense CLF Combat Logistics Force CMLS, ERP plus or current system of record Corrective Maintenance Logistics Systems COMSC Commander, Military Sealift Command COR Contracting Officer Representative DC Damage Control DKLD Deck Load DLA Defense Logistics Agency DLADS Defense Logistics Agency Disposition Service DOD Department of Defense http://www.defensetravel.dod.mil/

ERP Enterprise Resource Planning eRMS Electronic Retrograde Management System FAR Federal Acquisition Regulation FIAR Financial Improvement and Audit Readiness FILL Fleet Item Load List FP Force Protection GE General Equipment GOVERNMENT Government GSA General Services Administration GSC Global Stock Control GSIP Global Shore Infrastructure Program GSK General Storekeeping Material HAZMAT Hazardous Material HULL High Use Load List IAW In Accordance With IT Information Technology JFTR Joint Travel Regulation KO Contracting Officer KSD Key Supporting Documents MHE Material Handling Equipment MHFU Material Held For Use MHFFU Material Held in Reserve For Future Use MHFR Material Held For Repair or Remanufacture MEOU Material Held as Excess, Obsolete, and Unserviceable MSC Military Sealift Command NAVSUP Naval Supply Systems Command NIIN National Item Identification Number NOSS/NOBLE Navy Operational Supply System OSHA Occupational Safety and Health Administration PEB Pre-Expended Bin PM Program Manager/Program Management POC Point of Contact QA Quality Assurance RDD Required Delivery Date RRAM Real-Time Residual Asset Management ShipCLIP Shipboard Consolidated Logistics Information Program RTW Return to Warehouse SRI Storeroom Inventory TAC Transportation Account Code TO Transportation Officer USFLTFORCOM United States Fleet Forces Command USTRANSCOM United States Transportation Command

3. TASKS: The Contractor shall perform the tasks described in this PWS in support of MSC logistics operations.

Unless otherwise specified, all timeframes referenced in this PWS are in calendar days. Reporting requirements shall be submitted in accordance with Para 3.1.3 and applicable Contract Data Requirements CDRL The Contractor shall perform all aspects of this task with qualified personnel to include at a minimum the requirements of section 3.20. The Contractor is responsible for providing all labor, travel, materials, and vehicle support under these tasks unless otherwise annotated in this PWS. The Contractor is responsible for providing all manner of personal protective equipment (PPE) for its employees.

NOTE: During the period of performance, the GOVERNMENT may transition from CMLS, ERP plus or current system of record as the logistics Information Technology (IT) to a new system of record. In the event of a system of record migration, contractor personnel will complete any training required by the Government. There is also a possibility that United States Fleet Forces Command (USFFC) will direct MSC to utilize NOSS/NOBLE in addition to, or instead of, ShipCLIP/CMLS, ERP plus or current system of record. As a result, all references to CMLS, ERP plus or current system of record should be read synonymously as CMLS, ERP plus or current system of record/ERP and/or CMLS, ERP plus or current system of record/NOBLE throughout this document. The Contractor shall transition as the Government does with the systems/programs of record to complete the service required.

3.1 Material Receipt

3.1.1 The Contractor shall receive all material delivered to the warehouse and apply a date/time stamp to the receiving documentation at the time of receipt. The Contractor shall process all receipts in accordance with References A and Q. All key supporting documents (KSDs) per Reference B shall be maintained in the GOVERNMENT facility via hard copy and scanned, and then uploaded to the CMLS, ERP plus or current system of record, or the system of record, IAW the FIAR standards and Department of Defense (DOD) regulations. (CDRL A001)

3.1.1.1 Material shall be receipted within the following specified time frames:

• CASREP/ANORS/Work Stoppage – CASREP/ANORS shall be the highest priority and shall be processed within two (2) hours of receipt.

• Daily posting of material – Five (5) business days of receipt.

• Shipyard residual material – Fourteen (14) business days of receipt.

• Frustrated material – Thirty (30) business days of receipt.

3.1.2 Process receipting of any and all material items received for correct quantities, actual receipt price, packaging, visible damage, proper identification, documentation, and cold chain compliance IAW References A through D, F, M, Q, and S. Perform repacking to protect material due to damaged crates, boxes and containers compromised during shipping and storage per References C and U.

3.1.3 Research Frustrated Material (i.e. material that cannot be received into CMLS, ERP plus or current system of record because of missing data elements) and record all mandatory data elements for unidentified material (i.e. material with no requisition number, no part number, zero or no receipt price) in the Frustrated Material Report weekly per Reference A. Notify MSC N48 Point of Contact (POC), via email, if material is rejected or restricted from storage. Once material is identified, follow process in accordance with paragraph

3.1.1. (CDRL A002)

3.1.3.1 Receive personal effects for MSC Civil Service Mariners (CIVMARs) who are deceased, medically evacuated, or detached from a vessel. Personal effects will have a DD Form1149 attached that should state "Personal Effects" and NAVSUP Form 29 on the outside of the box. Upon receipt of personal effects, the Contractor will put the boxes in a GOVERNMENT supplied cage and notify MSC N48 property administrators of receipt within one business day for guidance on disposition per Reference E (as revised). (CDRL A003)

3.1.3.2 Input dimensions and weights for all material during the receipt process into the Accountable Property System of Record (APSR). Accomplish this via research, completed shipment requests in CMLS, ERP plus or current system of record, and/or physical measurement as required. (CDRL A004).

3.1.3.3 The receiving process should ensure that material is inducted into CMLS, ERP plus or current system of record with, at a minimum, either: a) A National Stock Number (NSN) or b) BOTH a Part Number (PN), and CAGE Code, though all three elements should be included when the information is available. Valuation will also be recorded. If valuation is not apparent via CMLS, ERP plus or current system of record (Sustainment) or the receipt documentation, then the Contractor will conduct research (e.g. via FedMall or One Touch) to assign a valuation based on NIIN and/or PN/CAGE Combo and last receipt pricing. If material is received that does not have dimensions (length, width, height) and weight (lbs) already captured as salient characteristics of a given NIIN/PN, weights and dimensions will be recorded in CMLS, ERP plus or current system of record by the contractor. (CDRL A004)

3.1.3.4 Capture and record all mandatory data elements for special material (Chemical, Biological, Radiological, and Nuclear Defense (CBRN-D), DC, FP, Medical, and SOLAS) to include lot number, expiration date, date of manufacture, contract date, extension date, serial number, and test date, if applicable) and keep GOVERNMENT POCs informed of any anomalies or challenges.

3.1.3.5 Upon receipt of cold chain material, unpack the item from the cold chain packaging and store in a biological refrigerator IAW DLAR 4145.21 (series). Unpack and follow provided instructions for processing the template provided by the GOVERNMENT/SME temperature management indicator if the warehouse is the final destination; contact GOVERNMENT POC if questions arise. (CDRL A005)

3.1.4. Support MSC’s efforts to move toward enhanced scanning technology to include testing of emerging technology that can increase efficiency and effectiveness. Scanning technology would include Government provided bar-code technology using hand-held or finger-point technology to facilitate induction, auditing, relocation and shipping and could include scanning technology for the purposes of inducting FIAR compliant KSDs (e.g. to validate “circle, sign, date” requirements).

3.1.5. When a MSC warehouse is located in the same city as a NAVSUP Fleet Logistics Center (FLC) or Defense Logistics Agency (DLA) warehouse, conduct a weekly walk through of the FLC/DLA warehouses to ascertain if material intended for MSC is being held by FLC/DLA and not reported to MSC (e.g. frustrated and misrouted material). Weekly walkthroughs shall be coordinated with the local N48 POC Warehouse/Distribution Manager.

3.2 Material Stowage

3.2.1 The Contractor shall provide material stowage services to ensure all Government material is properly stored, organized, and maintained within designated warehouse facilities. The Contractor shall store material in a manner that ensures:

3.2.1.1 accurate identification and location of all items

3.2.1.2 efficient accessibility for retrieval and distribution

3.2.1.3 proper segregation of materials, including hazardous (and certification thereof), sensitive, controlled, and general inventory.

3.2.1.4 compliance with applicable safety, environmental, and storage requirements

3.2.1.5 The Contractor shall maintain storage systems and practices that support inventory accuracy, material accountability, and operational efficiency.

• Materials shall be stored in assigned or controlled locations to ensure traceability within applicable inventory management systems.

• The Contractor shall ensure that material is protected from damage, deterioration, contamination, or loss while in storage. This includes proper handling, stacking, shelving, fabricating deteriorated containers or boxes, and environmental considerations as required for specific material types.

• The Contractor shall identify and document damaged or deteriorated containers and packaging materials.

• The Contractor shall recrate, repair, or fabricate replacement containers as necessary to ensure continued protection, safe handling, and storage of Government material. Fabricated containers shall be appropriate for the material type, weight, and handling requirements and shall support safe transportation and storage.

• The Contractor shall organize warehouse space to maximize storage efficiency while maintaining safe working conditions and accessibility.

• The Contractor shall perform periodic location validation and housekeeping activities to ensure storage areas remain organized, compliant, and ready to support operational requirements.

• The Contractor shall perform all material stowage services in a manner that supports accurate inventory records, timely retrieval, and continuous warehouse operations.

3.2.2 Contractor shall stow material in warehouse locations IAW Reference A, taking into account material type, purpose, size, weight, ships class, ship and special storage requirements to include refrigeration, pilferable items and hazardous material as required. Any questions regarding segregation and/or special storage requirements shall be directed to the N48 POC for final disposition. Identify and mark all material with labels printed from CMLS, ERP plus or current system of record. General Storekeeping Material (GSK) will be marked with the requisition number and placed in the staging area. Material stowage requires a minimum of 98% inventory accuracy for all material IAW References A, B (as revised), P, and Q, verified through random monthly audits by the

GOVERNMENT.

3.2.3 Contractor shall provide photographs of material and certifications for material held in MSC warehouses (e.g. from American Bureau of Shipping/ABS when requested by GOVERNMENT POCs from N44, N48, N7 or PMs, e.g. when a PM or Engineering is seeking to validate if a part is ready for issue or when a Transportation Officer is seeking to arrange transportation). (CDRL A008)

3.2.4 Special Material Stowage

Record shelf-life information in CMLS, ERP plus or current system of record, when shelf-life data is present on the receipt documentation.

3.2.4.1 At the direction of N44 POC/SME, stow temperature-sensitive materials in a controlled climate area or in a biological refrigerator dependent on the product being stowed.

3.2.4.2 Stow highly pilferable items IAW References A through R for stowage to include Night Vision goggles, body armor, Radiacs, controlled substances, vessel access badges in a limited access area/building.

3.2.4.3 Stow medications inside of a labeled bag or box before putting on the shelf to avoid writing on the medication bottle or package.

3.2.4.4 Stow fragile or items subject to damage such as gas masks and CBRN-D kit bags using guidance provided in Ref T 9070-BN-DPC-010/671-1, Requirements for Stowage Of Chemical, Biological, AND Radiological Defense (CBR-D) Equipment and Material.

3.2.5 The Contractor shall provide personnel certified in hazardous material management IAW References D, H, I, R, and T where those apply and certified in arranging transportation of such material to include the creation of Dangerous Goods Declaration at ashore sites, which may be located away from the warehouse facility. (CDRL A009)

3.2.6 Warehouse optimization: Identify relocation recommendations to maximize stowage space and operational efficiently, with a special emphasis size, receipt date, material condition (e.g. F-condition assets) and utility as indicated by ship’s configuration. Identify material with the most frequent demands (“pulls”) and recommend associated stowage locations to maximize efficiency through minimized foot traffic. Recommend detailed acquisitions to include bins, shelving, material handling equipment and picking/sorting technology that can enhance operations. Every six months, submit to the N48 POC a comprehensive warehouse optimization plan to maximize density and efficiency. (CDRL A010)

3.2.7 The Contractor shall as directed by the Government, repackage and re-label property, up to 20%, of material in Condition Codes A and B per References A, C, and V, as required annually. Material with a Material Disposition Code other than A IAW NAVSUP P485 (series) shall be identified, a spreadsheet shall be sent to the N48 POC for disposition, prior to crating or repackaging. (CDRL A011)

3.2.7.1 The Contractor shall re-package and or re-label any item damaged in storage or upon receipt. .

3.2.7.2 The Contractor shall provide a report of damaged and or rejected material monthly.

3.2.8. The Contractor shall provide causative research of Loss by Inventory (LBI) and Gain by Inventory (GBI) transactions with remarks that address LBI/GBI research and reporting actions IAW Reference A. (CDRL A012)

3.2.9 Update Material Disposition Codes and Supply Condition Codes IAW N48 and N44 Logistics Type Desk (LTD) GOVERNMENT POC direction. The Contractor shall update the information within 14 business days of having received GOVERNMENT direction.

3.3 Material Transportation (CDRL A001)

3.3.1 Process shipment requests to meet the Required Delivery Date (RDD) IAW References A and J (as revised).

Perform necessary packaging, blocking or bracing as to satisfy the delivery method IAW Reference C. When shipments are ready to ship, notify Transportation at the applicable site via E-mail. Casualty Reports (CASREPs) and other TP-1 items are required to be processed IAW Reference A. The Contractor will update shipment and tracking data in CMLS, ERP plus or current system of record within 3 business days. All other material will be processed to meet the RDD identified on the shipping request created in CMLS, ERP plus or current system of record.

3.3.2 Create material shipment requests IAW Reference J in CMLS, ERP plus or current system of record.

Forward all shipboard ordered material in the warehouse for delivery to the consignee. Notify the TO that shipments are ready to ship. All other material will be processed according to Reference J to meet the RDD identified on the shipping request created in CMLS, ERP plus or current system of record . The Contractor will update shipment and tracking data in CMLS, ERP plus or current system of record within three (3) business days.

3.3.3 The Contractor shall track and coordinate material shipments from point of shipment to final destination and update daily in the system of record all tracked shipments. The Contractor shall upload proof of delivery and all KSD’s within three (3) business days of RDD confirmation to the system(s) of record. The Contractor shall resolve shipment issues and notify the GOVERNMENT within 2 business days of issues with frustrated or delayed material per Reference J.

3.3.4 Ship material that is less than or equal to 300lbs to meet RDD using authorized small package Contractors.

The Contractor will also use the Defense Travel System (e.g. Global Freight Management) or commercial systems to solicit freight shipments greater than 300lbs in accordance with Reference J. The Contractor shall update shipment and tracking data in CMLS, ERP plus or current system of record within three (3) business days. All CASREP items and other TP-1 material using small package carriers will be shipped on the same business day.

E-mail tracking notification for all shipments to the N48 POC and all requirements’ owners within 1 hour of shipment. E-mail tracking notifications for local shipments by close of business each day to the N48 POC and all requirements’ owners. All other material shipped using small package carriers shall meet the RDD IAW Reference J.

3.3.5 The Contractor shall package controlled substances and prepare mailing label for shipment via registered mail IAW NAVSUP P485 (as revised).

3.3.6 The Contractor shall package cold chain material IAW DLAR 4145.21 (as revised).

3.3.7 Coordinate local transportation and deliveries to include pickup and delivery of material to and from ships, vendors, air terminals, airports, shipyards, small package carriers, local vendors, and local bases using local assets as defined in section 1.1 of this document All material shall be processed IAW Reference J to meet the RDD identified on the shipping request created by the Government or it’s representatives in CMLS, ERP plus or current system of record.

3.3.7.1 The Contractor shall provide transportation in support of MSC warehouse operations. Maintain and upload all KSDs into APSR, capture at a minimum the following aspects of each transportation movement: date, shipment request ID, consignee, transportation service provider, tracking information/number, and Safety Data Sheet (for hazardous material/dangerous goods classes 2 through 9). Book shipments using TRANSCOM systems of record and contracts. Contact N48 TOs immediately when/if questions or concerns arise with regard to individual movements. Track shipments to ensure receipt. Notify N48 TOs with regard to any questions or concerns regarding customs clearance. (CDRL AA014)

3.3.8 Present transportation metrics to MSC POCs during the Monthly Production Meeting. The Contractor shall provide on a monthly basis, to include a) A list of all unprocessed shipment requests that are 20 days old or older b) A list of all unprocessed shipment requests that are past the Required Delivery Date (RDD), c) A list of all unprocessed shipment requests that are within seven days of the RDD. Information should include customer, shipment request ID, and nomenclature for the material. (CDRL A015) (CDRL A016) (CDRL A017) (CDRL

A018) (CDRL A019) (CDRL A020)

3.3.9 The Contractor shall provide Small Arms Material Packing, Receipt, Transportation, and Issue support of Security Risk Category (SRC) II-IV Small Arms Weapons at ashore locations worldwide. The scope includes packaging for shipment in accordance with applicable references, transportation between Shipping/ Receiving points to the vessel and from the vessel to the shipping and receiving points. Support is for MSC vessels and supported activities and includes all required labor, travel, material, and vehicle support necessary to complete the scope of work successfully. Support must be provided in coordination with MSC N473 Small Arms representatives, ships schedule, and Shipping/ Receiving SRC holding policies. The contractor will not be required to provide storage support for SRC II thru IV material. The Contractor shall provide a completed chain of custody report (DD form 1907, Signature and Tally Record) upon delivery within 3 business days.

3.4 Material Disposal (CDRL A001) (CDRL A003) (CDRL A021). The contractor shall:

3.4.1 Dispose of Material Held as Excess, Obsolete and Unserviceable (MEOU) material deemed unusable by the GOVERNMENT, including a recommended list of items for disposal, IAW References A, B, and K and applicable local guidance where the material is located. All KSDs to include commercial invoices/receipts as well as DD Form 1348 and DD Form1149 shall be maintained in the GOVERNMENT facility via hard copy and posted in CMLS, ERP plus or current system of record IAW FIAR standards and DOD regulation IAW Reference T.

Maintain all transfer documentation (KSD) on-site and upload confirmation of receipt to CMLS, ERP plus or current system of record transportation requests, once completed.

3.4.2 Ship Decommissioning. Provide the following logistics maintenance support services in support of ship deactivation, to include embarking MSC ships while in transit, when required (estimated four times per year, and Government may modify contract to add additional actions as required. Decommissioning will occur CONUS, and Hawaii, and Guam only.

3.4.2.1 Working within ShipCLIP and eRMS to update inventory to reflect material to be shipped off of the vessel that was not previously captured, execute expenditure documents to document the movement of material and provide copies to onsite N4 POC.

• Produce eRMS manifest for DLR turn into ATAC.

• Validate that all documents, DD Form1149 and DD Form1348 or commercial invoices are FIAR compliant IAW Reference A to include data elements, requisition number, part number/CAGE, NSN/TNICN, price, material condition code, nomenclature, quantity, document number and line item number. Report documentation that requires corrections.

3.4.2.2 When embarked on a vessel or at port or at any other place at Government’s request, provide a report weekly of identified material for DLAD/NAVSUP/ATAC/RRAM, ship to ship transfer, material returned to the MSC warehouse and weekly tri-wall count, remarks. (CDRL A023)

3.4.2.3 Ensure all items are clearly marked with appropriate requisition number, NSN/TNICN or part number/manufacturer/CAGE per MIL-STD-129. Items not properly labeled shall be identified and corrected and provide a report to the Government.

3.4.2.4 The Government will provide material disposition information to the Contractor. The Contractor shall create the DD Form1149/DD Form1348-6 documents. The Contractor shall ensure material identification, inventory quantities and documentation is correct. Research and resolve all discrepancies and report resolution actions to the MSC N4 Government representative.

3.4.2.5 Ensure all items are packaged in a way that facilitates long term preservation for storage and would allow transportation without damaging goods; repackage as required per NAVSUP P700 and Reference U. The Government will provide the necessary equipment and materials in order to carry out this requirement.

3.4.2.6 Stage material into categories (examples: GFM, OSI, SBS, DC) in an optimal location for final disposition, in a manner that takes into account space utilization, safe stowage, and efficient movement throughout the warehouse.

3.4.2.7 Ensure all consolidated material contained in boxes, tri-walls and pallets have two separate copies of the DD Form1149/DD Form1348 affixed to the outside of the respective material and one copy inside of the container to include NSN/TNICN or Part Number/CAGE, nomenclature, condition code, quantity and price to satisfy FIAR requirements. Prepare and package material for transportation to include proper banding and marking.

• Stage sealed material to ensure efficient movement of assets to final destination.

• Provide and ensure Special Materials related hazardous material is labeled with safety data sheets (SDS) in preparation for transportation execution as required per References B and U.

• Provide the Government with a trip report outlining actions taken and any significant events.

3.4.2.8 Provide an advance copy of all material shipping documents (DD Form1149/DD-1348) and an electronic (MS Excel spreadsheet) report summarizing material by disposition/destination (example: other afloat units, scrap, MSC warehouse) to include number of line items, number of tri-walls and dollar value to MSC N48 Government representative/Logistics Type Desk.

3.5 Special Material Centrally Managed Stock (CDRL A003)

3.5.1 Prepare and maintain pre-positioned CBRND, Force Protection, and medical materials by allowance and ship type, for immediate shipping in support of activations, maintenance periods, and special missions.

3.6 Ashore Audit and Inventory (CDRL A027) The Contractor shall:

3.6.1 Provide and execute a government-approved ashore inventory plan ensuring that all OM&S material be inventoried at least annually either wall-to-wall or cyclic methods that result in 100% of OM&S material to be physically sighted, and maintain validity and accuracy using inventory techniques and methodologies as described in References F, M, O, Q and R.

• 3.6.1.1 The inventory plan shall be provided to the N48 POC/COR for review and approval 30 working days after contract award, and updated and submitted for approval on the anniversary date of the contract.

• 3.6.1.2 Conduct physical inventories, floor-to-book and book-to-floor, in accordance with References P and Q, scan and upload completed inventory audit count sheets in APSR inventory audit record, and retain audit records for a minimum of 10 years.

• 3.6.1.3 Submit annual inventory and audit execution plan in accordance with current fiscal year guidance (current versions of Reference A, Q, and other associated SECNAV/OPNAV/USFFC guidance) A minimum of 10% of all line items in all warehouses must be audited each month and posted in APSR/CMLS, ERP plus or current system of record within 5 business days after the inventory count.

• 3.6.1.3.1 Monthly prepare and submit all completed audit and inventory count sheets, with printed name, date and signature, to N48 POC for inventory certification, review and signature within 5 business days after the end of the month and retain for a minimum of 10 years. (CDRL A028) (CDRL A029)

Deliverables: (1) Inventory Plan 30 working days after contract award, (2) Monthly Wall-to-Wall Physical Inventory Progress Report at All PAI Storage Sites, (3) Monthly Audit Summary Report at All PAI Storage Sites (Minimum 10% audited at All PAI Storage Sites) (4) Monthly Inventory Count Sheets submitted respective DMs/WMs for review and signature.

Note: Add Reference Q. OPNAV/DASN FMO/DASN P Joint Memorandum on applicable/current Fiscal Year Physical Inventory Reporting Guidance

3.6.2 Perform and document pre-adjustment and causative research utilizing NAVSUP 4550/3 and 4550/5 accordingly or Government provided research forms, and provide feedback to GOVERNMENT regarding inventory errors; to reconcile, correct errors and provide feedback within 5 business days after an error is identified during the inventory audit and validation process conducted by the Contractor or when conducted by the Government. In addition, respond to Requests for Information (RFI) from N44/N45 (and contract support) regarding salient characteristics of inventory items within 14 business days, to include physical dimensions of items and material with missing Cage Codes or part numbers that do not appear to be within ship’s configuration and therefore require validation. Prepare and submit Financial Liability Investigation of Property Loss (DD Form

200) to N48 POC for items determined to be over the set dollar threshold as supporting documentation of the inventory adjustment in CMLS, ERP Plus or current system of record/Navy ERP. Scan and upload all completed research documents and DD Form 200 to respective APSR/CMLS, ERP Plus or current system of record audit and inventory record. (CDRL A030)

Deliverable: (1) Monthly Inventory Adjustments (LBI and GBI) and DD Form 200 Summary Report

3.6.3 As part of all inventory audit actions, identify any items that are listed in CMLS, ERP Plus or current system of record with missing data fields; after required research, the contractor shall take all reasonable steps to populate all any and all missing fields and notify N44/N48 if there are challenges locating a CAGE for NIIN for items that have a PN but no CAGE. If contractor cannot populate missing data fields, contractor shall provide a detailed list of actions taken to resolve the issue, and such list of actions shall be signed by contractor’s program manager.

(CDRL A031)

The Contractor shall maintain inventory accuracy for all material that it receives, stows, issues and ships, and shall be held responsible for material losses, when found liable and documented in the DD Form 200, and accountable for paying the Government or replacing the material. Any material that the vendor handles as part of re-warehousing effort or QA sampling per its approved inventory plan will become the vendor's responsibility for inventory accuracy.

3.6.4 On a weekly basis, perform QA or validation/testing of key supporting documents (KSD) for received and posted material. The sample selected must be the lesser of 30% or 25 items received and posted material for the current week where the validated KSDs shall bear a QA stamp and uploaded in CMLS, ERP plus or current system of record. The QA personnel shall not be the receiving or posting personnel, except in locations where separation of duties is not possible due to the limited number of available personnel. The testing attributes for weekly sampling performance, where those are applicable, are described on the matrix below:

Deliverable: (1) Monthly KSD (Receipt and Acceptance) QA Validation/Testing Summary

3.6.5 Initiate, prepare and submit the annual review, by fiscal year, of all pertinent information regarding OM&S-R material categorized as Material Held for Use (MHU) for retention, re-categorization to Material Held for Future Use (MHFU) or Material Held as Excess, Obsolete or Unserviceable (MEOU), in accordance with Reference Q to the appropriate PM and LTD via N48/N44 POC. Post in APSR/CMLS, ERP plus or current system of record all changes and results of review, retain, re-categorize, or dispose material accordingly.

Deliverable: (1) Annual OM&S-R Review Summary Report to N48/N44

Testing Attributes for Weekly Sampling Performance Physical Receiving Receipt Acceptance KSD for receiving material is an acceptable document (e.g. Receiving Log, Signed and Dated Delivery Document, or Tailgate Stamped Document).

KSD for receipt of OM&S-R has name and is signed and dated on an acceptable form (e.g. Packing Slip, Shipping Document, DD Form 1348, DD Form 1149).

KSD for Acceptance of material is an acceptable document and supports the three- way match of the receipted material data elements in the APSR to the (1) Shipping Document, (2) Receipt Document, and (3)

KSDs include required data elements: the order number, material quantity, nomenclature, condition code, UMM and receiving UIC (if applicable) in the System Log. The KSD contains the receiving personnel's printed name, date, and signature (manually or digitally).

KSD for receipt of OM&S-R annotates quantity at each line item to acknowledge the correct material was received, and the line-item quantity is validated at a box level.

KSDs evidence all required data elements; the material receipt date, quantity, nomenclature, UMM, owning organization and the acceptance date posting (Goods Acceptance date). This does not include material that is not receipted against a PO, such as Gained by Inventory (GBI), Harvested Material, material sent from other customer, etc.).

APSR or BLA entry reconciles to acceptable KSD (i.e. includes a unique identifier that is traceable to the material and transactions in the APSR or BLA).

System-generated crosswalk for tracing KSD to APSR/BLA is acceptable.

OM&S-R Receipt KSD references a unique identifier that is traceable to the physical material and transactions in the APSR data. System-generated crosswalk for tracing KSD to APSR/BLA is acceptable.

Acceptor is authorized to accept OM&S-R (e.g. APSR or BLA assigned role prior to date of acceptance).

APSR or BLA entry created within five

(5) business days of receiving personnel signature contained on KSD for receipt of material.

APSR or BLA entry for Receipt of OM&S- R is created within five (5) business days of receiving personnel signature contained on KSD for receipt of material.

Acceptance of material (e.g.

Navy ERP 105, 107, 101) was recorded within 5 business days of receipt date in the APSR (Receipted Date to Acceptance Date).

3.7 Customer Service

3.7.1 Monitor, route and respond to all customer inquiries for warehouse customer service. All written/verbal communications shall be courteous, professional and acknowledged within the time frames below.

• ANORS and CASREPs within one business day.

• All other inquiries within three business days

3.7.2 Create shipboard material shipment requests IAW Reference J in CMLS, ERP plus or current system of record. Forward all shipboard ordered material in the warehouse for delivery to the consignee. Notify the TO that shipments are ready to ship. All other material will be processed according to Reference J to meet the RDD identified on the shipping request created in CMLS, ERP plus or current system of record.

3.7.3 Process shipment requests to meet the Required Delivery Date (RDD) IAW Reference A and Reference J.

Perform necessary packaging, blocking or bracing as to satisfy the delivery method IAW Reference C. When shipments are ready to ship, notify the Transportation Officers (TOs) located in Norfolk, San Diego and Guam.

Casualty Reports (CASREPs) and other TP-1 items are required to be processed IAW Reference A. All other material will be processed to meet the RDD identified on the shipping request created in CMLS, ERP plus or current system of record.

3.7.4 Track material from the time of shipment to its ultimate destination and input delivery status and upload proof of delivery for all shipments within three days of delivery confirmation in the system of record. The Contractor shall provide a weekly report to include tracking status to the N4 SME.

3.7.5 Provide all afloat customers with a cargo on hand report generated from CMLS, ERP plus or current system of record/system of record on a weekly basis. Afloat customers will coordinate their deliveries directly with the Contractor. (CDRL A032)

3.7.6 Hold a monthly production meeting with N48 POC, COR and a Contractor POC from all sites. (CDRL A016)

3.8 Material Handling Equipment (MHE) and Warehouse Equipment

3.8.1 Ensure all fork truck operators meet all requirements daily of Reference N prior to vehicle use. All operators shall remain properly trained and licensed in accordance with References N and H to operate and maintain the assets assigned to that warehouse. The Contractor shall provide current copies of all operator licenses and training.

The Contractor shall safely operate specialized MHE designed to increase the density of material held in warehouses, to include Narrow Aisle Vehicles (NAVs) and Very Narrow Aisle Vehicles (VNAVs). (CDRL A033)

3.8.2 Ensure that all operator inspections and maintenance are completed prior to, during, and after use in accordance with Reference N (NAVSUP P538) and Reference H. The Contractor shall seek to rotate through all MHE assets at a given location (IAW section 1.1) so that each is used monthly or is annotated to be inoperable. For each MHE asset, monthly submit pre-/post-shift MHE inspection report to N48 and N44 POCs for review and archiving. (CDRL A034)

3.8.3 The Contractor shall not use any MHE that exhibits an unsafe condition as identified by the operator. The Contractor shall communicate the deficiency immediately to the N44/N48 POC warehouse supervisor, cc to Contractor management. (CDRL A035)

3.9 Training

3.9.1 Upon request of the COR, deliver detailed desk guides with screen shots of relevant systems (e.g. CMLS, ERP plus or current system of record/ERP) to codify and facilitate the tactical level execution of Material Management tasks; e.g. processing shipment requests in CMLS, ERP plus or current system of record or receipts in ERP. Desk guides should be clear, easy to follow, grammatically sound, legible, and estimated to range from 25 to 50 pages per topic. (CDRL A036)

• The Contractor shall provide trained personnel in Hazardous Material Handling.

• The Contractor shall provide at a minimum one person at each location that is certified in the handling and shipping of Hazardous Material.

• The Contractor shall adhere to all DoD, Navy, and MSC yearly training requirements as directed.

3.9.2 This paragraph is applicable to the BATS, San Diego Location only. Contractor personnel must adhere and perform tasks, per MSC and Area Command Managers’ Internal Control-Quality Management System Procedure (QMS), in order to support the local security and emergency management programs. Local QMSs are continually updated to adapt to changes in Commander Naval Region Force Protection Condition (FPCON), Health Protection Condition (HPCON), etc. Contractor personnel will perform duties and responsibilities as listed below:

3.9.2.1 Administrative Vehicle Inspection (AVI)

• Assign a Logistic contractor who will conduct AVIs with the commercial drivers via available Intercom System.

• Recurring Deliveries/Pick-up (I.e. UPS, FEDEX, etc.)

• Random Over-the-road truck drivers – Logistics contractors will request qualifying information from driver (i.e.

company, ID, bill of lading information, etc.), prior to granting access. Vehicle gate not to be opened until driver properly vetted. Logistics contractors will conduct face-to-face vetting of the commercial truck driver, if unable to verify official business over the Intercom System.

• Deviation from this process will result in a contract violation and security incident report to MSCHQ Security within 5 minutes of occurrence.

• BATS MSC Transportation Officer to provide daily commercial truck schedule of known deliveries to contractors, in order to assist in verification of AVIs.

• The Contractor shall keep a log of all delivery personnel and vehicles entering and exiting the compound. The Contractor shall record, driver/person’s name, driver’s license number, company, date, time entering and exiting, vehicle make, model, color and license plate number.

3.10 Advanced Warehouse Operations & Logistics Modernization: The primary objective is to execute an end-to-end information and process modernization of warehouse and material management, starting with the foundational cleansing of inventory data. The contractor will provide both data-driven and physical process improvements, resulting in the delivery of a transparent, efficient, and strategically optimized ecosystem of tools and procedures. These tools will be delivered as modules of, fully integrated with or as a complementary tool to the existing Corrective Maintenance Logistics System (CMLS, ERP plus or current system of record) or current system of record, and will include comprehensive training to ensure user adoption of both data-driven decision-making and effective warehouse practices. All data-driven processes and decision-making tools will be grounded in sound Lean and Theory of Constraint principles.

• In-Scope:

• Data cleansing, normalization, and standardization of inventory data.

• Development of a material status tracking capability.

• Development of a stowage optimization recommendation capability.

• Development of an automated part interchangeability identification capability.

• Integration of all new capabilities as modules within, or fully adapted to, the existing CMLS, ERP plus or current system of record.

• Process mapping and the implementation of improved physical and data-driven warehouse practices.

• Training for all Government and designated contractor staff on the new tools and associated processes

• Out-of-Scope:

• Large-scale physical relocation of material or major reconfiguration of warehouse infrastructure beyond what is required for process pilots.

• Final procurement or material disposal decision-making (the system shall inform, not execute, these decisions).

• Major architectural changes to the CMLS, ERP plus or current system of record core database beyond what is required for modular integration.

3.10.1 Data Foundation - Cleansing and Standardization: The Contractor shall cleanse, normalize, and standardize the source inventory data file. This process must include research and validation by technically qualified personnel to confirm that parts with different nomenclatures are functionally and physically interchangeable. The outcome will be an accurate, validated, and reliable dataset where multiple, interchangeable part numbers are consolidated under a single, authoritative identifier, establishing the foundation for all subsequent tasks.

3.10.2 End-to-End Material Visibility: A CMLS, ERP plus or current system of record-integrated or current system of record module that supplements and, eventually, replaces manual tracking with a single source of truth, provides role-based workflows for approvals, and captures a reliable audit trail for every request.

3.10.3 Optimized Stowage & Space Utilization: The Contractor shall deliver the capability and supporting analysis that generates dynamic stowage recommendations and optimizes the physical warehouse layout. The system shall produce actionable recommendations for material placement based on multi-factor analysis to improve workflow efficiency. Furthermore, the contractor shall deliver a comprehensive space optimization plan that includes detailed mapping of existing warehouse layouts to aid in the better utilization of current space. This plan will provide data-driven recommendations for changes to existing and future facility layouts to maximize storage density and operational flow.

3.10.4 Automated Part Interchangeability Identification: The Contractor shall deliver a capability as a module within or fully integrated with CMLS, ERP plus or current system of record that automatically identifies likely functionally interchangeable parts for evaluation. The system will normalize varied part descriptions, enable powerful cross-nomenclatures searching, and provide a proactive flagging mechanism within the ordering process to alert the procurement of duplicative parts already in inventory.

3.10.5 Training and…