Material Handling BPA SOW - Sources Sought.docx

STATEMENT OF WORK

FOR

BLANKET PURCHASE AGREEMENT (BPA)

INSPECTION & REPAIR SERVICES OF

MATERIAL HANDLING EQUIPMENT (MHE)

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, specialized equipment, supplies, and labor necessary to perform preventative maintenance inspections, servicing and repairs of Material Handling Equipment (MHE) units provided to the contractor under an authorized call. All work shall be performed on Hurlburt Field if possible. Any MHE units which must be removed from Hurlburt Field to be serviced under this BPA must be on the Government Furnished Equipment listing, attachment 1 and all GFP procedures and requirements/regulations are shall be in full effect. The services requested may include any of the following; inspection, troubleshooting, tear-down, providing quotes, preventative maintenance inspection (PMI), minor maintenance, major maintenance, software loading, and operational checks, to repair the vehicle to OEM specification.

Calls shall be determined as accepted and authorized for the BPA only if the caller is on the authorized caller list for the BPA, the amount on the quote matches the contractors price list and is accurate for the job as determined by the caller in writing in the file in accordance with IAW the approved price list, and the amount of the job will be less than $25,000.00.

2.0. PERFORMANCE

2.1. The contractor shall provide all parts, equipment, tools and associated labor necessary to return the MHE unit to a 100% fully functional state (IAW) the manufactures’ technical specifications.

2.1.1. The maximum amount of hours for the required troubleshooting, repair and/or PMI shall be agreed upon between the Government and contractor upon receipt of the authorized call and noted in the call register. If the numbers of hours for this procedure are to be exceeded, the contractor shall contact the authorized caller and increase the number through mutual agreement and the changes shall be recorded by the contractor in a revised quote, as well as the Government in the call register.

2.1.1.1. Quotes for any call shall be provided to the Government in writing within 3 days of the authorized call. The contractor may view the MHE identified in any call after being notified of a potential call by an authorized caller in writing (e-mail is acceptable). The Government shall coordinate with the contractor after a potential call is made to arrange for a mutually agreed time when the MHE may be inspected if an inspection is requested by the contractor. Authorized calls for PMI servicing or other simple services may not require a contractor inspection of the MHE and may be coordinated in writing and finalized as an authorized call without an inspection or site visit by the contractor.

2.1.2. The contractor shall provide the authorized caller a quote citing the following:

2.1.3. The contractor shall perform preventative maintenance inspection (PMI) at intervals cited in the manufacturers’ technical specifications. Schedules for PMIs shall be coordinated in advance yearly, within 14 days after the contractor receives the listing of MHE to be included in the PMI schedule, or upon addition of subsequent MHE equipment requested to be maintained via PMIs as requested by the authorized caller in writing.

2.1.3.1. After the schedule is submitted to the Government by the contractor for PMIs by MHE unit and month of PMI, the Authorized Caller shall make a call or calls based on available funding and availability of the MHE unit.

2.1.3.1. If MHE units are not listed under an authorized call within the month of their scheduled PMI, the Government retains the option to skip a PMI or move the PMI to another time. The contractor is not responsible for providing an updated schedule due to a Government delay in making an authorized call.

2.1.4. The contractor shall perform troubleshooting to isolate unit malfunctions and determine required repairs.

2.1.5. The contractor shall perform equipment/vehicle tear-down to minimum extent necessary to isolate unit malfunctions or perform required repairs

2.1.6. The contractor shall clear all alarms and MHE unit fault codes.

2.1.7. The contractor shall provide and install new approved parts and shall repair the units IAW the manufacturers’ technical specifications.

2.1.8. The contractor shall perform required minor/major maintenance to return the unit to full function.

2.1.9. The contractor shall perform touch-up painting services only as required to prevent or identified corrosion.

2.1.10. The contractor shall perform computer/electrical coding as required to return the unit to full function or as required by the OEM to fix a software deficiency.

2.1.11. The contractor shall, in strict accordance with manufacturers’ technical data and approved procedures, perform an operators check to determine if the MHE unit is functioning IAW manufactures’ specifications prior to closing out the call.

3.0. QUALITY ASSURANCE

3.1. The contractor shall ensure only authorized, trained technicians perform work on the MHE to be serviced.

3.2. The contractor shall perform operational checks IAW OEM specifications prior to invoicing. The contractor shall ensure MHE unit performs to manufacture specifications.

4.0. GENERAL INFORMATION.

4.1.2. Contractor Personnel. The contractor must validate that the employees assigned to this requirement are certified to work on and possess the required experience to work on the the vehicles/equipment listed in this SOW

4.1.3. Contract Manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate or alternates, who shall act for the contractor when the manager is absent, shall be designated in writing to the contracting officer prior to the contract start date.

4.1.4. Service Location. All requested service or repairs will be made on Hurlburt Field unless coordinated in advance and GFP procedures are followed.

4.1.5. Federal Holidays. The following is a list of federal holidays observed by this installation. Vehicle/Equipment pick-up or deliveries should not be coordinated on these dates unless coordinated with the authorized caller in advance.

4.1.6. Contractor/Employee Base Pass and Identification, Special Clearances, and Vehicle Passes.

4.1.7. The contractor shall obtain base identification and vehicle passes, if required for access to the base, for all contractor personnel who are anticipated to make visits to or perform work on Hurlburt Field. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished contractor identification badges while visiting or performing work on the installation.

4.1.8. The contractor shall be required to complete the following forms (to be provided at the pre-performance conference) in order for employees to gain access to the installation:

a. Contractor Employee Listing

b. Hurlburt Field Contractor Access Badge Affidavit (CAB)

c. Department of Homeland Security Form I-9 (DHS I-9)

4.1.9. The Contractor Employee List. This form shall list every employee requiring access. Every time employees change, it shall be updated to reflect additions and/or deletions. Identify those individuals who require escort authority by including the word “escort” next to their names. Limit the number of individuals designated as escorts to a reasonable number (i.e. one or two). The Contracting Officer will then prepare and attach a cover letter, and forward the Employee List to the Visitor Control Center.

4.1.10. Upon notification that the Employee List has been forwarded to the Visitor Control Center, the other two forms (DHS I-9 & CAB) shall be completed and hand carried to the Visitor Control Center by the employee. If everything is in order, they will receive a contractor badge. If an employee will be driving on Hurlburt Field they are required to provide a valid driver’s license, vehicle registration, and proof of insurance. NOTE: The section of the Visitor Control Center administrating this function is closed after 1400 (2:00 p.m.), therefore, employees must arrive prior to this time in order for their documentation to be processed.

4.1.11. Upon completion or termination of the contract or expiration of the identification passes, the contractor shall ensure that all base identification passes issued to employees are returned to the issuing office.

Attachement 1

Government Furnished Equipment List image1.emf