Material Expeditor and Handler Svcs_Performance Work Statement_DRAFT.pdf

Carolina

PERFORMANCE WORK STATEMENT

FOR

MATERIAL EXPEDITOR & HANDLER SERVICES

Joint Base Charleston, SC

12 MAY 2025

1. PURPOSE

The purpose of this requirement consists of the contractor performing tasks related to installation support in material handling and cargo processing operations. These services include Cargo Processing (Preparation, Routing and Movement) Services and Material Handling Services.

Performing Cargo Processing Services include cargo preparation, routing and movement, maintaining records and documenting various actions. The contractor shall ensure compliance with all governing laws, directives, and regulations for processing Department of Defense (DoD) sponsored cargo. Performing Material Handling Services include receiving, managing and storing incoming supplies and equipment received from various depots, GSA sources, commercial vendors, equipment custodians, and other base employees. A listing of applicable regulations can be found under Appendix 7.3.

2. GENERAL REQUIREMENTS

This section describes the general requirements for this effort. The following sub-sections provide details of various considerations on this effort.

2.1. Non-Personal Services

The Government shall neither supervise contractor employees nor control the method by which the contractor performs the required tasks. Under no circumstances shall the Government assign tasks or prepare work schedules for individual contractor employees. It shall be the responsibility of the contractor to manage its employees and to guard against any performance of personal services, or give the perception of personal services. If the contractor believes any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the Contracting Officer (CO) immediately.

2.2. Contract Administration and Management

The following subsections specify requirements for contract, management, and personnel administration.

2.2.1. Program Management

The contractor shall identify a lead employee or program manager who shall be the primary representative responsible for all work awarded under this contract, participating in performance and ensuring all contract requirement are met. This employee must be authorized to speak on behalf of the contractor concerning contract performance with Government personnel.

2.2.2. Contractor Personnel, Disciplines, and Specialties

The contractor shall provide all personnel, equipment, tools, materials, vehicles, supervision and other items and services, unless specified in this contract as Government Furnished Property (GFP). Contractor employees must be able to speak, read and write English and be able to interact with a wide range of military and civilian installation personnel.

2.3. Training

Contractor personnel are required to possess the skills necessary to perform PWS requirements.

The contractor shall ensure all personnel are trained, certified, appointed to safely load, unload, handle, and package, sensitive, and hazardous material while preventing loss and damage to sensitive and protected material during transportation.

Deliverable A001 – Copy of each Contractor Personnel Individual HAZMAT Certification

2.3.1. Government-Provided Training

The contractor’s employees may participate in other Government provided training, on a non-discriminatory basis as among contractors, under the following circumstances:

The contractor employees’ participation is on a space-available basis, The contractor employees’ participation does not negatively impact performance of this contract, The Government incurs no additional cost in providing the training due to the contractor employees’ participation, and Man-hours spent due to the contractor employees’ participation in such training are not invoiced to the contract.

2.4. Location and Time of Performance

2.4.1. The contractor will perform on JB Charleston (JB CHS) -Weapons Station (WS) at 2450 Red Bank Road, Building 1 and Building 30, Goose Creek SC 29445. The Material Handler will perform at both material collection sites located on JB CHS at 307 N.

Graves Avenue, Building 610, JB Charleston SC 29404 and at 2450 Red Bank Road, Building 30, Goose Creek SC 29445 depending on workload.

2.4.2. Hours of operation for Material Expeditor Services are Monday thru Friday 7:30AM to 4:30PM, except Federal Holidays. The hours of operation for the Material Handler are Monday thru Friday 6:30 AM to 3:30 PM, except Federal Holidays.

2.4.3. Federal Holidays:

New Year’s Day - 1 January Martin Luther King Day - 3rd Monday in January

Washington’s Birthday - 3rd Monday in February

Memorial Day - last Monday in May

Juneteenth National Independence Day – 19 June

Independence Day - 4 July

Labor Day - 1st Monday in September

Columbus Day - 2nd Monday in October

Veteran’s Day - 11 November

Thanksgiving Day - 4th Thursday in November

Christmas Day - 25 December

2.5. Base Closures

Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be accomplished as soon as possible after reopening the base.

2.6. Travel / Temporary Duty (TDY)

Travel to other government facilities or other contractor facilities are required for this requirement. The contractor is responsible for all travel cost associated with the efforts required to perform the tasks outlined in this PWS and any additional travel such as scheduled monthly or quarterly progress/performance meeting with Contracting and/or the Aerial Port Squadron located within the JB CHS jurisdiction. The Material Handler will travel to building 610 on JB CHS and building 30 on WS according to workload.

2.7. Continuation of Mission-Essential Services during a Crisis

The services performed under this contract and described in paragraphs 3.1-3.5 have been identified as essential contractor services in support of mission essential functions. Essential contractor services shall be performed in accordance with the Contractor’s Mission Essential Services Plan.

The Material Handler services performed under this contract and described in paragraphs 3.6-

3.12 have been identified as non-mission essential services.

3. DESCRIPTION OF SERVICE

3.1. Material Expeditor Performance Requirements

3.1.1. The contractor shall provide Cargo Movement personnel that are trained and knowledgeable of transportation funding policy, procedures, and categories. The contractor shall obtain required funding information from the customer. The contractor shall verify the Transportation Account Code (TAC) using DD Form 1149 and/or DD Form 1348. The contractor shall ensure the correct funding assignment of the Transportation Account Code is selected i.e. Operations and Maintenance (O&M), or Working Capital Fund (WCF) appropriation. The contractor shall maintain shipment discrepancy and tracing procedures to process and report over, short, damaged, or and astray cargo utilizing the DD Form 361, Transportation Discrepancy Report (TDR).

3.1.2. The contractor shall ensure material identified as 999, Non-Mission Capable Supply (NMCS), and Mission Capable (MICAP) are receipted for and processed in accordance with the Defense Transportation Regulation (DTR) Part II and DAFI 24-602V2.

3.1.3. The contractor shall ensure Agile Logistics Transportation Priority 1 and 2 (TP-1 and TP-

2) items coded 999, NMCS, MICAP, Agile Logistics/Two Level Maintenance (2LM)/Centralized Intermediate Repair Facility (CIRF) are shipped to the consignee by fastest traceable means. Transit times are determined using DAFI 24-602V2, Chap 2.

3.1.4. IAW DAFI 24-602V2, Chapter 8, the contractor shall maintain a packaging and preservation function to pack, preserve, mark, and label material for shipment or storage. The contractor shall maximize the procedures outlined in the Reusable Container Program to recover and reuse universally designed shipping containers, crates and boxes for the purpose of reducing packaging costs IAW DAFI 24-602V2, Chapter 10.

3.1.5. The contractor shall follow procedures listed under DAFI 24-602V2, Chap 2.4 to ensure assignment of transportation priority is based on the supply priority designator and/or required delivery date (RDD) printed on DD Form 1348-1A, Issue Release/Receipt Document, DD Form 1149, Requisition and Invoice/Shipping Document, or Memorandum for non-MILSTRIP shipments.

3.1.6. The contractor shall ensure the appropriate mode (category of movement)/method (means of movement within a mode) is determined and the carrier to move the materiel to destination consistent with the delivery requirement IAW DAFI 24-602V2, Chap 2.5.

3.1.7. The contractor shall ensure Report of Shipment (REPSHIP) procedures have been followed by shipping/receiving entities (e.g. format, transmission, acknowledgement, and maintaining suspense's) when required for Nuclear Weapons-Related Material (NWRM), sensitive and controlled items IAW DAFI 24-602V2, Chap 13.7.

3.2. Receive Materials

3.2.1. The contractor shall independently perform work involved in the identification, examination, classification, acceptance, and disposition including receiving material and processing incoming shipments of supplies and equipment from various depots, GSA sources, commercial vendors/freight carriers and other base agencies.

3.2.2. The contractor shall review property that arrives at the receiving location, and ensure the materiel is inspected, processed in the materiel management system of record, and moved to appropriate holding locations.

3.2.3. The contractor shall accurately count, verify, and annotate receiving and other control documents.

3.2.4. The contractor shall match specific item identification by name, stock number, letter, code and quantity or until of issue on containers.

3.2.5. The contractor shall perform receiving of inbound cargo. The Contractor shall verify shipments by checking shipping documents IAW DAFI 24-602V2, CH 3.

3.2.6. The contractor shall verify quantities received with receiving reports and takes appropriate action. If quantities are incorrect, the contractor shall initiate a Transportation Discrepancy Report (TDR) (DD Form 351)

3.2.7. The contractor shall group items together based on receiving voucher information and segregate items according to such factors as condition and type of transaction.

3.2.8. The contractor shall unload incoming shipments, scans bar codes, or keys receipt information into the automated CMOS record system.

3.2.9. The contractor shall build pallet loads to facilitate storage and movement of material to storage area.

3.2.10. The contractor shall contact the COR within one hour for materials having serious discrepancies.

3.3. Material Handling Equipment

3.3.1. The contractor shall be certified and capable of operating electric 4K and diesel 6K/10K forklift, hand trucks and manual material handling equipment to move, stack and unstack, load and unload, and position material to ensure proper arrangement and weight distribution, to prevent shifting and damage due to movement or falling items. The contractor shall be able to maneuver forklift in confined places, over wood, concrete, or similar type floors, and paved, dirt rock, road and waste yards.

Deliverable A002: Copy of Forklift Certification

3.3.2. At the beginning of each workday, the contractor shall complete an AF Form 1800, Operator’s Inspection Guide and Trouble Report, for the forklift which consists of inspecting the oil, tire pressure, windshield washer fluids, power steering fluids, fuel, etc.

3.4. Material Handling Safety and Security

3.4.1. The contractor shall adhere to DOD 5200.08-R, CH 7 Physical Security Program when processing completed documentation and provide controlled shipments with proper packages and labeling such as sensitive in order to prevent lose or damage to government property during transportation.

3.4.2. The contractor shall utilize DAFI 91-203, Air Force Occupational Safety, Fire, and Health Standards to prevent injury to others. The Contractor shall report all safety and security violation observed or identified to the COR within 30 minutes of the incident. Major violations are characterized as anything that would cause injury, serious bodily harm or death. Minor

3.4.2. violations include but are not limited to: not using a seat belt, not wearing personal protective equipment, and not using lights/horns.

3.4.3. The contractor shall remove watches, rings and other jewelry while wearing Personal Protective Equipment (safety/steel toe shoes, protective glasses, hard hat, etc…) when working in the warehouse IAW DAFI 91-203, CH 14 Air Force Occupational Safety, Fire and Health Standards.

3.4.4. The contractor shall maintain a safe and secure work area by performing cleaning and dusting of work area, sweeping, straightening, lining up property in the assigned area and securing all tools, equipment and facilities at the end of the work day.

3.5. Maintain Records and Document Actions.

3.5.1. The contractor shall utilize automated equipment, computer terminals, handheld terminals (HHT), scanners and labeling machine to properly record and document cargo processing and material receipt actions.

3.5.2. The contractor shall enter or retrieve data via a computer terminal into or from the CMOS and the ESS system for customer CA/CRL (R14) equipment or material turn-in.

3.5.3. The contractor shall maintain integrity and accuracy of database information through accurate input and efficient operation of automated equipment.

3.5.4. The contractor shall process material received without documentation by obtaining and inputting required information into the CMOS and ESS systems.

3.5.5. The contractor shall prepare accurate, complete, and up-to-date records of actions taken and assure documentation is properly signed and coordinated in a timely manner

3.5.6. The contractor shall maintain a copy of the special orders or letter designating individuals as accountable form custodians and transportation agents appointed by the Traffic Management Officer (TMO) IAW Air Force Policy Directive 24-2 and the DTR.

3.6. Material Handler Performance Requirements

3.6.1.The contractor shall independently perform a complete range of receiving assignments effectively to include:

3.6.2. Accurately count, verify, and annotate receiving and other control documents.

3.6.3. Verify shipments by checking shipping documents in accordance with DAFI 24- 602V2, par 3.2.2.

3.6.4. Match specific item identification by name, stock number, letter, code, quantity, or unit of issue on containers.

3.6.5. Verify quantities received against receiving reports and take appropriate action and annotate date, time of receipt, over, short, damaged, or other discrepancies on the transportation documents. DAFI 24-602V2, par 3.2.2.3.1

3.6.6. Group items together based on receiving voucher information and segregates items according to such factors as condition and type of transaction.

3.6.7. Unload incoming shipments, scans bar codes, or keys receipt information into automated record system.

3.6.8. Build pallet loads to facilitate storage and transports materials to storage area within 24 hours.

3.6.9. Immediately notify the COR within 30 minutes of any materials having discrepancies in regards to security, health/safety, hazardous, bioenvironmental and shipping. Major violations are characterized as anything that would cause injury, serious bodily harm or death. Minor violations include but are not limited to: not using a seat belt, not wearing personal protective equipment, and not using lights/horns.

3.7. Manage Material for Turn-In To Disposal (DLA-DS)

3.7.1. The contractor shall receive, examine, and determine condition of a wide variety of complex items and materials to be turned-in or scrapped.

3.7.2. Make thorough examinations of the condition of turn-in items and assign appropriate identification and classification disposition

3.7.3. Processes items to the Defense Logistics Agency Disposition Services (DLA-DS) .

3.7.4. Perform checks on electronic turn-in documents (ETID) to verify quantity and identity of property being turned in by local AF or Joint units IAW DAFI 23-101 Chapter 6.3.1.6.5.

3.7.5. Perform validation of complex disposal tasks (certifications and preparation), such as those required in dealing with reuse, salvage, and sales preparation of a wide variety of complex items and materials.

3.7.6. Examine the condition of turn-in items and assign appropriate ID and classification disposition.

3.7.7. Inspects all categories of turn-ins to include Due-In-From-Maintenance (DIFM), equipment, consumables, and scrap.

3.7.8. Identifies items requiring demilitarization and participation in precious metal recovery programs.

3.7.9. Remove sensitive military components from equipment prior to resale, reuse, or destruction.

3.7.10. Carefully plan the dismantling of items when there may be danger from equipment prior to resale, reuse, or destruction.

3.7.11. Carefully plans the dismantling of items when there may be danger from gases or toxic substance.

3.7.12. Coordinate with DLADS to request transportation to a disposal site IAW DAFI 23-101 Chapter 6.3.1.6.5.

3.7.13. Contact DLADS to obtain customer training on disposal processes IAW DAFI 23-101 Chapter 6.3.1.6.5.

3.8. Perform Storage Operations

3.8.1. The contractor shall lay out storage space and establish item and material locations providing for maximum space utilization.

3.8.2. Package or palletize property to enable movement and loading by materiel handling equipment IAW DAFI 23-101 Chapter 6.3.1.

3.8.3. Provide secure temporary storage of disposal property to prevent loss, damage, and deterioration IAW DAFI 23-101 Chapter 6.3.1.6.5.

3.8.4. Store, stack, palletize, and/or rotate items considering their use, size, shape, quantity, and special handling requirements.

3.8.5. Consolidate and arrange items in accordance with the warehouse plan keeping aisles and other traffic areas clear of obstruction.

3.8.6. Make appropriate determinations on how to organize, consolidate, and arrange items in compliance with overall warehousing prior to loading and shipping.

3.8.7. Independently perform a complete range of re-warehousing, and consolidation assignments, such as placing, arranging, marking, and tagging of items on pallets and in bulk storage locations.

3.8.8. Accurately match, check, and compare data on materials to be stored against documentation

3.9. Perform Material Handling Duties

3.9.1. The contractor shall perform material handling duties, including the use of tools, pallet trucks, steel strapping tool kit, and stretch wrapper listed under Government Furnished Properties, in a safe manner, utilizing safety practices and procedures, and complying with established safety rules and regulations IAW DAFMAN 91-203.

3.9.2. Safeguards material, items and equipment, while remaining alert and challenging unauthorized personnel in accordance with security procedures AFMAN 23-210.

3.9.3. Promptly report safety and security violations to the COR within 30 minutes of the incident.

3.9.4. Perform clean up duties, such as cleaning and dusting work area, cutting off box tops, sweeping, straightening, and lining up property in the assigned area.

3.9.5. Uses and assures proper fit of required safety equipment and clothing.

3.10. Forklift Operations

3.10.1. The contractor shall operate electric 4K and diesel 4K-10K forklift, hand trucks and manual material handling equipment.

3.10.2. Operate equipment safely to prevent damage to government property or injury to others.

3.10.3. Effectively load and unload cargo, ensuring proper arrangement and weight distribution, to prevent shifting and damage due to movement or falling items.

3.10.4. Be able to maneuver forklift in confined places, over wood, concrete, or similar type floors, and paved, dirt rock, road and waste yards.

3.10.5. Complete daily inspection of forklift (such as oil, tire pressure, windshield washer fluids, power steering fluids, fuel, etc.) on AF Form 1800, Operator’s Inspection Guide and Trouble Report Check.

3.11. Vehicle Operations

3.11.1. The contractor shall drive one or more type of trucks, such as stake-bed, pickup, and panel trucks, which typically have a gross vehicle of 13,000 pounds or less.

3.11.2. Ensure correct operation of vehicle to avoid no contractor caused accidents.

3.11.3. Pick up items from base organizations and suppliers and deliver to work sites.

3.11.4. Adheres to maintenance and inspection schedules by checking routine items on the vehicle checklist (such as oil, tire pressure, windshield washer fluids, power steering fluids, gas, etc.).

3.11.5. Wash and clean assigned vehicles to maintain good appearance and ensure top-notch condition for periodic vehicle inspections.

3.11.6. Ensure correct operation of vehicle to avoid accidents.

3.12. Maintain Records and Document Actions

3.12.1. The contractor shall prepare accurate, complete, and up-to-date records of actions taken and assure documentation is properly signed and coordinated upon receipt of DLA-DS property.

3.12.2. Maintain integrity and accuracy of database information through accurate input and efficient operation of automated equipment.

3.12.3. Use computer terminals, handheld terminals (HHT) and scanners to validate customer equipment or material turn-in documentation.

3.12.4. Update Integrated Logistics System – Supply (ILS-S) with electronic signature or provide Document Control a signed copy of DD1348-1A for DLA-DS items received through LRS/Materiel Management Activity Channels IAW DAFMAN 23-122 AMCSUP Chapter 5.5.2.4.5.

3.12.5. Provide customer education on equipment and material turn-in documentation procedures.

4. SERVICE SUMMARY (SS)

The SS includes Performance Objectives that describe the desired end result or outcome the Contractor shall achieve. The Performance Thresholds state the minimum acceptable level of performance in terms of quality, timeliness, and quantity in realistic and achievable standards.

These thresholds are critical to mission success. The PWS paragraphs reference the details of the performance objective.

MATERIAL EXPEDITOR SERVICE SUMMARY

Performance Objective PWS Para

Performance Threshold

Ensure Transportation Account Code (TAC) is verified and forms DD 1149 & DD 1348 are properly completed.

3.1.1.

No more than 1 discrepancy a month.

Maintain shipment discrepancy and tracing procedures to process and report any over, short or damaged shipments, and astray cargo

3.1.3.

No more than 2 discrepancies a month

Ensure Report of Shipment (REPSHIP) procedures have been followed by shipping/receiving entities (e.g. format, transmission, acknowledgement, maintaining suspense's) when required for NWRM, sensitive and controlled items.

3.1.7.

No more than 1 discrepancy a month.

Receive, inspect, process and record all inbound shipments.

3.2.2.

No more than 2 discrepancies a month.

Complete daily inspection of forklift on AF Form 1800, Operator’s Inspection Guide and Trouble Report.

3.3.2.

No more than 1 discrepancy per month.

Adhere to shipping and receiving procedures to prevent loss or damage. 3.4.1.

No more than 1 discrepancy per month.

Perform material handling duties, following prescribed safely regulations.

3.4.2.

3.4.3.

No more than 1 minor violation per month.

No more than 0 major violations per month.

Report all safety and security violations. Promptly report safety and security violations to the COR within 30 minutes of the incident.

3.4.2.

No more than 0 discrepancies per month.

Maintain integrity and accuracy of database information. 3.5.3.

No more than 1 discrepancy per month.

Prepare accurate, complete, and up-to-date records of actions taken and assure documentation is properly signed and coordinated in a timely manner.

3.5.5.

MATERIAL HANDLER SERVICE SUMMARY

Performance Objective

PWS

Para

Performance Threshold

Accurately count, verify, annotate receiving and other control documents and notify the COR within 30 minutes of any material discrepancies.

3.6.2., 3.6.9., 3.8.8

No more than 3 discrepancies per month.

Build pallet loads to facilitate storage, transport materials to storage area within 24 hours, notify the COR within 30 minutes of any material discrepancies and successfully perform all storage operations in compliance with the warehouse plan.

3.6.8., 3.6.9., 3.8.

No more than 2 discrepancies per

Examine the condition of turn-in items and assign appropriate ID and classification disposition.

3.7.6.

No more than 3 discrepancies per month.

Perform material handling duties in a safe manner, utilizing proper safety & security procedures.

Promptly report safety and security violations to the COR within 30 minutes of the incident.

3.9. - 3.9.3.

Complete daily inspection of forklift on AF Form 1800.

3.10.5.

No more than 1 discrepancy per month.

Ensue paper and electronic database records are kept up-to-date and accurate. 3.12.

No more than 3 discrepancies per

5. SPECIAL REQUIREMENT

5.1. Government-Furnished Property and Services

The Government shall provide adequate working space, utilities, janitorial services, expendable operating supplies, and necessary equipment (e.g., desk, chair, computer, printer, copier, safety equipment, material handling equipment/trucks) for the contractor's use at the designated place of performance. This government-furnished property is provided to facilitate the contractor's performance of the required services and remains accountable to the Government. The contractor shall use this property solely for the performance of this contract. Personal or company use of government-furnished property not directly related to the required services is strictly prohibited.

The contractor shall not remove any government-furnished property from the worksite without the express written permission of the Contracting Officer’s Representative (COR) or his/her designated representative.

5.1.1. Contractor Furnished Property

Not Applicable

5.1.2. Base Entry Point Checks:

Entry procedures during periods of increased security maybe changed with little or no notice.

Random inbound and outbound vehicle inspections at the gates may occur. Failure to consent to these checks may result in barment by the installation commander or suspended or revoked base driving privileges.

5.1.3. Vehicle Entry Access Points

5.1.3.1. JB CHS-AB Main Gate/Dorchester Visitors Control Center

Located at the intersection of Dorchester Road and Hill Blvd, this gate is open 24 hours a day, seven days a week. No commercial trucks, towing trailers or equipment are authorized thru Dorchester Gate.

5.1.3.2. JB CHS-AB Arthur Drive/Rivers Gate

Located on Arthur drive and the gate closest to the flight-line, this gate is open 24 hours a day, seven days a week. This is the only entrance to the Air Base for commercial trucks, oversized vehicles, towing trailers or equipment as well as primary entrance for all contractor and vendor vehicles. Commercial and oversized vehicles must enter using the search area lane (far right lane).

5.1.3.3. JBCHS-WS Main Gate

Located on Red Bank Rd adjacent to the Red Bank Club, this gate is open 24 hours a day, seven days a week. No commercial trucks with two or more axles are authorized through the Red Bank Main Gate.

5.1.3.4. JB CHS-WS 1050 Remount Rd, North Charleston Gate

This gate is open 24 hours a day, seven days a week. This is the only entrance to the Weapon Station for commercial trucks, oversized vehicles, towing trailers or equipment as well as primary entrance for all Contractor and vendor vehicles. Commercial and oversized vehicles must enter using the search area lane (far right lane). No passes will be issued at any Entry

Control Points at JB CHS-WS.

5.1.4. Weekend/Holidays/Off-Hours Contractor Work:

All contractor work during weekends, holidays and off-hours (1800–0700) will require contractor weekend/holiday/off-hours request letter submitted to the requiring agency. The letter will include the following: location/building# of work being performed, name of each person working, description of work being performed and the date/times work will take place. All employees must have an approved SF 74 Form on file prior to performance. Letter will be signed and marked “Approved” by the requiring agency. Approval letter will be submitted to the Dorchester Gate VCC NLT 1200 hrs, the Thursday prior to the Weekend/Holiday/Off-Hours work being performed.

Deliverable A003: Contractor form 74 and copy of Driver’s license/State ID, SSN Card

5.1.5. Items Prohibited on JB CHS

Items prohibited in the state of South Carolina are also prohibited on JB CHS. Prohibited items are subject to confiscation. Administrative or judicial action, to include base barment, maybe initiated against any individual possessing a prohibited item on JB CHS. Examples of prohibited items are but not limited to:

5.1.5.1. All Forms of illegal drugs.

5.1.5.2. Firearms

Shotguns, handguns, machineguns, firearm silencers, ammunition of any type, blasting caps or similar items of explosive material, starter or flare pistols, pellet or BB guns, dynamite, teargas and their dispensing devices, and other similar devices. Construction tools that require use of explosive materials are authorized if they are required to perform your duties. Contractors who require one of the prohibited items listed above may bring the item onto the installation in performance of the contract (i.e., bird control, wild life management, etc.), but only when specified in contract.

5.1.5.3. Knives and other forms of weapons

Any blades in excess of four inches, switch blade knives, underwater spear guns, bows and arrows, crossbows, slingshots and blowguns, throw blade knives, blackjacks, nightsticks, clubs, brass knuckles, tomahawks, swords, bolas, fighting sticks, throwing discs, chains, and other similar items that can be used as a weapon.

5.1.5.4. Photography Equipment:

Cameras, camcorders, etc., are not normally permitted on JB CHS unless vetted and approved through Public Affairs.

5.1.6. Base Exercises

Entry to or exit from the base may be delayed due to gate closures. Closures are usually for short periods of time. Should you or your employees get stopped at a cordon (exercise perimeter) or get told to evacuate your work area, you may identify yourself to the cordon guard as a Contractor and state the reason you need to remain in the cordon area. The guard will request for exemption from there chain of command. If the exemption is approved, only company or properly marked vehicles will be allowed to cross or remain in the exercise cordon area. If the exemption is not, you will remove yourself from cordon until completion of the exercise. If the exercise causes delays or other problems with your contract performance, immediately notify the contract administrator or requiring agency.

5.1.7. Retreat

To show respect for the flag of the United States, all personnel driving a vehicle shall immediately pull to the right side of the roadway or traffic lane and stop while retreat (National Anthem) is sounded. Once the last note has sounded, vehicles may be placed back in motion.

5.1.8. Company/Personal Property Protection

The contractor shall provide a reasonable degree of protection for company and employee property. The Government accepts no responsibility for lost or stolen materials, equipment or tools, regardless of the item(s) location. Should you be a victim or witness to a crime or incident, please report it immediately to the Base Defense Operations Center (BDOC).

5.1.9. Facility Security

The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured. The contractor shall ensure contractor personnel who require access to a government facility comply with the security requirements of the facility.

Contact your COR for specific facility security requirements.

5.1.10. Network Security Access (Air Force)

5.1.10.1. Personnel Security Investigations (PSI)

In accordance with DoDM 5200.02 AFMAN 16-1405, Department of Air Force Personnel Security Program , DoD military, civilian, consultants, and contractor personnel using unclassified automated information systems, including e-mail, shall have, at a minimum, a completed favorable National Agency Check plus Written Inquiries (NACI). Access to government systems will be a condition required for this requirement. The Government will provide contractor’s personnel access to system(s) necessary to perform tasks for this requirement. Upon completion/termination of the contract/order or transfer/termination of contractor personnel, the system account(s) will be closed.

The types of PSI required for the contractor vary in scope of investigative effort depending upon requirements of the Government and/or conditions of the contract/solicitation. In cases where access to systems such as e-mail is a requirement of the Government post contract award, application/cost for the PSI shall be the responsibility of the Government. In cases where access to systems is as a condition of the contract/solicitation, application/cost for the appropriate PSI shall be the responsibility of the contractor. In such instances, the contractor shall diligently pursue obtaining the appropriate PSI for its employees prior to assigning them to work any active requirement.

5.1.10.2. Common Access Card (CAC):

In addition to DAFFARS 5352.242-9001, Common Access Cards (CAC) for Contractor Personnel, all contractor employees requiring access to the Government computer network at the locations cited in the contract shall be governed by the requirements. The below requirements and procedures are prerequisites to the issuance of a CAC, mandatory for all employees. Thecontractor shall ensure that all employees provide the following information to the contract Trusted Agent (TA) and follow procedures described below:

5.1.10.3. Prerequisites:

The Applicant must have a minimum of a National Agency Check plus Written Inquiries (NACI) security investigation.

The contractor must provide the following information to the requiring activities TA (contact the COR on whom the TA is):

Last Name, First Name, Middle Name & Cadency Name Person Identifier (SSN, Foreign Identification Number [FIN], ITIN) Date of Birth Primary Email Personnel Category Organization Eligibility Expiration Date Contract number and end date, if applicable

Timeline for Mission Partner Identity, Credential, and Access Management (MP ICAM) Procedures:

1. Once a Mission Partner Affiliation Sponsor (MPAS) creates and submits an application in the MP ICAM, the Contractor has seven days to perform an initial login to MP ICAM and begin the application process before MP ICAM automatically disables the application.

2. After the Applicant performs the initial login, the Applicant has up to 30 days to complete the application before MP ICAM automatically disables the application. After the applicant submits the application the MPAS will do their part in the process.

3. Once a MPAS approves an application, an Applicant has 90 days to have a card issued before MP ICAM automatically disables the application.

4. Every six months (180 days) after the issuance of a valid card, the MPAS must either re- verify or revoke the application. MP ICAM sends the MPAS and Applicant an email notification reminding the MPAS to review the application in intervals of 30, 20, and 10 days before the re- verification due date. If the MPAS fails to re-verify or revoke the application, the MPAS and Applicant receive an email notification that MP ICAM has revoked the application.

If the MPAS revokes the application, the MPAS and Applicant receive an email notification that MP ICAM has revoked the application. If a MPAS has re-verified an application, he or she must re-verify the record again in six months, providing the card remains valid.

5. The contractor shall retrieve employee CACs immediately upon resignation of employment and turn-in to the MPAS, COR or CO.

All authorized users of DoD information systems shall receive initial Information Awareness (IA) orientation as a condition of access and thereafter must complete annual IA refresher awareness training to maintain an active user account.

5.1.11. Controlled Unclassified Information (CUI) Material

If the contractor determines that unauthorized personnel have access to CUI material, such as the Base map or CSIRs, the Contractor Site Manager will immediately notify the COR and cooperate fully with any investigation. The contractor shall comply with DoDM 5400.07, Chapter 4, DoD Freedom of Information Act (FOIA) Program. This regulation establishes policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

5.1.12. Security Clearance:

Knowledge, handling and/or generation of classified information and/or CUI are required for performance of this requirement. Individuals performing work under this requirement shall comply with applicable program security requirements. This requirement will require the following levels of security: SECRET. All contractor employees shall be United States citizens and require Personnel Security Investigations (PSI) Tier 3 vice NACLC prior to performing services under this requirement. The contractors shall be able to obtain adequate security clearances prior to performing services under the requirement. The security clearance shall be obtained in accordance with the DD Form 254, Department of Defense Contract Security Classification Specification. Contractor personnel whose clearances have been suspended or revoked shall immediately be denied access to classified information and/or CUI and classified items. All contractors located on military installations shall also comply with Operations Security (OPSEC) requirements as set forth in DoDM 5205.02, Operations Security Program and AFI 10-701, Operations Security. The Contractor shall immediately notify the Government Security Office of any potential or actual security incident or violation including potential or actual unauthorized disclosure or compromise of classified information and/or CUI.

5.1.13. Safeguarding Classified Information

The contractor shall transmit and deliver classified material/reports IAW the National Industrial Security Program Operations Manual (NISPOM) and the National Industrial Security Program Operating Manual (DoD 5220.22-M). These requirements shall be accomplished as specified in the requirement.

Each Base will follow its own classified process IAW with the prescribed Federal guidance of the NISPOM and FAR “Subpart 4.4 along with DD Form 254. When transmitting classified information ensure all classified information is properly sanitized and/or degaussed of all sensitive/classified information IAW AFSSI 5020.

5.1.14. Communications Security (COMSEC):

The contractor shall use only secure communication methods and/or equipment to transmit or otherwise transfer classified information and/or CUI in accordance with DoD 5220.22-M.

Applicable equipment shall be safeguarded, maintained and operated in accordance with DoD 5220.22-M.

5.1.15. Security of Contractor System(s):

The contractor shall ensure the security of Automated Information System(s) (AIS) at the contractor’s facility to preclude potential security incidents or violations including potential unauthorized disclosure or compromise of classified information and/or CUI.

5.1.16. Physical Security

The contractor shall be responsible for safeguarding all government property and controlled forms provided for contractor use. At the end of each work period, all government facilities, equipment, and materials shall be secured. The contractor shall ensure contractor personnel who require access to a Government facility comply with the security requirements of the facility. Contact your COR for specific facility security requirements.

5.1.17. Operations Security (OPSEC)

In the event it is necessary to create, handle and/or maintain critical information (refer to attachment, JB CHS Critical Information List) for JB CHS. All contractors located on military installations shall comply with Operations Security (OPSEC) requirements as set forth in DoDM 5205.02, Operations Security Program, AFI 10-701, Operations Security and the JB CHS OPSEC Plan. AFI 10-701 specifically states that “OPSEC is everyone’s responsibility.”

Ideally, the AF uses OPSEC measures to protect its critical information from those who would exploit it. Failure to properly implement OPSEC measures can result in serious injury or death to personnel; damage to weapons systems, equipment and facilities; loss of sensitive technologies; and mission degradation or failure. OPSEC must be fully integrated into the execution of all Air Force operations and supporting activities, therefore all contractors will:

(1) Protect JB CHS critical and/or sensitive information from disclosure by following the “need to know” principle.

(2) Not publicly post, publish or share work-related information that potentially contains any critical or sensitive information. Contractors are encouraged to solicit the advice of the Wing OPSEC Program Manager with any questions they may have regarding the use of JB CHS’s sensitive/critical information.

(3) Not share JB CHS sensitive/critical information in articles, unencrypted electronic mail (e-mail), web site postings, web log (blog) postings, internet message board discussions, or other forms of dissemination or documentation.

(4) Encrypt all e-mail messages containing critical information, OPSEC indicators, and other sensitive information. Encryption serves as one measure to protect critical or sensitive information transmitted over unclassified networks.

(5) Not publicly disseminate, or publish photographs of JB CHS or USAF property without prior approval from the 628 ABW Public Affairs office, or appropriately trained website administrator.

(6) Not publicly reference, disseminate, or publish JB CHS’s information that may have already been compromised. This provides further unnecessary exposure of the compromised information and may serve as validation.

(7) Actively encourage fellow contractors to protect JB CHS’s critical and/or sensitive information.

(8) Return to either the Project Manager or Q&A Representative (22 CONS) for destruction (burn, shred, etc.) any/all critical and/or sensitive unclassified information no longer needed to prevent the inadvertent disclosure and/or reconstruction of this material.

Electronic documents should also be deleted and wiped clean from all computer systems used during the contractual work.

(9) Implement protective measures as ordered by JB CHS’s commander, director, OPSEC PM or an individual in an equivalent position.

(10) Know who the installation’s OPSEC PM is and contact them with questions, concerns, or recommendations for OPSEC related topics.

(11) Report attempts by unauthorized personnel to solicit critical and/or sensitive information to the OPSEC PM or installation Security Forces immediately. Contract personnel who have been involved in or have knowledge of a possible incident will report all facts immediately.

Contact the appropriate squadron’s Unit OPSEC Coordinator or the Wing OPSEC Program Manager (437 AW/XP) at (843) 963-5534 for additional OPSEC guidance and training as needed.

5.2. Safety Requirements:

In addition to FAR 5352.223-9001, the contractor shall maintain and provide a copy of a written safety plan to the wing safety office prior to start of work IAW DAFI 91-202, section 12.4.5. .

Upon request, contractor shall provide OSHA 300 and 301 logs to the safety office for mishaps occurring on the installation. Any mishaps involving damage to government property or injury to government personnel shall be immediately reported to the base safety office and port operations officer. Contractors, whether regularly involved in routine site operations or engaged in temporary projects, must follow all federal and state safety standards.

Deliverable A004: Safety Plan

5.3. HAZMAT Spill Response

The contractor shall notify the COR immediately of any HAZMAT spills that may have occurred in the performance of this requirement. The contractor is responsible to promptly cleanup all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize government material, equipment or personnel to clean up a contractor caused spill, the contractor shall be required to reimburse the government for all associated costs.

5.4. Quality

This section describes the Quality Control components for this effort. The following sub-sections provide details of various considerations on this effort.

5.4.1. Quality Control Plan (QCP)

Contractor shall develop and maintain a quality program to ensure services are performed in accordance with this Performance Work Statement and other commonly accepted commercial practices. The contractor shall develop and implement procedures to identify and prevent defective services from occurring/reoccurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 4, Service Summary.

The finalized QCP will be accepted by the Government at the time of the award of the contract.

The CO may notify the contractor of required modifications to the plan during the period of performance. The contractor then shall coordinate suggested modifications and obtain acceptance of the plan by the CO. Any modifications to the program during the period of performance shall be provided to the CO for review no later than 10 working days prior to effective date of the change. The QCP shall be subject to the Government’s review and approval.

The Government may find the QCP "unacceptable" whenever the contractor’s procedures do not accomplish quality control objective(s). The contractor shall revise the QCP within 10 working days from receipt of notice that QCP is found "unacceptable."

Deliverable A005: Quality Control Plan

6. Deliverables –

The contractor shall provide deliverables as referenced in PWS.

Identifier Description Provide

A001 Copy of HAZMAT Certification *Prior to performance start date, update as needed

A002 Copy of Forklift Certification *Prior to performance start date, every 3 years

A003 Contractor form 74 and copy of Driver’s license/State ID, SSN Card

Annually or 5 days prior to performance of work

A004 Safety Plan *Prior to performance start date, update as needed

A005 Quality Control Plan *Prior to performance start date, update as needed

*Provide at Pre-Performance Conference if one is scheduled or prior to contract start date

7. Appendices

7.1. Annual Historical Workload Data – MATERIAL EXPEDITOR

Annual Historical Workload Data Naval Weapons Station FY24

Month Inbound

Shipments Inbound Line

Items Outbound Shipments

Outbound Line Items

Total Tons

OCT 790 1084 34 38 58

NOV 637 952 131 89 48

DEC 701 996 28 30 26

JAN 742 911 17 14 19

FEB 825 1158 9 10 80

MAR 703 1024 38 53 43

APR 834 1146 37 42 43

MAY 798 1069 55 47 50

JUN 696 877 23 33 35

JUL 909 1227 16 54 44

AUG 858 1252 9 15 46

SEP 846 1020 21 20 85

TOTAL 9339 12,716 418 445 577

7.2. Annual Historical Estimated DLA-DS Workload Data – MATERIAL HANDLER

DLA-DS Workload Data for the period of FY 2023-2024

Month

Turn-ins

Trucks

Movements to Scrap

Receipt In Place

OCT 475 2 0 0

NOV 891 1 0 0

DEC 421 3 0 0

JAN 403 0 0 0

FEB 623 6 0 0

MAR 3780 1 0 0

APR 2527 4 0 0

MAY 337 1 0 0

JUN 1028 3 0 0

JUL 29213 2 0 0

AUG 16282 1 0 0

SEP 617 2 0 0

TOTAL 57625 26 0 0

7.3. Applicable Documents & References

7.3.3. Federal Standards and Specifications.

The following Safety references (Code of Federal Regulations (CFR)) are not intended to exclude any other references, but are intended to identify those safety references, which are most common to the efforts required by this PWS. The contractor is required to abide by any and all applicable Federal, State, and local codes and safety requirements.

Publication Date of Publication Title of Publication

OSHA CFR Title 29, Volume 6 Part 1910

Revised as of February 18, 2025

Occupational Safety and Health Standards

OSHA CFR Title 29, Volume 5 Part 1910.120

Revised as of February 18, 2025

Hazardous Waste Operation and Emergency Response

OSHA CFR Title 29, Volume 5 Part 1910.147

Revised as of February 18, 2025

The Control of Hazardous energy (Lockout/Tagout)

OSHA CFR Title 29, Volume Part 1910.178

Revised as of February 18, 2025

Occupational Safety and Health Standards, Materials Handling and Storage, Powered Industrial Trucks

FAR and Supplements acquisition.gov Federal Acquisition Regulation Environmental Protection Agency (EPA) CFR Title 40, Volume 32, Parts 1500-1508

Revised as of March 3, Protection of Environment, Council on Environment Quality

EPA CFR Title 40, Volume 25, Parts 260, 261, 262, 263, 264, 265

Revised as of March 3, Hazardous Waste Management System

CFR Title 32, Part 989, Volume 6

Revised as of January 17, 2025

Air Force Environmental Impact Analysis Process (EIAP)

Copies of the above documents may be obtained from www.gpo.gov or http://www.access.gpo.gov/nara/cfr/cfr-table-search.html

7.3.4. DoD Standards & Regulations.

DoDD 4715.1E March 19, 2005 http://www.dtic.mil/whs/directiv e s/corres/pub1.html

Environmental, Safety, and Occupational Health (ESOH)

DoDI 5200.01 October 9, 2008 Change 1 - 13 Jun 2011

DoD Information Security Program and Protection of Sensitive Compartmented Information

DoDMAN5200.02_

DAFMAN16-14

1/1/87 Change 1 - 2/12/1990 Change 2 - 7/14/1993 Change 3 - 2/23/1996

Personnel Security Program http://www.dtic.mil/whs/directiv e s/corres/pub1.html

DoDM 5205.02 June 20, 2012 http://www.dtic.mil/whs/directiv e s/corres/pub1.html

DoD Operations Security (OPSEC) Program

DoD Manual 5205.02-M

November 3, 2008 http://www.dtic.mil/whs/directiv e s/corres/pub1.html

DoD Operations Security (OPSEC) Program Manual

DoD 5220.22-M February 28, 2006 Change 1 - March 28, 2013 http://www.dtic.mil/whs/directiv e s/corres/pub1.html

National Industrial Security Program Operating Manual (NISPOM)

DoDM 5400.07, Chapter 4 http://www.dod.mil/pubs/foi/df oipo/

DoD Freedom of Information Act

(FOIA)

Defense Travel Regulations

May 2014 Part II Cargo Movement

E.O. 13423 January 24, 2007 http://www.gpo.gov/fdsys/pkg/…