Master Developer RFQ Packet.pdf

Request for Qualifications (RFQ)

Master Planner for the City Business Park

City of Craig, CO 81625

Date Issued: April 21, 2025

Award of Bid: June 24, 2025 at the Craig City Council Meeting

Overview:

The City of Craig is pleased to issue this Request for Qualifications (RFQ), soliciting proposals from experienced developers and planners to serve as the Master Planner for a 25-acre business park located near the south border of our City with the north parcel boundary of the business park adjacent to the Union Pacific Railroad. The City is seeking a professional team to provide innovative ideas for the park’s promotion, design, and development, with a focus on creating an attractive, efficient, and sustainable business park environment that can support a wide range of industries.

This park will be developed in phases, with initial infrastructure improvements funded through a $2.5 million grant. The City plans to continue building out the park as prepared parcels are sold to future manufacturers, developers and businesses. The selected Master Planner will work closely with the City to design, plan, and guide the park's phased development, ensuring it meets both short- and long-term goals.

Scope of Work:

The selected Master Planner will be responsible for the following tasks:

1. Site Assessment and Initial Design:

o Conduct a thorough assessment of the 25-acre site, including land topography, environmental considerations, and transportation access, particularly the proximity to the adjacent railroad.

o Develop a high-level concept plan for the business park that maximizes the site's potential and aligns with the City’s long-term vision.

o Ensure the concept plan accommodates various types of businesses, such as manufacturing, office spaces, and distribution centers, while also considering future adaptability.

2. Promotion and Marketing Strategy:

o Develop a comprehensive marketing and promotional strategy to attract tenants, businesses, and investors to the park.

o Identify key selling points for the business park, such as its location, transportation access, infrastructure improvements, and other amenities.

o Propose strategies to engage local, regional, and national businesses.

3. Phased Development Plan:

o Design a phased development approach that includes the first phase of infrastructure improvements, such as streets, curb and gutter, and utilities.

o Develop a plan for the incremental build-out of the park, starting with infrastructure improvements funded by the $2.5 million grant and utilizing future land sales to continue development.

o Provide cost estimates and project timelines for each phase.

4. Infrastructure Planning:

o Design and recommend all necessary infrastructure improvements, including but not limited to streets, curb and gutter, stormwater management, water, sewer, natural gas and electrical utilities.

o Horizontal infrastructure, such as water, sewer, streets, curb&gutter is designed to be deeded back to the City for ongoing operations and maintenance once completed.

5. Stakeholder Coordination:

o Engage with key stakeholders, including local government, business leaders, community representatives, and utilities, to ensure that the park’s design and development align with the needs of the City and its future tenants.

o Facilitate public meetings and community outreach as necessary.

6. Sustainability and Innovation:

o Incorporate sustainable design practices where applicable, including energy-efficient infrastructure, green spaces, and environmentally conscious planning.

o Provide recommendations for leveraging modern technology to enhance park operations and tenant satisfaction.

7. Funding Development:

o In partnership with the City, actively pursue and assist the city in securing additional grant dollars/funding opportunities for the remaining infrastructure and incremental build-out of the park.

o Assist the City with grant preparation and grant writing for funding that is deemed applicable for the park, as well as grant management of those funds.

Qualifications:

To be considered, the respondent must meet the following minimum qualifications:

• Experience: A demonstrated track record of at least ten (10) years in business park or industrial park planning, development, and/or real estate and a proven track record of successfully securing local, state, or federal grant funding for such projects.

• Design Expertise: Experience in urban planning and design, including site planning, infrastructure design, and development phasing.

• Project Management: Proven ability to manage complex projects with multiple stakeholders, including city officials, businesses, and contractors.

• Sustainability: Familiarity with sustainable development practices and the ability to incorporate them into park planning and design.

• Marketing & Promotion: Demonstrated success in developing and implementing marketing strategies for industrial or business park development and growth.

Submission Requirements:

Interested firms or teams must submit the following information:

1. Statement of Interest: A brief statement describing the respondent's interest in the project and a general approach to the planning and development of the City Business Park.

2. Qualifications and Experience: Provide a detailed description of the respondent’s qualifications, including relevant projects, team members, and areas of expertise.

3. Proposed Approach: Outline your approach to site assessment, promotion, marketing, phased development, and stakeholder coordination.

4. Project Team: List key personnel who will be involved in the project, including their qualifications and experience, and describe their role in the project.

5. References: Provide at least three (3) references for similar projects, including the name, title, and contact information of individuals who can speak to the respondent's experience and qualifications.

6. Fee Structure and Schedule: Provide a preliminary fee structure for services and a projected timeline for the completion of each phase of the project.

Evaluation Criteria:

The City will evaluate submissions based on the following criteria:

• Relevant experience and expertise in proven business park development.

• Creativity and quality of proposed approach to planning, marketing, and phased development.

• Demonstrated ability to meet deadlines and work within budget constraints.

• Ability to engage and coordinate with key stakeholders, including city officials and potential tenants and residents.

• Sustainability practices and innovation in design.

• Proven support in developing and/or identifying grant targets to support ongoing buildout of the park.

• Competitive fee structure and adherence to negotiated timelines.

Submission Deadline:

All responses must be submitted no later than (3:00PM on May 21st). Late or incomplete proposals will not be considered. Submissions must be submitted electronically along with 3 hard copies of your response to the proposal.

Submissions will be forwarded to:

Kathleen Carmody – Craig City Clerk 300 W. 4th Street Craig, CO 81625

(970) 826-2008 Email: kcarmody@cityofcraig.org

Inquiries will be directed to:

For any questions regarding this RFQ, please contact Shannon Scott at (970) 826-2020 or email your inquiries to sscott@cityofcraig.org. RFQ inquiries emailed are preferred, and all answers will be provided in written responses. All inquiries pertaining to the RFQ must be submitted by May 9th and will be answered by May 14th.

Terms and Conditions:

The following terms and conditions shall apply to all proposals submitted in response to this Request for Qualifications (“RFQ”) issued by the City of Craig, Colorado.

1. Authority and Acceptance The City of Craig reserves the right to accept or reject any or all proposals, to waive any informality in the proposal process, and to accept the proposal that is determined to be in the best interest of the City.

2. Governing Law This RFQ and any subsequent contract shall be governed by and construed in accordance with the laws of the State of Colorado. Venue for any legal disputes shall lie in Moffat County, Colorado.

3. Insurance Requirements mailto:kcarmody@cityofcraig.org

The selected consultant shall procure and maintain the following minimum insurance coverages for the duration of the contract:

• Commercial General Liability Insurance: $1,000,000 per occurrence / $2,000,000 general aggregate

• Professional Liability (Errors & Omissions) Insurance: $1,000,000 per claim / $2,000,000 aggregate

• Workers’ Compensation Insurance: Statutory limits in accordance with Colorado law

• Automobile Liability Insurance (if applicable): $1,000,000 combined single limit for each accident Proof of such insurance, including certificates of insurance naming the City of Craig as an additional insured (where applicable), must be provided prior to contract execution.

4. Independent Contractor Status The selected consultant shall operate as an independent contractor and not as an employee or agent of the City. Nothing in this RFQ or subsequent agreement shall be construed as creating a partnership, joint venture, or employment relationship.

5. Confidentiality and Public Records All materials submitted in response to this RFQ shall become the property of the City and may be subject to disclosure under the Colorado Open Records Act (C.R.S. § 24-72-201 et seq.).

Proprietary or confidential information should be clearly marked and will be considered in accordance with applicable law.

6. Non-Discrimination The selected consultant shall comply with all applicable federal, state, and local non-discrimination laws and regulations. The consultant shall not discriminate on the basis of race, color, national origin, sex, religion, age, disability, or any other protected class.

7. Conflict of Interest Respondents shall disclose any actual or potential conflicts of interest with the City, its officials, or employees. Failure to disclose such conflicts may result in disqualification.

8. Proposal Costs All costs incurred by respondents in preparing and submitting proposals shall be borne solely by the respondent. The City shall not be responsible for any such costs under any circumstances.

9. Contract Award and Negotiation The City reserves the right to negotiate the final terms and conditions of any resulting contract, including scope, deliverables, fees, and timelines.

10. Addenda and Modifications Any changes or clarifications to this RFQ shall be issued by written addendum and made available to all prospective respondents. It is the responsibility of the respondent to ensure receipt of all addenda.

11. Non-Collusion Certification By submitting a proposal, each respondent certifies that the submission is made without collusion, fraud, or other unlawful means and that the respondent has not solicited or induced any other firm to submit or refrain from submitting a proposal.

12. Indemnification and Hold Harmless The selected consultant shall indemnify, defend, and hold harmless the City of Craig, its officers, employees, agents, and volunteers from and against any and all claims, damages, liability, losses, and expenses, including but not limited to attorney fees, arising out of or resulting from the negligent acts, errors, or omissions of the consultant, its employees, agents, subcontractors, or anyone directly or indirectly employed by or acting on behalf of the consultant in the performance of services under this RFQ and any subsequent contract. This obligation shall not be construed to negate, abridge, or reduce any other right or obligation of indemnity which would otherwise exist as to any party or person described herein.

The City of Craig reserves the right to reject any and all responses, negotiate terms, and select the respondent who best meets the needs of the project.

By issuing this RFQ, the City of Craig seeks to develop a thriving, well-designed business park that fosters economic growth and provides a competitive advantage for businesses within the region. We look forward to reviewing your qualifications and ideas for this exciting project.