MASTER DECK - FIMP Nonstructural Industry Day 2024-09-25.pdf

FIRE ISLAND INLET

TO MONTAUK

POINT PROJECT

NONSTRUCTURAL

PROJECT

FEATURES

Industry Day September 25, 2024

The purpose of this meeting is to share information about the Fire Island Inlet to Montauk Point (FIMP) Project’s nonstructural features, including the Home Elevation Pilot Project that will be constructed in two Pilot Project Area - Mastic Beach and Frederick Shores.

Please sign-in with your contact information so we can keep you informed of project updates.

Comments cards are being passed out, please share any comments or questions. These questions will be answered following this presentation.

Virtual participants can use the chat feature to share comments or questions.

WELCOME! WE ARE GLAD YOU ARE HERE!

OPENING REMARKS

OPENING REMARKS

Thank you for –

Joining us

Commitment to partnering with us

Valuable insights and fruitful discussions

Presenter Notes Presentation Notes Good afternoon, everyone, Welcome to the U.S. Army Corps of Engineers, New York District’s Industry Day. I’m Zachery Bernard, Deputy of the Office of Small Business Programs. It’s my pleasure to welcome you all here today.

First and foremost, I’d like to thank each of you for taking the time to join us. Your presence here is a testament to your commitment to partnering with us as we embark on various significant projects across our district. We appreciate your dedication to supporting our mission, and we look forward to a day filled with valuable insights and fruitful discussions.

VALUE OF INDUSTRY DAY

1. Foster collaboration between USACE and industry partners

2. Build relationships, understand mutual goals

3. Explore opportunities for future projects

Presenter Notes Presentation Notes Value of Industry Day: Industry Day is a cornerstone event designed to foster collaboration between the U.S. Army Corps of Engineers and industry partners. This day is about more than just presentations and networking; it is about building relationships, understanding mutual goals, and exploring opportunities for collaboration on future projects.

WHAT WE HOPE TO ACHIEVE

1. Inform: Detailed insights into our project

2. Engage: Facilitate meaningful interactions and dialogue

3. Collaborate: Identify opportunities for partnership and collaboration

Presenter Notes Presentation Notes What We Hope to Achieve: Our primary goal today is to provide you with a comprehensive understanding of the New York District’s mission and upcoming projects.

We aim to:

1.Inform: Provide detailed insights into our current and future projects, highlighting areas where industry participation is crucial.

2.Engage: Facilitate meaningful interactions between you and our team, creating a platform for open dialogue and exchange of ideas.

3.Collaborate: Identify opportunities for partnership and collaboration that align with our strategic objectives and your capabilities.

By the end of today, we hope you will have a clear picture of how your business can contribute to the success of our projects and the broader mission of the U.S. Army Corps of Engineers. We encourage you to take full advantage of the networking opportunities, ask questions, and provide feedback.

HOUSEKEEPING DETAILS

1. Exits and Safety

2. Restrooms

3. Food and Drinks: No food or drinks allowed in this area

4. Name Tags – Please return them at the end of the event

Presenter Notes Presentation Notes Housekeeping Details: Before we dive into today’s agenda, I have a few housekeeping items to address:

Exits and Safety: In case of an emergency, please note the exits located [describe specific locations of exits]. We ask that you file out in an orderly manner, following the guidance of the staff.

Restrooms: The restrooms are located [provide directions to restrooms].

Food and Drinks: Please be aware that no food or drinks are allowed in this area. We appreciate your cooperation in helping us maintain a clean and professional environment.

Name Tags: You have been provided Name Tags today. We ask that as you leave today you please give them back to us.

EVENT AGENDA

1. 12:00 PM – 12:10 PM – Opening Remarks Zachery Bernard, Deputy, Office of Small Business Programs, USACE North Atlantic Division

2. 12:10 PM – 12:20 PM – USACE Overview Mr. Anthony Ciorra, PE, Chief, Coastal Restoration & Special Projects New York Branch & Mr. Mark Lulka – Project Manager

3. 12:20 PM – 12:55 PM – FIMP Project Overview and Pilot Program Details Mr. Anthony Ciorra, PE, Chief, Coastal Restoration & Special Projects New York Branch & Mr. Mark Lulka – Project Manager

4. 12:55 PM – 1:15 PM – Open Forum: Questions and Answers

5. 1:15 PM – 1:35 PM – How to Do Business with the Federal Government Presented by: Zachery Bernard, Deputy, Office of Small Business Programs

6. 1:35 PM – 1:50 PM – Closing Remarks Mr. Anthony Ciorra, PE, Chief, Coastal Restoration & Special Projects New York Branch & Mr. Mark Lulka – Project Manager

Presenter Notes Presentation Notes Event Agenda: Now, let’s review today’s agenda:

12:00 PM – 12:10 PM – Opening Remarks�Zachery Bernard, Deputy, Office of Small Business Programs, USACE North Atlantic Division Welcome attendees Overview of the event objectives 12:10 PM – 12:20 PM – USACE Overview�Mr. Anthony Ciorra, PE, Chief, Coastal Restoration & Special Projects New York Branch & Mr. Mark Lulka – Project Manager Overview of the U.S. Army Corps of Engineers' mission and its role in the New York District Insights into the USACE’s ongoing and future initiatives in the region 12:20 PM – 12:55 PM – FIMP Project Overview and Pilot Program Details�Mr. Anthony Ciorra, PE, Chief, Coastal Restoration & Special Projects New York Branch & Mr. Mark Lulka – Project Manager Comprehensive presentation on the Fire Island to Montauk Point (FIMP) Non-Structural Project Explanation of the Micro Pilot Program for Home Elevation and Flood-Proofing Scope and implementation plan for homes in Mastic Beach and Frederick Shores Tentative timeline) Involvement of key stakeholders: USACE, Suffolk County, local governments Structural inspections and compliance with local building codes Contract Information:

Type: Design Build - RFP Microplot: A few homes volunteers Next phase: Elevation of 100 homes Future expansion for 4,400 eligible homes Community engagement and impact on affected parties 12:55 PM – 1:15 PM – Open Forum: Questions and Answers Panel of USACE experts Attendees' opportunity to ask questions and clarify project details and contracting opportunities 1:15 PM – 1:35 PM – How to Do Business with the Federal Government�Presented by: Zachery Bernard, Deputy, Office of Small Business Programs Step-by-step guidance on federal contracting with the USACE Overview of the procurement process Small business resources and compliance requirements Points of contact for ongoing support 1:35 PM – 1:50 PM – Closing Remarks�Mr. Anthony Ciorra, PE, Chief, Coastal Restoration & Special Projects New York Branch & Mr. Mark Lulka – Project Manager Brief recap of key discussions Final thoughts and appreciation to all participants

USACE OVERVIEW

Mission

Execute the District’s diverse programs through frequent and transparent communications with stakeholders and partners, by DELIVERING quality products on time and within budget, strengthening our Nation’s security, energizing, the economy, and reducing risks from disasters:

while building on our successes and continuing to improve our capabilities and processes.

Vision

A District that is a proud, passionate and professional Team of Teams that is well trained, agile, capable, known for technical excellence and trusted to deliver on program commitments.

NEW YORK DISTRICT

MISSION AND VISION

Presenter Notes Presentation Notes New York District’s $1.1 billion program oversees some of the largest infrastructure projects in the nation from its headquarters in bustling lower Manhattan.

As one of 38 districts nationwide, New York District’s mission areas include navigation, environmental regulation, coastal storm and flood risk management, military construction, and emergency operations across a 26,000-squaremile region. The district’s work maintains waterways, protects coastlines, and responds to disasters of all kinds.

The district also plays a critical role in ensuring the safety and well-being of the communities it serves. The district serves millions of people across five states, including New York, New Jersey, Vermont, Massachusetts, and Connecticut. Although the district has military leadership, its employees are mostly civilians, ranging from engineers to accountants.

The district has five major mission areas:

1) Navigation (Dredging) 2) Regulation (Environmental Regulation) 3) Water Management (This activity falls under this) 4) Military Construction and 5) Emergency Operations (Save Lives and Protect Property)

Serving 20 million people in 37 Congressional districts

NEW YORK DISTRICT

INTRODUCTION

Personnel: 550 civilians/5 military 26,500 square miles 400 miles of coastline under study/construction Port of New York & New Jersey

550 miles of navigation channels (240 miles within Port of

NY/NJ)

6 major river basins: Passaic, Hackensack, Raritan, Bronx, Hutchinson, Hudson

Lake Champlain Basin

10 Military Installations: West Point, Fort Drum, Fort Hamilton, Watervliet Arsenal, Niagara Falls ARS, Picatinny Arsenal, Joint Base McGuire-Dix-Lakehurst (JBMDL), Thule AB Greenland

Environmental: FUSRAP, FUDS, SUPERFUND, BRAC

Support 559 recruiting stations

Regulatory Program – New York, New Jersey

Presenter Notes Presentation Notes 8 Major River Basins include: Hudson, Mohawk, Passaic, Hackensack, Raritan, Saw Mill, Ramapo & Hutchinson

MILCON installations include:

1- West Point 2- Ft. Drum 3- Picatinny Arsenal 4- McGuire AFB 5- Ft. Hamilton 6- Thule AFB 7- Niagara Falls Air Reserve Station 8- Military Entrance Processing Command (MEPS) 9- Ft. Monmouth 10-Watervliet Arsenal

FIRE ISLAND INLET TO MONTAUK POINT PROJECT

13Fire Island to Montauk Point, New York (FIMP) 1938 1938 1962 1992 2012

Recommended Plan, Years 1 to 30

Contract Description Feature

1-S.A Dredge Fire Island Inlet & Shoals; Place sand on Gilgo Beach & Robert Moses State Park; 9 Nov 2021 start Structural

2-S.B Dredging Moriches & Shinnecock Inlets and Shoals with CPF Sand Placement Structural

3-S.C Dredging Offshore Borrow Sites and Sand Placement Tiana and Montauk Beaches (Cost Justified for Mob/Demob) Structural

S.D Dredging Offshore Borrow Sites and Sand Placement Structural

S.E Groin Modification at Ocean Beach – Remove Groins after Well Relocation is functional Structural

S.F Initial Coastal Process Features when Renourished (Not Cost Justified as Stand-Alone Project (CPFs 4,5 and 6) Structural

NS.A Year 1 - Non-Structural Measures (Data Verification, Homeowner Apps, Phase 2 Surveys, Real Estate, Contracts) NonStructural

NS.B Year 2 - Non-Structural Measures (Approx. 1,000 Structures) NonStructural

NS.C Year 3 - Non-Structural Measures (Approx. 1,250 Structures) NonStructural

NS.D Year 4 - Non-Structural Measures (Approx. 1,250 Structures) NonStructural

NS.E Year 5 - Non-Structural Measures (Approx. 430 Structures) NonStructural

OVERALL CONTRACT LOCATION REFERENCE PLAN

Project First Cost – Summary

FY22 First Cost $2,095,226,000 Fully Funded First Cost $2,396,236,000 Benefit to Cost Ratio (BCR) 2.2 Annual Non-Fed OMRR&R Costs $677,000

Project Schedule

Plan Features

Sand bypassing at Inlets:

• Fire Island Inlet, Moriches Inlet and Shinnecock Inlet

• Placement of dredged material on downdrift beach in quantities needed to supplement O&M dredging

• Bypassing to restore littoral transport of sediment across inlets for 50 years

Mainland nonstructural plan:

• Provides for coastal storm risk management for approximately 4,400 structures

• Breach responses on barrier islands: Proactive, Reactive, Conditional, and Wilderness

Barrier island components:

• Including dunes, periodic renourishment every 4 years for a 30 year period following construction, proactive breach response for years 31 to 50, initial placement of sand along 6,000 feet of shoreline on Montauk Beach, as feeder beach every 4 years for 30 years

• Removal of existing Ocean Beach groins to enable sand transport

Coastal Process Features (CPFs):

• 12 barrier island locations and 2 mainland locations

• Placement of approximately

4.2 million cubic yards of sediment along barrier island bayside shoreline over 50 years

Feasible

• Plan is technically feasible

• Plan is Mutually Acceptable to ASA(CW) & Department of

Interior

• Fully executable upon approval

• Federally funded through P.L. 113-2

• 100% Federal for initial construction

Acceptable

• Plan is environmentally acceptable; NEPA compliance on schedule

• ATR and IEPR complete

• ASA Policy Waiver received for Recommended Plan

• Public meetings/comments indicate public support

• New York State and Department of Interior support the

Recommended Plan Sustainable

• Federal long-term requirement reduced with 30 year commitment

• Sponsor has capability to fulfill requirements Suitable

• Resiliency - provides ability to withstand or recover from storm impacts with a systems approach

• Reliability - based on proven managed risk engineering solutions

• Adaptability - project features can be modified to address increase in sea level rise, if required

Study Team, Sponsor & Stakeholders U.S. Army Corps of Engineers, New York District

New York State Department of Environmental Conservation U.S Department of the Interior

U.S Fish & Wildlife Service U.S National Park Service, Fire Island National Seashore

U.S Geological Service

Milestone Date PPA Execution (Initial Construction Phase) 06-Aug-2021 (A) Contract 1 (Fire Island Inlet sand bypassing) Complete

Apr-2023 (A)

Contract 2 (Moriches/Shinnecock Inlet) Complete Apr-2023 (A)

Contract 3a (Downtown Montauk beach placement) Award

Sep-2023 (A)

Contract 3b (Offshore borrow placement) Award Jun-2025

Contract 4 (Offshore borrow placement) Award Aug 2024

Contract 5 (Groin Mod at Ocean beach) Award Aug 2025

Contract 6 (NS Pilot-100 Homes) Award DB Contract

Nov 2025

Initiate Construction Jan 2027

Initial Construction is 100% Federal per Hurricane Sandy PL 113-2 (FY20 Prices) Future nourishment efforts are cost-shared 50% Federal, 50% Non- Federal

Mastic Beach, NY (2012)

STRUCTURE ELEVATION

Assumption is a majority of the project will include the elevation of single-family homes

• Also multi-family homes, commercial buildings

• Project does not include public infrastructure

(hospitals, etc.)

Elevation involves raising buildings in place so that the structure sees a reduction in frequency and/or depth of flooding during high-water events.

Elevation can be done on fill, foundation walls, piers, piles, posts or columns. Selection of the proper elevation method depends on flood characteristics such as flood depth.

• Design Flood Elevation = local standard

FLOODPROOFING

Assumption is non-residential buildings may be eligible for floodproofing or elevation. Residential buildings will not be floodproofed.

Dry Floodproofing involves sealing building walls with waterproofing compounds, impermeable sheeting, or other materials to prevent the entry of floodwaters into damageable structures.

Wet Floodproofing allows floodwater to enter the structure, vulnerable items such as utilities appliances and furnaces are relocated or waterproofed to higher locations.

NONSTRUCTURAL PROJECT OVERVIEW

Approximately 4,400 structures (buildings)

• Mostly single-family homes

• Mostly elevations

Government-led Contracting

• FIMP is not a grant program

• Your construction firm will have an agreement with the Government, not property owners

DISTRIBUTION OF NONSTRUCTURAL MEASURES*

Town Structures % Structures Babylon 1,523 34% Islip 942 21% Brookhaven 1,249 28% Southampton 704 16% Total 4,418

* Based on GRR data set, additional updates being prepared during PED phase

ROLES AND RESPONSIBILITIES

Government •Review property owner eligibility submissions •Prepare Design-Build Request for Proposal (D-B RFP) •Participate in negotiations with the Government •Evaluate proposals, select D-B Contractor, Award Contract (Firm Fixed Price) •Quality Assurance of Construction and Contract Compliance •Execute appropriate real estate documentation

•Rights of Entry (ROE) •Participation Agreement •Restrictive Covenant

•Approval of/reimbursement for alternative accommodations

Contractor •Prepare Proposal in response to D-B RFP •Participate in negotiations with the Government •Enter into Firm Fixed Price Contract with the Government •Prepare design and submit for conformance review.

•Acquire permits, Certificate of Occupancy.

•Coordinate with property owners.

•Raise the structure.

Property Owner

• Submit eligibility package.

• Grant real estate documentation

• Rights of Entry (ROE)

• Participation Agreement

• Restrictive Covenant

• Coordinate with the Contractor.

HOME ELEVATION PILOT PROJECT

Pilot Project Areas

• Mastic Beach (Town of Brookhaven)

• Frederick Shores (Town of Babylon)

The Pilot Project Areas were chosen based on the following primary criteria:

• Need

• Interest of the community in participating

• Social justice community

• History of similar type of work being done in the area

• Scale, size and number of the homes

• Ability for a successful pilot project based on contract/bid desirability

PILOT PROJECT IN TWO COMMUNITIES

MASTIC BEACH PILOT AREA

FREDERICK SHORES PILOT AREA

Outreach & Opt-in Period 22 August – 30 November 2024

Initial Eligibility Screening 09 September – 30 December 2024

Right of Entry for Survey executed 09 September – 30 December 2024

Screening & Notice of Eligibility 23 September 2024 – 30 January 2025

Notice to Proceed to Acquire Real Estate 15 February 2025

Completion of Design-Build Request for Proposal 01 October – 21 May 2025

Advertise & Award DB Contract 06 June 2025

Execute Participation Agreement & Covenant Restriction 30 May 2026

Construction Initiated 30 July 2026

*Dates and process subject to change

PILOT PROJECT DRAFT SCHEDULE

HOW TO DO BUSINESS WITH

THE FEDERAL GOVERNMENT

Step 1: Registering on SAM.gov

1. Overview of SAM.gov

• The official site for federal contracting.

• Essential for bidding on federal contracts or receiving grants.

2. Registration Process

• Create a Login.gov Account: Your access to government services.

• Gather Necessary Information:

• SAM Unique Entity Identifier (UEI) / DUNS #

• Tax Identification Number (TIN)

• Banking Information

• Complete the Registration: Detail your business experience and specialization.

• Submit and Await Approval: Approval times vary; remember to renew annually.

3. Key Points

• Registration is free!

• Annual renewal required to stay active.

Presenter Notes Presentation Notes Script:

“The first step in engaging with federal contracting is registering with the System for Award Management, commonly known as SAM.gov. SAM.gov is an official website of the U.S. government, and here’s why it’s crucial: without being registered on SAM.gov, you cannot bid on federal contracts or receive federal grants. Think of it as your gateway to the world of federal procurement.

Registration might seem daunting, but it’s quite straightforward. Let's walk through the key steps:

1. Create a Login.gov account: This account is your personal key to a variety of government services, not just SAM.gov.

2. Gather Necessary Information: This includes your SAM UEI number, Tax Identification Number (TIN), and banking information, among other things.

3. Complete the Registration: Fill in the details about your business, your experience, and what you specialize in. Be thorough and accurate; this information is crucial for agencies to understand your business.

4. Submit and Wait for Approval: Once submitted, it typically takes a few days to a few weeks for your registration to be approved.

Don’t forget, registration is free, and you should renew your SAM.gov registration annually to stay active.

Next, let’s talk about finding opportunities, which is where your journey in federal contracting really begins."

Step 1: Registering on SAM.gov

Step 2: Searching for Opportunities

1. Using Federal Portals

• Example: www.SAM.gov

• Wide range of contracts available.

2. Effective Search Strategies

• Use relevant keywords and NAICS codes.

• Apply filters to narrow down opportunities.

• Set up alerts for new contract postings.

3. Persistence is Key

• Stay consistent in your search.

• Finding the right opportunity can take time.

Presenter Notes Presentation Notes "Having registered on SAM.gov, the next crucial step is to actively search for opportunities. The federal government has an array of contracts available, and finding the right one for your business is key. Let’s look at how to navigate this landscape.

1. Use Federal Portals: Websites like beta.SAM.gov are treasure troves for federal contracting opportunities. Here, you can find a wide range of contracts, from small to large scale.

2. Effective Search Strategies: Utilize filters and keywords related to your business niche. Know your North American Industry Classification System (NAICS) code; this helps in precisely targeting contracts that fit your business’s expertise.

3. Stay Informed: Set up alerts for new opportunities. This proactive approach ensures you don’t miss out on potential contracts.

While searching, remember, consistency and persistence are key. It’s a competitive field, and finding the right opportunity might take time.

Now, let’s shift our focus to understanding your target agencies – an aspect as important as finding the opportunities themselves."

http://www.sam.gov/

Step 3: Understanding Target Agencies

1. Research Agency Missions

• Tailor approach to each agency's unique mission.

• DoD vs. Department of Health and Human Services.

2. What and How They Buy

• Analyze past contracts for insights.

• Understand their preferred contract types and durations.

3. Customize Your Pitch

• Align your business offerings with agency needs.

• Show how you can support their mission.

Presenter Notes Presentation Notes "Every federal agency has its unique mission, procurement needs, and buying behavior. Knowing these can significantly enhance your chances of winning contracts. Here’s how to get started:

1. Research Agency Missions: Understand what drives an agency. For instance, the Department of Defense has different needs and goals compared to the Department of Health and Human Services. Tailor your approach accordingly.

2. What They Buy and How They Buy: Agencies often have a history of contracts which can reveal what services or products they frequently purchase. Are they into long-term contracts, or do they prefer short-term deals? This information helps in aligning your offerings.

3. Customize Your Pitch: Once you understand an agency's needs and buying patterns, customize your business pitch to address those specific needs. This shows that you're not just a vendor, but a partner who understands and supports their mission.

Understanding your target agencies is more than just a step – it's a strategy for building long-term, fruitful relationships with the federal government.

Up next, we’ll explore the resources available to help you navigate this journey more effectively."

Step 3: Understanding Target Agencies

New York DoDAAC - W912DS

USACE Top NAICS:

1. 236220 - COMMERCIAL AND INSTITUTIONAL

BUILDING CONSTRUCTION

2. 237990 - OTHER HEAVY AND CIVIL ENGINEERING

CONSTRUCTION

3. 541330 - ENGINEERING SERVICES

4. 561210 - FACILITIES SUPPORT SERVICES

5. 562910 - REMEDIATION SERVICES

Know the NAICS we work in -

USACE North Atlantic Division Top NAICS:

1. 236220 - COMMERCIAL AND INSTITUTIONAL

BUILDING CONSTRUCTION

2. 237990 – OTHER HEAVY AND CIVIL

ENGINEERING CONSTRUCTION

3. 336611 - SHIP BUILDING AND REPAIRING

4. 541330 - ENGINEERING SERVICES

5. 562910 - REMEDIATION SERVICES

USACE New York District Top NAICS

1. 236220 - COMMERCIAL AND INSTITUTIONAL BUILDING CONSTRUCTION

2. 237310 - HIGHWAY, STREET, AND BRIDGE CONSTRUCTION

3. 237990 – OTHER HEAVY AND CIVIL ENGINEERING CONSTRUCTION

4. 541330 - ENGINEERING SERVICES

5. 561720 - JANITORIAL SERVICES

Presenter Notes

Vamp

Step 4: Leveraging Available Resources

1. Federal Small Business Specialists

• Guidance on proposals and upcoming opportunities.

• Example: Role of specialists like myself.

2. APEX Accelerators (formerly PTACs)

• Assistance with bid preparation and process understanding.

• Valuable for newcomers to federal contracting.

• Website: https://www.apexaccelerators.us/#/

3. DoD Small Business Web Page

• Information on policies, programs, and opportunities.

• Focus on Department of Defense.

• Website: https://business.defense.gov/

Presenter Notes Presentation Notes "Navigating the federal contracting landscape can be challenging, but you're not alone in this journey. There are several resources designed to guide and assist you. Let’s explore some of the key ones:

1. Federal Small Business Specialists: People like myself, stationed in various agencies, are here to help you understand the ins and outs of doing business with our respective agencies. We can provide insights into upcoming opportunities and advice on your proposals.

2. APEX Accelerators (formerly PTACs): These centers offer invaluable help with everything from understanding the federal contracting process to preparing bids. They’re a great resource, especially for businesses new to federal contracting.

3. DoD Small Business Web Page: This platform is a goldmine of information, offering details on policies, programs, and opportunities specifically within the Department of Defense.

With these resources at your disposal, you can significantly enhance your understanding of federal contracting and improve your chances of success.

Now, let’s turn our attention to specific programs and partnerships that can offer additional avenues for your business growth."

https://www.apexaccelerators.us/#/ https://business.defense.gov/

Resources

New York District Website > Media > Brochures (army.mil) https://www.nan.usace.army.mil/Media/Brochures/

Resources

USACE Contractor Database (army.mil) https://www.usace.army.mil/Business-With-Us/Small-Business/USACE-Contractor-Database/

Other Useful Links

SAM – System for Award Management

– https://www.sam.gom

DUNS – Data Universal Numbering System

– http://fedgov.dnb.com/webform

NAICS Search - North American Industry Classification System

– http://www.census.gov/eos/www/naics/

Small Business Size Standard

– http://www.sba.gov/contractingopportunities/officials/size/index.html

USACE Public Website

– http://www.usace.army.mil/ https://www.sam.gom/ http://fedgov.dnb.com/webform http://www.census.gov/eos/www/naics/ http://www.sba.gov/contractingopportunities/officials/size/index.html http://www.usace.army.mil/

Step 5: Programs and Partnerships

1. SBIR/STTR Programs

• Encourages small businesses in Federal R/R&D.

• Potential for commercialization.

2. Joint Ventures

• Combine strengths with other businesses.

• Tailor to unique project demands.

3. Mentor-Protégé Relationships

• Guidance from established firms.

• Learn industry insights and best practices.

Presenter Notes Presentation Notes "The federal government offers various programs and partnership opportunities that can be pivotal for your business. Understanding and utilizing these can set you apart from the competition. Here are a few noteworthy ones:

1. SBIR/STTR Programs: The Small Business Innovation Research (SBIR) and Small Business Technology Transfer (STTR) programs encourage domestic small businesses to engage in Federal Research/Research and Development (R/R&D) with the potential for commercialization.

2. Joint Ventures: These can be strategic alliances where you can partner with other businesses to bid on contracts, combining strengths to meet the unique demands of certain projects.

3. Mentor-Protégé Relationships: Established firms mentor small businesses, offering guidance on navigating the federal contracting space. This can be an excellent way to learn from experienced players in the industry.

Each of these avenues offers unique benefits and can be a game-changer for your business. Leveraging them effectively can lead to substantial growth and long-term success.

Contact Information

Zachery Bernard Deputy, Office of Small Business Programs (OSBP) U.S. Army Corps of Engineers (USACE) North Atlantic Division – New York District Email: Zachery.A.Bernard@usace.army.mil Cell Phone: 917-533-4785

Email me to set-up an appointment today.

mailto:Zachery.A.Bernard@usace.army.mil

Doing Business - Conclusion and Q&A

1. Recap of Key Points

• Register on SAM.gov.

• Search for opportunities.

• Understand target agencies.

• Utilize resources.

• Engage in programs and partnerships.

2. Invitation for Questions

3. Thank You!

Presenter Notes Presentation Notes "As we come to the close of our briefing, let’s quickly recap the key points we’ve covered today in navigating the path to doing business with the federal government:

1. Registering on SAM.gov is your first crucial step to enter the federal contracting world.

2. Searching for Opportunities requires utilizing federal portals and effective strategies to find relevant contracts.

3. Understanding Target Agencies helps tailor your approach to align with their specific needs and missions.

4. Leveraging Available Resources, such as Federal Small Business Specialists, APEX Accelerators, and the DoD Small Business Web page, can provide significant support and guidance.

5. Exploring Programs and Partnerships like SBIR/STTR, Joint Ventures, and Mentor-Protégé relationships offer unique opportunities for growth and development.

The journey of doing business with the federal government is both challenging and rewarding. Remember, persistence, understanding the agencies, and making use of the available resources are key to success.

I hope this briefing has been informative and beneficial to all of you. I’d now like to open the floor for any questions you might have. Whether it’s about specific steps, resources, or any general inquiries, feel free to ask. Your questions are important, and I’m here to help answer them.

OPEN FORUM: QUESTIONS AND ANSWERS

Our moderated Questions and Answers session will begin now.

We will be coming by to collect all questions and comments to answer during this session.

Virtual participants are invited to use the chat feature to share questions and comments.

OPEN FORUM

INDUSTRY Q&A SESSION

For those who wish to provide additional details via email, please send them to:

Zachery Bernard Deputy, Office of Small Business Programs (OSBP)

U.S. Army Corps of Engineers (USACE) North Atlantic Division – New York District Email: Zachery.A.Bernard@usace.army.mil

Cell Phone: 917-533-4785 mailto:Zachery.A.Bernard@usace.army.mil

CLOSING REMARKS

For general information and to opt-in: https://www.nan.usace.army.mil/FIMPRSN/

For general questions you can reach us:

– Project Phone Number: (347) 588 1225

– Project email: FIMP.NS.Admin@usace.army.mil

POINTS OF CONTACT

https://www.nan.usace.army.mil/FIMPRSN/ mailto:FIMP.NS.Admin@usace.army.mil

FREQUENTLY ASKED QUESTIONS (1/3)

1. Will property owners have a choice to participate in the elevation project?

Yes. Participation is 100% voluntary.

2. What happens if a property owner does not want to participate in the Project?

If the owner does not want to participate in the Project, USACE and the nonfederal sponsor will defer any further action on that structure until such time as the owner elects to participate. A property owner can indicate interest and is under no obligation to continue before the Participation Agreement is signed.

3. If I opt out now, will I be able to opt in later?

Yes. If you are eligible and chose not to participate in the Pilot Project at this time, you can still choose to participate when the overall FIMP elevation project kicks off.

4. When do I have to opt in by to participate in the FIMP Elevation Pilot Project?

If you are interested in participating in the pilot project, you need to submit your interest form on our website (or Office Hours) by Saturday, 30 November 2024.

5. Who is paying for this?

The elevation of the structure is 100% federally funded. All elevations will require local permits prior to any onsite construction. Only the costs of elevation and foundation retrofitting are eligible costs. No Federal funds will be used to restore, replace, or repair the structure.

1. What is the property owner responsible to pay for?

While the elevation of the structure is 100% federally funded, the owner will be responsible for costs to make their property code compliant and structurally sound if not already.

2. What if I start the process and then decide not to participate? Can I opt-out of the program?

A property owner can choose to drop out of the program at any time prior to signing the Participation Agreement.

3. Will project construction be accomplished by the USACE, the property owner, or the Non-federal Sponsor?

USACE and its contractors will conduct the construction.

4. How long will the construction take? How long will participant need to vacate home?

Based on previous elevations the Corps has done, an elevation can take up to 3 months. A detailed timeline will be provided to the property owner prior to committing to participate and construction taking place.

The home must be totally vacated for the duration of construction. The Town will notify the residents when it is safe to move back into the home.

FREQUENTLY ASKED QUESTIONS (2/3)

1. Is there any relocation assistance available? Can we offer relocation assistance related to structures that are second homes?

Relocation assistance is available to tenants of a property whose owner is participating. For owner-occupied properties, relocation assistance has been authorized by Congress, and we are coordinating with our partners, but we can not guarantee assistance at this time. More information will be provided when available.

2. Will modifications for mobility impairments be included as a project cost?

Any modifications for mobility impairments such as a ramp to the new elevation will be included as a project cost.

3. Can an applicant see a rendering of elevated home before committing to the project?

There will be a chance for property owners to discuss designs directly with the contractor when we enter the Design-Build phase of the project, and prior to a property owner committing to participate.

4. What is the mechanism for the property owner to communicate with the designer and builder?

When a Design-Build contractor is chosen, they will coordinate with the property owners on designs and the property owner will have a chance to approve the designs prior to construction.

FREQUENTLY ASKED QUESTIONS (3/3)

APPLICATION PHASE SCREENING PHASE DESIGN-BUILD PHASE

OVERALL PROCESS

Determine Eligibility on Portal

Fill out Interest Form

USACE and/or Contractor Follows up with property owner

Structure Screening and Investigations

• Asbestos and Lead Based Paint

• Hazardous, Toxic, and Radioactive

Waste

• Wetlands

• Cultural Resources

• Structural Integrity

Design options developed and reviewed

Residents relocate / vacate structure

Construction begins

Project Participation Agreement

Signed

Construction Schedule Confirmed

Notification to Property Owner s / Tenants

Property Owner Provides

Choice to the State for Review

Property Owner Select

Temporary Relocation Dwelling Choices

Tenant Relocations

49 CFR

24.2(a)(9)(ii)(D) Persons not displaced

Notify Owners of Favorable

Eligibility Determination

NFI Performs Site Economic and Schedule

Analysis

Notify Owners of Non-

Favorable Determination

NFI Reviews Length of Stay, $, Schedule & Site Readiness

USACE RE

Approves Site

Analysis Provides to PM

Contracting Bundles

Relocations Notifies State of

Eligible Sites

NFI Notifies Owner of

Construction Start Date &

Vacate Date (30 Day Move

Notice)

Owner Vacates, State Confirms and Notifies

USACE

Non-Structural Measures Completed

Landowner Notified in Writing of

Construction Completion

NFI Provides Owner Receipts

, Analysis, & Reimbursement

NFI Provides USACE RE of

Eligible Relocation Site

& Site Worksheet

TEMPORARY RELOCATION ASSISTANCE PILOT PROGRAM PROCESS

(Program through WRDA 2022 Section 8154)

NFI Provides Guidance to Owners on

Reimbursement Process*

This Step Includes Guidance on Relocation Process, $, Schedules

*State and Locals to coordinate on the processing of

Owners Reimbursements

LO Submits Reimbursement Requests and

Documentation to NFS

NAN Reviews and Approves

Crediting Package

Presenter Notes

**Some details will have to be adjusted if approved for 8148 for flow of money/reimbursement.

The USACE project team is ready to start public outreach. Let's discuss how best to do this together.

Questions for the group: Are there other, better ways to get the word out about the pilot project? Share information? Register property owners? Who would like to be involved? Lead?

Initial Ideas

• USACE New York District website (https://www.nan.usace.army.mil/FIMPRSN/) with link to interest determination form EARLY AUGUST

• Posting schedules and meeting locations/times on local government websites EARLY AUGUST

• Property owner letters will be sent out to identified eligible homes ahead of first public meeting with information on applying, requirements, eligibility etc. (Federal contractor will draft, non-Federal partners will send.) MID

AUGUST

• Public meetings, in-person and virtual for each town as well as “office hours” in each town to assist with application phase MID AUGUST o Will translation services be needed at public meetings?

o Federal contractor will take lead on coordinating locations/times

• Phone calls to property owners to verify interest, notify property owners of application status MID AUGUST

• Call center phone number that property owner can call for additional information

• Project-specific email address (FIMP.NS.Admin@usace.army.mil)

• Mailed informational pamphlets ahead of public meetings

PUBLIC OUTREACH

Presenter Notes Presentation Notes

ADDITIONAL COMMUNICATION METHODS/ STRATEGY

-Mastic Beach Flood Meeting (SEE EMAIL) -Are translators needed at the public meetings? Does the Town have the resources/people to translate?

-Additional ideas – what methods (phone, mail, internet, in person) works best, what meeting locations, etc.

https://www.nan.usace.army.mil/FIMPRSN/

WRDA 2022 Section 8154 and 8148 questions

• What is the specific process?

• What are the real estate responsibilities?

• Can the funds for 8148 be sent directly to the local municipality or does it need to go through the State?

• What are the requirements for documentation and how the money will move?

• Who signs the deed restrictions (town or state)?

• Where do villages fall in under “local”? Do villages need to sign/agree to certain requirements?

• Septic system? Follow up linking up with county program

• Industry Day coordination for end of Sept/Early Oct. Need to figure out logistics (location etc)

OUTSTANDING QUESTIONS

U.S. Army Corps of Engineers New York District

Mark Lulka, Project Manager mark.f.lulka@usace.army.mil

(917) 790-8205

For project specific questions or technical questions regarding the application portal please contact: FIMP.NS.Admin@usace.army.mil

POINTS OF CONTACT

mailto:mark.f.lulka@usace.army.mil

UCOP PORTAL TOOL

NYD FIMP Nonstructural Website will be used to host a link to the uCOP portal which will be used to Determine eligibility and register interest from the property owner. The portal will also host a database to be used by the Corps, the State and the Contractor to track status of the structure as it moves through application to construction phases

This is a screenshot from our website that is currently being built to host information specific for the Pilot

1. Within USACE 10 Year Floodplain

a. Yes – the structure or a portion of it is located within the USACE 10-year floodplain.

b. No - the entire structure is located outside of the USACE 10-year floodplain.

2. Preliminarily Eligible

a. Eligible - the structure is within USACE 10-year floodplain, and the structure did not participate in New York Rising Program.

b. Not Eligible –

i. the structure is not within USACE 10-year floodplain and/or

ii. the structure did participate in New York Rising Program.

3. Included in Pilot Study

a. Yes – the structure is within the two pilot communities.

b. No - the structure is not within the two pilot communities.

ELIGIBILITY TOOL

APPLICATION PHASE SCREENING PHASE DESIGN-BUILD PHASE

The FIMP NS database is a point dataset, where each point represents a structure in the project area.

A property owner will be able to use our portal to enter their address to determine their eligibility. The options of their address input are the following:

INTEREST DETERMINATION FORM

These electronic forms can be filled out at public meetings and office hours

Vacates structure

RE agreements executed (restrictive covenant, lien subordination)

DB CTRA will have SO concurrence with design and options prior to submission to

USACE

Resolves code violations (if necessary)

Attend outreach meetings and indicate interest in project

Remediates any outstanding

HTRW

Resolves other structural integrity issue (if necessary)

Selects temporary relocation choice. Provides to NFI for review

Submits reimbursement requests, documentation to

NFI

PROPERTY OWNER RESPONSIBILITIES

Not yet decided procedure, to be discussed w/Town

Screening Phase

ROE for Contractor Structure Screening

Obtained

NFI responsible for notifying owners of timeline to vacate and confirming occupants have vacated

Between SO and NFI

D es ig n

Bu ild

P ha se

C lo se ou t

Presenter Notes

Wetland permits??? Mastic Beach

USACE New York District

Mark Lulka, Project Manager mark.f.lulka@usace.army.mil

(917) 790-8205

For project specific questions or technical questions regarding the application portal please contact: FIMP.NS.Admin@usace.army.mil

Suffolk County

Town of Babylon

Town of Brookhaven

POINTS OF CONTACT

BACK UP

OVERVIEW OF THE NONSTRUCTURAL PROCESS

APPLICATION PHASE DETAILS

REAL ESTATE TASKS FLOWCHART

APPLICATION PHASE SCREENING PHASE DESIGN-BUILD PHASE

*NFI responsible for collecting RE documents (listed in purple) and loading into uCOP database

INITIAL SCREENING AFTER ROE COLLECTED

61HTRW SCREENING CHECK IF REMEDIATION IS

REQUIRED

*Property owner is responsible for any HTRW remediation. USACE contractors are responsible for treatment verification.

CULTURAL RESOURCE SCREENING

*USACE Contractor responsible for any cultural resource remediation necessary

STRUCTURAL INTEGRITY AND CODE VIOLATIONS

*Property owner is responsible for addressing outstanding code violations

Step 1: Eligibility Form Step 2: Interest Form

APPLICATION PROCESS

Post submission message

Step 3:

USACE will contact you with the status of your eligibility/ application.

Step 4:

If it is confirmed you are determined to be eligible and you are interested in participating in the Project, USACE will discuss with you additional required information and initiate on-site investigations, requiring Right of Entry.

INTEREST DETERMINATION FORM

These electronic forms can be filled out on your own. USACE assistance is available at public meetings and office hours.

66REQUIRED DOCUMENTS AND INFORMATION

Application Phase

1. Application by property owners (via the portal)

2. Right of Entry (ROE), to allow for access to the property for surveying the property

3. Copy of the Property Deed

4. Current survey of property if available.

5. Documentation that no taxes are due.

6. Documentation that a mortgage is in good standing (if applicable).

7. Current elevation certificate (if available).

8. USACE will undertake an environmental assessment that will be provided to the property owner. Any asbestos abatement or Hazardous, Toxic, Radioactive Waste (HTRW) cleanup will be an owner's responsibility.

Construction Phase

1. Participation Agreement (contractual agreement between USACE, NYSDEC and property owner)

2. Restrictive Covenant (restricts activities that would conflict with project, such as occupying living space below the first floor)

3. Loan Subordination, if applicable.

*This list is included as an example of potential necessary documents that may be helpful for the property owner to provide to the project team. After applications are submitted, USACE will reach out to each property owner to coordinate further.

9. Illegal and/or non-permitted structures on property will need permits and all structures need to be brought up to code prior to our construction.

Presenter Notes Presentation Notes Documents Needed:

Applications by property owners (application will be on the portal) Rights of Entry (ROE) Restrictive Covenant execution Title Loan Subordination Current survey of property if property owner has one.

Current elevation certificate if property owner has one.

Asbestos abatement and Hazardous, Toxic, Radioactive Waste (HTRW) cleanup where applicable (owner's responsibility) Illegal and/or non-permitted structures on property will need permits and all structures need to be brought up to code prior to our construction.

*This list is included as an example of potential necessary documents that may be helpful for the property owner to have. After applications are submitted, USACE will reach out to each homeowner to coordinate further

Vacate structure for entire duration of construction

Real Estate agreements executed (participation agreement, restrictive covenant, lien subordination)

Meet with contractor for property owner concurrence with design and options prior to submission to USACE

Resolve code violations (if necessary)

Attend outreach meetings and indicate interest in project

Remediate any outstanding Hazardous or toxic waste (lead, asbestos, oil spills etc)

Resolve other structural integrity issue (if necessary)

Select temporary relocation choice.

Provides to Town for review

Submits relocation expense reimbursement requests, documentation to Town

PROPERTY OWNER RESPONSIBILITIES

Sc re en in g

Ph as e

Right of Entry for property screening

D es ig n

Bu ild

P ha se C lo se ou t

Presenter Notes

Wetland permits??? Mastic Beach