Master Agreement.pdf

MASTER AGREEMENT

BLANKET PURCHASE AGREEMENT (BPA) - LODGING SUPPORT

Alaska Air National Guard (AKANG)

168th Wing (168 WG), Eielson AFB AK

1. Description of Agreement. The Contractor shall provide lodging to support Airmen on orders to Eielson AFB in accordance with this agreement. Lodging services will generally occur during Regular Scheduled Drill (RSD). Intermittent lodging may also be required throughout the year in addition to RSD. The Contracting Officer (KO) or other authorized representative will request required services over the course of this agreement.

2. Ordering Period. This agreement shall be effective for a period of five years from date of issuance, unless terminated earlier. At any time during the ordering period, either the Government or the Contractor may terminate the agreement by providing 30 days advanced written notice.

3. Extent of Obligation. The government is obligated only to the extent of authorized purchases actually made under this agreement. The government is not obligated to order any minimum quantities of services during the entirety of this agreement.

4. Prices charged by the Contractor shall be in accordance with the approved current price list for calls. Price lists shall remain current for one year unless approved and agreed upon by the parties of this agreement.

5. Purchase Limitation. The dollar limitation for each purchase placed against this agreement is shown in paragraph 4. The BPA ceiling is five years.

6. Individuals Authorized to Purchase Under the BPA.

Title or Name Organization Limitation per Call Jeffery Porter Alaska Air National Guard, Contracting Officer (KO) Warrant

Rachel Clark Alaska Air National Guard, Contract Specialist

Not to exceed $25,000.00

Cheyenne Youngbird Alaska Air National Guard, Contract Specialist

Not to exceed $25,000.00

Ordering Officer* Alaska Air National Guard Not to exceed $25,000.00 Government Purchase Card (GPC) Holder*

Alaska Air National Guard Not to exceed $25,000.00

*These individuals will be designated at a later time by written notice provided from the KO to the Contractor.

7. Invoices. An itemized invoice shall be submitted at least monthly or upon expiration of this BPA, whichever occurs first, for all deliveries made during a billing period and for which payment has not been received. These invoices need not be supported by copies of delivery tickets. The Contractor shall submit invoices for each BPA Call/Order placed against this agreement.

7.1. Required Invoice Information:

7.1.1. Contractor’s Name

7.1.2. BPA Number

7.1.3. BPA Call/Order Number issued by the government

7.1.4. Dates of Billing Cycle

7.1.5. Itemized list of guests and dates stayed

7.1.6. Quantity, unit price, extended price of each reservation less all applicable discounts offered. One single dollar amount for one single payment shall be provided as a cumulative total of all invoices throughout the billing cycle. Multiple invoices for the same billing cycle are not authorized.

7.2. Required invoice documentation shall be sent to the 168th Wing Contracting Office and 168 WG Services Flight not later than seven business days after the billing cycle has ended.

168th Wing Contracting Office jeffery.porter.4@us.af.mil rachel.clark.14@us.af.mil cheyenne.youngbird.1@us.af.mil

7.3. Invoices must be submitted via Wide Area Workflow (https://piee.eb.mil/) for payment. Electronic submission of invoices this method is the only authorized form of payment for this agreement. Payment with either Government Travel Card and/or Government Purchase Card is not authorized for calls/orders under this agreement.

8. Payment. Will be identified on each individual SF1449/DD1155 call.

9. Annual Review. This agreement shall be reviewed annually before the anniversary of its effective date and revised as necessary to conform to federal and agency requirements. Any modifications to these agreements will be made via agreement of the parties.

10. Contractor Performance. Performance of required services will be evaluated at least annually and documented via Contractor Performance Assessment and Reporting System (CPARS) by the KO or designated government representative.

11. BPA Call Orders. Calls/Orders may be placed against this agreement via SF1449/DD1155.

The government intends to issue annual calls under this agreement. The Contractor may only invoice for services authorized under this agreement. Remaining funds will be de-obligated from the annual call each year, or as otherwise determined by the KO.

12. BPA Administration. Refer all issues regarding this agreement to the contracting office via the below points of contact.

Contracting Officer (KO): SMSgt Jeffery Porter, jeffery.porter.4@us.af.mil Contract Specialist: Rachel Clark, rachel.clark.14@us.af.mil Contract Specialist: MSgt Cheyenne Youngbird, cheyenne.youngbird.1@us.af.mil

13. BPA Call Order Cancellation. When the KO or designated representative has requested an item(s) and is found to be no longer needed, a minimum 24-hour written notice will relieve the Government from incurring any costs and the reservation is cancelled without penalty.

14. Designated Representative. A Government official other than the KO may be designated by the KO to serve as the KO’s representative as primary POC, payment, inspection, and acceptance under this BPA. Any designation will be issued in writing to the Contractor.

15. Room Accommodations. Minimum room accommodations will include:

15.1. Rooms will be clean, safe and commensurate with hotel industry practices common in the commercial marketplace.

15.2. Rooms must be cleaned to meet industry and CDC standards to minimize the spread of COVID-19.

15.3. Occupants must have single access to bathroom and shower.

15.4. All rooms must have OR made available upon request: an alarm clock, a hair dryer, a microwave, a coffee pot, a refrigerator, an iron with ironing board, a standard ice bucket with lid and bag liner and ice.

15.5. All single occupancy rooms must have a standard queen size bed, and double occupancy rooms must have two standard queen size beds with clean linen and pillows.

15.6. All furniture items must be clean, in good condition and functional (table, lamps, cabinets, etc.)

15.7. Members must have access to washing and dryer machines.

15.8. Members must have access to fitness center (if available).

15.9. All rooms will be smoke-free.

15.10. Parking will be inclusive of price per room on the agreement price list.

15.11. Contractor must have a process in-place for any on-site incidents for investigative purposes for all members. If any instances were to occur, the KO or designated representative must be informed immediately.

16. Notification and Check-in Requirements. Personnel checking-in to the hotel will be required to provide a U.S. Government-issued identification card or Common Access Card. It is the responsibility of the hotel staff to determine the validity of a reservation. The Government will notify the hotel prior to 10:00AM local time on check-in day with individuals’ reservation requirements. The Government will provide up to ten (10) day notice of the number of rooms required for RSD, or other reservation date, and other groups in excess of ten (10) personnel requiring lodging.

17. Inspection. An inspection of any and all services received under this agreement may be conducted. Lodging standards are as follows:

ARE THE FOLLOWING CLEANED INSIDE AND OUT IN ALL AREAS:

WASTEBASKETS VANITIES AND SINKS

FLOORS LIGHT FIXTURES

WALLS WINDOW TRACKS AND SILLS

CEILINGS MIRRORS

TOILETS UTENSILS (IF PROVIDED)

BATHTUB/SHOWER FURNITURE

IS DUSTING COMPLETED TO INCLUDE ALL FURNITURE POLISHED IN ALL AREAS?

ALL FURNITURE AND AMENITIES DRAWERS

VENTS WINDOW SILLS

ARE BEDSPREADS, BLANKETS, LINEN, PILLOWS AND TOWELS CLEAN?

ARE ALL FIXTURES AND EQUIPMENT IN ROOMS IN GOOD REPAIR?

ARE TOWELS REPLACED UPON REQUEST AND DO NOT DISTURB SIGNS PROVIDED?

IS AUTOMATED TELEPHONE WAKE-UP SERVICE OPERATIONAL?

IS REFRIGERATOR, IF PROVIDED, IN WORKING ORDER AND CLEAN?

DOES CLOTHING IRON WORK AND IRON WITHOUT STAINING CLOTHING?

DOES WASTEBASKETS HAVE CLEAN LINERS?

DOES HAIRDRYER FUNCTION?

ARE THERE SUFFICIENT TOILETRIES FOR EACH GUEST?

DO LOCKS SECURE THE DOORS AND WINDOWS?

IS THERE A STANDARD DIRECTORY FOR FACILITY IN EACH ROOM?

DOES TELEPHONE WORK AND DIRECTIONS TO CALL OUT AVAILABLE?

NOTE: The Government reserves the right to inspect a sampling of rooms at any time. At the request of the KO or Government POC, a hotel staff member will provide access to a sampling of vacant rooms to ensure the rooms meet lodging standards as outlined above.

18. Security. Contractor personnel shall comply with all Government regulations regarding security procedures, the wearing of badges, access lists, and safety procedure.

19. Withdrawal of Agreement. Withdrawal of this BPA may be effected by either party, giving the other party written notice of intent to withdraw, thirty (30) calendar days prior to the effective date of withdrawal. Withdrawal will not relieve either party from performance or acceptance of those calls which were issued and accepted prior to the effective date of withdrawal, unless otherwise agreed to by the parties.