Maryland Antenna Removal.docx

FEMA National Continuity Programs FEMA National Radio System (FNARS) Maryland EOC, Hanover MD B&W Antenna Removal and Deliver Statement of Work (SOW) September 6, 2024

PREPARED BY:

Federal Emergency Management Agency National Continuity Programs Continuity Communications Division

Location:

Maryland EOC 4570 Traffic Dr.

Hanover, Maryland 21076

Contracting Officers Representatives (COR): Douglas Meyer Technical Monitor (TM):

References:

Attachment A: Antenna Center Mast Attachment B: Antenna Sled

Specific:

1. Remove defunct sled-mounted Barker and Williams BWDI-90 Antenna System

a. Antenna mounted ~15’ high on Three 10’x10’ sleds with masts.

b. Contractor to carefully lower and remove the antenna for reuse.

c. Antenna wire sets to be re-rolled and secured.

d. Each sled has approximately 45 concrete blocks weighing 32lbs each; blocks to be removed and palletized.

e. Each sled and mast to be disassembled and hardware retained for reuse.

f. 85’ of ½” transmission line to be disconnected and removed from conduit.

g. Conduit is shallow-buried and to be removed with care.

h. Contractor to exercise care working around MDOT equipment staged in the vicinity of this antenna.

i. Contractor shall fill in any trenches, or tracks created by equipment and properly compact and rake back to natural ground level.

2. Deliver removed materials to MWEOC

a. Contractor to deliver all removed materials to Mount Weather Emergency Operations Center at 19844 Blue Ridge Mountain Rd., Bluemont VA 20135

b. Contractor to unload materials to location(s) designated by COR, which could be warehouses, garages, or empty fields.

Deliverables:

1. Antenna System and materials carefully removed from Hanover, MD.

2. Materials delivered to designated storage location(s) at MWEOC.

Completion Criteria:

This project will be considered complete when the tasks identified in the SOW have been completed, tested and the final documentation has been delivered to and accepted by the COR.

Period of Performance (POP): All work shall be completed by the contractor within 30 calendar days from the award date of the resulting order.

General Requirements:

1. The contractor shall provide all labor, personnel, equipment, tools, materials and supplies necessary for completion of this task.

2. The contractor shall schedule a start date for the project within 5 calendar days of receipt award for this project. The contractor shall coordinate with the COR and/or the Technical Monitor (TM) in advance of commencing any work.

3. No deviation or substitution of materials specified shall be done without prior approval of the COR or Contracting Officer (CO).

4. The COR will work with the contractor to determine if any inspections and/or permits are needed.

5. Contractor will ensure that all site access requests are provided to the COR NLT 72 hours from the start of the project.

6. The Contractor shall establish that FEMA NCP is the owner of record of all materials procured for this project, such that FEMA NCP may exercise all warranty and technical support rights following final acceptance.

7. Environmental Issues: Contractor will coordinate with the COR before any work is started and/or equipment is set up on the site. Any known environmental issues will be disclosed to the Contractor prior to the start of the project. Any environmental issues identified by the Contractor will be reported to the onsite Technical Monitor or the COR.

8. Telephone: Telephone service should not be expected to be available onsite for the Contractor’s use. Contractors may use cellular phone devices onsite. Depending on the cell phone service, reception may or may not be present.

9. Restroom Facilities: There are normally no publicly accessible restroom facilities at most sites. The Contractor must provide their own restroom facilities.

10. Utilities: If the Contractor requires a generator(s) then the Contractor must provide one.

11. Contractor employees working onsite shall wear an identification badge that at minimum displays the Contractor name, the employee’s photo, and the employee’s name. All Contractor employees shall identify themselves as Contractors when their status is not readily apparent and display all identification and visitor badges in plain view above the waist at all times.

12. In accordance with this SOW, the Government shall exercise its right to review deliverables prior to formal delivery and acceptance.

13. The Contractor shall coordinate services, deliverables, and delivery schedules with the COR or his/her designee, with the understanding that all work shall be within scope of this SOW. Contractor shall submit all deliverables to the COR for inspection and acceptance.

14. Normal business hours shall be Monday thru Friday, from 8:00 a.m. to 4:30 p.m. No onsite work shall be performed outside these hours or on holidays unless prior approval is obtained from the CO or the COR. The Contractor shall coordinate with the COR to arrange access to the work site. The Contractor will be required to report to the appropriate facility and submit to (if required) vehicle searches before access will be granted. Contractor will be prepared to provide their employees’ personal information (Full Name, social security number, date of birth, place of birth, driver’s license number, and home address) to the COR 72 hours prior to beginning work so that information can be vetted with Security. For emergency work, information will be provided as soon as it is practical, but Contractors will not be able to access sites until vetting procedures are complete. Contractors will be escorted by a properly cleared/badged Government employee. The Contractor shall make the effort to cause a minimum damage to parking lots, other paved areas, items that need to be moved during the course of the project, and other areas not included in this SOW. Damage caused by the Contractor will be repaired at the Contractor’s expense.

15. All trash & debris generated during the installation including shipping containers, packing material, and removed feedline/conduit shall be collected, contained throughout the process and removed from the facility at the end of the install.

16. Contractor Required Insurance to Work on a Government Installation: The contractor shall, at its own expense, provide and maintain during the entire performance period of this contract at least the kinds and minimum amounts of insurance required in paragraph 3). below.

1). Five days after contract award, the contractor shall certify to the CO in writing that the required insurance has been obtained. The policies evidencing required insurance shall contain an endorsement to the effect that any cancellation or any material change adversely affecting the Government's interest shall not be effective (l) for such period (cont.) as the laws of the State in which this contract is to be performed prescribe, or (2) until 30 days after the insurer or the contractor gives written notice to the CO, whichever period is longer.

2). The Contractor shall insert the substance of this clause, including this paragraph 3)., in subcontracts under this contract that require work on a Government installation and shall require subcontractors to provide and maintain a copy of all subcontractors' proofs of required insurance and shall make copies available to the Contracting Officer upon request.

3). The following coverage is the minimum insurance required for work Under this contract:

(a) Workers' compensation and employer's liability. Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational disease is not compensable under those statutes, it shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a contractor’s commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 shall be required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability.

The CO requires bodily injury liability insurance coverage written on the comprehensive form of the policy of at least $500,000 per occurrence.

Attachment A: Antenna center mast

Attachment B: Antenna sled with ballast image1.png image2.jpeg