Market Survey.pdf

MARKET SURVEY

Program Analyst Support Services for the Office of Naval Research Mission Support Directorate

1. This notice is for planning purposes only and is not to be construed as a commitment by the Government. This is not a solicitation announcement. No reimbursement will be made for costs associated with providing information in response to this announcement. Responses that do not conform to the MS instructions may not be considered by the Government. Responses shall be submitted through FedConnect by the specified date below in paragraph (7).

2. This Market Survey (MS) is issued for the purpose of assessing companies within the 8(a) Program and their capability of meeting the Government’s requirements. This requirement was previously accepted into the 8(a) Program. Given this information and the history of this requirement, any potential performer under this acquisition shall be active under the 8(a) Program. Accordingly, the Contractor shall be an 8(a) at the time of proposal. 8(a)’s having the capabilities to perform the tasking described in this MS are encouraged to respond.

It should be noted that any resultant set aside contract or task order for services will include the applicable limitations on subcontracting clause. If responding using similarly situated entities (SSEs), as defined in Class Deviation 2019-O0003 Limitations on Subcontracting for Small Business (https://www.acq.osd.mil/dpap/policy/policyvault/USA000039-19- DPC_Class_Deviation_2019-O0003.pdf), the small business prime will not pay more than 50 percent of the amount paid by the Government for contract performance to subcontractors that are not SSEs. See FAR Clauses: 52.219-14 -- Limitations on Subcontracting. Note: The respondent (prime) proposing an SSE arrangement will need to have the infrastructure and resources in place to manage the entire contract and task order(s).

3. The Office of Naval Research (ONR) Mission Support Directorate (Code 05) is seeking potential sources to provide knowledge based services to support and assist Code 05 in programming, budget formulation and submissions process in accordance with Department of Defense Financial Management Regulation (DoD FMR). The contractor will be tasked to accomplish the work as specified in Attachment 2 ‘Draft Performance Work Statement (PWS)’.

A. ONR is issuing this Market Survey for determining the capability of 8(a) Small Businesses and is soliciting information to provide Financial Support Services primarily to ONR Headquarters currently in Arlington, Virginia.

B. The Government anticipates this effort to be a Firm Fixed Price contract for a 5 year period of performance, one base year and 4 option years. In addition, multiple awards, depending on the RFP evaluation results, “will not” be considered. This is a follow-on contract for ONR BFM Support, N00014-16-C-4005 and the incumbent contractor is Sierra Strategies, LLC.

The current contract expires 22 August 2021. The anticipated date of award is 10 August 2021.

C. The Government’s estimated level of effort for this procurement, based upon Full Time Equivalents (FTE’s) will be approximately 3 FTE’s per year. Each FTE is estimated to be 1,880 hours per year.

D. The Government’s estimated dollar range for this effort is: $2.8M for the five year effort.

E. The applicable North American Industry Classification System (NAICS) code is 541611 – size standard: $16.5M.

F. The Facility Clearance Level is Secret.

4. Market Survey Response

Interested parties that meet the requirements as stated in Paragraph 2 shall submit a response to this Market Survey by completing the requirements of the sections below.

The Government reserves the right to only review responses that are considered complete, meaning the interested party has submitted the information requested in accordance with the below paragraphs.

4.1 Section 1 - Attachment 1: Relevant Contract Experience Matrix:

Respondents (including SSE(s) or JV members) shall submit at least one, and no more than four (prime and SSE(s) or JV combined), citations of current and relevant work performed (see Attachment 1). The purpose for the prime respondent is to demonstrate the prime’s management infrastructure, capacity to procure, and ability to execute and manage an effort that corresponds to the technical tasking. The purpose for SSE(s) and JV members is to provide relevant experience and past performance for the technical tasking.

Capability Responses must include all of the following information using the template provided in Attachment 1:

(1) Name of firm (prime)

(2) State the respondent’s size status and whether the respondent is registered in the applicable NAICS code listed in paragraph 3E above (for SSE(s) list the NAICS

Code and size status for the NAICS code the prime contractor assigned to the effort the subcontractor will perform).

(3) Ownership (include SSE(s) or JV if applicable), including whether: Small, Small Disadvantaged, 8(a), Women-Owned, HUBZone, Veteran Owned or Service Disabled Veteran-Owned Business or both;

(4) Two points of contact, including: Name, title, phone, and e-mail address

(5) CAGE Code and DUNS Number (include SSE(s) or JV if applicable)

(6) Affiliate information, including parent corporation, SSE(s), JV partners, potential teaming partners, or subcontractors.

(7) Provide facility clearance level of the prime.

4.2 Section 2 – Capability Report

Interested parties shall furnish the following information in seven (7) pages or less:

1. 8(a) Program entry and exit dates.

2. Status of Accounting System (i.e., does your firm have a Defense Contract Audit

Agency (DCAA) approved Accounting System capable of managing a Cost-type Contract?).

3. Brief summary of your organization’s capability to meet the requirements stated above. Specifically what type of work has your organization performed in the past in support of the same or similar requirements?

4. Brief summary of your organization’s experience in managing tasks of this nature.

5. Brief summary of your organization’s experience in managing a team of subcontractors, and if so how many?

6. Brief summary of the technical skills your organization possesses that ensures your capability in performing the requirements as stated above.

7. Explain your organization ability to perform greater than 50% of the efforts required.

5 Responses shall be prepared so that, when printed, they meet the following requirements: 8.5x11 inch paper, single-spaced typed lines, 1 inch margins, 12 point Times New Roman font. Tables may use 10-point font. Graphics or pictures are not allowed. Illustrations such as tables, flowcharts, organizational charts, process charts or other similar type informational charts may be used, and they will be counted against the page count limitations. Text entered into the Relevant Contract Experience Matrix, Attachment 1 shall be single spaced Times New Roman 10-point font. Respondents are responsible for ensuring the legibility of all tables, charts, and all documentation, and should assume that when their response is printed or copied, it will be done in black and white.

6 Responses to this MS shall be submitted via FedConnect. FedConnect is a web portal that bridges the gap between government agencies and performers to streamline the process of doing business with the government. Through this portal, performers will be able to review opportunities and submit white papers. To access FedConnect go to https://www.fedconnect.net/FedConnect/default.htm.

a. How to Register for FedConnect

A FedConnect how to guide can be found at:

https://www.fedconnect.net/FedConnect/Marketing/Documents/FedConnect_Read y_Set_Go.pdf

1) Obtain a DUNS Number: All entities submitting a proposal, must have a Data Universal Numbering System (DUNS) number from Dun & Bradstreet (D&B).

Proposers must enter the DUNS number in the data entry field labeled "Company DUNS". If you do not have a DUNS number, one can be obtained at http://fedgov.dnb.com/webform.

2) Register with SAM: In addition to having a DUNS number, organizations applying online through Grants.gov must register with the System for Award Management (SAM). All organizations must register with SAM in order to apply online. If you have not registered in SAM, go to https://www.sam.gov/SAM/.

If you are the first person in your organization to register in FedConnect, your SAM Marketing Partner ID (SAM MPIN) will also be required. It is the number that is set up by your organization as part of the registration in SAM.gov.

3) Create a FedConnect Account: The next step in the registration process is to create an account with FedConnect.

A FedConnect how to guide can be found at https://www.fedconnect.net/FedConnect/Marketing/Documents/FedConnect_Read y_Set_Go.pdf

b. FedConnect Assistance

If you need assistance, the FedConnect Support Team is standing by to assist you.

Email: support@fedconnect.net Phone: 1-800-899-6665 Hours: Monday – Friday, 8 a.m. to 8 p.m. EDT. Closed on Federal holidays.

FedConnect Frequently Asked Questions can be found on the ONR website at https://www.onr.navy.mil/work-with-us/how-to-apply/frequently-asked-questions.

7 Closing Date and Time:

a. The closing date for responses is: 5/25/2021

b. The closing time for responses is: 1500 EST

8 Support Contractors Contractor support will not be utilized in support of the review and evaluation of MS responses.

Attachment 1: Relevant Contract Experience Matrix Respondents Company Name: Responding as Prime, SSE or JV:

1. Customer Point of Contact (Name;

Government agency, commercial firm, or other organization)

Name:

Agency:

2. Customer POC Phone Number / Email (This information is required to verify offeror’s performance)

Phone:

Email:

3. Contract Number or other control number

Xx

4. Period of Performance

From: To:

5. Contract Type (CPFF, FFP etc.)

Xx

6. Prime or Sub

7. Contract Value / Obligated Amount

$XX / $XX

8. Provide summary of the work performed.

Xx

9. Describe how the work demonstrates capability to perform the tasks of the PWS. (For primes (only), describe management infrastructure, capacity to procure, and ability to execute and manage the effort).

Attachment 2: Draft PWS

Program Analyst Support Services for the Office of Naval Research Mission Support Directorate (Code 05/53) Performance Work Statement (PWS)

1.0 GENERAL

1.1 Introduction

The Office of Naval Research (ONR) is an Echelon I headquarters organization within the Office of the Secretary of the Navy (SECNAV) established by Congress to command and manage all Science and Technology (S&T) defined as basic research (budget category 6.1), applied research (6.2), and advanced technology development (6.3) for the Department of the Navy (DON) and to foster transition from science and technology to higher levels of research, development, test, and evaluation.

1.2 Background

The ONR Mission Support Directorate (Code 05) is one of the principal officials within ONR and is dedicated to providing a full range of corporate business and logistics functions to enable the Command’s mission.

The Mission Support Directorate consists of seven departments; Human Resources (HR), Corporate Strategic Communications (CSC), Command Logistics; Command Information Office (CIO); Command Business Office (CBO), Small Business, Equal Employment Opportunity, and Total Force Human Capital.

The Mission Support Directorate focuses on quality and cost effective business solutions; data and analytics optimization; effective practices and communications; ensures compliance with statutory and regulatory requirements; and recruit, develop and retain a highly professional workforce.

2.0 PERFORMANCE WORK STATEMENT

2.1 Objective

ONR Code 05/53 seeks professional technical and financial management support services. The contractor shall provide technical and financial expertise to ensure Mission Support departments’ have the support for program objective memorandum and budget submissions.

This includes financial support for special missions. The contractor shall work in a dynamic environment that will require consistent and proper communication between departments within ONR as it relates to touch points for subscription services and implementation activities in support of the network infrastructure, infrastructure services or capabilities.

2.2 Scope

The scope of this requirement is to support and assist the Government with ONR’s programming, budget formulation and submissions process in accordance with Department of Defense Financial Management Regulation (DoD FMR). The contractor shall work with the Government on financial controls, assist with conducting program and organizational assessments and provide financial management information and products. The contractor will be held responsible to furnish timely, reliable and comprehensive financial products and/or information. The contractor shall not perform inherently governmental functions under this task order, such as determining federal program priorities for budget requests, determining budget policy, guidance, or strategy, directing or controlling federal employees, or determining what supplies or services are to be acquired by the Government. Services closely associated with some of these inherently governmental functions may be required under this task order, but any exercise of discretion, policy judgments, or final decisions must be reserved for Government officials only.

2.3 Technical Tasks/Requirements

2.3.1 The Contractor will provide financial and programmatic support to the Mission Support Directorate, focusing eighty percent or more of their time supporting the Command Information Office (Dept. 53). These support services will ensure that Mission Support Directorate has consistent, viable and expert input for program objective memorandum and budget submissions, executive oversight, subscriptions services support, and implementation activities in support of the network infrastructure. The contractor shall provide the following services, but are not limited to:

1. Financial and cost management support services for ONR and associated Programs.

2. Identify and correct financial problems, make recommendations, and prepare processes and tools to prevent and correct financial and accounting errors.

3. Recommend methods, processes, and tools aimed at cost, schedule, and performance efficiencies.

4. Coordinate and/or draft budgetary impact statements to be reviewed and approved by an

ONR Government official.

5. Prepare impact statements (initial, draft, and final) in accordance with ONR guidance, as applicable, within the time required to support ONR schedules.

6. Assist the Mission Support Directorate Budget Financial Manger (BFM) with the following activities: defend budgets; respond to Comptroller budget review questions, “what-if drills”, “plus-ups” and supplemental inquiries; respond to Congressional requests for information; and prepare briefings for the ONR leadership and external authorities.

7. Coordinate compilation of execution data, analysis and updates in support of monthly reports, Service mid-year reviews, and external execution status requests/reviews.

8. Prepare midyear and program review analysis and documentation within the time required to support scheduled deadline. Documentation shall be prepared in accordance with the DoN, ONR and FMB midyear standards.

9. Maintain up-to-date spend plans for the Mission Support Directorate and assist with program spend plans that reflect the most recent information reviewed. Spend plans shall be in accordance with requirements as prescribed by the requester and shall be maintained in all applicable planning and financial systems.

10. Coordinate with all applicable Comptroller organizations and the Defense Finance and Accounting Service (DFAS) for posting and reconciliation of commitment, obligation and expenditure data.

11. Track actual executed funds compared to budgeted funds by Budget Line Item level (BLI) and make annual updates to PBIS-IT to include explanations of changes – both horizontal and vertical.

12. Draft/initiate financial execution documentations and transactions (e.g. Procurement Requests (PR) and One Pager) within all applicable financial systems for customer approval ((e.g. Navy- Enterprise Resource Planning (NAVY-ERP).

13. Submit and review non Exempt IT requirements thru the Navy Information Technology Approval System (NAV-ITAS) and track each request thru the approval process.

14. Coordinate and collect technical information from the Mission Support IT (Chief Information Office & Command Business Office) personnel in order to fully complete each request and notify the BFM if the request is not complete.

15. Input all approved changes to the Navy’s IT financial repository, PBIS-IT, as required in support of each budget cycle.

16. Serve as the Telecommunications Service Control Officer for the CIO:

i. Place all service calls and track work completion

ii. Review telecommunications usage

iii. Generate required reports for telecommunications including wireless usage

iv. Coordinate requirements with GSA, ITA, and commercial carriers

17. Support strategic communications such as, but not limited to network status, schedule outages and initiatives.

18. Track the completion and progress of upgrades.

19. Review briefings, training, electronic messages prior to release to the command.

20. Coordinate the drafting and publishing of Mission Support directorate articles and special edition releases, and special events notices with the Corporate Strategic Communications (CSC) Office.

21. Develop and maintain a Mission Support Strategic Communications Plan.

22. Track all Strategic Communications assignments in Microsoft Azure Boards.

23. Coordinate Mission Support online virtual town halls, training and informational session.

24. Coordinate with Corporate Strategic Communications Graphic team the development of branding, digital signage and posture boards.

25. Advice Mission Support Department Heads on the proper use social, digital and print media.

26.

3.0 PERSONNEL REQUIREMENTS

3.1 General Personnel Requirements and Qualifications

The Contractor shall provide qualified personnel to manage and execute all aspects of the statement of work, working independently and collaboratively within a team environment. All personnel provided shall:

Be a U.S. Citizen.

Proficient at Microsoft Word, Project, Excel, and PowerPoint.

Have a Secret Security Clearance

3.2 Specific Personnel Requirements and Qualifications

3.2.1 Position 1: Program Analyst (Level II) (1.0 FTE)

Required Experience and Qualifications:

Seven (7) years of project management experience either in the Federal Government, military or as a contractor with at least five (5) years of that time spent managing programs for the Department of Defense.

Advanced skills and user knowledge in operating Microsoft Office Excel.

Experience providing managerial oversight.

Experience with oral and written communications with government and military technical experts, and senior-level government and military personnel.

Experience managing DoD or other Telecommunications Knowledge and understanding of the DoD/DoN Programming, Planning, Budgeting and

Execution (PPBE) processes and procedures, contract adherence, deliverable schedules and exit criteria in order to maintain compliance with FAR guidelines.

Knowledge and understanding of the DoD/DoN contract processes and procedures and related statues, regulations and policies.

Experience with Navy ERP, DoD IT budgeting tools and processes including Programing Budget Information System – Information Technology (PBIS-IT)

Possess working knowledge of Select & Native Programming Information Technology

(SNAP-IT).

Required Education:

Candidates shall have a Bachelor’s degree from a fully accredited college or university in finance or related field. A minimum of eight (8) years of experience providing program support and financial management services to DoD may be substituted in lieu of a Bachelor’s Degree.

3.2.2 Position 2: Program Analyst (Level I) (1.0 FTE):

Required Experience and Qualifications:

At least three (3) years of administrative, financial and/or contracts execution experience either in the Federal Government, military or as a contractor.

Experience and knowledge in DoD/DoN financial document generation, execution, tracking tools (i.e. NAVY-ERP, STAR).

Experience and knowledge of the DoD/DoN Programming, Planning, Budgeting and Execution (PPBE) processes and procedures.

Experience and knowledge of the DoD/DoN contract processes and procedures and related statues, regulations and policies.

in finance or related field. A minimum of five (5) years of experience providing financial management services to DoD may be substituted in lieu of a Bachelor’s Degree.

3.2.3 Position 3: Program Analyst (Level I) (1.0 FTE):

Required Experience and Qualifications:

At least three (3) years of administrative and program support either in the Federal Government, military or as a contractor.

Experience preparing and editing organizational publications, including strategic communications, articles, and briefings for internal and external audiences.

Experience using Microsoft Azure Boards Program and budget management skills.

Experience using different forms of media such as social, digital and print.

in English, communication, finance or related field. A minimum of three (3) years of experience providing administrative or program support services to DoD may be substituted in lieu of a Bachelor’s Degree.

3.2.5 FTE Summary Table:

Job Category FTE(s)

Anticipated Work Location (Gov’t Site/Contractor Site)

Position 1: Program Analyst Level II

1 1 FTE = 1 qualified individual, full time

Gov’t Site (expected)

Position 2: Program Analyst Level I

1 1 FTE = 1 qualified individual, full time

Gov’t Site (expected)

Position 3: Program Analyst Level I

1 1 FTE = 1 qualified individual, full time

Gov’t Site (expected)

Total 3.0 FTEs

Note 1: The FTEs labeled as “Expected” are positions to be filled at contract award.

Note 3: 1 FTE = 1880 hours.