MARKET RESEARCH QUESTIONNAIRE - OAKDALE.pdf

U.S. Department of Justice Federal Bureau of Prisons

Administration Division Field Acquisition Office 346 Marine Forces Drive

Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE

MOBILE IMAGING SERVICES

FEDERAL CORRECTIONAL COMPLEX (FCC)

OAKDALE, MASSACHUSETTS

The Federal Bureau of Prisons (FBOP) is conducting market research in compliance with the Federal Acquisition Regulation, Part 10. The service is for the provision of Mobile Imaging services. The services will be provided at the Federal Correctional Complex (hereinafter referred to as FCC) located in Oakdale, Louisiana. The physical address is 1507 East Whatley Road, Oakdale, Louisiana 71463. The contract year shall consist of one 12 month base year with four 12 month option years for renewal. The NAICS Code is 621512 (Diagnostic Imaging Centers) with the size standard of $16.5 million.

A draft copy of the Statement of Work are attached to this questionnaire. Additional details is forthcoming in the solicitation. A Government solicitation document to provide these services is being developed, and a contract may or may not result. Market research is being conducted to determine interest and capability of potential sources for this requirement. All information submitted in response to this announcement is voluntary the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Mobile Imaging services is 621512, which sets the small business size standard at $16.5 million (below $16.5 million in gross revenues is considered small, above $16.5 million in gross revenues is considered large).

Based on this standard, what is your business size, small or large?

Small Other than Small

2. Can your firm provide the service as either a prime contractor or as a subcontractor?

Prime Subcontractor

3. Is your business/employee certified to practice in Louisiana?

Yes No

4. If you are a small business, what level of subcontracting, if any, would your firm utilize? Services (except construction) require at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern (FAR 52.219-14).

5. Which type of form does your business use to report earned income on the individual performing the services?

W2 1099

6. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

8(a) Program HUBZone Certified Business Women-Owned Small Business Service-Disabled Veteran-Owned Small Business

7. Please indicate any General Services Administration Federal Supply Schedule (FSS) contract number(s) your firm has been awarded in association with the aforementioned services and their respective expiration date(s).

FSS number(s): ____________________ Expiration date(s): ______________________

8. Can your firm provide firm fixed unit prices for future contract years (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

9. The Federal Acquisition Regulations requires the following insurances policies: Workers’

Compensation and Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage. Are these rates and requirements consistent with regulatory requirements in Louisiana?

Yes No If no, what are the standard rates per insurance?

10. **Are privacy provisions/clauses “customarily” included in solicitations of this type of requirement?

11. **Are Mobile Imaging services “customarily available” in commercial practice/marketplace?

12. Does your firm have access to the internet to download solicitation materials?

13. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

7 days 10 days 15 days 30 days

14. Is your company registered in System for Award Management (SAM)?

Yes No _______________________DUNS

All potential offerors are advised if a solicitation is issued it will include the clause at FAR 52.212-4 Commercial Items, paragraph (t) SAM. This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://www.sam.gov.

15. If awarded a contract, how many calendar days following an award would it take your firm to begin providing services to the institution?

Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

Calendar days

16. Has your organization previous provided Mobile Imaging services for prisons?

17. Which of the following best describes your organization?

Non-Profit Faith-Based Corporation LLC

18. Please furnish the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

I am extremely appreciative of the time you have taken to complete this questionnaire. Please email your completed market research questionnaire via email at llwheeler@bop.gov on or before Thursday, April 8, 2021, at 2:00 p.m. Central Time (CT). Please feel free to contact me at (972) 352-4536 if you have any questions.

https://www.sam.gov/ mailto:llwheeler@bop.gov

Sincerely, LaQueta Wheeler

LaQueta Wheeler, Contracting Officer Federal Bureau of Prisons U.S. Armed Forces Reserve Institution Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through Beta.Sam.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

Statement of Work Mobile Imaging Services

Subject

The Federal Bureau of Prisons, Field Acquisition Office, Grand Prairie, Texas intends to make a single award to an individual or company of an indefinite delivery/requirements type Blanket Purchase Agreement with firm-fixed unit prices for the provision of Mobile Imaging Services for the Health Services Department as prescribed in the description of duties listed below to the inmate population of the Federal Correctional Complex (FCC) Oakdale, Louisiana. The Government reserves the right to award without discussion and to award as a single award. Therefore, each initial quote should contain the quoter’s best terms from a cost or price standpoint.

Place of Performance

The services will be performed at the Federal Correctional Complex (FCC), 1507 East Whatley Road, Oakdale, Louisiana 71463. The FCC includes the Federal Correctional Institution I(FCI I). Federal Correctional Institution II (FCI II), and Federal Prison Camp

(FPC). .

Description of Duties

The services will be provided to inmates in the custody of the Bureau of Prisons. There will be an estimated four (4) visits per 12 month contract period. Services will be provided for an estimated 12 inmate patients during each visit. The contractor will be on site for an estimated total of 8 hours. The Contractor must have the ability to work with an inmate population from a variety of cultural, regional, racial, and ethnic backgrounds. The contractor(s) shall be responsible for, but not limited to providing:

Provide and perform mobile radiology services to include Magnetic Resonance Imaging (MRI), Computed Tomography (CT), Ultrasound Scan (US) procedures for the inmate population at FCC Oakdale.

The contractor is responsible for submitting written reports, evaluations, and/or plans of treatment for all patients evaluated. These reports will be in typewritten form, verified by the contractor’s signature. The contractor shall FAX the reports to the institution within 48 hours. Completed films and the final reports will be sent by express delivery/courier service, at the contractor’s expense, to the institution, within 72 hours after the scans. All medical records remain the property of the Bureau of Prisons.

The Government may evaluate the quality of professional and administrative services provided, but retains no control over the medical, professional aspect of services rendered (professional judgments, diagnosis for specific medical treatment).

The contractor will be responsible for equipment transportation, delivery and setup, complete maintenance/service coverage on all equipment.

The contractor will be responsible for all cost of all services, including, without limitation, the cost of all services, regardless of the number of exams.

The contractor will maintain medical liability insurance, in an amount not less than the amount normally prevailing within the local community of Oakdale, Louisiana, for MRI/CT/US services.

The contractor will provide a dedicated/qualified Certified Technologist(s) and a driver to come to the institution. All personnel entering this institution must pass a security clearance prior to entering the facility. The contractor will adhere to all regulations prescribed by the institution for safety, custody, and conduct of inmates.

Health Requirements

The contractor shall ensure their employee is free of infectious diseases. Any individual performing services under this contract who subsequently develops a medical condition which might reasonably be expected to place other workers, patients, or the public at rick shall be immediately removed from activities requiring performance of invasive procedures and activities which might reasonably be expected to place other workers, patients or the public at risk. In any such case, the contractors(s) shall be responsible, at no additional cost to the institution, for securing the services of any replacement personnel required to perform this contract.

The contractor will be required to submit to testing for/or provide evidence acceptable to the clinical director of recent testing for tuberculosis of other communicable diseases. The contractor will also provide proof of an annual influenza vaccine or declination.

Additionally, the contractor will provide Hepatitis B Vaccine or proof of immunity. The contract employee will be required to submit to the Flu vaccine. Failure to submit to testing for or providing acceptable evidence of recent testing for or immunity to selected communicable diseases shall be grounds for denying access to inmates. The contract employee shall immediately inform, in writing the Health Services Administrator or Assistant Health Services Administrator, the Contracting Officer Representative (COR) and Contract Administration Officer, any adverse action taken by any regulatory body involving certifications. This includes, but is not limited to, suspensions, revocations, restrictions on licensure.

Schedule

The contractor shall provide various mobile imaging services on a quarterly basis (at least 4 times per year), depending on the need of FCC Oakdale. The schedule will be determined by FCC Oakdale. The number of inmates examined per session is subject to vary (generally around 12 inmates) for each visit depending upon the need of FCC Oakdale. The work schedule will normally occur Monday through Friday, scheduled in advance, between the hours of 7:30 a.m. and 4:00 p.m., excluding Federal Holidays. These hours may be adjusted to meet the variable needs of FCC Oakdale and the unpredictable nature of the correctional environment. Specific dates and times of sessions will be determined mutually between the contractor and the Government.

Due to the nature of the correctional setting, delays in performance of work may be expected. Such delays may include, but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When a contractor reports to the institution, but is unable to perform services due to such delays, the contractor will be entitled to compensation for time. The contract Administration Office shall be responsible for negotiating fair and reasonable payment. In the event it becomes necessary for the Government to cancel a scheduled visit, FCC Oakdale will make every effort to provide the contractor with 48 hour written or verbal notification prior to cancelling the visit. When advance notification is provided, the Government will not be subject to payment for cancelled visits. The contractor will ensure the mobile unit is adequately staffed for each visit in order to provide the services in a timely and efficient manner.

Supplies/Equipment

The contractor will supply MRI, CT, and US units, films, and all supplies/equipment needed for film processing and contract performance. Note: The contractor will be required to provide its own source of electrical power (generator etc.) as a power source will not be available on site. Any other supplies required for the performance of this contract will be provided by the Government, through the Health Services Department. All records maintained by the contractor under this contract will remain the property of the institution.

Uniform Requirements

The contractor must wear appropriate and professional attire at all times. The contractor is responsible for providing his/her own smocks, laboratory coats, and surgical scrubs and must be consistent with those worn in the local community. The contractor is prohibited from wearing Khaki or any color similar to Khaki due to Khaki being the primary color worn by inmates. The contractor is prohibited from wearing light colored smocks, scrubs, laboratory coats, and surgical scrubs so no under garments could be inadvertently revealed.

Qualifications and Certifications

The individuals/organization providing MRI, CT, and US services under this contract award will ensure they have a competent, licensed, board certified radiologist interpreting the MRI/CT/US films. The Contractor will then provide annually to the institution, in writing, that there is a peer review process to ensure the radiologist’s continued competency. The Contractor must also be certified in Cardio-Pulmonary Resuscitation in accordance with the American Red Cross or American Heart Association and provide a copy of his/her certification. The individual must have experience with medical equipment.

The Contractor will be required to submit a detailed resume with their quote. The qualified individual selected to perform these services on behalf of the Contractor must be identified at the time the quotation is submitted. Failure to submit evidentiary documentation of certifications, qualification, or the name of a qualified candidate who will perform these services may result in elimination from consideration for award.

The Contractor must specifically identify the contractor employees that will be performing these services under any subsequent contract award. The Contractor must provide proof that their candidate meets all qualifications. The candidate’s name and qualifications must be submitted at the time the quote is submitted. Contractor must submit with their quote a resume, photocopies of documents evidencing education, license, and training.

Physical Demands

The physical demands of this service are sedentary in nature, however, walking, standing, and sitting are required to accomplish the assigned duties. Occasionally the contract provider will be required to lift boxes and equipment.

Method of Performance

The services to be provided are professional in nature, and will be commensurate with The AAAHC standards of care. The methods utilized will meet medical practices established in the local community. These services, although not directly supervised, will be reviewed periodically be a physician or staff at the Federal Correctional Complex, Oakdale, Louisiana.

The performance of these services will be monitored by the Contracting Officer Representative (COR). The Clinical Director and/or Bureau of Prison’s (BOP) Physician(s) will retain professional responsibility for all patients referred to medical.

Patient Management

The contractor will be responsible for receiving patients and explaining procedures to alleviate undue anxiety, submitting reports and evaluations as requested. The contractor will be responsible for following directives and comply with Bureau of Prison’s Health Services Manual, FCC Oakdale institutional mandates and the Health Services Unit’s policies in the management of all patient encounters. Provision of services will require frequent and unsupervised contact with inmates. The contractor will not be responsible for the management of inmates other than to insure those inmates involved in activities within the contractor's scope of work shall abide by all rules in effect to insure their safety and well-being. The contractor may, at any time, be removed from the institution at the discretion of the CEO.

Patients shall be afforded impartial access to treatment or accommodations that are available or medically indicated, regardless of race, creed, sex, national origin, or religion.

The contractor shall NOT provide information to the inmates(s). If the situation arises where inmates(s) are required to be provided information, the Clinical Director (CD), Health Services Administrator (HSA), or COR shall provide any information the inmate(s) are to receive. The contractor is required to maintain an open line of communication with the CD, HSA, and COR.

Inmate Management

Provision of services will require frequent and unsupervised contact with inmates. The contract employee shall not be responsible for the management of any inmates, other than to ensure inmates involved within the contract’s scope of work abide by all rules to ensure their safety and well-being. The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement.

Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly. The contractor may, at any time, be removed from the institution at the discretion of the CEO.

The contractor is to be constantly aware of security and maintain a professional relationship with inmate at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government staff employed at the Federal Correctional Complex. The contractor will be required to provide documentation to COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action.

Institutional Security

The Contractor agrees to adhere to all regulations prescribed by the institution for the safety, custody and conduct of inmates. The contractor shall attend an orientation program prior to assuming institutional involvement. Reimbursement to the contractor for time spent in institutional security orientation or other periodic security training, will be at the contract rate, prorated hourly. The contractor shall be required to complete the special security requirements listed in Section A. 17 Contract Security (3000.02 Personnel Manual), of this Contract/Solicitation document. The resultant contract will require the contractor to operate a system of records as identified for medical treatment documentation, and will require adherence to the Privacy Act of 1974.

The successful contractor shall attend the Institution Familiarization Orientation program prior to assuming institution involvement. Reimbursement to the contractor for the time spent in the institution orientation or other specific security related training will be at the contract rate, prorated hourly. The contractor is to constantly be aware of security and maintain a professional relationship with inmates at all times. Any violation of the institution rules and regulations are to be brought immediately to the attention of any Government employee employed at the institution. The contractor will be required to provide documentation to the COR, or designee, of any infractions of institutional rules and regulations by inmates for proper action.

Restrictions on Contract Workers

The Contractor shall not supervise inmates, supervise Bureau of Prisons staff, participate in inmate accountability, requisitions, sign for, or pickup supplies, formulate policy or procedures, or attend meetings, recalls, or staff functions.