MARKET RESEARCH QUESTIONNAIRE_FCI PEKIN.pdf

U.S. Department of Justice Federal Bureau of Prisons

Administration Division Field Acquisition Office 346 Marine Forces Drive

Grand Prairie, Texas 75051

Market Research Questionnaire

Solid Waste Removal Spaces Federal Correctional Institution

Pekin, Illinois

The Federal Bureau of Prisons (FBOP) is conducting market research in compliance with the Federal Acquisition Regulation, Part 10. The service is for the provision of Solid Waste Removal services. The Solid Waste Removal services will be provided at the Federal Correctional Institution (hereinafter referred to as FCI) located Pekin, Illinois. The physical address is 2600 South 2nd Street, Pekin, Illinois 61554.

The contract year shall consist of one 12-month base year with four 12-month option years, for renewal.

The NAICS Code is 562111 (Solid Waste Collection) with the size standard of $47 million.

A draft copy of the Statement of Work is attached to this market research questionnaire. Additional details are forthcoming in the solicitation. A Government solicitation document to provide Solid Waste Removal services is being developed, and a contract may or may not result. Market research is being conducted to determine interest and capability of potential sources for this requirement.

The information gathered from the market research will be vital in the formation and set aside status of the solicitation. The information submitted in response to this announcement is voluntary and the Government will not pay for the information requested nor will the Government compensate any respondent for any cost incurred in developing information provided to the Government.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Solid Waste Collection is 562111, which sets the small business size standard at $47 million (below $47 million in gross revenues is considered small, above $47 million in gross revenues is considered large).

Based on this standard, what is your business size, small or large?

Small Other than Small

2. Can your firm provide the service as either a prime contractor or as a subcontractor?

Prime Subcontractor

3. Is your business/employee certified to practice in Illinois?

Yes No

4. If you are a small business, what level of subcontracting, if any, would your firm utilize?

Services (except construction) require at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. Small businesses shall comply with FAR 52.219-14.

5. Which type of form does your business use to report earned income on the individual performing the services?

W2 1099

6. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

8(a) Program HUBZone Certified Business Women-Owned Small Business Service-Disabled Veteran-Owned Small Business

7. Please indicate any General Services Administration Federal Supply Schedule (FSS) contract number(s) your firm has been awarded in association with the aforementioned services and their respective expiration date(s).

FSS number(s): ____________________ Expiration date(s): ______________________

8. Can your firm provide firm fixed unit prices for future contract years (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

9. **The FAR requires the following insurances policies in accordance to FAR 28.307-2 Liability:

Workers’ Compensation and Employer’s Liability: no less than $100,000;

General Liability: no less than $500,000 per occurrence;

Automobile Liability: at least $200,000 per person, Bodily Injury: $500,000 per occurrence;

Property Damage: $20,000 per occurrence.

Are these rates and requirements consistent with regulatory requirements in Illinois?

Yes No If no, what are the standard rates per insurance?

10. **Are privacy provisions/clauses “customarily” included in solicitations of this type of requirement?

11. **Are Solid Waste Removal services “customarily available” in accordance to FAR 52.225-5 Insurance – Work on a Government Installation (Jan 1997) in commercial practice/marketplace?

12. **Are Solid Waste Removal services “customarily available” in accordance to FAR 52.224-2, Privacy Act (Apr 1984) and FAR 52.224-1, Privacy Act Notification (Apr 1984) in commercial practice/marketplace?

13. **Are Solid Waste Removal services available in commercial marketplace?

14. Does your firm have access to the internet to download solicitation materials?

15. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

7 days 10 days 15 days 30 days

16. Is your company registered in System for Award Management (SAM)?

Yes No _______________________DUNS

All potential offerors are advised if a solicitation is issued it will include the clause at FAR 52.212-4 Commercial Items, paragraph (t) SAM. This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://www.sam.gov.

17. If awarded a contract, how many calendar days following an award would it take your firm to begin providing services to the institution?

Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

Calendar days

18. Has your organization previous provided Solid Waste Removal services for prisons?

19. Which of the following best describes your organization?

Non-Profit Faith-Based Corporation LLC https://www.sam.gov/

20. Please furnish the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

I am extremely appreciative of the time you have taken to complete this questionnaire. Please email your completed market research questionnaire via email at llwheeler@bop.gov on or before Thursday, June 29, 2023, at 3:00 p.m. Central Time (CT). Please feel free to contact me at (202) 598-6050 if you have any questions.

Sincerely, LaQueta Wheeler

LaQueta Wheeler, Contracting Officer Federal Bureau of Prisons U.S. Armed Forces Reserve Institution Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through Sam.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

mailto:llwheeler@bop.gov

SOLID WASTE REMOVAL SERVICES FCI PEKIN

Overview

The Federal Bureau of Prisons, Field Acquisition Office (FAO), Grand Prairie, Texas, intends to make a single award of the firm fixed-price requirements contract to a responsible entity for the provision of solid was removal services for the Federal Correctional Institution (FCl)/Federal Prison Camp (FPC) and all associated operations. The Contract shall cover a base year and four one-year option periods.

Location

Federal Correctional Institution (FCl)/Federal Prison Camp (FPC) 2600 South 2nd Street Pekin, Illinois 61554

Description of Services

The contractor Is responsible for following all policies, regulations and Instructions pertaining to, but not limited to, Bureau of Prisons (BOP) tool control, security, and working conditions while on the premises of the institution. This also applies to any sub-contractor, company personnel, representatives, and visitors associated with this contract.

The contractor shall ensure all personnel entering the properties of the Institution are fully trained to accomplish the work involved with this contract The contractor shall ensure compliance with all local, state, and federal regulations, codes, U.L. listings, BOP policy, etc. including, but not limited to, safe working practices and conditions, fall protection, confined space, safety equipment, etc., for any personnel performing services on thl s contract. Contractor personnel shall cooperate fully with FCI/FPC staff regarding institution security procedures.

Solid Waste Removal Services/Schedule

A. Location #1: FPC

There is one (l) 38 cubic yard privately owned, sealed, self-contained compactor located at the FPC.

This trash compactor shall be picked up on the second and fourth Wednesday of each month between 7:00 a.m. - 8:00 a.m. If the scheduled pickup falls on a Federal holiday, the pickup shall be-accomplished the day after the holiday.

B. Location #2: FCI

There is one (1) 38 cubic yard privately owned, sealed, self-contained compactor located at the FCI.

The contractor shall report to the FCI between 2:30 p.m. and 3:00 p.m. on Mondays and Thursdays of each week to move the trash compactor from the Food Service rear dock to the inside of the sally port located at the rear gate. The contractor will pick up the trash compactor between 6:30 a.m. and 7:00 a.m. on Tuesdays and Fridays of each week and return the empty compactor to the Food Service rear dock no later than 8:30 a.m. of the same day. If the scheduled move or pickup falls on a Federal holiday, the Institution will notify the contractor of the schedule change.

Schedules

Any change to the scheduled times shall be requested in writing to the Government. The Government will review and evaluate the potential time change and notify the contractor In writing if the request shall be honored (approved/Disapproved). Solid waste removal schedules above are estimated and subject to an on-call basis as needed (the institution will be charged at the contract rat for each extra (on-call) pickup. The Government has the right to reduce the number of compactor pulls due to a recently established recycling program. The Government will be responsible for notifying the contractor of a reduced need, with a minimum of twenty-four (24) hours' notice before the scheduled time frame.

The contractor shall be responsible for the following:

1. Loading and unloading of the trash compactors.

2. It shall be the contractor's responsibility to operate the hauling of refuse and disposal of such in accordance with all local, county, state and federal regulations and restrictions. The Government shall have the right to inspect any disposal site where concerned refuse is disposed of without prior notification.

3. The contractor must be aware of the local weight restrictions, and the responsibility lies with the contractor to abide by these restrictions.

4. All refuse shall be directly hauled to a landfill. There are no salvage rights for the refuse. The contractor shall inform the Government of the landfill being used at all times.

5. The contractor shall provide a twenty-four (24) hour means of contact with a specified representative from the company. This person will be contacted in the event that there is a problem associated with the refuse disposal at the landfill.

6. All landfill charges are the responsibility of the contractor and will not be paid for by the Government.

7. Access to the institution grounds is restricted during periods of heavy fog. During periods of fog predictions, the contractor shall call the institution prior to making pickup to ensure that access will be granted.

8. The sealed self-contained compactor need to be hauled in a manner not to damage the compactors or its components. The contractor shall be responsible for disconnecting the hydraulic lines and reconnecting them once the full and emptied containers are exchanged. The contractor shall be responsible for ensuring the doors are closed properly to prevent seepage from the container.

9. The contractor may occasionally be delayed access to the compactors, due to institution emergencies, other than fog.

10. The contractor must dispose all trash/waste in a class I disposal facility in accordance with all Federal, State, Municipal and local laws and regulations of the Environmental Protection Agency (EPA). Class I disposal facility refers to a sanitary landfill which serves a municipal, institution, and/or rural population and is used or to be used for disposal of domestic waste, commercial waste, institutional waste, municipal waste, demolition/construction waste, farming waste, discarded automobile tires and dead animals.

11. The contractor will own/supple the sealed self-contained compactors. The contractor is responsible for the maintenance of the sealed self-contained compactors.

Invoices

The contractor shall submit monthly invoices to the Accounting Office for payment. Each invoice shall include copies of individual weight tickets associated with each pickup.

Security

All contractor personnel entering the institution shall be required to present a photo identification in the form of a valid state driver's license or state issued ID card.