MARKET RESEARCH QUESTIONNAIRE - FCI LORETTO.pdf

U.S. Department of Justice Federal Bureau of Prisons

Administration Division Field Acquisition Office 346 Marine Forces Drive

Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE

SOLID WASTE DISPOSAL SERVICES

FEDERAL CORRECTIONAL INSTITUTION (FCI)

LORETTO, PENNSYLVANIA

The Federal Bureau of Prisons (FBOP) is conducting market research in compliance with the Federal Acquisition Regulation, Part 10. The service is for the provision of Solid Waste Disposal Services. The services will be provided at the Federal Correctional Institution (hereinafter referred to as FCI) located in Loretto, Pennsylvania. The physical address is 772 Saint Joseph Street, Loretto, PA 15940. The contract year shall consist of one 12 month base year with four 12 month option years for renewal. The NAICS Code is 562111(Solid Waste Collection) with the size standard of $41.5 million.

A draft copy of the Statement of Work & the Schedule for Services for each year are attached to this questionnaire. Additional details is forthcoming in the solicitation. A Government solicitation document to provide these services is being developed, and a contract may or may not result. Market research is being conducted to determine interest and capability of potential sources for this requirement. All information submitted in response to this announcement is voluntary the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Solid Waste Collection is 562111, which sets the small business size standard at $41.5 million (below $41.5 million in gross revenues is considered small, above $41.5 million in gross revenues is considered large). Based on this standard, what is your business size, small or large?

Small Other than Small

2. Can your firm provide the service as either a prime contractor or as a subcontractor?

Prime Subcontractor

3. Is your business/employee certified to practice in Pennsylvania?

Yes No

4. If you are a small business, what level of subcontracting, if any, would your firm utilize? Services (except construction) require at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern (FAR 52.219-14).

5. Which type of form does your business use to report earned income on the individual performing the services?

W2 1099

6. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

8(a) Program HUBZone Certified Business Women-Owned Small Business Veteran-Owned Small Business Service-Disabled Veteran-Owned Small Business

7. Please indicate any General Services Administration Federal Supply Schedule (FSS) contract number(s) your firm has been awarded in association with the aforementioned services and their respective expiration date(s).

FSS number(s): ____________________ Expiration date(s): ______________________

8. Can your firm provide firm fixed unit prices for future contract years (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

9. The Federal Acquisition Regulations requires the following insurances policies: Workers’

Compensation and Employer’s liability not less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage. Are these rates and requirements consistent with regulatory requirements in Pennsylvania?

Yes No If no, what are the standard rates per insurance?

10. **Are privacy provisions/clauses “customarily” included in solicitations of this type of requirement?

11. **Are Solid Waste Disposal services “customarily available” in commercial practice/marketplace?

12. Does your firm have access to the internet to download solicitation materials?

13. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

7 days 10 days 15 days 30 days

14. Is your company registered in System for Award Management (SAM)?

Yes No _______________________DUNS

All potential offerors are advised if a solicitation is issued it will include the clause at FAR 52.212-4 Commercial Items, paragraph (t) SAM. This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://www.sam.gov.

15. If awarded a contract, how many calendar days following an award would it take your firm to begin providing services to the institution?

Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

Calendar days

16. Has your organization previous provided Solid Waste Disposal services for prisons?

17. Which of the following best describes your organization?

Non-Profit Faith-Based Corporation LLC

18. Please furnish the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

I am extremely appreciative of the time you have taken to complete this questionnaire. Please email your completed market research questionnaire via email at llwheeler@bop.gov on or before Friday, July 31, 2020, at 2:00 p.m. Central Time (CT). Please feel free to contact me at (972) 352-4536 if you have any questions.

https://www.sam.gov/ mailto:llwheeler@bop.gov

Sincerely, LaQueta Wheeler

LaQueta Wheeler, Contracting Officer Federal Bureau of Prisons U.S. Armed Forces Reserve Institution Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through Beta.Sam.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

STATEMENT OF WORK

FCI LORETTO

Introduction:

The Federal Correctional Institution is located at 772 Saint Joseph Street, in Loretto, Pennsylvania. The Federal Correctional Institution, hereinafter referred to as FCI, is comprised of two different, but co-located facilities. They are (1) FCI, and (2) Federal Prison Camp, hereinafter referred to as FPC. The Bureau of Prisons intends to make a single award for the provision of waste removal services to a responsible contractor who can provide the services in accordance with the stated requirements. The Contractor shall provide complete trash removal services to include: pick-up, haul, dump, and cleaning of the receptacles for the FCI/FPC. The base period performance will be from the Effective Date of Award through 12 month period, with the government’s unilateral right to exercise up to four, one year option periods.

Performance:

(1) Method of Performance:

The Contractor shall provide the services described in this solicitation/contract, independent of Government supervision. All task orders are subject to the terms and conditions of this contract.

The Contractor is required to empty (2) government-owned compactors at the FCI and (2) government-owned compactors at the FPC.

(2) Equipment:

Compactors: Compactors are the property of the FCI/FPC. The Contractor shall provide complete trash removal services to include: pick-up, haul, dump, and cleaning of two (2) wet-waste compactors at the FCI, two (2) wet-waste compactors at the FPC, all Government- Owned. (2-FCI/2-FPC). The Contractor shall pick up a full compactor haul, dump, and clean the compactor and return it to the institution. The Contractor will unhook all electrical apparatus at pick up and hook up all electrical apparatus upon returning with the compactor, ensuring proper operation before departure from the institution. The contractor shall thoroughly pressure clean and sanitize with disinfectants, each compactor after disposal of the waste.

All Government equipment and components of equipment are the sole property of the Government, and no supplement agreement or relationship between the Contractor and the Government shall give the Contractor any proprietary interest in such components thereof.

Contractor Vehicles: The Contractor shall use vehicles specifically designed for refuse collection and which do not permit loss of refuse. The Contractor shall have sufficient equipment for execution of this contract.

Schedules and Pickup:

Trash Pick up: Trash will not be segregated prior to pick-up. The contents of the compactors, including all garbage, refuse and trash inside, resting upon or in the immediate vicinity of the compactor and that which might be spilled by collectors during pick up, shall be thoroughly and completely collected. The compactor’s waste material will consist of solid and/or wet waste from food service and other departments within the institution.

The pick up schedule and frequency of pick ups may be altered to meet the needs of the Government. Scheduled pick ups will be as follows:

1. FCI — Thursday pick up and empty container delivery after 7:30 A.M and be returned before 2:30 P.M.

2. FPC — Pick up and empty container delivery will be based on request, but the hours will be after 7:30 A.M. and returned before 2:30 P.M.

Additionally, the FCI/ FPC may require additional pulls and will notify the Contractor in advance as needed. The Contractor must, upon notification of the FCI/FPC, complete the additional pulls within 24 hours.

Base Period:

Pick up Schedule Approximate Schedule

1. Two wet-waste © FCI Food Service 1 pick up per week.

2. Two wet-waste © FPC 1 pick up per bi-weekly.

The number of pick ups for the base period will be reduced as a result of the shortened performance period but will occur in the frequencies stated above.

Option Years 1-4:

Pick up Schedule Approximate Schedule

1. Two wet-waste © FCI Food Service 1 pick up per week.

2. Two wet-waste © FPC 1 pick up per bi-weekly.

Removal and Disposal:

Removal time and frequencies shall be as stated above and may be altered as the needs of the Government. Refuse disposal methods shall be in accordance with Local, State and Federal Government Health and Sanitation Codes and Regulations, to include Environmental Protection Agency regulations. In the event that two or more regulations conflict, the Contractor shall adhere to the more stringent of the two regulations. The disposal of waste shall be in a legally and environmentally safe manner. The contractor shall provide written documentation stating that the approved landfill meets all Federal, State, and Local regulations. Security checks will be performed each time the contractor is required to enter the institution. This process could take up to 30 minutes. The Contractor will supply the FCI/FPC with written proof of dumping at an approved dump site, on a monthly basis.

Inclement Weather Schedule:

Refuse shall be collected as scheduled during inclement weather unless specific approval to delay is requested by the Contractor and approved by the Contracting Officers or the COR.

Maintenance:

When requested by FCI Loretto, The contractor will provide maintenance services, including all parts and labor to Government-owned compactors.

Response time for repairs shall be as follows:

-Monday through Friday: Respond within one business day of notification by the Contracting Officer or Cost Center Manager. FCI Loretto work hours are Monday through Friday, 7:30 a.m.

to 3:00 p.m.

-Weekends and Holidays: Respond by Monday of the next business week after notification by the Contracting Officer or Cost Center Manager.

-The Contractor assumes the full risk of and responsibility for any loss, destruction or damage occurring to the Government-owned waste removal equipment, components, or containers, attributable to the Contractor by reason of the negligence of its employees while acting within the scope of their employment.

Cleanliness of Collection Area:

Collection stations shall be left in a neat and orderly manner. All solid waste in the vicinity of the collection areas, including spillage and waste left in the areas by the contractor, shall be picked up by the Contractor. The contractor must ensure container locations are clean prior to removing the containers from the areas.

Receipts/Invoices:

The contractor will be required to present a delivery ticket with the monthly billing to confirm which container was pulled, to include the date and time of the pull for each container.

Permits:

Quoters must possess and provide copies with their quotations of the required city, county, state, and/or federal permits as required to haul solid waste. Costs associated with maintaining these permits throughout the life of the resulting contract are the sole responsibility of the contractor.

Security:

The Contractors and its employees shall be required to meet and adhere to all regulations prescribed by the BOP for the safety, custody and conduct of inmates. Security checks will be initiated each and every time the Contractor's employees enter the secure perimeter of the FCI.

The Government reserves the right, for security reasons, to prohibit certain vendor employees from entering FCI. Employees of the Contractor will be required to attend a four (4) hour orientation program prior to performing contractual duties within the institution. In the event of an institution emergency, or adverse weather, the Contractor may not be able to enter the institution to obtain the compactor(s).

The FCI/FPC reserves the right to suspend, limit or revoke the Contractor’s privileges at the institution due to violations of BOP security procedures.

Solid Waste Removal Services

Category Items Quantity

Base Year Pull Charge Compactor Inside 60

Base Year Pull Charge Compactor Outside 26

Base Year Pull Charge Open Top Container 6

Base Year Landfill Tipping Fees Compactors 618

Base Year Landfill Tipping Fees Open Top Co. 36

Base Year Hour Maintenance Fee 50

Option Year 1 Pull Charge Compactor Inside 60

Option Year 1 Pull Charge Compactor Outside 26

Option Year 1 Pull Charge Open Top Container 6

Option Year 1 Landfill Tipping Fees Compactors 618

Option Year 1 Landfill Tipping Fees Open Top Co. 36

Option Year 1 Hourly Maintenance Fee 50

Option Year 2 Pull Charge Compactor Inside 60

Option Year 2 Pull Charge Compactor Outside 26

Option Year 2 Pull Charge Open Top Container 6

Option Year 2 Landfill Tipping Fees Compactors 618

Option Year 2 Landfill Tipping Fees Open Top Co. 36

Option Year 2 Hour Maintenance Fee 50

Option Year 3 Pull Charge Compactor Inside 60

Option Year 3 Pull Charge Compactor Outside 26

Option Year 3 Pull Charge Open Top Container 6

Option Year 3 Landfill Tipping Fees Compactors 618

Option Year 3 Landfill Tipping Fees Open Top Co. 36

Category Items Quantity

Option Year 3 Hour Maintenance Fee 50

Option Year 4 Pull Charge Compactor Inside 60

Option Year 4 Pull Charge Compactor Outside 26

Option Year 4 Pull Charge Open Top Container 6

Option Year 4 Landfill Tipping Fees Compactors 618

Option Year 4 Landfill Tipping Fees Open Top Co. 36

Option Year 4 Hour Maintenance Fee 50