MARKET RESEARCH QUESTIONNAIRE_FCI.pdf

U.S. Department of Justice Federal Bureau of Prisons

Administration Division Field Acquisition Office 346 Marine Forces Drive

Grand Prairie, Texas 75051

MARKET RESEARCH QUESTIONNAIRE

SOLID AND ORGANIC WASTE REMOVAL SERVICES

FEDERAL CORRECTIONAL INSTITUTION WASECA, MINNESOTA

The Federal Bureau of Prisons (FBOP) is conducting market research in compliance with the Federal Acquisition Regulation, Part 10. The service is for the provision of Solid and Organic Waste Removal services. The services will be provided at the Federal Correctional Institution (hereinafter referred to as FCI) Waseca, Minnesota. The physical address is 1000 University Drive SW, Waseca, Minnesota, 56093. The contract year shall consist of one 12-month base year with four 12-month option years, for renewal, plus a six-month extension. The NAICS Code is 562111 (Solid Waste Collection) with the size standard of $41.5 million.

A draft copy of the Statement of Work are attached to this questionnaire. Additional details is forthcoming in the solicitation. A Government solicitation document to provide these services is being developed, and a contract may or may not result. Market research is being conducted to determine interest and capability of potential sources for this requirement. All information submitted in response to this announcement is voluntary the Government will not pay for information requested nor will it compensate any respondent for any cost incurred in developing information provided to the Government.

Please answer the following questions:

1. The North American Industrial Classification System (NAICS) code for Solid Waste Collection is 562111, which sets the small business size standard at $41.5 million (below $41.5 million in gross revenues is considered small, above $41.5 million in gross revenues is considered large). Based on this standard, what is your business size, small or large?

Small Other than Small

2. Can your firm provide the service as either a prime contractor or as a subcontractor?

Prime Subcontractor

3. Is your business/employee certified to practice in Minnesota?

Yes No

4. If you are a small business, what level of subcontracting, if any, would your firm utilize? Services (except construction) require at least 50 percent of the cost of contract performance incurred for personnel shall be expended for employees of the concern. Small businesses shall comply with

FAR 52.219-14.

5. Which type of form does your business use to report earned income on the individual performing the services?

W2 1099

6. Is your firm eligible for participation in one of the following small business programs? If so, please indicate the program.

8(a) Program HUBZone Certified Business Women-Owned Small Business Service-Disabled Veteran-Owned Small Business

7. Please indicate any General Services Administration Federal Supply Schedule (FSS) contract number(s) your firm has been awarded in association with the aforementioned services and their respective expiration date(s).

FSS number(s): ____________________ Expiration date(s): ______________________

8. Can your firm provide firm fixed unit prices for future contract years (for example: a contract with a base year and four option years, equaling a total of five years)? Please indicate the maximum number of years you can provide firm-fixed unit prices.

5 years 4 years 3 years 2 years 1 year only

9. The Federal Acquisition Regulations requires the following insurances policies: Workers’ Compensation and Employer’s liability no less than $100,000; and General Liability no less than $500,000 per occurrence; and Automobile Liability of at least $200,000 person, $500,000 per occurrence for bodily injury, and $20,000 per occurrence for property damage. Are these rates and requirements consistent with regulatory requirements in Minnesota?

Yes No If no, what are the standard rates per insurance?

10. **Are privacy provisions/clauses “customarily” included in solicitations of this type of requirement?

Yes No

11. **Are Solid and Organic Waste Removal services “customarily available” in commercial practice/marketplace?

Yes No

12. Does your firm have access to the internet to download solicitation materials?

Yes No

13. How many calendar days does your firm need to prepare a proposal resulting from this solicitation?

7 days 10 days 15 days 30 days

14. Is your company registered in System for Award Management (SAM)?

Yes No _______________________DUNS

All potential offerors are advised if a solicitation is issued it will include the clause at FAR 52.212-4 Commercial Items, paragraph (t) SAM. This clause requires all contractors doing business with the Federal Government after September 30, 2003, to be registered in the SAM database. If your company is not registered in SAM, registration can be completed at https://www.sam.gov.

15. If awarded a contract, how many calendar days following an award would it take your firm to begin providing services to the institution?

Please note that all individuals providing services at the institutions must undergo a security clearance investigation. This investigation may take 30 calendar days or longer to complete.

Calendar days

16. Has your organization previous provided Solid and Organic Waste Removal services for prisons?

Yes No

17. Which of the following best describes your organization?

Non-Profit Faith-Based Corporation LLC

18. Please furnish the following information in reference to your firm:

Name:

Address:

Point of Contact:

Telephone Number:

E-mail Address:

I am extremely appreciative of the time you have taken to complete this questionnaire. Please email your completed market research questionnaire via email at llwheeler@bop.gov on or before Thursday, January 27, 2022, at 10:00 a.m. Central Time (CT). Please feel free to contact me at (972) 352-4536 if you have any questions.

Sincerely, LLaQueta Wheeler

LaQueta Wheeler, Contracting Officer Federal Bureau of Prisons U.S. Armed Forces Reserve Institution Field Acquisition Office 346 Marine Forces Drive Grand Prairie, TX 75051

NOTE: The resulting solicitation will be distributed solely through Beta.Sam.gov. Hard copies of the solicitation will not be available. The website provides downloading instructions to obtain all documents relating to the solicitation. All future information concerning this acquisition, including the pre-solicitation notices, solicitation, and any subsequent amendments, will be distributed solely through the website. Interested parties are responsible for monitoring the website to ensure they have the most up-to-date information about the acquisition.

STATEMENT OF WORK FOR FCI WASECA, MINNESOTA

Subject

The Federal Bureau of Prisons, Field Acquisition Office in Grand Prairie, Texas, intends to make a single award for the provision of Solid Waste Removal Services for FCI Waseca located in Waseca, Minnesota.

Place of Performance

Services will be performed on-site at FCI Waseca, 1000 University Drive SW, Waseca, Minnesota 56093.

Schedule

Regular scheduled pickups shall be once per week, Monday through Friday (for compactor solid waste) from 8:00 am - 2:00 pm (excluding federal holidays) as determined by awarded contractor and COR/CO, or designee.

Monday through Friday (as needed for compactor organic waste and 6 yard solid waste dumpster containers) from 8:00am - 2:00pm (excluding federal holidays) as determined by awarded contractor and COR/CO, or designee.

If a scheduled pickup falls on a Federal Holiday, the pickup must be made the first business day following the regularly scheduled day and time.

The Contractor should arrive at the institution at least one half hour before pickup time for the compactors located within the secured perimeter.

The above schedule is subject to change based on the needs of FCI Waseca. If the containers or compactors become full prior to the scheduled pickup day, the Contractor will be notified by the Contracting Officer’s Representative (COR) or the Contracting Officer (CO) when special pickups are required. Special pickups will be on a “Will Call” basis. Special pickups could be any day of the week, Monday through Friday. The time frame for special pickups shall be made in agreement with the “Will Call” instructions of the COR/CO or within twenty-four (24) hours of the “Will Call”.

Specific Requirements

The contractor will be licensed/permitted by the State of Minnesota and will provide evidence of proper waste disposal, in accordance with all current Federal, State, and local codes, laws, and requirements regarding the disposal of solid waste.

Supplies and Equipment

The Contractor shall provide and install compaction equipment at its expense, at such locations designated by FCI Waseca.

The Contractor assumes the full risk of and responsibility for any loss, destruction or damage occurring to the trash removal equipment, components or containers, except such loss or damage as may be attributable to FCI Waseca by reason of the negligence of its employees while acting within the scope of their employment.

SPECIFIC REQIUREMENTS:

REMOVAL AND DISPOSAL OF GARBAGE AND TRASH

1. There shall be two (2) leak proof, roll-off type trash containers located inside the secure perimeter with a capacity of 30 cubic yards at all times. One (1) for organic material and one (1) for solid waste, and, two (2) trash containers of at least six (6) yards capacity, located outside the secure perimeter near the Garage.

The 30 cubic yard solid and organic containers will be picked up when communicated to the contractor by the FCI Waseca Facility Manager, General Foreman, or designee on an as needed basis based on the available capacity remaining in the containers & requirements of FCI Waseca, MN. The 6 yard containers will be picked up when communicated to the contractor by the FCI Waseca Facility Manager, General Foreman, or designee on an as needed basis based on the available capacity remaining in the containers & requirements of FCI Waseca, MN.

Pick-up of the 30 cubic yard container will occur no earlier than 8:00 a.m. and no later than 2:00 p.m., unless agreed upon by the institution, for security and personnel reasons.

2. Loading and unloading will be accomplished by the contractor.

3. It shall be the contractor’s responsibility to operate the hauling of the refuse and disposal of such in accordance with and abide by all local, county, state and federal regulations and restrictions. The Government shall have the right to inspect any disposal site where concerned refuse is disposed of without prior notification.

4. Contractor must be aware of local weight restrictions, and the responsibility lies with the contractor to abide by these restrictions.

5. Full containers shall not exit the rear gate (Sallyport) of the institution until they have been properly secured by the institution for a period not less than 3 institutional counts.

6. The contractor will provide two hinged doors located over the compactor operators access opening on the two (2) self-contained 30 yard compactors for solid and organic waste, in order to prevent access while not in use. The doors will be furnished with non-removable hinges and be constructed of no less than 1/8” metal. The doors will have metal handles constructed of no less than 1/8” metal with enough clearance between the door and handle for a security chain and padlock. The security chain and padlock will be furnished by the Government. The handles will have non-reversible anchors to prevent removal. The two (2) containers loading door shall be fitted with a hasp which may be locked using a Government issued padlock. The two (2) compactors shall be fitted so that it may be locked using a Government issued padlock. The two

(2) compactors shall be equipped with a separate key-operated control panel with start, stop, and reverse buttons and both an 80% and 100% capacity indicator lights, a heating element for the hydraulic system to prevent frozen fluid, an enclosed charge box, generate a minimum of 1850 P.S.I. of compaction pressure and include safety control devices that can be operated by staff.

Compactor feed openings (doors) shall be at least 40" by 58" square. The required electrical service shall be 208 volt 40 amp, 3 phase electrical/hydraulic units. The hydraulid tank heaters should operate on 208 volt, 20 amp, single phase. The contractor can provide units requiring different voltage with written approval from the Government.

7. The contractor shall be required to connect compactor to electrical service outlets provided by FCI Waseca. All electrical utility service shall be furnished by the institution at no charge to the contractor.

8. This equipment will be required to have a preventative maintenance program for proper operation. The contractor shall be solely responsible for all equipment, insurance, labor, licenses, permits, maintenance, materials, parts, repairs and tools on rented or leased equipment. The containers will be sanitized by the contractor on a regular basis to minimize odor and bug infestation. The Government reserves the right to inspect all equipment, and to accept or reject any equipment on the basis of said inspection. In the event that the Government rejects a piece of equipment, the contractor shall provide an acceptable replacement no later than the following day on which the contractor received notification thereof. Notification may be done verbally, by telephone, or in writing.

9. Trash may include, but is not limited to, food products, glass, wood, paper products, assorted scrap metal, cardboard, construction material, and small appliances. Hazardous waste shall not be included.

10. Access to the institution grounds is restricted during periods of heavy fog. If there is any question regarding access to the institution the contractor shall contact a Facilities representative, General Foreman or Facility Manager, if Foreman is unavailable, prior to making pick-ups to ensure that access will be granted. No additional fees may be charged to the Government due to conditions beyond the institutions control.

11. Contractor shall understand that institutional emergencies can occur and the contractor may not be allowed access during that time. No additional fees may be charged to the Government due to institutional emergencies.

12. The successful bidder must dispose all trash/waste in accordance with all Federal, State, Municipal and local laws and the regulations of the Environmental Protection Agency.

13. The contractor shall be responsible for all trash, garbage, and debris spills from the containers during the process of the removal and/or disposal.

14. There are no salvage rights for the refuse.

15. Any landfill charges are the responsibility of the contractor and will not be paid for by the Government.

16. Before leaving the institution premises, the driver shall provide a written pick-up ticket with driver’s signature, approximate cubic yards of refuse being removed, and obtain a Government representatives signature. The driver shall stop at the rear gate (Sallyport) for Government signature and must leave a copy of the pick-up ticket with that same individual.

17. All contractor employees who enter the secure perimeter must adhere to all FCI Waseca requirements concerning the conduct, custody and safety of inmates. All employees must also agree to and pass a security background investigation.

18. The contractor shall provide the Contracting Officer with a copy of their "haulers license" prior to contract award.

19. The contractor shall provide a 24-hour means of contact with a specified representative from the company. This person will be contacted in the event that there is a problem associated with the refuse.

20. The contractor shall be required to provide written operating instructions for the compactor and container no later than the date on which performance of the required services are initiated.

21. Payment will be made monthly, upon receipt of invoice with supporting pick-up tickets from contractor. The invoice must include the actual weight, in tons or cubic yards, of each load, in accordance with Executive Order 13514. Contract award as a result of the solicitation is subject to the Prompt Payment Act - Public Law 97-117 (96 stst, 85, USC 1801).

Description of Duties

The Contractor shall provide services that include; transportation, collection, labor, and equipment necessary for the removal and disposal of solid and organic waste, trash, refuse and debris from FCI Waseca to a disposal site (landfill). The Contractor shall be responsible for all trash, garbage, and debris spilled from any container during the pulling and hauling process. All material in the containers becomes the property of the Contractor upon removal from Federal property and is the responsibility of the Contractor to dispose of the material in a lawful and proper manner. The term “pickups” shall mean the same as pulls, hauls and/or dumps.

The Contractor shall make pick-ups as scheduled and shall furnish and/or install Contractor owned containers/equipment at all institution locations.

During the trash removal process at the pickup sites and disposal route on Government Property, keep the area adjacent to the containers clean of debris. Clean and perform maintenance on containers/compactors as necessary.

Institution Security

The contractor agrees to adhere to all regulations prescribed by the institution for the safety, custody, and conduct of inmates. Access to the containers will be available only during the scheduled hours, unless prior approval of the COR OR CO is obtained.

While on institution grounds and prior to departure, the operator, equipment, and vehicle shall be subject to security checks and inspections. The Government reserves the right for security reasons to prohibit certain vendor employees from entering the facility.

Due to the nature of the correctional setting, delays in performance of work may be expected.

Such delays may include but are not limited to inclement weather, electrical or mechanical problems, or other security matters. When the contractor reports to the institution on a scheduled pickup but is unable to performance services due to such delays, the contractor will be paid for their time in the form of a predetermined trip fee. The unperformed pickup may be rescheduled at the BOP’s discretion or may be performed on the next regularly scheduled pickup. Charges for the trip fee should be represented as separate line item charges on each invoice.