Market Research LTC Questionnaire.docx

DEFENSE LOGISTICS AGENCY

DLA LAND and MARITIME

POST OFFICE BOX 3990

COLUMBUS, OH 43218–3990

CM25177005

Strategic Acquisition Programs Directorate (SAPD) Preliminary Long Term Contract Market Research Questionnaire

DLA Land and Maritime is considering a solicitation and subsequent Award of a Long-Term Contract (LTC) for the items listed the attached spreadsheet. As a potential supplier of these items, we ask that you fill out this market survey to the best of your knowledge so that we can generate a realistic and beneficial solicitation.

· Should any of the survey questions not apply (Cost or Pricing Data, First Article Testing, etc.) please skip over that section.

· Feel free to contact the sender of this survey at Sarah.Schaff@dla.mil if you have any questions.

Respectfully request that you return the survey within 5 business days of receipt. We sincerely appreciate your time.

Company Name: , Cage Code: Phone: Email, Name & Signature:

I. GENERAL QUESTIONS:

1. Please check your company’s size and status:

a. |_| Large or |_| Small Business

b. Approx. how many employees do you currently have?

i. How are you classified by the Small Business Administration (SBA)? E.g. 8(a), Hubzone, Woman Owned, Veteran Owned, etc. Please specify:

c. Are you a: |_| Manufacturer or |_| Distributor/Dealer

d. If you are a Distributor/Dealer for the actual Manufacturer of these items, please provide additional information below:

Manufacturer Name:

Manufacturer Cage Code:

Is the Manufacturer a Small Business? |_| Yes |_| No

If yes: How are they classified by the Small Business Administration?

Approx. how many employees do they have? Unknown? |_|

II. LONG TERM CONTRACT RELATED QUESTIONS:

1. Is your company interested in pursuing a Long-Term Contract for any or all of these items? |_| Yes |_| No

a. If no, please explain.

2. Is a three-year base period with single option years thereafter agreeable? |_| Yes |_| No

a. If no, please explain.

b. Does your company have an “ideal” or preferred base period?

|_| 1 |_| 2 |_| 3 |_| No preference (e.g. Number of Base Years does not affect Price)

3. How many option periods (assuming one-year in length) would you quote with a three-year base period?

|_| 1 |_| 2 |_| None

4. How many option periods would you accept with a 1 or 2 year base period? |_| 1 |_| 2 |_| 3 |_| 4

(Please Note: The total contract length cannot exceed five years.)

5. If the base period is more than one year, would you be able to hold pricing steady for the entire period or would you require an annual price adjustment?

|_| Yes – Prices held steady for the Base Period |_| No – Require an annual price adjustment

6. Would you prefer to have the pricing adjusted for the subsequent periods by a Fixed Price Annual Adjustment or by an Economic Price Adjustment (EPA) based on the Producer Price Index (PPI)?

|_| Annual Price Adjustment |_| Economic Price Adjustment (EPA)

a. If yes to EPA, do you have a recommended index that is applicable to these items? If so, please provide the index and please provide an explanation as to why you feel it’s a good fit.

b. What components / raw materials are the primary drivers in the pricing of these items (e.g., steel, rubber, oil, plastics, etc.)?

7. Do any of the items on the attached spreadsheet qualify for Quantity Price Breaks? |_| Yes |_| No

a. If yes, please annotate the spreadsheet, accordingly.

8. Are there any items that you would recommend adding to/deleting from this LTC project? |_| Yes |_| No

a. If yes, please explain:

III. COST OR PRICING DATA OR INFORMATION OTHER THAN COST OR PRICING DATA:

* The following pertain to the requirement for certified Cost or Pricing Data or Information Other Than Cost or Pricing Data. For contracts estimated over $2,000,000*, certified Cost or Pricing Data “may” be required.

1. Do you fully understand the requirements for Certified Cost or Pricing Data or Information Other Than Cost or Pricing Data and are willing and able to provide such requirements? |_| Yes |_| No

a. Have you provided Certified Cost or Pricing Data to DLA in the past? |_| Yes |_| No

i. If yes, please provide the most recent contract number or audit number for which you submitted this information: Contract Number and/or Audit Number

ii. Would you be able to provide data from your subcontractors if needed? |_| Yes |_| No

2. If you are a dealer, will you be able to obtain Cost or Pricing Data from the actual manufacturer? |_| Yes |_| No

IV. COMMERCIAL QUESTIONS:

* It is the Contracting Officer’s authority to determine an item(s) commercial or not and if the commercial price(s) are Fair and Reasonable. This is usually accomplished through proof that commercial market forces have driven the setting of the commercial price.

1. Are any of these items Commercial Items per FAR 2.101(b)? |_| Yes |_| No

a. If yes, please explain:

2. If yes, is your company willing and able to provide evidence of commercial sales and support needed to verify price reasonableness? |_| Yes (Submit documentation* with market research response.) |_| No *Documentation that would potentially help support your commerciality claim may include but is not limited to:

1. Published Catalogs/Price Lists

2. Un-Redacted Commercial sales history (e.g. Invoices showing sales to companies outside of Federal, State or Local Government, etc). The importance of provided un-redacted invoices is to assist in proving the item(s) have been sold commercially at like prices and for like quantities.

3. Complete set of Drawings. You may mark your drawings as “Proprietary and Confidential” as the Government will only use them for determination of Price Reasonableness.

4. Proof of availability or announcement of the Commercial Item to the general public

3. Are any of these items for sale on General Services Administration (GSA) Advantage?

|_| Yes: Provide Contract Number(s):

|_| No

VII. CONSOLIDATION:

1. The Government intends to consolidate the requirements (NSNs) into a single solicitation.

a. NSNs will still be evaluated on an all or none basis per NSN, which allows contractors to quote on only the NSNs that are applicable to their company.

b. The Government sees consolidating the NSNs as an advantage to contractors because vendors reduce duplicate efforts and thereby lower administrative costs associated with quoting on multiple solicitations over the same period.

c. Multiple NSNs can be awarded on a single contract and requirements will source automatically to the proposed LTC using DLA’s automated procurement system, which will generate delivery orders against the contract

d. Another proposed advantage is that vendors are able to reduce material costs for items on an LTC by using long term production planning, which could allow buying raw or finished materials in bulk.

e. The Government would like to ask if you, as the vendor, agree consolidating NSNs would be an advantage or if you believe it is a disadvantage. If you think this would be a disadvantage, please explain why.

|_| Advantage |_| Disadvantage -- Explanation:

VIII. DELIVERY QUESTIONS:

1. Are there production limitations for any of the item(s) of which we are requesting information? |_| Yes |_| No If yes, please annotate on the attached spreadsheet.

2. Would a minimum delivery order quantity and/or dollar value apply to these NSNs? |_| Yes |_| No If yes, please annotate on the attached spreadsheet.

IX. ADDITIONAL INFORMATION/INPUT:

It is always the Defense Logistics Agency’s intent to produce Contracts that are advantageous to both the Warfighter and the Contractor. This is best achieved through open lines of communication and informative feedback. Please provide any additional information that you feel may be of assistance in building our Acquisition Strategy and possible Solicitation development.

Source Selection Information – See FAR 2.101 and 3.104. For Official Use Only Page | 1

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