MARC Mechanical MCRFP No. MRC-26-001_Addendum No. 001_072326.pdf

6 Saint Paul Street, Baltimore, MD 21202-1614 | 410.539.5000 | 1.866.RIDE.MTA | MD Relay 7-1-1 | mta.maryland.gov

TO: All Prospective Offerors

FROM: Maryland Transit Administration

SUBJECT: MARC Mechanical Ancillary – Repairs, Maintenance, and Minor Construction Master Contract RFP No. MRC-26-001-AN Addendum No. 001

DATE: July 23, 2026

Effective this date is Addendum No. 001 (32 pages) to the subject Master Contract RFP.

This addendum replaces the Key Information Summary Sheet (KISS) page 2 of 3. Note that changes to this document reflect a change in dates as follows:

• Site Visit (SV) Date and Time:

o From Friday, July 24, 2026, at 11:00am EDT o To Tuesday, August 4, 2026, at 1:00pm EDT

• Pre-Proposal Questions (PPQ) Due Date & Time:

o From Wednesday, August 5, 2026, at 3:00pm EDT o To Friday, August 14, 2026, at 3:00pm EDT

This addendum also includes the following:

• PowerPoint Slides from Pre-Proposal Conference

• Pre-Proposal Conference Attendee Sheet

Please note that the Administration is working diligently to provide the affected documents to those that have submitted their Non-Disclosure Agreement (NDA) – Offeror and anticipates providing these documents during the week of July 27, 2026. Note that, if you have already submitted an NDA, do you not need to resubmit it.

All other terms and conditions remain unchanged.

Sincerely, Andrea M. Neumayer, CMPA Manager, Contract Development MDOT MTA Contract Development and Controls Procurement Officer

Maryland Department of Transportation Maryland Transit Administration

MARC Mechanical Ancillary - Repairs, Maintenance, and Minor Construction

Contract No. MRC-26-001-AN

KEY INFORMATION SUMMARY SHEET

MRC-26-001-AN

Version 2.0 (05/15/26)

Addendum No. 001 (07/23/26) KISS 2 of 3

Non-Disclosure Agreement (NDA) Required:

To be established per Task Oder

Sample Task Order (STO) Name:

MARC IIA (Railcar 7754) Toilet Room Repair and Refurbishment

STO 001 Duration: Two-hundred and seventy (270) Calendar Days

STO 001 Place of Performance:

MARC Martin’s Airport Maintenance Facility 2700 Eastern Blvd Middle River, MD 21220.

NDA Required for STO: Yes Please refer to Non-Disclosure Agreement (Offeror)

STO Site Visit Response Form (SVRF) Due Date & Time:

Monday, July 20, 2026, at 3:00pm EDT

Pre-Proposal Conference (PPC) Date & Time:

Wednesday, July 22, 2026, at 9:30am EDT

Join via Microsoft Teams Meeting ID: 286 723 854 812 937 Passcode: Wm24Tx3V Join by Phone +1 667-262-2962 Phone Conference ID: 300 225 560# Note that individual meeting invites will not be sent.

Site Visit (SV) Date & Time: Friday, July 24, 2026, at 11:00am EDT Tuesday, August 4, 2026 at 1:00pm EDT

MARC Martins Facility 2700 Eastern Blvd., Middle River, MD 21220

Required PPE: Long pants, hi-visibility safety vest, hard hat, eye protection, closed shoes

Pre-Proposal Questions (PPQ) Due Date & Time:

Wednesday, August 5, 2026, at 3:00pm EDT Friday, August 14, 2026, at 3:00pm EDT

Non-Disclosure Agreement (NDA) Due:

Monday, July 20, 2026, at 1:00pm EDT Upon receipt of the completed NDA, affected documents will be sent electronically, typically within twenty-four hours

Pre-Proposal Conference

MRC-26-001-AN

MARC Mechanical Ancillary – Repairs, Maintenance and Minor Construction

July 22, 2026, at 9:30am

INTRODUCTIONS

• Andrea Neumayer, Procurement Officer

• Office of Equal Opportunity

• MTA Project Team

• Vendor Roll Call Certifications: MDOT M/DBE certified, VSBE certified, SBR certified

PURPOSE

• This Master Contract Request for Proposal (MCRFP) was issued to obtain support and services necessary for the accomplishment of miscellaneous construction, repairs/ rehabilitation, and maintenance work for the Administration’s MARC Rolling stock and facility maintenance equipment.

• Work will include but is not limited to: overall improvements to and/or minor construction, repair, and furnishing services necessary for the maintenance of various rolling stock equipment and associated maintenance facility equipment.

• A “Master Contract” is a set of Master Contractor agreement awards in which only those Master Contractors with awards in that set may compete for secondary competition awards for a specific type of service, supply, or commodity.

INTENT

• The intent of this MCRFP is to award a set of Master Contract agreements to the Offerors qualified to participate in future secondary competitions for miscellaneous construction, repairs/rehabilitation, and maintenance work at the Administration’s facilities, as outlined in accordance with COMAR 21.05.13.

• The MTA intends to award up to seven (7) contracts from this solicitation to those responsible Master Contractors that submit proposals initially judged to be reasonably susceptible of being selected for award.

• A separate secondary competition solicitation, known as a Task Order Request for Proposal (TORFP), will be initiated for each task to be performed under this Master Contract.

ADMINISTRATIVE ITEMS

• A copy of this meeting summary will be posted on eMaryland

Marketplace Advantage (eMMA.Maryland.gov) as soon as possible.

• Any information, including questions from attendees, that alters the specifications or the Proposal submission, or which is likely to affect an Offeror’s Proposal, will be issued by the Procurement Officer as a written addendum and posted on eMMA.

• Please note that you are basing your Proposal only on the written specifications contained in the RFP and any written addenda posted on eMMA.

• Please check on eMMA for addenda routinely.

ADMINISTRATIVE ITEMS

• Although you may ask questions today, please send all questions asked here today, as well as any others, to ContractDevelopment@MTA.maryland.gov. Questions shall be submitted no later than the question deadline.

• Please only use email to submit the questions and preferably all questions in one list in one email. (Submission via eMMA is also acceptable, but it only permits one question at a time.)

• After the deadline for questions has passed, an addendum will be issued with responses to written questions from vendors, along with any necessary changes made to the specifications.

• Any questions asked and answered today are unofficial until documented via addendum.

DEADLINES

• Pre-Proposal Questions o Due Friday, August 14, 2026, at 3:00pm EDT o Email to ContractDevelopment@MTA.maryland.gov

• Proposal Submission o Due Wednesday, November 25, 2026, at 2:00pm EDT o Via eMMA at https://emma.Maryland.gov

BASIS OF AWARD

• Contract(s) shall be awarded to the Offeror(s) who submitted a

Proposal that has been determined to be most advantageous to the State, considering all evaluation factors as set forth in the

MCRFP.

• In accordance with COMAR 21.05.03.06, unsuccessful Offerors shall be given the opportunity to be debriefed upon receipt of a written request made to the Procurement Officer.

PROPOSAL

SUBMISSION

• Follow all directions.

• eMMA only allows each Offeror one Technical Proposal envelope and one Financial Proposal envelope.

• You can upload multiple files in each envelope.

• Be sure to submit all required files (MS Word, Adobe PDF, etc.)

as outlined in the MCRFP.

• Be cautious to not submit any information that is not specifically required/requested.

Technical Proposal (Part 1) (not all inclusive) (Do NOT include any pricing information)

• Minimum Qualifications (MQ)

• Contractor Questionnaire (CQ)

• Proposal Form (financial info redacted)

• Bid/Proposal Affidavit

• Affidavit of Individual Surety & Appendix

• Certification Regarding Lobbying

• Conflict of Interest Affidavit

• Electronic Fund Transfer (EFT) Form

• Federal Funding Acknowledgment

(signature page only)

• Employee Healthcare Certification and Worksheet (Prime & subs)

• Transmittal Letter

• Firm Description

• Executive Summary

• Contractor Organizational Approach

• Experience Capability of Contractor

• Management Approach

• Resumes

• Corporate Safety Plan

• Corporate QA/QC Plan

• References

Note: Other standard documents will now be required to be submitted per Task Order (i.e. M/DBE Forms, Mercury Affidavit, Location of the Performance of Services, Subcontractor Utilization Information

Form, Non-Disclosure Agreement, Buy American Steel Certification, Build America/Buy America Certificate, etc.).

Technical Proposal (Sample Task Order) (STO) (not all inclusive)

• Mercury Affidavit

• Location of the Performance of Services Disclosure

• Subcontractor Utilization Information Form (financial information redacted)

• Build America / Buy America Certificate

• Proposed Work Plan

• Equipment List (financial information redacted)

• Proposed Schedule

• Key Personnel List

• Proposed Subcontract List

(Refer to SP 01 11 00 ‘Summary of Work (Ancillary Master Contracts) Section 2.5 for additional information.)

Financial Proposal – Sample Task Order (not all inclusive)

• Transmittal Letter

• Proposal Form (unredacted)

• Proposal Bond in the amount of five percent (5%) of the total Financial Proposal

• Financial Affidavit

• Subcontractor Utilization Form (unredacted)

• Insurance Premium Worksheet

• Equipment List (unredacted)

MINIMUM

REQUIREMENTS

For this Master Contract, as part of the determination to be considered reasonably susceptible of being selected for award, the Potential Offeror must document in its Proposal that the following Minimum Qualifications have been met:

• Worker’s Compensation (WC) Experience Modification Rating (EMR) o Contractor shall maintain a Worker’s Compensation (WC) Experience

Modification Rating below 1.0.

• Experience Certificates o Demonstrate and submit experience certificate(s) stating that they possess experience of at least three (3) years, in at least eight (8) of the Industries listed in MQ.I.B.4.

o Demonstrate and submit Strategic Partnership experience certificate in at least three (3) of the industries listed in MQ.I.B.4.

o Submit one (1) credible reference from the authority possessing jurisdiction for each experience certificate submitted. Reference(s) shall be able to, at a minimum, communicate the level of customer satisfaction with the Offeror’s performance.

o References cannot be currently employed by the MTA.

MINIMUM

REQUIREMENTS

Industries (I.B.4)

SECONDARY

COMPETITION

• Task Order Request for Proposals (TORFPs) will be evaluated as outlined in COMAR 21.05.13.06 and as specifically identified in each TORFP.

• Master Contractors should anticipate multiple TORFPs solicitations, which may be issued simultaneously.

• Master Contractors are encouraged to submit Proposals for each TORFP.

• All TORFPs exceeding the total dollar value noted in COMAR 21.02.01.04C must be submitted and approved by the Maryland Board of Public Works (BPW) before Notice to Proceed (NTP) can be issued.

• For each TORFP, the Master Contractor shall execute on-site work, with its own organization and forces, work equivalent to at least twenty-five percent (25%) of the total amount of the TORFP, unless specified otherwise in the TORFP. A contract-wide self-performance requirement will not be established for this MCRFP. The percentage for the STO is 25%.

SECONDARY

COMPETITION

Technical & Financial Proposal

• Offerors shall provide their Proposals in two separate envelopes through eMMA following the Quick Reference Guides (QRG) labelled “5 - eMMA QRG Responding to Solicitations (RFP)” for double envelope submission

• Offeror’s Financial Proposal will not be opened until after the Technical Proposal is reviewed and deemed “Acceptable”, as further outlined herein.

• Once opened, Technical and Financial Proposals will be reviewed for conformity with the requirements of this Master Contract solicitation.

• Financial Proposals from Offerors whose Technical Proposal were deemed “Unacceptable”, as defined herein, will not be opened.

Each TORFP will contain its own, Task-Specific scope of work, M/DBE utilization percentage, and evaluation criteria.

Additional information regarding TORFPs can be found in SP Section 01 11 00 “Summary of Work (Ancillary Master Contract)”.

REMARKS FROM EOCP

REPRESENTATIVE

Contract-Wide M/DBE Goal: N/A – M/DBE participation percentages will be established per Task Order.

Reminders: Due to the Interim Final Rule (IFR) effective October 3, 2025, that eliminates race- and sex-based presumptions in the Disadvantaged Business Enterprise (DBE) program. The following forms are not required for this Sample Task as it is Federally Funded.

• MDOT M/DBE Form A must be submitted with each Master

Contractor’s Technical Proposal. Again, Form A shall be completed as if the participation percentage established for the STO is a contract-wide participation percentage.

• If the Master Contractor fails to submit completed Form A with the Technical Proposal as required, the Proposal shall be determined to be not reasonably susceptible of being selected for award.

• MDOT M/DBE Form B must be submitted with each Master Contractor’s Financial Proposal.

• If the Master Contractor fails to submit completed Form B with the Financial Proposal as required, the Proposal shall be determined to be not reasonably susceptible of being selected for award.

Self-Performance: If you are M/DBE certified and participating as a Master Contractor, you may perform up to the following percentages: MBE: 50% DBE:

100%

• It is important that you engage the M/DBE firms as early as you engage any other type of supplier and/or subcontractor/vendor. Please be sure to contact your intended M/DBE Firms via all means necessary (i.e. email, phone, fax).

• All firms listed on Form B must be certified at the time of proposal submission.

• Please visit MDOT’s website to access its electronic M/DBE directory for a complete listing of certified firms at MarylandMBE.MDBEcert.com.

• If you are notified that you are the Awarded Offeror, you must submit MDOT M/DBE Forms C and D within ten business days (10BD) of receiving such notice, or as requested by the Contract Monitor.

• M/DBE Form C: Outreach Efforts Compliance Statement

• M/DBE Form D: Subcontractor Project Participation Affidavit

• It is mandatory that you obtain signatures on Form D from the participating M/DBE firms that are listed on Form B.

• If there is a change with a subcontractor listed on Form B between Proposal submission and Award, you must provide a written explanation for the change.

60% Rule Supply Items

• When calculating your goals, there is a 60% rule for supply items.

• You may count your entire expenditure to a certified business supplier that manufactures or produces goods from raw materials or that substantially alters goods before resale;

HOWEVER

• You may only count 60% of the expenditures to certified suppliers who are not manufacturers.

• Example:

You spend $10,000 on supplies….

($10,000 x 60%) = $6,000 would be the amount counted towards your M/DBE goal participation.

• Additionally, the M/DBE credited supplies may not exceed 60% of the entire contract goal.

DBE Distributor Guidelines (FTA)

• If the materials or supplies are purchased from a DBE distributor that neither maintains sufficient inventory nor uses its own distribution equipment for the products in question, count 40% of the cost of materials or supplies (including transportation costs).

• A DBE distributor is an established business that engages in the regular sale or lease of the items specified by the contract. A DBE distributor assumes responsibility for the items it purchases once they leave the point of origin (e.g., a manufacturer's facility), making it liable for any loss or damage not covered by the carrier's insurance. A DBE distributor performs a CUF when it demonstrates ownership of the items in question and assumes all risk for loss or damage during transportation, evidenced by the terms of the purchase order or a bill of lading (BOL) from a third party, indicating Free on Board (FOB) at the point of origin or similar terms that transfer responsibility of the items in question to the DBE distributor.

• If these conditions are met, DBE distributors may receive 40% for drop-shipped items. Terms that transfer liability to the distributor at the delivery destination (e.g., FOB destination), or deliveries made or arranged by the manufacturer or another seller do not satisfy this requirement.

Requesting an M/DBE Waiver (MDOT Form E) Should only be completed if an M/DBE Waiver is being requested

• If you believe that your firm cannot achieve the established goal you have the right to request a waiver. The request should be indicated in your initial proposal package (on M/DBE Form A) (Certified M/DBE Utilization and Fair Solicitation Affidavit).

• The waiver request must be in writing and submitted within five days following notification that your firm is the apparent awardee proposer.

• Your waiver request must include the following documentation:

o Detailed statement of the efforts made to select portions of the work proposed to be performed by certified M/DBEs to increase the likelihood of achieving the stated goal;

o Detailed statement of the efforts made to contact and negotiate with certified M/DBEs;

o As to each certified M/DBE that placed a subcontract quotation or offer that the apparent successful proposer considers not to be acceptable, a detailed statement of the reasons for this conclusion;

o A list of certified M/DBEs found to be unavailable, which shall be accompanied by a M/DBE unavailability verification formed signed by the certified M/DBE, or a statement from the apparent successful proposer that the certified M/DBE refused to give the written verification;

• Please refer to COMAR 21.11.03.11 and 49 CFR 26.53 for a detailed description of waiver requests requirements and good faith effort procedures.

Note: Your request for a waiver (with all supporting documentation) will be reviewed by EOCP & a determination will be made by the Procurement Officer.

Monthly Reporting

• On the 25th of each month, Monthly Payment Reports will be system generated and e-mailed to the prime and each subcontractor on the contract.

• The reports are due back by the 10th of the next month. It is the Prime’s responsibility to ensure the subcontractors are submitting these reports in a timely manner.

• If the reports are not received, a First Notice e-mail will be system generated.

• The payment information submitted by the prime and subcontractor must match. For example: If the prime is submitting their monthly payment report showing invoice # 1 as being paid to subcontractor X and subcontractor X is submitting their monthly payment report showing invoice #01 as being paid, the system will not match these invoices.

• Payments are recorded in the system (automatic system upload), and if payments are not recorded in the system, NO M/DBE CREDIT IS GIVEN.

• M/DBE compliance is calculated based on the Monthly Payment Reports.

Requirements of 49 CFR §26.13(b), §26.53 (j), COMAR 21.11.03 Subcontract Agreements

• The Prime is required to have signed subcontract agreements with each M/DBE subcontractor performing work on the contract. The subcontract agreements must identify the work to be performed by the subcontractor and the dollar value associated. The MTA contract also identifies language that is required to be incorporated into each subcontract agreement. Each subcontract agreement must be submitted to the Procurement Officer.

Replacing a M/DBE Subcontractor

• Prior to replacing a M/DBE subcontractor, written approval must be obtained from the Equal Opportunity Compliance Program (EOCP). For further information and requirements regarding terminating/replacing a DBE subcontractor see 49 CFR §26.53 (f), (g), (h). For further information and requirements regarding terminating/replacing an MBE subcontractor see COMAR 21.11.03.12.

Calculating M/DBE Participation

• For work to count towards the M/DBE goal, the M/DBE must be performing a

Commercially Useful Function (CUF) on the contract.

SPECIFICATION

OVERVIEW

To be provided by MTA Project Team.

Sample Task Order: MARC IIA (Railcar 7754) Toilet Room Repair and Refurbishment

• This task is for the refurbishment of the toilet room in a MARC IIA cab car.

• Work includes but is not limited to:

1. Overhaul the wash basin assembly to OEM specifications.

2. Renew the stainless-steel mirror and replace the existing hand dryer.

3. Complete overhaul of the toilet assembly, bowl, and shroud to OEM specifications.

This includes servicing the air cylinder, sequence valve, and remote flush.

4. Deep clean and sanitize the waste receptacle and tissue dispenser. The toilet seat and cover assembly must be renewed with brand-new units.

5. Remove and overhaul exhaust vents and ductwork. This requires replacing all motors and fans and manually disinfecting the internal ducts.

6. Fabricate a new toilet room door. Overhaul the hanger/closure assembly and renew all locks, handles, seals, and guide rails.

SPECIFICATION

OVERVIEW Continued

7. Remove, clean, repair, and reinstall the handrails (renewing hardware and smoothing burrs) and the folding transfer seat, ensuring both are securely anchored.

8. Thoroughly clean and disinfect all wall panels, ceiling panels, and kick strips. Repair surface damage like dents or scratches to a "like-new" condition.

9. Test all outlets for functionality and clean cover plates. Replace light bulbs as needed and upgrade the exterior "Occupied" indicator to new LED indicators.

10.Design and install a new transit-grade folding changing table. Remove the exterior drinking cup dispenser/trash bin; design and install an approved blanking plate.

11. Inspect the floor pan for delamination and renew signs and decals.

SAMPLE TASK

SITE VISIT INFORMATION

Tuesday, August 4, 2026, at 1:00pm ET.

MARC Martins Maintenance Facility 2700 Eastern Blvd Middle River, MD 21220

Entrance is access controlled. Let them know you’re there for the on-site visit and they’ll let you in.

PPE

• Hi-Viz Vest

• Closed-toe and closed-heeled shoes

• Long pants

• Hard hat

• Eye Protection

QUESTIONS?

As a reminder, any questions asked and answered today are unofficial until documented via addendum.

They should still be submitted in writing by the question deadline (August 14, 2026, at 3:00pm ET) via email to ContractDevelopment@mta.maryland.gov

Thank you for your attendance!

Name Company Email

ContractDevelopment@mta.maryland.gov

ANeumayer@mdot.maryland.gov

Heather McClimans, PE MDOT MTA CDC HMcClimans@mdot.maryland.gov

Brian Ruch MDOT MTA MARC BRuch@mdot.maryland.gov

Charles "Brian" Amos MDOT MTA MARC camos@mdot.maryland.gov

Damon Emilien MDOT MTA MARC DEmilien@mdot.maryland.gov

Tim Merrill MDOT MTA MARC TMerrill@mdot.maryland.gov

Michael Pittinaro AECOM michael.pittinaro@aecom.com

Dave Denton Drummac Inc. ddenton@moranenvironmental.com

Megan E. Reese Drummac Inc. mreese@drummac.com

George Frye Drummac Inc. dfrye@drummac.com

Lynn Imbrogulio Patuxent Materials Co. LynnI@paxcos.com

John Calantonio Nichols Contracting, Inc. jcalantonio@nicholscontracting.com

Fernandez Evans Meltech Corporation fevans@meltechcorp.com

Immaculate Little Meltech Corporation ilittle@meltechcorp.com

Steve Krishack Meltech Corporation skrishack@meltechcorp.com

Jared Schmith Nichols Contracting, Inc. JSchmith@nicholscontracting.com

Andrea Neumayer MDOT MTA CDC

Pre-Proposal Conference Attendees

Wednesday, July 22, 2026 at 9:30am

MARC Mechanical Ancillary - Repairs, Maintenance, and Minor Construction

Contract No. MRC-26-001-AN

SAMPLE TASK ORDER: MARC IIA (RAILCAR 7754) TOILET ROOM

REPAIR AND REFURBISHMENT PROJECT

MARC Mechanical Ancillary MRC-26-001-AN_Pre-Proposal Conference Sign In