Marathon Grounds Maintenance Services SOW.pdf

U.S. Agency for Global Media (USAGM) Office of Cuba Broadcasting (OCB)

Statement of Work for

Marathon Station Grounds Maintenance Services

1.0 BACKGROUND

The Office of Cuba Broadcasting/United States Agency for Global Media is an entity of the US

Government that conducts international radio broadcasting. The Office of Cuba Broadcasting (OCB) is headquartered in Miami, Florida and is a component of this federal agency. One of OCB's broadcasting facilities is located on Sister Creek Island, Sombrero Blvd., Marathon, Florida.

The Office of Cuba Broadcasting (OCB) oversees Radio and Television Martí. The Martí’s are a multimedia hub of news, information and analysis that provide the people of Cuba with interactive programs seven days a week through satellite television and shortwave and AM radio, as well as through emails, DVDs, and SMS text. Combined with the online platform, martinoticias.com, the Martí’s are a one-of-a-kind service that brings unbiased, objective information to all Cubans.

2.0 SCOPE/TASKS

The Contractor shall provide all labor, materials, and services necessary to perform grounds maintenance services including but not limited to, the following tasks:

A. Maintain grass over the entire 28 acres at a level not to exceed one foot in height for the term of the contract. The use of a full-size tractor and shredder is recommended due to the large area, 28 acres, to be mowed.

B. Perform 12 cuts per year, at monthly intervals, and should be performed the third week of the month unless otherwise directed by the Contracting Officer Representative (COR).

C. Utilize appropriate equipment: weed eaters, hand mowers, etc., to keep grass from growing at the base of all fences, including the perimeter and inner fences. This should include both sides of the fence to keep grass, weeds and branches off the fence. The Contractor may use their own discretion on the use of weed killers to perform this service or to continue the removal of this grass each month with weed eaters. AH chemical use shall be in strict accordance with applicable Monroe County and Florida laws and rules.

D. Trim grass to grade level around all light poles, antenna tuning units, antenna guy anchors, guard house and satellite antenna.

E. Keep the area inside of the building compound, the road to the antennas, the graveled area under each of the four antennas free of weeds and grass. Spot spray with appropriate weed killers as required.

F. Keep all mangroves trimmed from the exterior of the perimeter fence on both sides of the entrance drive to a distance of 3 feet, and up to the height of the top of the fence.

G. Keep the perimeter paved road free of vegetation to a height of eight feet above the road on either https://www.radiotelevisionmarti.com/ side.

H. Keep the auxiliary dirt access roads free of vegetation up to a height of 8 feet above the road on either side.

3.0 PERIOD OF PERFORMANCE:

The Contractor shall perform ground maintenance services as described herein for a twelve-month period (Base year), which shall begin March XX, 2024, to March XX, 2025.

Continuously for the following option years contingent upon the availability funding as follows:

Option Year 1: March XX, 2025, to March XX, 2026

Option Year 2: March XX, 2026, to March XX, 2027 Option Year 3: March XX, 2027, to March XX,, 2028

4.0 PLACE OF PERFORMANCE:

The primary place of performance will be on-site at USAGM/OCB facility at:

U.S. Agency for Global Media Office of Cuba Broadcasting Radio Marti Transmitter Station Sister Creek Island Sombrero Blvd.

Marathon, FL 33050

5.0 CONTRACTOR FURNISHED EQUIPMENT/MATERIAL:

Unless otherwise specified herein, the Contractor shall be responsible to provide all necessary tools, equipment, materials and any/all applicable labor to perform work under this contract.

6.0 SECURITY:

OCB has restricted access to its station. The Contractor shall be provided access to the site when properly coordinated with the station manager. Generally, this access will be only allowed when OCB personnel are present and on-site. At the sole discretion of the OCB Manager and with prior coordination, access arrangements may be made which will allow OCB Miami security guards to open the security gates without the on-site personnel present.

7.0 CONTRACTOR REQUIREMENTS:

The Contractor must submit a list of job site personnel 3 days before start of services under the contract. Work shall be performed between the hours of 7AM to 6PM, Monday through Friday.

No work shall be performed by the Contractor that might disrupt the transmitter station operations.

8.0 OCB COR:

The Contracting Officer's Representative (COR) provides technical review of deliverables, invoices, and facilitates Contractor payments. The COR will provide oversight and management of the project.

The COR will also serve as the primary point of contact for all communication with the Contractor either on-site, by phone and/or email. The Contractor is advised and cautioned that no additions, deletions or any other changes are to be made to this contract without the written approval of the Contracting Officer.

9.0 SAFETY REQUIREMENTS:

The work specified herein shall be performed by the Contractor in full compliance with all requirements of applicable Federal, state and local laws, rules and regulations.

A. No work shall be performed by the Contractor that might endanger any of the sensitive environmental conditions surrounding the antenna towers at the station. Care must be taken to avoid the underground nests of the endangered Burrowing Owls. Five known nesting sites will be marked and carefully not disrupted to the satisfaction of the COR.

B. Should any safety issues be found, the Contractor shall advise the COR and recommend actions to be taken to correct these situations.

C. Care must be taken to avoid damaging the existing underground radials and buried conduits of the MW antenna system. The entire 31Jtenna field is built with sand fill. Vehicles, trailers, and equipment should be deployed on the existing site's paved and unpaved road system unless there are compelling reasons to do otherwise, such as the use of the mowing tractor. Each instance of off-road deployment of vehicles and equipment shall be approved by the COR.

10.0 PROCURING CONTRACTING OFFICER (CO)

The procuring CO has overall responsibility for administering the contract. The procuring CO shall perform all contract administration.

11.0 INVOICES:

To receive payment, the Contractor shall submit monthly proper invoices (in arrears) through the Government’s invoice processing platform (IPP) at www.ipp.gov. The Contractor shall submit a monthly activity report with each invoice. The report must show the level of effort the Contractor devoted to the contract during the month and a description of the Contractor’s activities.

-End of Statement of Work-http://www.ipp.gov/