MANHOLE_FRAME_AND_COVER_SAMPLE_AFFIDAVIT.pdf

This is a manufacturers' affidavit of compliance document for the Town of Manchester, Connecticut's waterworks and sewerage supplies procurement. The affidavit pertains to manhole frames and covers, which are among the repair parts required for the municipal water and sewer system. Bidders are required to submit this affidavit as part of their bid submission to demonstrate that their proposed manhole frames and covers meet the specifications and requirements outlined in the solicitation. The procurement encompasses a comprehensive range of infrastructure components with varying quantities, and bids must be submitted electronically via the Town of Manchester Procurement Portal by March 11, 2026, at 11:00 AM. The contract term extends from June 1, 2026, through May 31, 2028, with options to extend on an annual basis for three additional one-year periods upon mutual agreement.

Bidders must provide manufacturers' affidavits of compliance for specified product categories, including manhole frames and covers, and failure to provide proper affidavits may result in bid disqualification. All bid prices must be held firm during the contract term and are not subject to increase due to tariffs or trade restrictions imposed after the bid submission date. The Town of Manchester is exempt from federal excise taxes and Connecticut sales tax, which must not be included in bid prices. Approved equal alternatives are permitted for certain items, allowing bidders to propose substitute products that meet equivalent specifications. The solicitation does not identify specific set-aside designations or restrictions limiting participation, and the Town reserves the right to award by item, total, or group as deemed in its best interest.