MANHOLE_FRAME_AND_COVER_SAMPLE_AFFIDAVIT.pdf

This is a manufacturers' affidavit of compliance document for the Town of Manchester, Connecticut's waterworks and sewerage supplies procurement. The affidavit pertains to manhole frames and covers, which are among the required components in the Town's competitive bid solicitation for repair parts to support the municipal water and sewer system. Bidders must submit this affidavit as a condition of bid acceptance; failure to provide proper documentation may result in disqualification. The procurement encompasses a comprehensive range of infrastructure components with quantities typically ranging from 5 to 20 units per line item. Question submissions are due by March 6, 2026, at 4:00 PM, with bids due electronically via the Town of Manchester Procurement Portal by March 11, 2026, at 11:00 AM. Bid opening will occur virtually via Zoom on the same date at 11:00 AM. The contract term extends from June 1, 2026, through May 31, 2028, with options to extend on an annual basis for three additional one-year periods upon mutual agreement.

All bid prices must remain firm throughout the contract term and are not subject to increase due to tariffs or trade restrictions imposed after the bid submission date. Prices may not be withdrawn for 90 days following bid opening. The Town of Manchester is exempt from federal excise taxes and Connecticut sales tax, which must not be included in bid pricing. The solicitation permits approved equal alternatives for certain product categories, allowing bidders to propose substitute products meeting equivalent specifications. Specific manufacturers are identified for various items, though alternatives may be considered. The Town reserves the right to award by item, total, or group as deemed in its best interest. No specific budget range or award value is disclosed; however, estimated quantities for individual line items provide guidance for potential award values.