MANHOLE_FRAME_AND_COVER_SAMPLE_AFFIDAVIT.pdf

This is a manufacturers' affidavit of compliance document for the Town of Manchester, Connecticut's waterworks and sewerage supplies procurement. The affidavit pertains to manhole frames and covers, which are among the required components for the municipal water and sewer system repair parts solicitation. The procurement encompasses a comprehensive range of infrastructure components with bid quantities ranging from 5 to 20 units per line item. Bidders must submit pricing on a per-unit basis and provide manufacturers' affidavits of compliance for specified product categories, including manhole frames and covers; failure to provide proper affidavits may result in bid disqualification. The question submission deadline is March 6, 2026, at 4:00 PM, with bid submissions due electronically via the Town of Manchester Procurement Portal by March 11, 2026, at 11:00 AM. Bid opening will occur virtually via Zoom on March 11, 2026, at 11:00 AM. The contract term extends from June 1, 2026, through May 31, 2028, with options to extend on an annual basis for three additional one-year periods upon mutual agreement.

All bid prices must be held firm during the contract term and are not subject to increase due to tariffs or trade restrictions imposed after the bid submission date, and prices may not be withdrawn for 90 days after bid opening. The Town of Manchester is exempt from federal excise taxes and Connecticut sales tax, which must not be included in bid prices. Specific manufacturers are identified for various product categories, with approved equal alternatives permitted for certain items. The solicitation does not identify specific set-aside designations or restrictions limiting participation to particular categories of organizations, though the Town reserves the right to award by item, total, or group as it deems in its best interest. No specific budget range or award value is provided in the solicitation; however, estimated quantities for individual line items provide guidance for potential award values.