Mandatory Pre-Bid Site Visit sign in sheet.pdf

This is a Mandatory Pre-Bid Site Visit Sign-In Sheet related to the Florida Department of Agriculture and Consumer Services (FDACS) solicitation for herbicide treatment services at Okaloacoochee Slough State Forest in Leon County, Florida. The document records attendance at the mandatory pre-bid site visit scheduled for March 3, 2026, at 9:00 AM, which was limited to two representatives per vendor. This site visit preceded the vendor question deadline of March 10, 2026, with written responses posted on March 12, 2026. The sealed bid submission deadline was established for March 19, 2026, at 5:00 PM at the Mayo Building in Tallahassee, followed by a public bid opening on March 20, 2026, at 9:30 AM via teleconference. The contract is for the treatment of 300 acres of Florida Invasive Species Council 2023 Category 1 and 2 invasive plants, with completion required by September 1, 2026, and includes three optional one-year renewal periods at the Department's discretion.

The Department will award the contract to the responsive and responsible vendor with the lowest Grand Total Price calculated on a per-acre basis. No specific budget range or award value is disclosed in the procurement documents, and no set-aside designations or restrictions based on business classification or disadvantaged enterprise status are identified. No incumbent vendors or current contractors are listed. Contractors must possess a certified commercial herbicide applicator's license in natural areas weed management and/or aquatic category, provide three recent references from similar projects completed within the last five years, maintain general liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, automobile liability insurance of $300,000, and workers' compensation insurance. A liquidated damages clause of $100 per day applies for delays beyond the fixed completion date, and a one percent transaction fee will be assessed on all payments issued through MyFloridaMarketPlace.